HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/06/2008MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, May 6, 2008
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 6, 2008, at 9:30 a.m., at the
Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair;
Bob Block, and Roger Froemming present. Vice-Chair Erickson and Commissioner Mosher were
absent due to attendance at a Personnel Committee meeting.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the Board of
Commissioners agenda of May 6, 2008, with the following addition:
9:30 a.m. -Discussion with Perham City Administrator
Approval of Minutes
Motion by Froemming, second by Block, and unanimously carried to approve the Board. of
Commissioners special meeting minutes of April 29, 2008, as mailed.
Discussion with City of Perham Administrator
Perham City Administrator, Kevin Keil, stated that he has been in the City Administrator position for
five months and he extended a standing invitation for County Board members to feel free to contact
him or any other representative of the City of Perham to discuss the Perham Resource Recovery
Facility project. He stated that the proposed expansion project for the Recovery Facility and the
proposed Joint Powers arrangement to operate the facility are two areas that need to be discussed.
Chairman Nelson thanked Mr. Keil for his invitation.
Vice-Chair Erickson and Commissioner Mosher were present at 9:40 a.m.
U.S. Fish & Wildlife Service Acquisition of Properties
Senior Realty Specialist, Don Kleven, requested certification of a purchase of 4.33 acres of land and
two habitat easements to protect wetlands and uplands. Motion by Mosher, second by Block, and
unanimously carried to approve the acquisition of the following described properties by the U.S. Fish
& Wildlife Service:
Friends of the Prairie Wetlands Learning Center, Inc:
T. 132 N. R. 43 W. 5th P.M.
Section 11, W½ NW¼ described as follows: Commencing at the northwest corner of said Section 11;
thence South O degrees 16 minutes 19 seconds West on an assumed bearing along the west line of
said Section 11, a distance of 1154. 73 feet; thence North 89 degrees 44 minutes 41 seconds East a
distance of 495.37 feet; thence South 3 degrees 12 minutes 40 seconds West a distance 288.57 feet
to the point of beginning of the land to be described; thence South 84 degrees 29 minutes 37 seconds
East a distance of 168.50 feet; thence South O degrees 40 minutes 08 seconds West a distance of
197.53 feet; thence South 85 degrees 15 minutes 25 seconds East a distance of 309.46 feet; thence
South O degrees 32 minutes 23 seconds East a distance of 307.23 feet; thence North 89 degrees 47
minutes 21 seconds West a distance of 478.69 feet; thence North O degrees 12 minutes 29 seconds
East a distance of 544.74 feet to the point of beginning. Containing 4.33 acres, more or less.
OTC Board of Commissioners' Minutes
May 6, 2008
Page 2
David H. Nycklemoe:
T. 131 N. R 40 W. 5th P.M.
Section 19, part of the NW¼SE¼, SW¼NE¼, SW¼SE ¼.
T.132 N., R. 42 W., 5th P.M.
Section 33, SE¼ except railroad right of way, S½NE¼ EXCEPT part of the SE¼NE¼ described as
follows: Commencing at the northeast corner of said Section 33; thence South along the Section line
2003.89 feet; thence North 79'43'03" West 274.44 feet to the point of beginning; thence South
08'56'57" West 388.76 feet; thence South 88 '40'07" West 814.54 feet; thence North 03'07'07" East
448.64 feet; thence South 89'50'53" East 454.08 feet thence North 09'55'16" East 27.63 feet; thence
South 79'43'03" East 397.94 feet to the point of beginning, containing 8.31 acres. Also a strip of land
for road purposes. described as follows: Beginning on the east line of the above described tract at a
point located North 08'56'57" East 101.28 feet from the southeast corner thereof; thence North
08'56'57" East 33.41 feet; thence East 236.56 feet; thence North 45'00'00" East 56.56 feet; thence
North to the north line of said SE¼NE¼; thence East 33.00 feet; thence South to a point located east
of the point of beginning; thence West 314.75 feet to the point of beginning, containing 0.95 acres,
subject to an easement for egress and ingress over and across a strip of land for road purposes which
easement is found in certain warranty deed by and between David Nycklemoe and Cora Sue
Nycklemoe, husband and wife, and Floyd R. Muehler and Lois A. Muehler, husband and wife, dated
June 23, 1977, as outlined on a map filed with the U.S. Fish & Wildlife Service.
