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Home My WebLink AboutBoard of Commissioners - Minutes - 02/05/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, February 5, 2008 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 5, 2008, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda of February 5, 2008, with the following addition: 800 MHZ Radio Discussion Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board minutes of January 22, 2008, as presented. Approval to Pay Bills Motion by Mosher, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Project Updates Physical Plant Manager, Rick Sytsma, updated the Board on the progress of current projects including the Ottertail Operations Center, the Chemical Dependency Facility, and the remodeling for the DWI Court. The pipe freezing incident at the 505 Building was also discussed, as well as potential upcoming projects. Wetland Easement U.S. Fish & Wildlife Realty Specialist, Chad Raitz, requested certification of waterfowl easements on property owned by Ronald F. Gehman. Motion by Erickson, second by Mosher, and unanimously carried to certify the following waterfowl management easements as requested: T. 134 N. R. 42 W. 5th P.M. Section 11, Government Lot 5, W½SW¼ EXCEPT that part of the SW¼SW¼ described as follows: Commencing at the south quarter corner of said Section 11; thence North 88 degrees 56 minutes 08 seconds West (Assumed Bearing) along the south line of said Section 11 a distance of 1313.24 feet to the southeast corner of said SW¼SW¼; thence continuing North 88 degrees 56 minutes 08 seconds West along the south line of said Section 11 a distance of 400.97 feet, said point being the point of beginning; thence North 00 degrees 34 minutes 57 seconds East a distance of 545.03 feet; thence North 88 degrees 56 minutes 08 seconds West a distance of 910.04 feet to the west line of said Section 11; thence South 00 degrees 49 minutes 02 seconds East, along the said west line of Section 11, a distance of 545.02 feet to the southwest corner of said Section 11; thence South 88 degrees 56 minutes 08 seconds East a distance of 912.27 feet to the point of beginning. Containing 11 .40 acres, more or less. AND EXCEPT: That part of the SW¼SW¼ of Section 11 described as follows: Commencing at the south quarter section corner of said Section 11; thence North 88 degrees 56 minutes 08 seconds West (Assumed Bearing) along the south line of said Section 11 a distance of 1313.24 feet to the southeast corner of OTC Board of Commissioners' Minutes February 5, 2008 Page 2 said SW¼SW¼, said point being the point of beginning; thence continuing North 88 degrees 56 minutes 08 seconds West along the south line of said Section 11 a distance of 400.97 feet; thence North 00 degrees 34 minutes 57 seconds East a distance of 545.03 feet; thence South 88 degrees 56 minutes 08 seconds East a distance of 400.97 feet to the east line of said SW¼SW¼; thence South 00 degrees 34 minutes 57 seconds West along said east line a distance of 545.03 feet to the point of beginning. Containing 5.02 acres, more or less. Subject to an easement for County Road Number 22. Veterans Service Updates Veteran Service Officer, Jourdan Sullivan, updated the Board on the VSO Enhancement Grant and the Office of the Legislature Auditor's Report. Boat and Water Agreements Motion by Froemming, second by Block, and unanimously carried, to authorize the Chairman's signature to execute a Grant Agreement between the State of Minnesota DNR and Otter Tail County which authorizes $58,476 for boat and water safety funding for FY2008. Motion by Erickson, second by Mosher, and unanimously carried, to authorize the Chairman's signature to execute a Grant Agreement between the State of Minnesota DNR and Otter Tail County which authorizes $5,000 for boat and water safety funding for FY2008. This grant will help cover overtime wages. Federal Annual Certification Report Motion by Block, second by Erickson, and unanimously carried to authorize the Chairman's signature on the Federal Annual Certification Report. Squad Car Trade In Motion by Block, second by Erickson, and unanimously carried to allow the Sheriff's Department to trade in two old squad cars for a new one. Otter Tail County Sheriffs Department Year End Report Sheriff Brian Schlueter and Chief Deputy Stacy Paulseth presented the Sheriff's Department Year End Report. Discussion followed. 