The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 02/12/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, February 12, 2008 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday. February 12, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of February 12, 2008, as mailed. Approval of Minutes Motion by Mosher, second by Erickson, and unanimously carried to approve the Human Services Board minutes of January 22, 2008, as presented. Probation Department Probation Director, Chuck Kitzman, discussed the upcoming DWI Court meeting, the remodeling for the DWI Court positions, and provided a handout of proposed one-time start-up costs for these positions. Motion by Froemming, second by Mosher, and unanimously carried to approve, up to $10,000.00, for start-up costs for the part time Surveillance Officer and Probation Agent positions as presented by the Probation Director. The expenses include training, communication, and workstation expenses and will be paid for from the Supervision Fees Fund. Upgrade of the Public Health-DOC Software System Public Health Director, Diane Thorson, requested approval of an agreement with the Minnesota Counties Computer Cooperative for updating Public Health software to develop the capacity to have electronic health records which will be required by 2015. This cooperative agreement will commit Otter Tail County to $10,000.00 annually for six years. Motion by Block, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute an agreement with the CHS User Group and MCCC and the County of Otter Tail for the PHDOC 2012 software project. This agreement is effective from January 1, 2008 through March 31, 2018. Drinking Water in Minnesota Ms. Thorson presented a handout entitled "Ten Things You Should Know About Drinking Water in Minnesota" from the Department of Health. A video conference for local elected officials is scheduled at 12:00 p.m. on March 18, 2008. Dental Services Public Health Director, Diane Thorson, briefed the County Board on a meeting with the dental community regarding lack of access to services for low income people. Ms. Thorson stated that there are some committed funds through the Vedeen Foundation for a local site and discussions are taking place with a non-profit organization that has been branching out across the State to provide services. OTC Board of Commissioners' Minutes February 12, 2008 Page 2 Human Services Contracts Motion by Mosher, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute the following Human Services contracts: The following are 2007 Provider Contract Amendments effective October 1, 2007, which provide a 2% COLA mandated by the State: Dave & Sandy Fithen Richville, MN Nancy Diiro Fergus Falls, MN Steve & Barb Jensen Your Home on the Lake Battle Lake, MN The following are Human Services Purchase of Service Agreements: Provider Some Place Safe Fergus Falls, MN Heart to Home Fergus Falls, MN SOS -Community Support Services Cambridge, MN Service Provided Parenting Time Center for Children Residential Services/Assisted Living for Elderly Extended Treatment Option Program for Developmentally Disabled Legislative Update -WCTCC Term of Contract 01/01/08 to 12/31/08 02/01/08 to 12/31/08 01/01/08 to 12/31/08 Human Services Director, John Dinsmore, provided the "MACSSA 2008 Legislative Position Prioritization" handout dated February 12, 2008. Lengthy discussion took place regarding the proposed West Central Treatment and Corrections Center and potential funding from the State for a feasibility study. Mr. Dinsmore provided a memo dated January 15, 2008 with his perspective of the WCTCC concept as it relates to current mental health, chemical dependency, and corrections delivery systems. Approval to Pay Bills & Claims Motion by Froemming, second by Block, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:42 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, February 