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Home My WebLink AboutBoard of Commissioners - Minutes - 03/25/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, March 25, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, March 25, 2008, at 9:32 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Mosher, second by Block, and unanimously carried to approve the Human Services Board agenda of March 25, 2008, as mailed. Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board minutes of March 11, 2008, as mailed. DWI Court Probation Director, Chuck Kitzman, briefed the Board on DWI Court positions that have been filled. Discussion took place regarding funding. Proposed Eligibility Criteria for WIC Program Public Health Director, Diane Thorson, discussed eligibility changes for the WIC Program which could reduce the number of people served in the program. Currently, if a client's income level is less than 180% of the poverty level, they are presumed eligible for medical assistance and are then eligible for the WIC program. The new eligibility criteria will allow participation in the WIC program only if the client is on medical assistance. This process of applying for MA and being approved can take up to six months and could pose some challenges. Legislative Update Human Services Director, John Dinsmore, reported that the Governor Budget Proposal on how to fix the State's 935 million dollar shortfall includes reduced eligibility for programs and benefits. CHILD ABUSE PREVENTION PROCLAMATION Otter Tail County Resolution No. 2008 -22 Upon a motion made by Roger Froemming, and seconded by Bob Block, and unanimously carried, the following resolution was adopted by the Otter Tail County Human Services Board: WHEREAS, child abuse prevention is a community problem and finding solutions depends on involvement among people throughout the community; and WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and WHEREAS, effective child abuse prevention succeeds because of partnerships created between parents, practitioners, schools, faith communities, health care organizations, law enforcement agencies, and the business community; and OTC Board of Commissioners' Minutes March 25, 2008 Page 2 WHEREAS, family-serving, youth-focused prevention programs offer positive alternatives for young people and encourage parents and youth to develop strong ties to their communities; and WHEREAS, all citizens need to be more aware of child abuse and neglect and its prevention within the community, and be involved in supporting parents to raise their children in a safe, nurturing society. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Human Services Board hereby proclaims April 2008 as Child Abuse Prevention Month in Otter Tail County, and calls upon all citizens, community agencies, religious organizations, medical facilities, and businesses to increase their participation in efforts to prevent child abuse and neglect, thereby strengthening the communities in which we live. Adopted this 25th day of March, 2008 Dated: --O~L-l .... /={)t,'-f/~o_9 ___ _ OTTER TYil. C:°=1._~J 'MAN SERVICES BOARD By: ;/) J,,) I/) i --~- Attest: ~~~ LarryKrn,lerk Sy u an 'Services Board Chair Human Services Department 2007 Annual Report Human Services Director, John Dinsmore, presented the Otter Tail County Human Services Department 2007 Annual Report. He briefed the Board regarding the report. There are over 58,000 people in Otter Tail County and the focus of services is for people with disabilities, the aging, and the unemployed. In Calendar Year 2006, the total federal, state, and local dollars spent for Human Services programs was reported as $88,459,713 with $52,651,999 spent on Health Care programs. Approval to Pay Bills & Claims Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the Human Services bills and claims as presented. Approval of Human Services Contracts Motion by Block, second by Erickson, and unanimously carried to approve the following Human Services contracts: Aaencv Proaram Fundina Source Lifeline Systems Health Related Services for Elderly & EW, AC and CADI, MA Disabled -01/01/08-12/31/08 REM Central Lakes, Inc. Waivered Services for persons with MR or State Waivered Dollars & MA related conditions -01/01/08-12/31/08 REM Central Lakes, Inc. Community Support Program & Rehab CADI or TBI Waiver Dollars Options /ILS)-01/01/08 -12/31/08 REM Central Lakes, Inc. Community Support Program & Rehab Unit Cost =$34.16 per hr.