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Home My WebLink AboutBoard of Commissioners - Minutes - 05/13/2008' j MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, May 13, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, May 13, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board agenda of May 13, 2008, as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of April 22, 2008, as presented. Probation Department Probation Director, Chuck Kitzman, reported that the DWI Court remodeling is complete. Mr. Kitzman will report back to the Board on the total cost of the remodeling project. He also provided a brief legislative update as it relates to the Probation Department. Flu Stop Agreement Motion by Mosher, second by Erickson, and unanimously carried to authorize the Public Health Director's signature to execute an agreement between the County of Otter Tail and Blue Cross Blue Shield of Minnesota for the Flu Stop Program. This Agreement facilitates the County Public Health Department to provide flu shots to employer groups covered by BCBS health insurance. State Community Health Advisory Committee Public Health Director, Diane Thorson, briefed the Board regarding the recent SCHAC meeting. She reviewed the following items: budget issues, State Health Improvement Plan, Window Safety Month, Freedom to Breathe Act violation, swimming pool inspections, concern with plastic bottles that have #7 on the bottom, and asthma video developed for coaches across the country. 2007 Chemical Health Unit Annual Report Human Services Supervisor, Jodi Wentland, provided a handout including the staff working in this unit and their corresponding responsibilities. Chemical Health Unit statistics were also presented. There were 834 referrals for chemical dependency assessments with 782 completed and 454 referred to various programs. Ms. Wentland discussed a rule change that will affect CD assessments effective July 1, 2008. OTTER TAIL COUNTY FAMILY DEPENDENCY DRUG COURT OTTER TAIL COUNTY RESOLUTION NO. 2008 -40 Upon the motion of Commissioner Block, seconded by Commissioner Mosher and passed on a 5-0 vote, the Otter Tail County Human Services Board adopts the following resolution: WHEREAS, the County of Otter Tail has sent personnel to Family Dependency Drug Court and DWI Court training; and · \. · · OTC Board of Commissioners' Minutes May 13, 2008 Page 2 WHEREAS, the County of Otter Tail has been involved in a planning process for a Family Dependency Drug Court in conjunction with the Seventh Judicial District, the Seventh District Guardian ad Litems, the State Public Defender's Office and substance abuse treatment providers; and WHEREAS, the County of Otter Tail understands that a Family Dependency Drug Court can be an effective means of ensuring children found to be in need of protection or services have safe, stable and permanent families; improve parental and family recovery from alcohol and other drug problems; ensure child well-being; ensure participant compliance with court-ordered case plans; reduce costs to society; and WHEREAS, the County intends to participate in seeking grant funds totaling $98,636.00 to implement a Family Dependency Drug Court, and has pledged in-kind funds of up to $38,451.00 in its preliminary budget for a local contribution to the Family Dependency Drug Court expenditures. