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Home My WebLink AboutBoard of Commissioners - Minutes - 04/01/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, April 1, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, April 1, 2008, at 9:30 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Block, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of April 1, 2008, with the following addition: 1 :00 p.m. -Discussion Regarding Personnel Issue Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the Board of Commissioners minutes of March 25, 2008, as mailed. Soil & Water Conservation Districts WOTSWCD Director, Brad Mergens and EOTSWCD Director, Darren Neville, updated the Board on 2007 activities and provided handouts along with· their 2008 Annual Plan. Projects included windbreaks, shelterbelts, buffers, stabilization, irrigation management, tree planting, Wildlife Habitat Improvement, and Environmental Quality Incentive Programs. They reported that cost share and incentive payments made in Otter Tail County in 2006 totaled $1,691,884.00. In the past two years, 13,735 tons per year of soil have been saved from erosion which has prevented 1,143 tons of sediment per year and 5,324 lbs. per year of phosphorus from entering surface waters. The Shoreland Specialist will be giving presentations to various lake associations and has 1 O projects scheduled using cost share dollars. Entrance Conference State Auditor, Bob Johnson, held an Entrance Conference with the Board. He provided handouts regarding SAS 104 through 114. The purpose of the Entrance Conference is to communicate the auditor's responsibilities under generally accepted auditing standards, provide an overview of the planned scope and timing of the audit, outline the audit communication requirements, and communicate other matters that are pertinent to the audit process. Motion by Mosher, second by Froemming, and unanimously carried to officially delegate Otter Tail County Auditor, Wayne Stein, as the contact person for audit purposes for Otter Tail County. . Highway Department . Highway Engineer, Rick West, briefed the Board on CSAH 30 and Olaf Lake. OTC Board of Commissioners' Minutes April 1, 2008 Page 2 Motion by Mosher, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute contracts between the County of Otter Tail and Central Specialties, Inc. of Alexandria, MN, for Seasonal Supply of Hot Mix Bituminous Material for East, West, and North Otter Tail County, contingent upon the approval of the County Attorney. Update -Wild Walleye Resort County Attorney, David Hauser, researched the issue regarding Wild Walleye Resort relative to the Conditional Use Permit that has not been issued. Mr. Hauser stated that a professional drawing is required and that the Board of Commissioners would not have jurisdiction in this matter. The Board of Adjustment is the only Board with authority to vary the rules. Compensation Classification Discussion County Coordinator, Larry Krohn, provided additional information regarding the three compensation classification consultants that have been interviewed. Payment Approval Motion by Block, second by Erickson, and unanimously carried to approve payment, in the amount of $121,619.13, from the Construction Fund to Comstock Construction Inc. of MN for Otter Tail County's 60 Bed State Operated Inpatient Chemical Dependency Treatment Facility. Audit Engagement Letter Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair of Board of County Commissioners, the County Coordinator, and the County Auditor to sign the Audit Engagement Letter with the Office of the State Auditor for the services that will be provided for the year ended December 31, 2007 pursuant to Minnesota Statute 6.48. Premise Permit Otter Tail County Resolution No. 2008 -24 Commissioner Froemming offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Ottertail Lions, Ottertail, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Amor Rumors, located at 30932 Larson Rd in Amor Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Ottertail Lions, Ottertail, MN, at Amor Rumors, located at 30932 Larson Rd in Amor Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Ottertail Lions, Ottertail, MN, at Amor Rumors, located at 30932 Larson Road in Amor Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. OTC Board of Commissioners' Minutes April 1 , 2008 Page 3 IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Amor by sending them a copy of this resolution. Commissioner Mosher seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 1st day of April 2008. Dated: __ '-1"-·-'g-'---O_'J'----- Attest:-----+la"""""'~rq___JJ.al=""--- Larry Krohn, Clerk OTTER Ty COUNTY BOARD