(SILS Options (SILS)-01/01/08 -12/31/08 Grant) County of Financial Resoonsibilitv The Village Family CTSS/SBMH for Children $20,000 -Otter Tail County, MA, & Service Center 01/01/08 -12/31/08 Countv of Financial Resoonsibilitv REM Central Lakes, Inc. ForWaivered, SILS, & I LS services Lakewood Health System Home Care/Hosoice Park Gardens of Fergus Falls Synstelien Community Services 2007 Provider Amendment for 2% COLA increase to provider effective 10/01 /07 2007 Provider Amendment for 2% COLA increase to orovider effective 10/01 /07 Addendum to include respite services effective 03/20/08. Addendum to add a waivered services site in Feraus Falls effective 02/22/08. Adjournment OTC Board of Commissioners' Minutes March 25, 2008 Page 3 This is to be in compliance with the 2007 MN legislature This is to be in compliance with the 2007 MN leaislature Per diem rate -$92.67 Waivered Services At 10:30 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, April 8, 2008. Dated: 04 /oR )of? OTTER T • t Attest /4~ ;;:;t,,, Larry Kohn, Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 25, 2008, at 10:50 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board agenda of March 25, 2008, with the following additions: Final Plat Extension Request 2:10 p.m. -County Ditch #16 Discussion Bois de Sioux Watershed District Appointment Approval of Minutes Motion by Block, second by Mosher, and unanimously carried to approve the County Board minutes of March 18, 2008, as mailed. Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION County State Aid Highway No. 19 Otter Tail County Resolution No. 2008 -23 Upon a motion by Froemming, second by Nelson, and unanimously carried, the following resolution was adopted: WHEREAS, it appears to the County Board of Commissioners of the County of Otter Tail that the highway right of way required for County State Aid Highway No. 19 under Project No. S.P. 56-619-11 should be accurately described and located by a highway right of way plat. OTC Board of Commissioners' Minutes March 25, 2008 Page 4 NOW, THEREFORE, BE IT RESOLVED by the County Board of Commissioners of the County of Otter Tail that the Board of County Commissioners for the County of Otter Tail is hereby designating the definite location of County State Aid Highway No. 19 in Sections 20, 21, 28, 29 and 33 in Township 135 North, Range 36 West of the 5th Prinicipal Meridian as shown on the three sheets of OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 19. Adopted at Fergus Falls, Minnesota, this 25th day of March, 2008. Dated: _....;6"-'-li./-/~o 4-sl...,.o;.e.f' ____ _ Attest: LCU/14. ~ Larry Kro!1n, Clerk Bid Review and Recommendation After previously advertising for bids for S.A.P. 56-682-08 & Etc., the following bids were opened at 1 :00 p.m. on March 19, 2008: Mark Sand & Gravel Co. Fergus Falls, MN Central Specialties, Inc. Alexandria, MN Knife River Corp. Sauk Rapids, MN $1,367,914.78 $1,492,505.26 $1,733,441.95 Motion by Mosher, second by Block, and unanimously carried to award S.A.P. 56-682-08 & Etc., (milling, tight blade, wear courses, agg. shouldering, & topsoil) to the low bidder, Mark Sand & Gravel Co. at the bid price of $1,367,914.78 as recommended by the Highway Engineer. Final Payment for Highway Project Motion by Froemming, second by Block, and unanimously carried to authorize Final Payment to Central Specialties, Inc., in the amount of $31,912.70, for completion of S.A.P. 56-674-02. Approval of Seasonal Supply Contracts Motion by Froemming, second by Mosher, and unanimously carried to authorize the Chairman's signature to execute three Seasonal Supply of Hot Mix Bituminous Contracts between the County of Otter Tail and Mark Sand & Gravel Co. of Fergus Falls, MN. The contracts are for North, West, and East Otter Tail County. Solid Waste Hauler Contracts Motion by Mosher, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute the following Solid Waste Haulers Contracts, which are effective April 1, 2008: Waste Management Denzel's Region Waste Alexandria, MN Dalton, MN Construction Contracts for Fergus Falls Transfer Station Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute a contract between Otter Tail County (Owner) and