26, 2008. Attest k,ff ~ Larry'Kroh , Cle~ • Call to Order OTC Board of Commissioners' Minutes February 12, 2008 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, February 12, 2008, at 11: 16 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of February 12, 2008, with the following changes: Personnel Committee Meeting -canceled County Auditor's Requests Discussion Regarding Personnel Rules Approval of Minutes Motion by Mosher, second by Block, and unanimously carried to approve the County Board minutes of February 5, 2008, as presented. Approval to Pay Bills Motion by Erickson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Bid Award -Fergus Falls Transfer Station After previously advertising for bids, Solid Waste Director, Mike Hanan, opened the following bids on January 23, 2008: Bidder Base Bid Alt#1 Alt#2 Breitbach $2,560,398.55 $38,900.00 $163,752.00 Elrosa, MN Chester Contracting 3,298,000.00 49,800.00 207,600.00 Willmar, MN Gopher State 3,397,197.00 40,948.00 175,695.00 Rice, MN Comstock Construction 2,616,800.00 40,500.00 170,000.00 Feraus Falls, MN Landwehr Construction 2,814,376.33 42,000.00 177,000.00 St. Cloud, MN Riley Bros. 2,735,000.00 40,000.00 160,000.00 Morris, MN All Building Corp 3,030,059.00 39,000.00 182,000.00 Fernus Falls, MN Motion by Mosher, second by Froemming, and unanimously carried to award the Fergus Falls Transfer Station Construction Project to the low bidder, Breitbach of Elrosa, MN, in the amount of $2,599,298.55 as recommended by the Solid Waste Director. Substantial completion is expected by September 15, 2008. Perham Resource Recovery Facility Solid Waste Director, Mike Hanan, provided documentation regarding the boiler installation at the PRRF. He briefed the Board regarding Victory Energy's original contract and additional charges related to services required to bring the boiler into compliance and solve a vibration issue. Lengthy discussion took place. Motion by Froemming, second by Erickson, and unanimously carried to approve payment to Victory Energy for the original boiler installation contract at the PRRF, in the amount of $98,311.40. This motion also included approval of payment for additional services; a OTC Board of Commissioners' Minutes February 12, 2008 Page 4 change order, in the amount of $8,484.07, and $24,743.66 to install the damper, contingent upon agreement in writing, from Victory Energy, that this is considered final payment for the project Mr. Hanan and the Board discussed a proposed Joint Powers arrangement for the Perham Resource Recovery Facility. Mr. Hanan will provide a draft Joint Powers Agreement at an upcoming Board· meeting. Payment Approvals Motion by Erickson, second by Froemming, and unanimously carried to approve payment, in the amount of $277,842.07, from the Construction Fund to Comstock Construction Inc. of Fergus Falls for the Ottertail County Operations Center per Payment Request No. 8. Motion by Mosher, second by Block, and unanimously carried to approve payment, in the amount of $265,755.23, from the Construction Fund to Comstock Construction Inc. of Fergus Falls for the Otter Tail County 60 Bed State Operated Inpatient Chemical Dependency Treatment Facility per Payment Request No. 3. Motion by Mosher, second by Froemming, and unanimously carried to approve payment, in the amount of $3,000.00, to Hildi, Inc. for GASS 45 Actuarial Valuation services performed through January 31, 2008. Motion by Block, second by Erickson, and unanimously carried to approve payment, in the amount of $31,400.00, from the Construction Fund to Schultz and Associates, LTD for the cost associated with the Ottertail Operations Project as detailed below: Invoice No. 1975 Invoice No. 1984 Invoice No. 1999 December 31, 2007 January 4, 2008 February 1, 2008 Project 0603 Project 0603 Project 0603 Personnel Rules 18,312.50 7,275.00 5,812.50 County Coordinator, Larry