HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/20/2008MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, May 20, 2008
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 20, 2008, at 9:30 a.m., at the
Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair;
Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present.
Approval of Agenda
Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of
Commissioners agenda of May 20, 2008, with the following addition:
Lake Runners Snowmobile Club Resolution
Approval of Minutes
Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of
Commissioners meeting minutes of May 13, 2008, as mailed.
Approval to Pay Bills
Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Land Use Policy Discussion
Ag Advisory Board members, Cynthia Johnson and Chuck Erickson, provided a packet of information
to County Board members regarding feedlot and land use planning. Ms. Johnson referred to minutes
of October, 2007, wherein the Board of Commissioners supported a Comprehensive Land Use Plan
by November, 2008. She reviewed the documents in the packet which included a document entitled
"Getting A Handle On Land Use And Livestock Issues" and other documents provided by Stearns
County. Ms. Johnson stated that the Advisory Committee was looking at Stearns County because
they have a lot of rivers and Otter Tail County has a lot of lakes, so there are some similarities.
Sample resolutions, agreements, and work plans from Stearns County were discussed. Ms. Johnson
and Mr. Erickson stressed that the first step in the process is to meet with township officers for their
input. The County could be divided into 4 quadrants and meetings could be held for each area. The
next step would be to develop a Feedlot program and to have someone local permitting the feedlots.
They stressed the importance of positive education and assistance with feedlots instead of the strict
regulatory approach. After township meetings and the big picture is examined, a consultant would be
hired to develop the Comprehensive Land Use Plan. Discussion continued regarding potential grant
dollars, new levy limits, analysis of the information provided, and the potential to add Feedlot Officer
responsibilities to a current program. Chairman Nelson advised the Ag Advisory Committee to draft a
resolution and requested that Board members review the information to determine if the County is
able to proceed.
Agreement for County Plat Books
Motion by Mosher, second by Block, and unanimously carried to authorize the GIS Spatial Addressing
Coordinator to execute an agreement between the County of Otter Tail and RedBarn Plat Books &
Cartographic Services for a consignment arrangement to sell Otter Tail County Plat Books. The term
of the agreement is for three years.
OTC Board of Commissioners' Minutes
May 20, 2008
Page 2
License Applications
Motion by Erickson, second by Block, and unanimously carried to approve the following applications
for license:
Perham Coop Creamery
Perham Oasis
Perham, MN
Stalker Lake Golf Course
Dalton, MN
Off-Sale 3.2 Malt Liquor
On-Sale Liquor and Sunday Liquor
Application for Exempt Permit
Motion by Nelson, second by Mosher, and unanimously carried to approve, with no waiting period, the
LG220 Application for Exempt Permit as submitted by St. Lawrence Catholic Church for an event
scheduled for Sunday, August 3, 2008, at the St. Lawrence Catholic Church.
Payment Approval
Motion by Froemming, second by Mosher, and unanimously carried to approve payment, in the
amount of $3,582.94, from the Capital Improvement Fund to Young & Associates for professional
services provided to Project No. 0601 (Chemical Dependency Health Center).
Credit Card Approval
Motion by Block, second by Mosher, and unanimously carried to approve the issuance of an Otter Tail
County Credit Card to Marine Deputy, David Weiss, as requested by the Chief Deputy.
Highway Project Bid Award -2008 County Wide Traffic Marking
After previously advertising for bids, the following bids were opened at 1 :00 p.m. on May 14, 2008, for
C.P. 08:TM, 2008 Traffic Marking Project:
AM Striping Service Co. $311,390.38
St. Michael, MN
Traffic Marking Services, Inc.
Maple Lake, MN
Tri-State Striping, Inc.
West Fargo, ND
$313,174.04
$319,933.48
Swanston Equipment Companies $331,751.58
Fargo, ND
Motion by Mosher, second by Erickson, and unanimously carried to award the 2008 County Wide
Traffic Marking project to the low bidder, AAA Striping Service Co. of St. Michael, MN, in the amount
of $311,390.38.
Final Payment for Highway Project
Motion by Mosher, second by Erickson, and unanimously carried to authorize Final Payment, in the
amount of $500.00, to Greystone Construction Company for completion of the Battle Lake Salt Shed,
CP. 07SALT.
Road Restrictions
Assistant Highway Engineer, Chuck Grotte, reported to the Board that road restrictions will be
removed at 12:01 a.m. on Thursday, May 22, 2008.
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Recess & Reconvene
OTC Board of Commissioners' Minutes
May 20, 2008
Page 3
At 10:16 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a Personnel Committee meeting. The Board of Commissioners' meeting
was reconvened at 11 :00 a.m.