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Human Services Board is in support of a Family Dependency Drug Court and authorizes the Chair to sign a grant application. Adopted this 13th day of May, 2008. OTTER TAIL COUNTY uman Services Chair ATTEST: Local Collaborative Time Study Disallowance Human Services Director, John Dinsmore, provided copies of a letter from the Minnesota Association of County Social Service Administrators requesting a delay by one year of the repayment of the LCTS disallowance dollars. Audit Review Motion by Mosher, second by Erickson, and unanimously carried to approve a temporary position to prepare paperwork for an intensive Child Family Services Review Audit. The salary for the temporary position will not exceed $5,000. Approval to Pay Bills & Claims Motion by Erickson, second by Block, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:19 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, May 27, 2008. Dated: os/)-, {11B Call to Order OTC Board of Commissioners' Minutes May 13, 2008 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, May 13, 2008, at 10:34 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Roger Froemming, and Dennis Mosher present. Vice-Chair, Everett Erickson, and Commissioner Bob Block were present at 10:37 a.m. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of May 13, 2008, with the following changes: Cancel -County Coordinator Performance Evaluation Replace with Bill & Rita Marts -Annual Prometheus Motorcycle Zoo Run Approval Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board minutes of May 6, 2008, as presented. Approval to Pay Bills Motion by Nelson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Application for Exempt Permit Motion by Mosher, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Evansville Sportsman Club for an event scheduled for Saturday, July 26, 2008, at Dalton Outdoors. Land Surveyor's Certificate of Correction to Plat Motion by Nelson, second by Froemming, and unanimously carried to approve the Land Surveyor's Certificate of Correction to Plat (identified as Attachment B) located in the Subdivision of Government Lot 4, and that Part of Government Lot 3 Lying South of the Northern Pacific R.R. Right of Way, Section 33, Township 133, Range 42 as prepared by Glenn Howe, Professional Land Surveyor - License No. 17825. Payment Approval Motion by Mosher, second by Froemming, and unanimously carried to approve payment, in the amount of $340,628.28, from the Construction Fund to Comstock Construction Inc. of MN for Otter Tail County 60 Bed State Operated Inpatient Chemical Dependency Treatment Facility Payment Request No. 6. Sale of Tax Forfeited Property-Rothsay. MN Motion by Erickson, second by Block, and unanimously carried to sell the following tax forfeited property to the City of Rothsay for $6,000.00 plus appropriate fees and tax to complete the transaction: 79-000-31-0008-000 (850) -Section 31, Township 135, Range 44 Tract 400' Along E Side of Highway and 120' wide in Northwest Corner Of Northwest Quarter Except North 83' (.93 of an acre) Semi-monthly Payroll Motion by Mosher, second by Erickson, and unanimously carried to approve a change in the payroll dates for all employees currently paid on a monthly basis. Effective July 1, 2008, all employees will be paid on a semi-monthly basis with pay dates being the 15th of each month and the la~t working day of each month. If the 15th lands on a weekend or holiday, the pay day:f(?r.that payroll period will be the last working day prior to the weekend/holiday. The first payroll check underttiehew·schedule will be July 15, 2008. OTC Board of Commissioners' Minutes May 13, 2008 Page 4 Bid Recommendation and Award After previously advertising for quotations, the Highway Engineer presented the following bids for the CSAH 61 Culvert Replacement project: Riley Bros. Construction, Inc. $9,831.00 Morris, MN Mark & Brenda Construction $14,500.00 Fergus Falls, MN Motion by Block, second by Froemming, and unanimously carried to award the CSAH 61 Culvert Replacement project to the low bidder, Riley Bros. Construction, Inc., in the amount of $9,831.00 as recommended by the Highway Engineer. PUBLIC WATER ACCESS COOPERATIVE AGREEMENT East Silent Lake in Otter Tail County, Minnesota Otter Tail County Resolution No. 2008 -38 Upon motion by Erickson, seconded by Block, and unanimously carried, the following resolution was adopted: WHEREAS: the Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes