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Home My WebLink AboutBoard of Commissioners - Minutes - 03/04/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, March 4, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 4, 2008, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda March 4, 2008, with the following changes: Addition -Sheriff Brian Schlueter at 9:50 a.m. with Detention Facility Administrator, Richard Akerman Move Solid Waste Director to 12:00 pm Approval of Minutes Motion by Mosher, second by Block, and unanimously carried to approve the County Board minutes of February 26, 2008, as presented. Approval to Pay Bills Motion by Mosher, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Years of Service Awards Employees Committee Members: Connie Oliphant, Mavis Samuelson, and Cindy Thompson presented Years of Service Awards to County employees who have completed 5, 10, 15, 20, 25, 30, and 35 years of service to Otter Tail County. The Board thanked employees for their dedicated work. Recess & Reconvene At 9:48 a.m., Board members took a short recess to congratulate employees and reconvened the meeting in open session at 10:00 a.m. Staffing -Sheriffs Department Motion by Mosher, second by Erickson, and unanimously carried to approve advertising to develop a part-time Corrections Officer eligibility list for future hires. Motion by Block, second by Erickson, and unanimously carried to approve advertising to replace a part-time dispatcher position and to include the possibility of hiring two positions for different shifts. Motion by Block, second my Mosher, and unanimously carried to approve advertising for a Records Technician at the Fergus Falls office location due to an upcoming transfer of a current Records Technician to the Ottertail Operations Center. OTC Board of Commissioners' Minutes March 4, 2008 Page 2 Closed to the Public At 10:06 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Solid Waste Director, Mike Hanan, pursuant to M.S. Chapter 130.05 Subd. 3. Commissioners Mosher, Nelson, Froemming, and Block, were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Reconvene Upon conclusion of the Performance Evaluation, at 10:35 a.m., Chairman Nelson reconvened in open session at 10:35 a.m. Credit Card Approval Motion by Block, second by Mosher, and unanimously carried to approve the issuance of an Otter Tail County Credit Card with a 30 day limit of $500.00 to Social Worker, Carla Johnson- Rownd. Payment Approvals Motion by Mosher, second by Froemming, and unanimously carried to approve payment in the amount of $1,150.00 to US Bank for trustee administration fees (Government Services Center Lease Revenue Bonds) for the period of February 1, 2008 thrnugh July 31, 2008. Motion by Mosher, second by Froemming, and unanimously carried to approve payment in the amount of $431.25 to US Bank for trustee administration fees (General Obligation Veterans Home Refunding Bonds) for the period of February 1, 2008 through January 31, 2009. Motion by Froemming, second by Erickson, and unanimously carried, to approve final payment for the upgrade of the existing fire alarm system in Law Enforcement Center/Justice Facility from the Capital Improvement fund as follows: Fergus Electric Simples Grinnell Invoice No. 57436 Invoice No. 63062773 January 22, 2008 January 7, 2008 $8,682.63 $ 6~8.15 Motion by Mosher, second by Block and unanimously carried, to approve payment of the following invoices from the Construction Fund: Ottertail Operations Center: Reed Business Information Reed Business Information Reed Business Information Grand Total (legal advertisements) Chemical Dependency Building: 02/06/2008 02/14/2008 02/21/2008 Braun lntertec (Project FA-07-04304)11/13/2007 Braun lntertec (Project FA-07-04304)12/11/2007 Braun lntertec (Project FA-07-04304)01/03/2008 Invoice 3861444 Invoice 3868665 Invoice 3870716 Invoice 287052 Invoice 288203 Invoice 288786 $224.64 $224.64 $224.64 $673.92 $ 387.25 $3,831.00 $2,822.50 Braun lntertec (Project FA-07-04304)01/30/2008 Grand Total Concrete Observations and Testing Masonry Observations and Testing Soil Observations and Testing Project Management Grand Total $3,211.50 $2,521.75 $2,559.50 $ 113.75 $8,406.50 Exempt Permit OTC Board of Commissioners' Minutes March 4, 2008 Page 3 Invoice 289599 $1,365.75 $8,406.50 Motion by Froemming, second by Erickson, and unanimously carried, to approve with no waiting period the LG220 Application for Exempt Permit as submitted by Maidens of the Prairie-to-Lakes Ducks Unlimited for an event scheduled for Tuesday, April 29, 