Planning Commission
Conditional Use Permit -Brian Irving:
Motion by Erickson, second by Block, and unanimously carried to approve a Conditional Use Permit
to construct a driveway and prepare a site for a steel storage building as presented. The property is
described as Pt GL 1 -19.3 Ac, Section 22, Dunn Township; Elbow Lake (56-770), NE.
Conditional Use Permit -Clair & Barb Prodv, Doug & Sandy Marohl, and Joe & Becky Greenagel:
Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional Use
Permit to reshape a driveway as presented. The project is located on Girard Beach Lane, Behind
Lots 41-52 of Girard Beach, Section 30, Girard Township; West Battle Lake (56-239), GD.
Conditional Use Permit-Rush Lake Township. % OTC Highway Department:
Motion by Mosher, second by Froemming, and carried with Nelson opposed, to approve a Conditional
Use Permit to remove deficient Bridge No. 3300 with conditions as recommended by the Planning
Commission. The project is located at the Crossing of Rush Lake Loop and the Otter Tail River in the
NW114 SW1/4, Section 26, Rush Lake Township, Old Bridge No. 3300, S.A.P. 56-599-56; Otter Tail
River (56-OTR), Rush Lake (56-141), GD.
Conditional Use Permit-Steve & Holly Omberq:
Motion by Erickson, second by Froemming, and unanimously carried to amend the existing
Conditional Use Permit to change the duplexes with 2 bedrooms to duplexes with 4 bedrooms as
presented. The property is described as Tr in NW cor Lot 4 meas. 780.8' on lake & 600' in rear
(6 AC), Section 34 of Dora Township; East Silent Lake (56-517), RD.
Conditional Use Permit-Dora Township:
Motion by Erickson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit for a road reconstruction project as presented. The property is described as the E'ly 1 mile of
430th St., Sections 14 & 23 of Dora Township; Lake Alice (56-506), NE & Hoffman Lake (56-1627),
RD.
Conditional Use Permit -Farmers State Bank:
Motion by Erickson, second by Block, and carried with Mosher abstaining, to approve a Conditional
Use Permit to open a veterinary clinic with a grooming and boarding facility with conditions as
recommended by the Planning Commission. The property is described as Hawes Beach Lot 1,
Section 2 of Otter Tail Township; Buchanan Lake (56-209), GD.
Conditional Use Permit -Gary D. Emery:
Motion by Erickson, second by Mosher, and unanimously carried to approve a Conditional Use Permit
to create a walkout towards the lake as presented. The property is described as Pt GL 11 & 12
(24.44 AC), Section 3 of Friberg Township; Tonseth Lake (56-690), RD.
Conditional Use Permit -Red River Valley Campfire/Northern Star Council:
Motion by Erickson, second by Mosher, and unanimously carried to approve a Conditional Use Permit
to build a sleeping cabin for counselors and campers with handicaps. This approval is subject to a
condition as recommended by the Planning Commission. The property is described as All that pt of
NE1/4 SW1/4, NW1/4 SE1/4 and Lot 2 (66. 43 AC), Section 10 and Lot 2 (22.90 AC), Section 15 of
Candor Township; Trowbridge Lake (56-532), RD & Lake Ida (56-534), NE.
OTC Board of Commissioners' Minutes
May 20, 2008
Page4
Conditional Use Permit -Ed Samuelson:
Motion by Erickson, second by Block, and unanimously carried to approve a Conditional Use Permit
to replace an existing failed retaining wall system with conditions as recommended by the Planning
Commission. The property is described as GL 5 ex tr in NE cor (9.45 AC), Section 23 of Lida
Township; Lake Lida (56-747), GD.
Conditional Use Permit-Otter Tail County Highway Department:
Motion by Block, second by Erickson, and unanimously carried to accept the withdrawal of this
Conditional Use Permit request. The project is located on CSAH 61 from 1582.4' E of 308th St to
TH 108, 1.50 miles, Sections 18 & 19, Leaf Lake Township; West Leaf Lake (56-114), RD; Grass
Lake (56-115), NE; Portage Lake (56-140), GD.
Final Plats
Motion by Froemming, second by Mosher, and unanimously carried to approve the Final Plat known
as "Bluebird Hill" located in Sections 4 & 5 of Girard Township; Ethel Lake (56-193).
Motion by Erickson, second by Froemming, and unanimously carried to extend the filing date for the
Final Plat known as "Echo Bay Estates" for a period of 1 year. This proposed development is located
in Section 20 of Dunn Township; Fish Lake (56-768) and Unnamed Lake (56-771).
Land & Resource Department Seasonal Employees
Motion by Mosher, second by Erickson, and unanimously carried to authorize three seasonal
employees for the Land & Resource Department. One seasonal employee will work with the
Biological Control Program funded by the Fish & Wildlife Service beginning May 27, 2008. Two
seasonal employees will return June 4, 2008, to work with the Sewage System Abatement program.