Krohn, reported that the Personnel Rules were updated in 2005, and as administration of the Post Employment Health Care Plan has progressed, there needs to be some changes to the language. Copies and review of the changes will be provided. Building Space Discussion took place regarding future office space, the County's philosophy regarding use of County building space by other entities, and the need for development of a 5 Year Building Plan. The Building Committee will meet to discuss these issues. Adjournment At 12:29 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, February 19, 2008. Dated: __ :;.__-_1 'i_--_:cu_( ____ _ OF COMMISSIONERS Attest: Larrkrt Cl~~- CB/kd OTC Board of Commissioners' Minutes February 12, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 2/12/2008 FOR PAYMENT 2/12/2008 VENDOR NAME A-1 LOCK & KEY LLC RYAN ANDERSON BRIAN ARMSTRONG ARVIG COMMUNICATION SYSTEMS ATSSA AUTO VALUE FERGUS FALLS BALLARD SANITATION INC BATTLE LAKE AUTO PARTS BEAR GRAPHICS INC BECKLUND OIL CO BEN HOLZER UNLIMITED BOBCAT OF OTTER TAIL COUNTY BRANDBORG LAW OFFICE STEVE BRANDNER BRANDT & MAGNUS P.A. CARR'S LAKE COUNTRY SUPERMARKE CATCO PARTS AND SERVICE CELLULAR ONE CHEMSEARCH COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING CUTLER MAGNER COMPANY D & T VENTURES LLC DAKOTA GYPSUM DAKOTA PRINTER REPAIR LLC F M FORKLIFT SALES & SERVICE I FARMERS CO OP OIL ASSN FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS POWER PUMP INC FERRELLGAS FORTWENGLER ELECTRIC INC FRAZEE FORUM INC GEOCOMM GR GRAPHICS INC ST LOUIS HEDAHLS HEADQUARTERS DEAN HEDSTROM HENNING LUMBER INC HENRY'S FOODS INC HILL TOP LUMBER INC HOUSTON ENGINEERING INC INSIGHT PUBLIC SECTOR KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING L & L SERVICE LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE CO OP LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC MANNY'S -ROCKY'S BAIT MCCC Ml 33 MCCOLLOUGH WELDING MCHRMA AMOUNT 8.52 108.38 213.61 200.00 380.00 1,093.04 353.00 150.93 580.43 3,209.91 14.52 31.02 555.00 26.71 1,604.67 497.77 79.66 970.43 245.47 702.19 721.27 10.65 6,804.48 928.00 283.85 200.88 549.74 2,874.31 1,230.00 384.77 16,240.32 2,200.00 199.84 2.77 57.60 3,300.00 310.02 228.39 8.00 201.12 1,473.67 64.67 3,551.50 175.73 304.00 152.84 159.39 1,442.00 69.23 1,746.57 1,500.00 354.41 830.81 2,821.47 233.24 50.00 MERICKEL LUMBER & ACE HARDWARE MERIGEN MEDICAL MN ASSOC OF CO OFFICERS MN MOTOR COMPANY MN STATE BAR ASSOCIATION NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON BROS PRINTING NELSON DODGE GMC NETWORK CENTER COMMUNICATIONS NEW YORK MILLS HERALD NEWMAN OUTDOOR ADVERTISING NORDLUND SERVICE INC OFFICEMAX CONTRACT INC OTTER TAIL CO EMPLOYEES COMMIT OTTERTAIL AGGREGATE PAMIDA INC 008 PARK REGION CO OP PERHAM ENTERPRISE BULLETIN CITY PERHAM POWER PLAN PRAIRIE IMPLEMENT INC QUARTERMASTER QUICK'S NAPA AUTO PARTS RDO TRUCK CENTERS THE RENTAL STORE REVIEW ENTERPRISES INC MARK RONNING ROYAL TIRE INC SAFELITE FULFILLMENT INC VICKI SCHWANKE SCOPE TECHNOLOGIES CORP SERVICE FOOD SUPERVALU SEWER SERVICE SIGELMAN STEEL & RECYCLING INC KYLE SORKNESS STEINS INC STRAND ACE HARDWARE STREICHERS TNT REPAIR INC TOOL CRIB OF THE NORTH TRAIL KING INDUSTRIES INC UGSTAD PLUMBING INC CITY UNDERWOOD UNIFORMS UNLIMITED UNIVERSITY OF MN VARITECH INDUSTRIES VERGAS ACE HARDWARE VERGAS 66 VICTOR LUNDEEN COMPANY WADENA HIDE & FUR COMPANY WALLWORK TRUCK CENTER WHITE BANNER UNIFORM SHOP •••• FINAL TOTAL... . OTC Board of Commissioners' Minutes February 12, 2008 Attachment A, Page 2 135.37 469.51 255.00 286.70 354.12 19.98 428.01 1,241.43 1,818.58 316.25 6,065.82 6,150.00 42.79 74.34 419.00 1,130.25 11.90 731.34 58.43 60,250.80 182.73 402.07 85.98 160.12 54.27 1,721.03 35.02 9.00 25.50 49.95 45.45 90.50 10.80 250.00 148.25 110.63 1,141.68 233.63 4,463.56 75.00 209.78 158.42 736.93 50.00 1,131.46 40.00 14,376.65 40.53 888.93 637.41 160.57 337.84 164.00 $171,178.11 ••••