Approval to Pay Bills
Motion by Erickson, second by Froemming. and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Compensation Classification Proposal
Consultants Rod Kelsey and Kasey Christopherson provided copies of their proposal entitled "Otter
Tail County Consulting Services Proposal To Plan, Conduct, Document and Present an Updated
Classification And Compensation Plan" dated November, 2007. The County Personnel Board was
also present as they will be the Steering Committee for this project. Mr. Kelsey stated that a key goal
is involvement and understanding of the classification process from the beginning and this session will
be a preliminary discussion. Ms. Christopherson talked about the process which starts with job
documentation. She referred to the sample Job Documentation Questionnaire (JDQ) in the proposal.
She briefed the Board on the broad areas of the JDQ. County Coordinator, Larry Krohn, stated that
the consultants will introduce the process to the Labor Management Committee and also, will meet
with the Personnel Board explaining their function and responsibilities of the Steering Committee.
Mr. Kelsey talked about establishing the peer group of counties to be used in the classification
process. He provided a handout including potential counties and corresponding data, i.e. population,
number of full time employees, etc. Lengthy discussion continued regarding the potential peer group
and overall pay philosophy. Mr. Kelsey answered several questions from various Department Heads.
Recess & Reconvene
At 10:44 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:50 a.m.
OTC Board of Commissioners' Minutes
May 6, 2008
Page 3
CORRECTIONAL OFFICER'S WEEK
Otter Tail County Resolution No. 2008 -36
Upon a motion by Froemming, seconded by Erickson, and unanimously carried, the following
resolution was adopted:
WHEREAS, one week each May is officially designated as Correctional Officer's Week by the
American Jail Association. This year, Correctional Officer's Week is May 4-10, 2008; and
WHEREAS, the Sheriff's Office supports the proposition that the men and women who perform the
difficult task of supervising the County's inmates deserve this recognition; and
WHEREAS, the Sheriff's Office recognizes that Corrections staff are professionals equal in status and
importance to other professionals in the effective administration of justice.
THEREFORE, BE IT RESOLVED, that we, the Otter Tail County Board of Commissioners, do hereby
acknowledge the week of May 4-10, 2008 as "Correctional Officer's Week" in Otter Tail County in
honor of the dedicated professionals who supervise the County's inmate population.
Dated:_~DS.~/=,3~/_o~t ____ _
Attest:~kA""""'=,-,....-~_..=·"'----
Larr('iffc,hn, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: d~ l,, {J1.J~
Syd Nel on, Board of Commissioners Chair
Bruce Eckley Excellence in Training Award
Sheriff, Brian Schlueter, and Jail Administrator, Richard Akerman, presented the "Bruce Eckley
Excellence in Training Award" to Corrections Officer, Myrna Budke.
Draft Uniform Policies
County Coordinator, Larry Krohn, distributed draft Uniform Reimbursement Policies to the Board
members. He will also provide the draft policies to the State Auditors.
Recess & Reconvene
At 11 :30 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for a Highway Committee meeting and lunch break. The meeting was
reconvened at 1: 15 p.m. with Commissioners Nelson, Erickson, Froemming, and Mosher present.
Final Plats
Motion by Erickson, second by Mosher, and unanimously carried to approve the Final Plat of Richard
and Diane Hanson entitled "Pinke's East Loon Lake Heights" located in Section 1 & 2 of Dora
Township; Loon Lake; Sybil Lake.
Motion by Froemming, second by Nelson, and unanimously carried to approve the Final Plat entitled
"Phelps Mill River Hills" located in Section 27 & 28 of Maine Township; Otter Tail River and non-
shoreland property.
Motion by Erickson, second by Froemming, and unanimously carried to extend the Final Plat filing
date to December 19, 2008, for Stoll's Subdivision; Star Lake (56-385).
OTC Board of Commissioners' Minutes
May 6, 2008
Page 4
Proposed Lake Reclassifications
Land & Resource Administrator, Bill Kalar, provided a handout entitled "Otter Tail County Lakes 150
Acres or Less" dated April 29, 2008. He stated that the Public Meeting on this topic is scheduled at
1:00 p.m., on Tuesday, June 3, 2008.
Public Hearing for Proposed Amendments to the Sanitation Code
At 1 :30 p.m., Chairman Nelson opened the Public Hearing to consider amendments to the Otter Tail
County Sanitation Code. County Attorney, David Hauser, explained the proposed changes and stated
that, if approved, the amendments would be effective upon publication. There were no comments
from the public in opposition of the proposed amendments. Upon the motion of Mosher, seconded by
Erickson, having passed on a 4 -O vote, the Sanitation Code of Otter Tail County is hereby amended:
The Otter Tail County Sanitation Code adopted Minnesota Rules Chapter 7080 with regard to
individual sewage treatment systems, except was specifically modified by the Otter Tail
County Ordinance, Section 56.0015 -is amended by adding the following sentence: "Otter
Tail County will continue to enforce the rules contained in 7080, as they existed prior to the
2008 amendments, until the County adopts a new Ordinance in conformity with the 2008
rules."