Section 97A.141 to provide public water access sites on lakes and rivers, where access is inadequate: and WHEREAS: the State and the County are authorized under Minnesota Statutes Section 471.59, to enter into agreements to jointly or cooperatively exercise common power; and WHEREAS: the State and the County have determined this public water access on East Silent Lake is of high priority under the state public water access program: and WHEREAS: the County owns land described as: Sec. 32, T.136N, R.41W, Otter Tail County, as shown in the Cooperative Agreement; and WHEREAS: the State is willing to operate and maintain a Public Water Access to East Silent Lake; hereinafter referred to as "facilities": and WHEREAS: in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of the general public. NOW, THEREFORE, BE IT RESOLVED, that the Cooperative Agreement between the County of Otter Tail and the State of Minnesota Department of Natural Resources, a copy of which is attached hereto, is hereby approved; and BE IT FURTHER RESOLVED, that the Chair of the County Board of Commissioners and the County Board Clerk are hereby authorized to sign said Cooperative Agreement. Dated at Fergus Falls, Minnesota, 13th day of May, 2008. Attest: &~*' ~ Lar{y Kro~ c~ OTTER TAl~~oyN __ & oiRD OF COMMISSIONERS By: ~ ~ 0 ~ Syd Nels of Commissioners' Chair OTC Board of Commissioners' Minutes May 13, 2008 Page 5 Retainage Reduction for Highway Project Motion by Mosher, second by Froemming, and unanimously carried to reduce the retainage from 5% to 2% for C.P. 07:116B (Highway 116 to the Ethanol Plant). County Ditch No. 16 Discussion Property Owners Jeff Stabnow and Dan Woods provided handouts showing Ditch No. 16 at the outlet of Clitherall Lake which included a photograph of the ditch from 1957. Mr. Stabnow explained the flow of the water, elevations, and size of culverts, and discussion occurred regarding the private crossing that was installed years ago on the Woods' property. The crossing has, washed out and the water is flowing around to the east. They requested permission to do private maintenance on Ditch 16 on the Woods' property. County Attorney, David Hauser, stated that this would be looked at when the Engineer's Study is completed for Ditch 16. Land & Resource Director, Bill Kalar, stated that the Engineer's Report has not been ordered and generally, does not occur until after the Redetermination of Benefits is complete. County funds cannot be spent on ditch projects; therefore, the Redetermination of Benefits should be completed, then a cost estimate is determined and a public meeting is held so property owners affected will have notice of the potential cost of work to be completed on the ditch. Mr. Kalar estimated the end of July before the Redetermination of Benefits is complete. Lake levels were discussed. Carl Stromsted spoke in favor of waiting until the Redetermination of Benefits and Engineer's Report are complete before any work is authorized in the Ditch System. Motion by Froemming, second by Block, and carried with Mosher abstaining to proceed with the current Redetermination of Benefits process, public meeting, and Engineer's Report before work in the Ditch System is authorized. Recess & Reconvene At 11 :55 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :20 p.m. Update -Perham Resource Recovery Facility Solid Waste Director, Mike Hanan, and Commissioner Roger Froemming briefed the Board on a recent meeting with the Perham City Council regarding the Resource Recovery Facility. Todd, Wadena, and Otter Tail counties were represented at the Council meeting. Discussion occurred regarding governance of the facility, proposed expansion of the facility, and the past and present liabilities held by the City of Perham. There was disagreement between the counties and the City of Perham on these issues as well as the need to draft a new contract. The counties are of the opinion