2008 at The Peak Supper Club located at 43517 County Highway 38 in Leaf Mountain Township. Reimbursement Motion by Erickson, second by Block, and unanimously carried, to approve reimbursement in the amount of $24,921.14 to the Otter Tail County Road and Bridge Fund from the Capital Improvement Fund for the construction of liquid systems used for spraying magnesium chloride in the winter and herbicides in the summer. Ottertail Operations Center -Bid Recommendations Physical Plant Manager, Rick Sytsma and Architect, David Shultz, submitted a Bid Tabulation of Landscaping Package and Furniture Package Proposals for the Ottertail Operations Center and reviewed with the Board. Motion by Erickson, second by Block, and unanimously carried to award the Ottertail Operations Center Landscaping Package to low bidder, Pro Landscapers, for a bid in the amount of $37,546.94 as recommended. Motion by Mosher, second by Froemming, and unanimously carried to award the furniture packages to the low bidders as follows: Coopers lntereum Other Storage Components Task Seating Personal Workstation Storage Conf & Occas. Tables Carts & Lecterns Conf, Train & Lounge Seating Training Mats Miscellaneous Furniture $18,793.50 $14,515.95 $33,309.45 $18,187.59 $24,729.15 $6,284.26 $31,132.29 $3,068.98 $5,080.30 $88,482.57 OTC Board of Commissioners' Minutes March 4, 2008 Page 4 Motion by Mosher, second by Froemming and unanimously carried to have Coopers refurbish the current unused inventory of Systems Furniture, using new parts when necessary, at a cost of $36,526.35. Closed to the Public At 11 :27 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of GIS Address Coordinator, Brian Armstrong, pursuant to M.S. Chapter 13D.05 Subd. 3. Commissioners Mosher, Nelson, Froemming, and Block, were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Reconvene Upon conclusion of the Performance Evaluation, at 12:05: p.m., Chairman Nelson reconvened in open session. Perham Resource Recovery Facility Joint Powers Agreement Draft Solid Waste Director, Mike Hanan reviewed the Joint Powers Agreement Draft and discussed it with the Board. Adjournment At 12:35 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, March 11, 2008. Dated: _ _.,.,o,..3'---"lfc....--o='iJ ____ _ OARD OF COMMISSIONERS Attest: / ar~t ~ LarryK.roh : Cler CB/kc OTC Board of Commissioners' Minutes March 4, 2008 Attachment A, Page 1 VENDOR NAME A-1 TROPHY A'VIANDS LLC JANICE AABERG WARRANTS APPROVED ON 3/04/2008 FOR PAYMENT 3/04/2008 AMOUNT AMERICAN INSTITUTIONAL SUPPLY ATLANTIC SIGNAL LLC BATTLE LAKE STANDARD BELTRAMI COUNTY SHERIFF'S OFFI BOUND TREE MEDICAL LLC HEATHER BRANDBORG DACOTAH PAPER COMPANY DARLING'S SALES & SERVICE CO MICHAEL EULL FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS TIRE CENTER GALL'S INC GENERAL PARTS LLC GR GRAPHICS INC ST LOUIS PAT GRIESER PATRICK GRIFFIN HIGH PLAINS TECHNOLOGY HONEYWELL INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERNATIONAL TRANSLATION SERV INTERSTATE INC J C'S GENERAL STORE BRANDON JACOB JK SPORTS K-MART KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KOEP'S CLITHERALL CORNER KUSTOM SIGNALS INC LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER PAT LARUM LIEBERMAN CO INC MCCOLLOUGH WELDING MN MOTOR COMPANY MN STATE BAR ASSOCIATION MN VIEWERS ASSOCIATION ELDON MOREY PHD JIM MYHRE NELSON FORD LINCOLN MERCURY IN NORTHSTAR TECHNOLOGY GROUP INC NOVA FIRE PROTECTION OFFICEMAX CONTRACT INC OTIS ELEVATOR CO OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OVERLAND MECHANICAL SERVICES PAMIDA PHARMACY PELICAN RAPIDS PRESS PEPSIAMERICAS RAY'S OIL COMPANY ROBERT B HILL CO CHERI SCHULTZ 210.00 4,054.00 130.65 159.55 1,060.00 68.28 50.00 84.40 40.40 757.26 44.68 6,020.00 6,558.45 4,228.00 147.59 157.59 89.46 653.37 387.59 26.11 5,538.00 726.80 657.80 2,788.38 1,196.00 164.63 155.79 23.19 90.90 171.75 31.93 104.98 1,200.72 79.50 117.50 1,462.33 1,524.25 222.77 37.28 235.37 51.89 396.73 125.00 73000 30.94 1,562.87 4,500.00 742.00 54.83 101.91 291.41 27,823.88 469.79 3,696.46 74.56 137.60 1,030.84 53.78 55.65 OTC Board of Commissioners' Minutes March 4, 2008 Attachment A, Page 2 SHERWIN WILLIAMS PAUL SIMENGAARD SIMPLEXGRINNELL LP THE STATE CHEMICAL MFG CO STEINS INC STENERSON LUMBER STRATEGIC EQUIPMENT STREICHERS TOOL CRIB OF THE NORTH TRANE CHRISTINE TUNGSETH UNIFORMS UNLIMITED VIKING COCA-COLA GAIL WELLS WEST CENTRAL JAIL ADMIN ASSOC WEST PAYMENT CENTER XEROX CORPORATION FINAL TOTAL 10.63 51.26 365.94 251.35 1,447.06 431.32 763.30 48.22 59.59 407.70 39.00 322.20 236.27 212.00 20.00 588.93 139.67 $88,781.83 , . -