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Home My WebLink AboutBoard of Commissioners - Minutes - 02/26/2008' . MINUTES OF THE OTTER TAIL COUNTY HUMAN SERVICES BOARD Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, February 26, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, February 26, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Roger Froemming and Dennis Mosher present. Commissioner Erickson was absent. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of February 26, 2008, as mailed. Approval of Minutes Motion by Mosher, second by Froemming, and unanimously carried to approve the Human Services Board minutes of February 12, 2008 as presented. Probation Department Probation Director, Chuck Kitzman, discussed the progress of the DWI Court remodeling and the Community Outreach Meetings for the DWI Court. Probation Advisory Committee Reappointments Motion by Nelson, second by Froemming, and unanimously carried to reappoint Yvonne Mariotti and Janyne Hoff to the Otter Tail County Probation Advisory Committee for a term of three years. · Request for Part-time Public Health Nurse Position Motion by Nelson, second by Block, and unanimously carried to approve advertising and hiring for an intermittent Part-time Public Health Nurse in the Public Health Department. CHS Advisory Board Appointment Motion by Mosher, second by Froemming, and unanimously carried to appoint Stephanie Olson to the CHS Advisory Board and reappoint the following to the CHS Advisory Board: Audrey Emmen Joyce Sillerud Kathee Carlson Jean Rund Kathy Bergren Fraud & Collections Investigation Annual Report Investigator/Collection Unit Supervisor, Sandra Holo; Investigator, Susan Ulschmid; Collections Officer, Crystal Herman; and Case Aide, LeeAnn Sudbeck, gave a report of the Fraud Prevention Statistics for 2007. The Collections and Investigation Unit received 154FPI referrals in 2007, and 156 FPI investigations were completed. Total FPI savings and OTC Board of Commissioners' Minutes February 26, 2008 Page 2 overpayments for 2007 was $92,737.00. Annual reports 2007 for Out of Home Placement Fees and Detoxification Fees were also discussed. Proposed Telecommuting Guidelines Update Human Services Director, John Dinsmore distributed copies of the Telecommuting Guidelines for Otter Tail County Human Services for Board review. Human Services Contracts & Renewals Motion by Froemming, second by Mosher, and unanimously carried to approve the following Human Service Contracts and renewals: Alcott Manor Pioneer Retirement Community, Home Care Services A Place To Belong 2% COLA Increase Contract Renewal Contract Renewal Approval of Hardship Care Waiver Motion by Mosher, second by Froemming, and unanimously carried to approve a Hardship Waiver for $576.00. Approval to Pay Bills & Claims Motion by Block, second by Froemming, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, March 11, 2008. Dated: __ .,,,D'--"3-"'--'r'-'-f-0--'-"8"------- Attest ~d Larry Krhn, Clerk OTTER ~-C· O)NTY HUMAN SERVICES BOARD By: '91., '-· ~ Syd Nelson, Human Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 26, 2008, at 10:45 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Roger Froemming and Dennis Mosher present. Commissioner Erickson was absent. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of February 26, 2008, with the following changes: Cancellation -Physical Plant Manager, Rick Sytsma Cancellation -Lieutenant Mark Englund Addition -10:45 a.m. Sheriff Brian Schlueter & Chief Deputy Stacy Paulseth -Training Consortium Approval of Minutes OTC Board of Commissioners' Minutes February 26, 2008 Page 3 Motion by Mosher, second by Block, and unanimously carried to approve the County Board minutes of February 19, 2008, as presented. Approval to Pay Bills Motion by Mosher, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Training Consortium Sheriff Brian Schlueter and Chief Deputy Stacy Paulseth provided a handout detailing Law Enforcement Training sessions that have been organized and will start in May. The location of the trainings will be held in the new Ottertail Operations Center. Along with Otter Tail County, Grant, Wilkin and Wadena Counties will also be participating. There will be a per officer fee for each training. The money from the fees will