The purpose of the second amendment is to reduce the amount of original soil required for
mound systems from 24 inches to 12 inches, which will bring the County into conformity with
statewide rules. This is accomplished by deleting paragraph A of subpart 5, Mounds, of
Section 56.0170.
The purpose of the third amendment is to remove the setback requirement for wetlands, which
is currently 50 feet. This is accomplished by deleting the wetlands column in the table
contained in Section 56.0170, subpart 2.
Data Sharing Pilot Project
Annette Theroux, of Pro-West & Associates, explained Mn/DOT's Cadastral and Right of Way Data
Sharing Pilot Project. Mn/DOT has over 900 projects per year that require research for right of way
acquisition. In an effort to reduce the time consuming research, this Pilot Project was created to
develop a process to share data between Mn/DOT and local governments in Mn/DOT's District 4.
The funding for the project is from the Federal Highway Administration, Mn/DOT, and the Local
Research Board. Lengthy discussion took place. Motion by Mosher, second by Froemming, and
unanimously carried to waive fees that would normally be required by the Otter Tail County
Recorder's Office for the Cadastral and Right of Way Data Sharing Pilot Project. Otter Tail County will
benefit from information that Mn/DOT will be able to share through the project.
Commission Block was present at 2:03 p.m.
Highway Agreement for CSAH 67 Bridge Replacement Project
Motion by Froemming, second by Block, and unanimously carried to authorize the Chairman's
signature to execute a Consultant Services Agreement between the County of Otter Tail and
Interstate Engineering for hydraulic study & culvert design for CSAH 67 Bridge No. 93127 project.
OTC Board of Commissioners' Minutes
May 6, 2008
Page 5
Final Payment for C.P. 07:TM
Motion by Erickson, second by Mosher, and unanimously carried to authorize Final Estimate No. 4, in
the amount of $9,507.94, payable to Traffic Marking Service, Inc. for completion of 2007 Traffic
Marking Services in Otter Tail County.
Weight Restrictions
Highway Engineer, Rick West, reported that MnDOT plans to lift road weight restrictions May 13th ;
however, he is not recommending that Otter Tail County lift weight restrictions on county roads based
on recent push rod readings.
Recess & Reconvene
At 2: 16 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 2:30 p.m.
License Applications
Motion by Mosher, second by Block, and unanimously carried to approve the following applications for
license renewals:
BPOE Elks Lodge 1093
Fergus Falls, MN
Koep's Clitherall Corner
Clitherall, MN
On Sale Seasonal Liquor and
Seasonal Sunday Liquor
Off Sale 3.2 Malt Liquor
Prante's on the Lake, Inc.
Prante's on the Lake
Battle Lake, MN
On Sale Liquor and Sunday Liquor
Payment Approval
Motion by Block, second by Mosher, and unanimously carried to approve payment from
Construction Fund for the following costs related to the Ottertail Operations Center:
Grainger Invoice No. 9604601550 03/31/2008
Grainger Invoice No. 9605464016 04/01/2008
Grainger Invoice No. 9615774388 04/14/2008
Grainger Invoice No. 9616655495 04/15/2008
Grainger Invoice No. 9619702872 04/18/2008
Grainger Invoice No. 9619818363 04/18/2008
Grainger Invoice No. 9619702864 04/18/2008
Total
Pine Plaza Invoice No. 73270 03/12/2008
ORDER ADOPTING ASSESSMENT ROLL
$6,697.18
84.47
387.29
7.04
85.14
201.96
1,988.50
$9,451.58
$2,273.62
SOUTH TURTLE LAKE STORM WATER/SEWER SYSTEM PROJECT
Otter Tail County Resolution No. 2008 -39
the
Upon a motion by Mosher, seconded by Froemming, and having passed on a 5 -0 vote, the Otter
Tail County Board of Commissioners adopts the following resolution:
WHEREAS, On Tuesday, June 27, 2006 the Otter Tail County Board of Commissioners ordered the
Ditch Inspector and other appropriate County officials to proceed with the determination of the
benefited area and the benefits for purposes of an assessment for the South Turtle Lake Storm Water
System; and
OTC Board of Commissioners' Minutes
May 6, 2008
Page 6
WHEREAS, On Tuesday, January 9, 2007 the Otter Tail County Board of Commissioners established
a public hearing for the South Turtle Lake Storm Water System at 1 :00 p.m. on Tuesday, February 6,
2007 for the purpose of considering the establishment of a storm water system pursuant to Minnesota
Statute 444.075; and
WHEREAS, On Wednesday, January 24, 2007 the Otter Tail County Auditor's office mailed notice of
the above noted hearing to the benefited property owners of the proposed systems, as well as, to
other interested individuals; and
WHEREAS, Notice of the February 6, 2007 public hearing was published on Friday, January 26, 2007
and Friday, February 2, 2007 in the Fergus Falls Daily Journal and was published on Wednesday,
January 31, 2007 in the Battle Lake Review; and
WHEREAS, On Tuesday, February 6, 2007 the Otter Tail County Board of Commissioners convened
a public hearing to consider a proposal to create a storm water sewer system under the provisions of
Minnesota Statute 444.075, to review the proposed project, to discuss the benefited area, the
proposed assessment and to receive public comment regarding the proposed system; and
WHEREAS, On Tuesday, February 6, 2007, after completion of the above noted public hearing, the
Otter Tail County Board of Commissioners proceeded to adopt Otter Tail County Resolution No.