Wetland Conservation Act Training
Motion by Mosher, second by Block, and unanimously carried to approve Wetland Conservation Act
training from August 4, 2008 through August 8, 2008, for an employee in the Land and Resource
Department at a tuition cost of $875.00 plus travel and hotel expenses.
Lake Runners Trail Association
Otter Tail County Resolution No. 2008 -41
Commissioner Froemming offered the following resolution and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and
WHEREAS, if there are Grant-In-Aid System proposed extensions for the Lake Runners Snowmobile
Club, they are subject to the review and approval of the County Attorney.
THEREFORE, BE IT RESOLVED that Otter Tail County shall continue to sponsor Grant-In-Aid Trail
Systems as they exist for the Lake Runners Trail Association Snowmobile Club for the 2008-2009
snowmobile season.
Commissioner Erickson seconded the resolution and, upon being put to vote, it was unanimously
adopted.
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Adopted this 20th day of May, 2008.
Dated: 05/1.,7/ol
Attest: -~ ~
LarryKrtm~lerk
Closed to the Public
OTC Board of Commissioners' Minutes
May 20, 2008
Page 5
At 11 :33 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for the purpose of evaluating the performance of County
Coordinator, Larry Krohn, pursuant to M.S. Chapter 13D.05 Subd. 3. All five seated commissioners
were present for the evaluation. A summary of performance conclusions will be provided at the next
regular County Board meeting.
Recess & Reconvene
At 11 :50 a.m., upon completion of the closed session, Chairman Nelson declared the meeting of the
Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at
1:30 p.m.
Facilities Operations Department
Physical Plant Manager, Rick Sytsma, requested approval to hire two part-time housekeeping
employees for the New York Mills building and the Ottertail Operations Center. Motion by Mosher,
second by Block, and unanimously carried to approve two part-time (20 hours per week) positions for
housekeeping as requested. Mr. Sytsma updated the Board regarding the building projects in
progress and stated that the Room Use Policy may need to be revised. Facility planning is continuing
for the Courthouse and New York Mills building. Discussion took place regarding plans for the Fergus
Falls Police Department to move to a different site which will be considered in the long term master
facility planning.
RESOLUTION PROVIDING FOR REIMBURSEMENT OF CERTAIN COST
FOR LIBRARY PROPERTY ACQUISITION
Otter Tail County Resolution No. 2008 -35A
Commissioner Block offered the following amended resolution and moved its adoption:
WHEREAS, Viking Library System (the "Library") and Otter Tail County ("County") contemplate that
the County will provide financing for the acquisition of certain property (the "Property") to be acquired
and remodeled for use by the Library;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONER OF OTTER TAIL
COUNTY, MINNESOTA, AS FOLLOWS:
Section 1. Purpose and Expectations. The Board of Commissioners declares that it intends for the
County to undertake the acquisition of the Property with available funds and to obtain reimbursement
for such expenditures out of the proceeds of a lease financing to be arranged through the Otter Tail
County Housing and Redevelopment Authority. This declaration is a declaration of official intent
adopted pursuant to Treas. Reg. § 1.150-2.
Section 2. Timing and Amount of Reimbursement. Reimbursement allocation made under the
provisions of this resolution shall be made within 18 months of the date hereof and shall not exceed
$800,000.00 in aggregate principal amount. The allocation shall be evidenced by an entry on the
official books and records of the County maintained for that purpose.
OTC Board of Commissioners' Minutes
May 20, 2008
Page 6
Commissioner Erickson seconded the resolution which, upon being put to vote, was unanimously
adopted.
Adopted this 20th day of May, 2008.
Adjournment
At 2:05 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners
adjourned until Tuesday, May 27, 2008.