go back into the fund to pay for training expenses and funds will carry over from year to year. Motion by Froemming, second by Block, and carried unanimously granting permission for the Sheriffs Department to create a bank account for Training Consortium. Exempt Permits Motion by Mosher, second by Block, and unanimously carried, to approve with no waiting period, the LG220 Application for Exempt Permit as submitted by Pelican Rapids Ducks Unlimited for an event scheduled for Friday, March 28, 2008 at The Club. Motion by Mosher, second by Block, and unanimously carried, to approve with no waiting period, the LG220 Application for Exempt Permit as submitted by the Fergus Falls Chapter of Ducks Unlimited for an event scheduled for Saturday, April 19, 2008 at the Ten Mile Lake Steak House. Set Up License Renewal Motion by Block, second by Froemming, and unanimously carried, to approve the following application for license: Wee Villa Resort Ltd Ptsp Wee Villa Lodge 31126 County Highway 27 Fergus Falls, MN 56537 Consumption & Display Permit (Renewal) Labor Agreement Motion by Froemming, second by Mosher, and unanimously carried to approve the Labor Agreement for the Public Health Nurses for CY2008 & CY2009. Planning Commission Recommendation The Conditional Use Permit Application of Pierre and Mary duCharme, a proposed 45 (revised to 30 by the Applicant) unit RV Park, had been referred back to the Planning Commission at the County Board's January 15, 2008 meeting. On February 20, 2008, due to failed motions, the Planning Commission did not make a recommendation. Attorney Chuck Krekelberg spoke to the board on behalf of the duCharme's. During their discussion, Commissioner Block read part of a letter received from Jeff Birch regarding the CUP. Motion by Block, second by Froemming and carried with Commissioner Mosher voting against, to deny the Conditional Use Permit Application: A proposed 45 unit RV Park with three OTC Board of Commissioners' Minutes February 26, 2008 Page 4 common buildings, the construction of two approaches and approximately 2400 feet of private drive containing approximately 1000 cubic yards of dirt. The property is described as NW1/2 NE1/4 except pt lying N of the centerline of the township road and GL 3, Section 9, Star Lake Township; Star Lake (56-385). Closed to the Public At 11 :30 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Land and Resource Director, Bill Kalar, pursuant to M.S. Chapter 130.05 Subd. 3. Commissioners Mosher, Nelson, Froemming, and Block, were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Recess & Reconvene Upon conclusion of the Performance Evaluation, at 12:02 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break and committee meetings. The meeting was reconvened in open session at 1 :02 p.m. Transfer Services Proposals and Recommendations After reviewing the proposals for Transfer Services, Solid Waste Director, Mike Hanan made recommendations to the Board. Motion by Froemming, second by Block, and unanimously carried to award the hauling of Municipal Solid Waste (MSW) from the Northeast Landfill to Steve's Sanitation. Motion by Block, second by Froemming, and unanimously carried to award the hauling of By- Pass waste from the Northeast Landfill to Steve's Sanitation. Motion by Block, second by Mosher, and unanimously carried to award the hauling of (MSW) from the Henning Transfer station to Steve's Sanitation. Motion by Mosher, second by Froemming, and unanimously carried to award the hauling of By-Pass waste from the Henning Transfer Station to Denzel's Region Waste. Motion by Froemming, second by Block, and unanimously carried to award the hauling of MSW from the Battle Lake Transfer Station to Steve's Sanitation Motion by Block, second by Froemming, and unanimously carried to award the hauling of By- Pass waste from the Battle Lake Transfer Station to Steve's Sanitation. Motion by Mosher, second by Froemming, and unanimously carried to award the hauling of MSW from the Pelican Rapids Transfer Station to Ballard Sanitation. Motion by Block, second by Mosher, and unanimously carried to award the hauling of By- Pass waste from the Pelican Rapids Transfer Station to Steve's Sanitation. Motion by Froemming, second by Mosher, and unanimously carried to award the Demolition