2007-10 authorizing the South Turtle Lake Storm Water/Sewer System and authorizing the
assessment of the project costs, not exceeding $350,000.00, to the benefited properties; and
WHEREAS, On Tuesday, June 5, 2007 the Otter Tail County Board of Commissioners awarded the
contract for the South Turtle Lake Storm Water/Sewer System Project to Mark and Brenda
Construction, Inc., dba Delzer Construction; and
WHEREAS, On Tuesday, January 22, 2008, the Otter Tail County Board of Commissioners approved
final payment on the project; and
WHEREAS, The total project cost as detailed in Exhibit A is $356,971.12; and
WHEREAS, The South Turtle Lake Improvement District, as of Monday, April 21, 2008 has
contributed $173,000.00 towards the project costs.
NOW, THEREFORE, BE IT RESOLVED, By the Otter Tail County Board of Commissioners as
follows:
1. That the proposed assessment roll, in the net amount of $183,971.12, a copy of which is
available in the Auditor's office identified as Exhibit B, is hereby accepted and adopted and
shall constitute a special assessment against the lands named therein and each tract of
land therein included is hereby found to be benefited by the proposed assessment in the
amount of the assessment levied against it.
2. That such assessment may be paid without interest if paid on or before Friday, August 1,
2008; that after said date, the assessment shall bear interest at the rate of six percent
(6%) per annum accruing from and after February 1, 2008, and shall be paid in full in five
years beginning with Payable Year 2009 and ending with Payable Year 2013. Interest will
be calculated using the installment calculation method. Such assessment shall be
payable in equal annual installments including principal and interest, with the exception
that interest for months of February 2008 through December 2008 shall be added to the
Payable 2009 installment, each in the amount annually required to pay the assessment
over a five-year period at the stated interest rate.
Adopted this 6th day of May, 2008
Attest: 4~ ~ LarryKron, C1r1<
Adjournment
OTC Board of Commissioners' Minutes
May 6, 2008
Page 7
At 3:00 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners
adjourned until Tuesday, May 13, 2008.
Dated: --'oS:;"""".,_/,...1,2..,/c.::o"'-8----
CB/kd
OTC Board of Commissioners' Minutes
May 6, 2008
Attachment A, Page 1
WARRANTS APPROVED ON 5/06/2008 FOR PAYMENT 5/06/2008
VENDOR NAME
A'VIANDS LLC
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN TOWER CORPORATION
BRIAN ARMSTRONG
ARVIG COMMUNICATION SYSTEMS
JANE BAUMGARTNER
BEYER BODY SHOP INC
JOHN BOHN
SUSAN BOLSTAD
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
JOHN BUSHMAN
CHARTER COMMUNICATIONS
CITIZENS ADVOCATE AND VERNDALE
COOPERS TECHNOLOGY GROUP
D & T VENTURES LLC
DACOTAH PAPER COMPANY
DAKOTA PRINTER REPAIR LLC
DAN'S TOWING & REPAIR
DENZEL'S REGION WASTE INC
DICK'S STANDARD
KATHY DOMHOLT
EAST SIDE OIL COMPANIES
FASTENAL COMPANY