Dated: _ _,_a.,.S:,..,,,_,,_/-"~1._,1,_,/o,£Jg.__ __ OTTER T
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OTC Board of Commissioners' Minutes
May 20, 2008
Attachment A, Page 1
WARRANTS APPROVED ON 512012008 FOR PAYMENT 512012008
VENDOR NAME
A'VIANDS LLC
ALS TECHNOLOGIES INC
AMERICAN WELDING SUPPLIES INC
APACHE GROUP OF MINNESOTA
APPLIED CONCEPTS INC
ARVIG COMMUNICATION SYSTEMS
AUTO SAFETY SERVICE
BARNA GUZY & STEFFEN LTD
BATTLE LAKE HARDWARE & RENTAL
BATTLE LAKE STANDARD
BLUFFTON OIL COMPANY
BOB BARKER COMPANY INC
BOUND TREE MEDICAL LLC
JODY BRATCHER
BRAUN VENDING INC
CARR'S LAKE COUNTRY SUPERMARKE
CELLULAR ONE
CERTIFIED AUTO REPAIR
CIT TECHNOLOGY FIN SERV INC
COMPANION ANIMAL HOSPITAL
COMPUTER INFORMATION SYSTEMS
COOPERS TECHNOLOGY GROUP
DACOTAH PAPER COMPANY
DEERY AMERICA CORPORATION
DEX MEDIA EAST
DIGITAL ALLY INC
RANDY DOROW
ECONO SALES AND SERVICE
FARMERS CO OP OIL ASSN
FERGUS FALLS DAILY JOURNAL
CITY FERGUS FALLS
FERRELLGAS
FNH USA TRAINING TEAM
FRONTIER POWERSPORTS
FSH COMMUNICATIONS LLC
G & K SERVICES
GALL'S INC
GILSON COMPANY INC
GLOCK PROFESSIONAL INC
JARED GREFSRUD
HENNING AUTO PARTS INC
HENNING HARDWARE
HERNESS CONSTRUCTION COMPANY
HIGH PLAINS TECHNOLOGY
HINTERMEISTER INC
SHELDON HOLM
HOOTS SPORTS
INDEPENDENT EMERGENCY SERVICES
THE INDEPENDENT
INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR
INTERSTATE INC
KEEPRS INC CY'S UNIFORMS
KELLY SERVICES INC
KOEP'S CLITHERALL CORNER
L & L SERVICE
LAKELAND MENTAL HEALTH CENTER
AMOUNT
4.00
100.00
118.01
382.88
7,484.00
26.61
493.81
3,691.00
4.25
67.85
3,305.99
144.92
405.49
19 05
21.49
884.37
970.98
51.89
189.86
42.48
1,000.00
18.94
219.99
5,719.76
20.50
4,190.00
38.38
98.10
4,190.88
1,382.16
1,731.80
167.20
390.00
63.85
127.80
1,679.23
296.98
16266
150.00
3,971.00
233.85
123.78
2,900.00
134.03
14.64
179.75
21,785.33
54.86
43.05
82.70
3,964.91
20,448.00
1,050.21
800.31
1,201.78
108.51
118.00
OTC Board of Commissioners' Minutes
May 20, 2008
Attachment A, Page 2
LARRY OTT INC TRUCK SERVICE
M-R SIGN COMPANY INC.
MANNY'S -ROCKY'S BAIT
MARCO INC ST LOUIS
MIDSTATES EQUIPMENT & SUPPLY
THE MIDWEEK
MIDWESTERN MAT RENTAL & SUPPLY
MINNKOTA
MN CO INSURANCE TRUST
MN DEPT OF PUBLIC SAFETY
MN HWY SAFETY AND RESEARCH GEN
MN OFFICE OF ENTERPRISE TECHNO
MN SHERIFFS' ASSOCIATION
NAPA OF PERHAM
NELSON DODGE GMC
NORTHSTAR TECHNOLOGY GROUP INC
OFFICE DEPOT
OFFICEMAX INCORPORATED
OTTER TAIL CO EMPLOYEES COMMIT
OTTERTAIL TRUCKING INC
PAMIDA PHARMACY
PELICAN RAPIDS PRESS
PENROSE OIL COMPANY
PERHAM CO OP CREAMERY
PERHAM ENTERPRISE BULLETIN
PETE'S AMOCO
PHELPS FAMILY FORD
PHILLIPE LAW OFFICE
PUBLIC EMPLOYEES RETIREMENT AS
REED BUSINESS INFORMATION
RICK LEITCH BACKHOE SRVC & PJ
SAWMILL INN
SERVICE FOOD SUPERVALU
RICK SHEILS
SIGNWORKS
SOUTHTOWN C-STORE
SPRINT
DAVID STADUM
STRINGER BUSINESS SYSTEMS INC
JAMIE TEBERG
TONY DOOM SUPPLY CO INC
UNIFORMS UNLIMITED
VERGAS 66
VICTOR LUNDEEN COMPANY
WASTE MANAGEMENT
KYLE WESTERGARD
WHITE BANNER UNIFORM SHOP
ZACK JONES & MAGNUS
•••• FINAL TOTAL ...... .
625.00
5,017.41
2,472.34
310.02
44,326.68
50.75
69.60
29.00
1,097.20
325.00
2,125.00
1,200.00
25.00
118.98
128.61
262.77
49.80
109.88
151.00
8,888.70
2,652.52
68.85
4,147.99
8,049.14
47.70
4,321.55
31.91
115.25
46.60
388.44
726.00
129.22
8.37
43.26
942.53
4,149.59
672.64
12.79
43.92
60.15
749.85
167.20
3,249.76
31.90
277.43
40.00
563.50
9,791.40
$206, 184.07 ••••