Debris from the Pelican Rapids Transfer station to Ballard Sanitation. OTC Board of Commissioners' Minutes February 26, 2008 Page 5 Motion by Froemming, second by Block, and unanimously carried to award the hauling of MSW at the Parkers Prairie Transfer Station to Waste Management, Inc. Motion by Mosher, second by Block, and unanimously carried to award the hauling of MSW and By-Pass product from the Fergus Falls Transfer Station to Ottertail Trucking. Motion by Block, second by Froemming, and unanimously carried to approve a hauler application of Jon and Son's Disposal of Detroit Lakes. Shoreland Management Ordinance Revision for DNR Approval Land and Resource Management Director, Bill Kalar, provided a copy of the Draft of the Proposed Changes to the Shoreland Management Ordinance. Many changes were discussed including Boardwalks, Sewage Treatment Areas, and Single Family Residential Lots. The discussion also including the rules for Recreational Camping Units (RCU), including what should be considered a RCU. A lengthy discussion followed. Commissioner Block made a motion to allow one camper on a lot at a time for no longer than 4 days, with a $40 fee. Motion died due to lack of a second. More discussion followed. Motion by Block, second by Froemming, and unanimously carried to allow the Land & Resource Director to add language to the Ordinance to allow tents, no more than 100 square feet in size, on Single Family Residential Lots. Motion by Froemming, second by Block, and unanimously carried to send the Shoreland Management Ordinance Revision Draft with the above change to the DNR for approval. Adjournment At 2:25 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, March 4, 2008. Dated: C>3-o'-{--6g OTTER OARD OF COMMISSIONERS By: .....______ rd of Commissioners Chair Attest: /~~ ~ Larry Kron, !erk CB/kc OTC Board of Commissioners' Minutes February 26, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 2/26/2008 FOR PAYMENT 2/26/2008 VENDOR NAME AMERICAN SOLUTIONS FOR BUSINES . AMERICAN TOWER CORPORATION BARNHARD 4-H BEYER BODY SHOP INC BOB'S STANDARD BULK SERVICE MICHAEL BOEN BRAUN VENDING INC CASS COUNTY HEATING INC CENTRAL STATES WIRE PRODUCTS I CO OP SERVICES INC COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CRONATRON WELDING SYSTEMS INC DACOTAH PAPER COMPANY DENZEL'S REGION WASTE INC EGGE CONSTRUCTION INC ENVIROTECH SERVICES INC FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FERGUS ELECTRIC FERGUS POWER PUMP INC FERRELLGAS FIRST LAB FORCE AMERICA G & K SERVICES GIRL SCOUT TROOP 881 GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GRAINGER INC · HEYER LAND SURVEYING AND ENGIN HIGH PLAINS TECHNOLOGY HINTERMEISTER INC INNOVATIVE OFFICE SOLUTIONS JK SPORTS KELLY SERVICES INC KOEP'S CLITHERALL CORNER LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE MIDWESTERN MAT RENTAL & SUPPLY MINNKOTA MN ASPHALT PAVEMENT ASSN MN SCIA 5 ROBERT MOE NELSON FORD LINCOLN MERCURY IN OFFICE DEPOT OFFICEMAX CONTRACT INC OLSEN COMPANIES OLYMPIC SALES INC OTTER TAIL CO TREASURER OTTER TAIL WADENA COMM ACTION OTTERTAIL TRUCKING INC PERHAM AREA EMS PERHAM CO OP CREAMERY JON PETTERSON PITNEY BOWES PRODUCTIVE ALTERNATIVES INC QUILL CORPORATION ROYAL TIRE INC SAFELITE FULFILLMENT INC SERVICE FOOD SUPERVALU THE SHALLOW LAKES FORUM RICK SHEILS AMOUNT 2,007.67 89.57 250.00 2,652.51 102.35 69.99 27.44 91.61 4,823.74 1,604.68 292.98 46.42 295.08 323.11 925.48 150.00 15,743.82 1,171.50 528.04 297.10 95.00 205.58 195.00 811.71 1,627.40 250.00 132.06 107.90 575.11 3,880.00 1,879.73 18.87 398.63 273.50 641.36 46.00 164.35 231.00 975.00 69.60 29.00 50.00 0.00 118.17 42.71 113.64 319.50 181.89 608.47 1,120.68 60.20 4,581.50 315.00 561.15 65.65 2,443.00 95.55 93.71 146.42 245.26 7.19 80.00 40.40 SIMPLEXGRINNELL LP SOUTH MILL SERVICE SOUTHTOWN C-STORE SPECIAL OPERATIONS TRAINING AS SPRINT SRF CONSUL TING GROUP INC STEINS INC STEVE'S SANITATION INC STRATEGIC EQUIPMENT STREICHERS STRINGER BUSINESS SYSTEMS INC TNT REPAIR INC TRANQUILITY BUILDING SERVICES UNIFORMS UNLIMITED VICTOR LUNDEEN COMPANY WEST PAYMENT CENTER ZIEGLER INC FINAL TOTAL OTC Board of Commissioners' Minutes February 26, 2008 Attachment A, Page 2 383.40 375.80 993.03 1,295.00 673.07 1,487.49 2,566.75 597.18 22.57 42.99 48.29 203.52 452.63 770.87 52.60 2,089.50 6,145.12 $73,639.79