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS POLICE DEPT
CITY FERGUS FALLS
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FERRELLGAS
FOTH & VAN DYKE
GALL'S INC
BERNARD GAMBER
GARAGE DOOR STORE
STEPHEN GOERDT
MYRON GRAFF
JARED GREFSRUD
ERVIN HAGEN
MARK HAUGE
BRUCE HAUGRUD
DEAN HEDSTROM
HILL TOP LUMBER INC
HOBART SALES & SERVICE
HOME DEPOT
HOTSY EQUIPMENT OF MN
HOUSTON ENGINEERING INC
INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR
INTERSTATE INC
JACOBSON CONSTRUCTION
JK SPORTS
K.I.D.LEASING
KELLY SERVICES INC
MARCIE KNUDSEN
LAKES COUNTRY SERVICE CO OP
AMOUNT
5,805.98
131.54
91.26
159.60
200.00
108.54
101.18
6.29
27.67
72.91
3,191.16
100.01
62.35
59.63
315.85
464.00
410.10
58.20
26,83
2,795.29
315.01
53.17
120.00
36.19
922.32
683.80
636.77
9,236.22
435,00
224.13
377.83
12,372.96
264.47
264.68
579.80
8.00
8.00
186.00
38.34
8.00
5.40
159.99
51.48
53.70
8,418.53
85.69
2,569.50
347.64
1,139.64
232.01
100.00
40.00
256.44
1,791.51
77.00
82.54
OTC Board of Commissioners' Minutes
May 6, 2008
Attachment A, Page 2
LARRY OTT INC TRUCK SERVICE
PAT LARUM
LAWSON PRODUCTS INC
LEAF RIVER AG SERVICE
LEWIS WELDING & EQUIPMENT
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN COMPANY INC.
MACATFO
MARCO INC ST LOUIS
MCCC Ml 33
MCCOLLOUGH WELDING
MERIGEN MEDICAL
MIDWEST PRINTING CO
MN DEPT OF COMMERCE
MN MOTOR COMPANY
MN SHERIFFS' ASSOCIATION
MODERN ASSEMBLIES INC
NANIK'S ELECTRIC
NARDINI FIRE EQUIPMENT
NATIONAL DISTRICT ATTORNEYS AS
NATIONAL 4-H SUPPLY SERVICE
NEW YORK MILLS HERALD
NEWMAN TRAFFIC SIGNS
NORTHERN SAFETY TECHNOLOGY INC
NORTHWEST DIVERS
OFFICEMAX INCORPORATED
OTTER TAIL TELCOM
OTTERTAIL TRUCKING INC
DONALD PEDERSON
PELICAN RAPIDS PRESS
PERHAM ENTERPRISE BULLETIN
PERHAM MEMORIAL HOSPITAL & HOM
PINE PLAZA TV APPLIANCE & CAMP
PRIORITY DISPATCH
PRO AG FARMERS CO OP
PUBLIC SAFETY CENTER INC
RINGDAHL AMBULANCE SERVICE
ROYAL TIRE INC
AARON SALO
SBLC-FF
CHERI SCHULTZ
VICKI SCHWANKE
SEWER SERVICE
SHESHUNOFF INFORMATION SERVICE
PAUL SIMENGAARD
SIMPLEXGRINNELL LP
SOUTH MILL SERVICE
SRF CONSULTING GROUP INC
STEINS INC
STENERSON LUMBER
STREICHERS
SUPER SEPTIC INC OF PELICAN RA
RICKY SWANBERG
TITAN ACCESS ACCOUNT
TNT REPAIR INC
TOOL CRIB OF THE NORTH
TOPPS MANUFACTURING LLC
595.00
133.17
315.86
5.00
18.10
1,199.07
9.57
13.25
350.00
433.65
2,821.47
176.79
97.81
76.68
45.00
99.01
280.00
35.00
758.31
840.00
100.00
125.88
52.28
299.50
275.75
46.95
35.13
888.08
9,709.40
8.00
177.79
123.00
15.00
13.82
39.00
1,197.25
128.57
150.00
27.78
8.00
27.31
6.61
136.35
240.00
280.95
60.35
1,263.23
201.03
183.02
940.71
20 01
2,869.29
150.00
32.97
11.13
122.15
272.01
92.00
•
UGSTAD PLUMBING INC
UNIFORMS UNLIMITED
VARITECH INDUSTRIES
WADENA HIDE & FUR COMPANY
WADENA PIONEER JOURNAL
KYLE WESTERGARD
XEROX CORPORATION
ZACK JONES & MAGNUS
ZIEGLER INC
210 LUBE EXPRESS
3 D SPECIAL TIES INC
•••• FINAL TOTAL .......
OTC Board of Commissioners' Minutes
May 6, 2008
Attachment A, Page 3
6.97
2,424.00
530.83
187.09
70.70
13.95
139.67
7,690.75
5,753.93
28.02
4,534.29
$106,383.39 ••••