Breitbach Construction Co. (Contractor) for construction of the Fergus Falls Transfer Station Building and associated work. OTC Board of Commissioners' Minutes March 25, 2008 Page 5 Approval of Permit Fee for Transfer Station Building Motion by Erickson, second by Mosher, and unanimously carried to authorize payment of $1,285.00 to Fergus Falls Township for the Building Permit Fee for construction of the Transfer Station. Perham Resource Recovery Facility County Attorney, David Hauser, reported that information has been received on a Miller-Shugart Agreement between Minnesota Counties Insurance Trust and The Barlow Group relative to the Perham Resource Recovery Facility. He stated that the $2,500.00 deductible is the responsibility of the counties in the lawsuit as well as the $21,660.00 loss experience. Mr. Hanan requested that these liabilities be paid by the counties based on the percentage of debt to the project and not equally divided. Motion by Mosher, second by Froemming, and unanimously carried to authorize the County Attorney to draft a letter to MCIT to suggest a change in the agreement regarding the Perham Resource Recovery Facility settlement to correct the liability distribution. County Credit Card Issued Motion by Block, second by Erickson, and unanimously carried to approve the issuance of an Otter Tail County Credit Card to Deputy, Paul Scott Peterson, as requested. Application for Exempt Permit Motion by Mosher, second by Erickson, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by American Legion Post 489 for an event scheduled for Saturday, June 28, 2008 at 15865 County Highway 15 (William & Rita Marts). Payment Approved Motion by Block, second by Mosher, and unanimously carried to approve payment to the City of St. Cloud, in the amount of $1,452.73, for Otter Tail County's share of the support and maintenance of · the Central Minnesota Regional Radio Joint Powers Board pursuant to Invoice 37609. Appointment Motion by Mosher, second by Froemming, and unanimously carried to reappoint Don Davenport to the Bois De Sioux Watershed District Board effective May 1, 2008 for a three year term. Conditional Use Permit Discussion Wild Walleye Resort Owner, Tom Helcl, presented information regarding a Conditional Use Permit approved in 1992 when the resort was known as Wagon Wheel Resort on Rush Lake. Mr. Helcl presented a sequence of events regarding this CUP and stated that a map (to-scale) had been submitted to the Land & Resource Office. Land & Resource Administrator, Bill Kalar, stated that, in his opinion, the Shoreland Management Ordinance required submission of a professional surveyor's drawing. A professional drawing has not been submitted; therefore, the Land & Resource Office has never issued the permit. Further discussion took place. The County Attorney's opinion was that a decision of the Administrator would need to be appealed through the Board of Adjustment not the County Board; however, he offered to research the issue further. Recess At 11 :50 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. Public Meeting for Expansion of Feedlot At 1 :00 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners reconvened and opened for a Public Meeting regarding the proposed expansion of a feedlot entitled Black Pines Cattle Company owned by Matthew Reinbold and located in the NE¼ of Section 35 in Leaf Lake Township. The meeting was open to public comment. No one from the public was present. No verbal or written comments were expressed or submitted to the Board. OTC Board of Commissioners' Minutes March 25, 2008 Page6 Information Provided A draft Otter Tail County Technology Committee Membership, Roles & Responsibilities proposal was submitted to the Board. County Coordinator, Larry Krohn, submitted a proposal to review and update the County's compensation and classification plan for the Board's review. Final Plat Filing Extension Motion by Froemming, second by Mosher, and unanimously carried to request an extension for filing the Final Plat of Phelps Mill River Hills until September 30, 2008 as requested by Moore Engineering. Sanitation Ordinance Revisions Motion by Mosher, second by Froemming, and unanimously carried to revise/change the items already identified in the Otter Tail County Sanitation Ordinance and not continue to add more revisions. This