that the Resource Recovery Facility is not operated in the manner stated in the current contract and the City of Perham's opinion is that the contract does not need change and that the contract is being followed. Several commissioners expressed that an expansion of the facility is not possible until the governance is agreed upon. Expense Reimbursement for Employees County Auditor, Wayne Stein, and Solid Waste Director, Mike Hanan, discussed the County's current reimbursement policy. The County Auditor will return to the Board with a recommendation for an amended policy. Annual Prometheus M.C. Zoo Run Bill and Rita Marts presented a flyer advertising the 23rd Annual Prometheus M.C. Zoo Run scheduled for June 26 -June 29, 2008. All proceeds of the motorcycle ride event are given to the Chahinkapa Park Zoo in Wahpeton, ND. Motion by Mosher, second by Erickson, and unanimously carried to grant a waiver of the Shows and Exhibitions Ordinance for the 23rd Annual Prometheus Zoo Run charity event subject to adequate portable facilities and notification to law enforcement regarding the event as has been the practice in previous years. OTC Board of Commissioners' Minutes May 13, 2008 Page6 Adjournment At 2:05 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, May 20, 2008. Dated: --=05:---,/~2=0+-/_o_.S'~_ I I CB/kd OTC Board of Commissioners' Minutes May 13, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 5/13/2008 FOR PAYMENT 5/13/2008 VENDOR NAME A-1 LOCK & KEY LLC A'VIANDS LLC ABG MAINTENANCE INC SCOTT ARNDT ASSOCIATED BAG COMPANY AUTO VALUE FERGUS FALLS BATTLE LAKE AUTO PARTS BEN HOLZER UNLIMITED BOB'S STANDARD BULK SERVICE HEATHER BRANDBORG JOANN CLINE CO OP SERVICES INC CONVERGENT SOLUTIONS GROUP LLC COOPERS TECHNOLOGY GROUP CROWNE PLAZA ST PAUL RIVERFRON CULLIGAN CULLIGAN WATER COND CULLIGAN WATER CONDITIONING CYBERNET DACOTAH PAPER COMPANY DAKOTA WHOLESALE TIRE DENZEL'S REGION WASTE INC EGGE CONSTRUCTION INC CHARLES ERICKSON EVERGREEN EQUIPMENT INC EVERTS LUMBER CO MAYNARD FALK FARGO GLASS AND PAINT CO FARNAM'$ GENUINE PARTS INC FERGUS FALLS DAILY JOURNAL CITY FERGUS FALLS FERGUS POWER PUMP INC FERRELLGAS SHARI FRESONKE FRONTIER PRECISION INC GALL'S INC GOAM MEDIA HAMLINE LAW REVIEW HEALTHCARE ENVIRONMENTAL SERVI CRYSTAL HERMAN HOLIDAY INN WILLMAR SANDY HOLO HOMESTEAD BUILDING SUPPLIES THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS JK SPORTS CASSIE JONAS KELLY SERVICES INC L & L SERVICE LAB SAFETY SUPPLY INC LAKE REGION HEAL TH CARE CORP LAKES COUNTRY SERVICE CO OP LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LEAF RIVER SERVICES AMOUNT 424.36 5,012.30 90.53 150.00 222.93 374.49 220.92 20.52 298.69 97.19 60.00 9.15 6,202.30 860.55 273.46 130.00 74.16 10.65 1,673.00 48.93 448.16 253.11 127.50 2,545.17 59.59 73.12 875.00 350.00 304.41 8,162.36 6,936.09 4,180.00 164.02 94.94 204.75 257.67 459.95 20.00 116.40 8.37 219.98 1,111.89 29.06 66.62 210.95 368.00 77.73 694.80 223.04 78.97 960.00 176.79 5,510.28 595.00 873.10 OTC Board of Commissioners' Minutes May 13, 2008 Attachment A, Page 2 LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO MATTHEW BENDER & COMPANY INC JACKIE MCGRAND MCLEOD CO SOLID WASTE MGMT WENDY METCALF MILLER'S PRECISION ENTERPRISES MN ATTORNEY GENERAL'S OFFICE MN MOTOR COMPANY MN REVENUE MN ST BOARD OF ASSESSORS MN STATE AUDITOR MN STATE BAR ASSOCIATION NANCY MOEN MOORE MEDICAL LLC CHERYL MUCHOW JIM MYHRE NAPA FERGUS FALLS NAPA STANDARD PARTS OF WADENA NATURES GARDEN WORLD NELSON AUTO CENTER NETWORK CENTER COMMUNICATIONS NEW YORK MILLS HERALD OFFICEMAX INCORPORATED OLSON OIL CO INC RICHARD OLSON ONE CALL LOCATORS LTD THE ORIGINAL HEATING MAN OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE OVERLAND MECHANICAL SERVICES ANN PACKER-SMITH PAMIDA INC 008 PARK REGION CO OP PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM ACE HARDWARE PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM PESI PRAIRIE IMPLEMENT