OF COMMISSIONERS By: 9;':JDg~ Syd Nelson, Board of Commissioners Chair License Application Motion by Erickson, second by Block, and unanimously carried to approve the following application for license: Duffer's Bar and Grill LLC DBA Oakwood Golf Course Henning, MN 56551 3.2 On-Sale Malt Liquor April 1, 2008 through June 30, 2009 Recess & Reconvene At 10:58 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :01 a.m. Land Use Planning Discussion Stearns County Environmental Services Director, Donald Adams, reviewed how Stearns County proceeded with countywide land use planning. Members of the Agriculture Advisory Committee, SWCD, and the GIS Department were present. Mr. Adams discussed the Comprehensive Plan, commitment to the townships, feedlot program, and the philosophy of working with people and helping people who don't know the regulations. Mr. Adams stated that, in Stearns County, all plats since countywide zoning started contain the subdivision agreement, states the zone the property is in, and alerts the buyer of the property's uses. The Land Use Planning discussion continued during lunch at the Government Services Center. Open Hire vs. Promotion Discussion At 1: 1 O p.m., upon completion of the Land Use Planning discussion, Human Services Director, John Dinsmore, provided a handout with rationale of applying the Promotional Policy rather than New Hire policy in a specific hiring situation. Human Resources Coordinator, Karen Lundin, provided information regarding the open hire practices vs. an actual promotion. In an open hire, the job posting is open to the public which allows both County employees and non-County employees to apply for the position and the salary is stated in the posting. A promotion would be internal and not include an open hire process. Commissioners requested that the Promotion Policy be reviewed and further clarified. OTC Board of Commissioners' Minutes April 1, 2008 Page 4 Adjournment At 1 :58 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, April 8, 2008. OTTER T~~C9Y~TY ~OARD OF COMMISSIONERS By: / e,\(_ 1/,Ja,,-_ Syd Nel on, Board of Commissioners Chair CB/kd i OTC Board of Commissioners' Minutes April 1 , 2008 Attachment A, Page 1 WARRANTS APPROVED ON 4/0112008 FOR PAYMENT 4/0112008 VENDOR NAME A'VIANDS LLC JANICE AABERG ABG MAINTENANCE INC BEN FRANKLIN BOB'S STANDARD BULK SERVICE STEVE BRANDNER BRANDON COMMUNICATIONS INC BRIGGS CORPORATION CHARTER COMMUNICATIONS CITIZENS ADVOCATE AND VERNDALE COMMISSIONER OF TRANSPORTATION CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY JOEL DAVIS GARRETT EASTWOOD ECONO SALES AND SERVICE EGGE CONSTRUCTION INC ELECTRIC MOTOR SERVICE ELECTRIC PLUS FASTENAL COMPANY FERGUS FALLS MEDICAL GROUP FERGUS FALLS SCHOOL DIST 544 FERRELLGAS SHARON FUNK GALL'S INC GOODIN COMPANY HILDI INC INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC DAVID JENNEN JOHNSON CONTROLS INC KANDIYOHI CO SHERIFF KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC DARREN KUNZ LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC VIOLA MANDERUD MARIPOSA PUBLISHING MATTHEW BENDER & COMPANY INC MIDWESTERN MAT RENTAL & SUPPLY MINNKOTA MN DEPT OF AGRICULTURE MN POLLUTION CONTROL AGENCY MN SAFETY COUNCIL OLSON OIL CO INC KIRSTEN OLSON OTIS ELEVATOR CO OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OTTER TAIL POWER CO DEAN OUREN PAMIDA INC 008 DONALD PEDERSON PEPSIAMERICAS AMOUNT 6,353.47 68.00 90.53 1.28 128.91 151.98 28.50 134.13 62.35 23.85 224.62 588.95 80.40 66.00 67.99 51.48 85.00 63.28 1,310.92 61.41 3,308.00 147.17 58.03 50.00 198.91 64.00 1,432.81 597.63 146.68 187.97 324.42 516.00 177 86 675.13 108.81 299.31 955.00 1,480.35 36.36 67.32 1,064.55 74.07 108.00 20.00 400.00 495.00 3,777.13 62.52 101.91 30000 21.00 46.86 3,717.84 12.75 8.90 339.30 PERHAM ENTERPRISE BULLETIN PETE'S AMOCO PHELPS FAMILY FORD PITNEY BOWES PITNEY BOWES CREDIT CORP QUARTERMASTER REED BUSINESS INFORMATION ROYAL TIRE INC SENECA INSURANCE CO INC SIGELMAN STEEL & RECYCLING INC SNAP ON TOOLS SOBERG RADIATOR SOUTH MILL SERVICE SPRINT CITY ST PAUL STADUM PLUMBING & GRAVEL LLP STEINS INC STEVE SCHIERER APPRAISALS STRATEGIC EQUIPMENT STREICHERS TNT REPAIR INC TOUTGES SANITATION TRANQUILITY BUILDING SERVICES UL TEIG ENGINEERS UNIFORMS UNLIMITED VICTOR LUNDEEN COMPANY VIKING COCA-COLA RANDY WASVICK WCM TASK FORCE WEST PAYMENT CENTER RICHARD WEST WOESSNER CONSTRUCTION INC •••• FINAL TOTAL OTC Board of Commissioners' Minutes April 1, 2008 Attachment A, Page 2 54.00 68.50 845.43 158.97 1,584.72 271.85 458.64 40.25 1,894.00 168.05 2,303.11 90.00 528.77 672.64 150.00 265.50 1,089.48 600.00 62.12 499.24 30.87 52.65 452.63 202.91 123.30 3.92 236.27 74.16 5,000.00 114.24 28.35 147.00 $49,296.21 ••••