will enable moving forward with the current pending changes. Discussion Regarding Reclassification of Lakes Mr. Kalar provided a list of Otter Tail County lakes that are 150 acres or less in size. There are approximately 230 lakes that could be changed to a more restrictive classification. Discussion occurred regarding lakes that are partially located in a different jurisdiction such as a different county and or within city boundaries. Motion by Block, second by Froemming, and unanimously carried not to submit the border lakes, less than 150 acres in size, to the DNR for reclassification. Mr. Kalar also made suggestions regarding lakes under 150 acres that are fully developed all the way around the lake. Lengthy discussion occurred on petitioning the DNR and the potential for public comment. Further discussion will take place. Recess & Reconvene At 1 :50 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting. The Board of Commissioners meeting was reconvened at 2:18 p.m. County Drainage System No. 16 Ditch Inspector, Randy Wasvick, reported that a permit from the DNR has been received and he read, for the record, the stipulations identified in the permit regarding the removal of vegetation and the disposal of vegetation and soils. Mr. Wasvick expressed opposition to the project and provided rationale for his opinion. Don Davenport and others from the Clitherall Lake Association submitted pictures of the current outlet and a video showing the outlet in 1971. Lengthy discussion continued regarding the equipment that will be required to complete the project according to the specifications on the permit. Motion by Mosher, second by Froemming, and unanimously carried to proceed with cleaning out vegetation in the outlet of County Ditch No. 16 as specified in the DNR permit and subject to the Ditch Inspector's supervision of the project. Adjournment At 3:17 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, April 1, 2008. Dated: OL/ lo r I of --~+-, ~,------OTTER T{\ll ~oi~:t OARD OF COMMISSIONERS By: 'I' I I l>------ Syd Nel on, Board of Commissioners Chair Attest: CB/kd OTC Board of Commissioners' Minutes March 25, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 312512008 FOR PAYMENT 312512008 VENDOR NAME JANICE AABERG ARK & SPARK BARRETT EMS TRAINING JOHN BARTHEL BATTLE LAKE STANDARD BEYER BODY SHOP INC BRANDBORG LAW OFFICE BRAUN VENDING INC DION BREDMAN JOHN BUSHMAN CHEMSEARCH CITIZENS ADVOCATE AND VERNDALE CLAY CO TREASURER COOPERS TECHNOLOGY GROUP CORPORATE HUMAN SERVICES INC JEAN DEAL DETROIT LAKES OVERHEAD DOOR SE FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FRAZEE FORUM INC G & K SERVICES GALL'S INC GATEWAY COMPANIES INC MYRON GRAFF PATRICK GRIFFIN GT DISTRIBUTORS AUSTIN HANSON'S PLUMBING & HEATING IN HENNEPIN CO MEDICAL CTR HEWLETT PACKARD COMPANY HEYER LAND SURVEYING AND ENGIN HILD/ INC THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR JK SPORTS KELLY SERVICES INC KIM KNUTSON LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP MARCO MICHAEL MCGEE MD MIDWESTERN MAT RENTAL & SUPPLY MN ASSOC OF DRAINAGE INSPECTOR MN STATE PATROL CMV SECTION NATIONAL MEDICAL SERVICES NETWORK CENTER COMMUNICATIONS NORTHERN STATES SUPPLY INC OK TIRE STORES OTTER TAIL CO RECYCLING OTTERTAIL TRUCKING INC OVERHEAD DOOR COMPANY PAM/DA INC 008 PITNEY BOWES AMOUNT 63.53 36.47 850.00 199.99 22.01 980.12 1,250.00 33.39 545.27 4.23 493.31 65.00 2,830.96 67.37 4,545.40 74.10 126.74 3,156.00 33.00 87.72 40,32 1,431.60 622.22 2,343.00 126.48 52.42 43.94 5.69 125.00 3,446.18 600.00 500.00 76.14 100.69 1,080.33 76.00 623.97 42.50 1,866.00 1,190.28 219.72 400.00 69.60 20.00 98.00 114.00 78,664.53 857.96 50.00 167.50 4,748.12 343.25 65.98 1,435.00 OTC Board of Commissioners' Minutes March 25, 2008 Attachment A, Page 2 PROACTION UNIFORMS QUARTERMASTER RAMSEY COUNTY RDO TRUCK CENTERS REGIONALHELPWANTED.COM INC REGIONS HOSPITAL RELIABLE OFFICE SUPPLIES MATTHEW SAURER SEWER SERVICE JUDY SIGGERUD SIGNWORKS SRF CONSULTING GROUP INC STREICHERS SUPER SEPTIC INC OF PELICAN RA TRI STAR RECYCLING UNIFORMS UNLIMITED UNIVERSITY OF MN-EXTENSION SER VICTOR LUNDEEN COMPANY SHARON WICKLUND ZACK JONES & MAGNUS •••• FINAL TOT AL .... 441.41 318.34 1,400.00 244.86 123.00 305.00 151 08 10.66 80.00 39.98 420.68 168.86 398.27 140.00 3,124.58 506.75 377.67 1,059.60 3.43 5,151.67 $132,434.47 ••••