INC PREMIUM WATERS INC PRO AG FARMERS COOPERATIVE QUICK'S NAPA AUTO PARTS QUILL CORPORATION REVIEW ENTERPRISES INC RIDGEWATER COLLEGE CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE RICK SHEILS SIGELMAN STEEL & RECYCLING INC KYLE SORKNESS DAVID STADUM STEINS INC 1,173.42 896.51 73,349.64 116.65 539.00 47.50 150.00 126.26 425.25 1,039.55 336.46 400.00 690.00 21,155.46 1,195.49 25.76 316.72 24.90 11.98 89.19 890.85 27.51 707.81 5,324.84 36.00 133.55 530.21 3,950.12 133.54 138.59 7,924.60 4,830.00 4,762.75 465.00 21.99 100.97 1,623.73 190.23 305.76 17.02 72.90 4.06 67,629.34 279.00 268.14 30.58 394.05 227.53 549.80 189.70 425.00 42.75 4,950.00 250.00 19.17 47.27 108.63 28.00 1,529.53 STEVE'S SANITATION INC STRAND ACE HARDWARE STREICHERS SUPER SEPTIC INC OF PELICAN RA SWANSTON EQUIPMENT CORP SWEENEY BROTHERS TITAN ACCESS ACCOUNT TRI STAR RECYCLING SUSAN ULSCHMID UNITED BUILDING CENTERS UNIVERSITY OF MN VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VOSS LIGHTING WASTE MANAGEMENT RANDY WASVICK WEETOWN OUTPOST ZIEGLER INC •••• FINAL TOTAL ....... OTC Board of Commissioners' Minutes May 13, 2008 Attachment A, Page 3 5,154.64 45.71 92.14 77.19 51.80 4,380.46 1,602.48 4,012.42 156.72 113.74 255.00 79.20 236.27 210.02 252.15 39,239.03 101.89 360.00 700.52 $321,482.59 •••• • LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT OTC Board of Commissioners' Minutes May 13, 2008 Attachment B, Page 1 N•m• of Plat: SUBDNISION OF GOVERNMENT LDT 4, AND THAi PART OF GOVERNMENT LOT 3 LYING SOUTH OF THE NORTHE!RN PACIFIC R.R. RIGH"T•DF-W.,,V, SECTION 33 'TOWN 1JJ RANGE "· Pun;u1ml 10 1h11 provlalon 01 Chl'lptar 506 175. Laws of Mlfln=ta, 1857, Glenn Howe, Ucem;e Nu. 17H2li. the unden;1gne,d, a Protes•1onal Land Surveyor In and fo, tha Slat., 01 Mmnft-.a. i:leclaMs 11$ tonows· 1, ThBt Ille Pia\ ol SUBDIVISION OF GOVERNMENT LOT"· ANDTi-lAT PART OF GOVERNMENT LOI ~ 1.VING SOUTH OF THE NORTHERN PACIFIC R.R. RIGHT-OF-WAY, SECTION 33 TOWN 133 RANGE 42, d111ed November 20, 1916 anci med on DIK:ernber El, 1916 ,n the pffic., of the County Rect)(der. Ott!!< Tail Cuunl), Minna&Ota, 1n BOO!< K of Pli!h, r>99e 10. wrrn pr!>pDred by O. G Mo~n. MrnnellQts Registered Land Surveyor, now decease<! 2. The! tile lag•I D.,111:riptlon Dn said plal ;,. hertiby corrected_,. follOWi, Ul wit Eklginmng at the inl8'HGli9n wj)h )he eHt i,n.,. gt Ggy LQ1 3 ,ntg §m;tign 33 aml the wutn """ of N,P Rall Roacl nght of way, r.in,11ng tr.enc8 E,OJ.Jfh algng said @@&t hOi 740 feet 10 the (114\ gpaftar SJ'lfS'! betwfi@n Hid S@cilOD ;p @'1d 34-1nenoo weal 4'16 teat. tneno,, North 740 ft lu 5a1d H.;111 Road nght o'I way, lhenoA 11aa1er1y "long ..aid R.R ri.ihl cf way ,M6 feet to pLaca ol beg1nn1ng 811 ,., OD\/ 1.ot 3 ct Gakl Sac\mn 33 and to be 1<nown a S1-1b Loi B of Gov Loi :, of "8id Sei:tion 33 Town 133 Rangll 42, Thence !l!!9llilll.m) ..i tha (i/4) quarter Stake b.,_,uis! Sectoon 33 an<1 34 R,mn,ng lhem:e w..al Rf'fP@Qd\"Ula•~ 110'• QI Goy Lo) 3 §@Id Sagttpn 33 446 lest thence south i ODD teat 10 !h" Shnre of Wall \..i,I<.,, Thence on n<Xthaaaterly dorecUon along vaiCI Laite Shore 10 the Sect1011 Line betw..eri !!.Jfil!_Sectlon 33 and J.o4 Thence norlhmlY HIPDP &AIU §ftgtign [ ,ne to p~,;:e of bffgonmng Said poime ol l.ano conta,ru·, 6.50 IICflll~ •nd 18 to be known as Sul:> Lot A of Gov Loi ,4 of Saotion .'.:13 Town 133 R11n911 "42 STATE: OF MINNESOTA I~--·-~ LVIIIETT~ lfli"/4!.' S'i:THEL l -~t"" NOTAfTT PU6LIC-MINT.;ESOTA j "' · 1,1yCDonno..-,~.,J>1<.a,.w,, I Prote&111on~1 Umd Surveyor Minn, LIC:Url!W NO 17825 Th!i aoove C:ertrl'icat<> of Corr.-c:lion toth .. ptet of SUBDIVISION OF GOVERNMENT LOl 4, AND THAT PART OF GOVERNMENT LOT 3 LYING SOUTH OF THE NORTHERN PACIFIC R.R. RIGHT-OF.WAY. SECTION 33l"OWN iJJ RANGE 42 has t>tt1tn approved by lht! 6'-'ard cl Comm1s8l(>l"lefi of Oner Tt1II Cour,ly, M,nr,.,,.ui..,, at a regu1 .. , m.,..hn'1 held on the ____ day of _______ . :wo_ Chairman of Iha Coun1y au .. rd