800 MHZ Radio Board There was a brief discussion regarding the 800 MHZ Radio Board meeting. Proposed 2008 Highway and Bridge Projects Highway Engineer, Rick West, reviewed the Proposed Highway and Bridge Projects for 2008. Request for Return of Seasonal Employees Motion by Mosher, second by Froemming, and unanimously carried to approve the request by Rick West of the return of Seasonal Employees. Bid Award & Recommendation for Front End Loader Motion by Erickson, second by Block, and unanimously carried to authorize the purchase of a Front End Loader from RDO Equipment Co. of Burnsville for the amount of $106,317.88 subject to the recommendation of the Capital Improvement Committee. OTC Board of Commissioners' Minutes February 5, 2008 Page 3 Bid Award & Recommendation for Tilt Trailer Motion by Mosher, second by Froemming, and unanimously carried to authorize the purchase of a Tilt Trailer from RDO Equipment Co. of Burnsville for the amount of $20,635.46 subject to the recommendation of the Capital Improvement Committee. Contract Renewal Motion by Block, second by Mosher, and unanimously carried to approve contract renewal with the Community Addiction Recovery Enterprise (CARE) Program. Shoreland Management Ordinance Proposed Amendments Discussion Land and Resource Director, Bill Kalar, discussed with the Board several questions regarding the language in the Proposed Amendments to the Shoreland Management Ordinance including: 1. Resort Definition 2. Impervious Surfaces 3. Districts 4. Temporary Recreational Camping Unit 5. Sensitive Area Recess & Reconvene At 12:07 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Land & Resource Committee meeting and a lunch break. The meeting was reconvened at 1: 14 p. m. for the remainder of the scheduled agenda items. Closed to the Public At 1 :15 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Highway Engineer, Rick West, pursuant to M.S. Chapter 13D.05 Subd. 3. Commissioners Mosher, Nelson, Froemming, Block, and Erickson were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. US Bank Building Property Sale/Bid Opening County Auditor, Wayne Stein, received and opened the following bids: US Bank $575,000 John Bloom & David Wenzel $200,000 Blue Sky Properties $100,000 Kent Mattson (Representing a Client) $800,000 County Attorney, David Hauser asked if anyone was interested in bidding higher. There was no interest and the Bidding was officially closed. Discussion regarding the building followed. Mosher made a motion to accept the bid of $800,000. Motion died due to the lack of a second. Closed to the Public -Consideration of Sale of Real Estate At 1 :53 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for consideration of the sale of real estate in reference to the U. S. Bank Building located on Cavour Avenue in Fergus Falls. The closed session is authorized under Chapter 13D.05 Subd. 3(c) (1 ). Present were Commissioners Mosher, Nelson, Froemming, and Erickson, the County Attorney, County Coordinator, County Auditor, Assessor, Physical Plant Manager, Operations Manager, Operations Supervisor, and Acting Board Secretary. OTC Board of Commissioners' Minutes February 5, 2008 Page 4 Open to the Public At 2:05 p.m., Chairman Nelson declared the meeting open to the Public. Bid Acceptance Motion by Mosher, second by Block, and unanimously carried to accept the bid of $800,000 from Kent Mattson. Exempt Permit Motion by Block, second by Froemming, and unanimously carried, to approve with no waiting period the LG220 Application for Exempt Permit as submitted by the East Otter Tail Deer Hunter's Chapter for an event scheduled for Friday, March 28, 2008 at the Playtime Bar and Grill located at 43974 380th Street, Perham, MN. Annual Dues Payment Motion by Froemming, second by Block, and unanimously carried, to approve payment in the amount of $1,100.00 to the Minnesota Rural Counties Caucus (MRCC) for 2008 annual membership dues. Ditch 39 Motion by Mosher, second by Erickson, and unanimously carried, to approve a reallocation of $1,915.75 from the Pay 2007 WPA Settlement (General Fund) to the Otter Tail County Ditch No. 39 account. Payment Approvals Motion by Block, second by Froemming, and unanimously carried to approve payment in the amount of $167,841.98 from the Construction Fund to Comstock Construction Inc. of MN for Otter Tail County Operations Center Payment Request No. 7 as detailed below: Original Contract Change Orders Adjusted Contract Total Completed as of 12/24/2007 5% Retainage Less Previous Payments Current Payment Due Balance to Finish $4,451,000.00 61,927.74 (1 .4%) 4,512,927.74 3,445,834.48 172,291.80 3,105,700.00 167,841.98 1,239,385.06 Motion by Froemming, second by Erickson, and unanimously carried, to approve payment in the amount of $177,272.26 from the Construction Fund to Comstock Construction Inc. of MN for Otter Tail County 60 Bed State Operated Inpatient Chemical Dependency Treatment Facility Payment Request No. 2 as detailed below: Original Contract Change Orders Adjusted Contract Total Completed as of 12/24/2007 5% Retainage Less Previous Payments Current Payment Due Balance to Finish $5,037,400.00 0.00 5,037,400.00 526,373.33 26,318.69 322,782.38 177,272.26 4,537,345 36 .. OTC Board of Commissioners' Minutes February 5, 2008 Page 5 Change Order (1) -Request for County Office Access to Siemans System Change Order (2) -Request for Lawn Irrigation System Change Order (3) -Toilet accessories were revised Change Order (4) -Request for Additional Silt Fence Change Order (5) -Window Blind Deduct Change Order (6) -Request for Boiler Upgrade Total Change Orders - 1.12% of Original Contract. $15,972.00 $30,140.00 $ (343.00) $ 1,800.00 $ (1,404.00) $10,502.00 $56,667.00 Motion by Erickson, second by Mosher, and unanimously carried, to approve payment in the amount of $1,100.00 to Hildi Inc., for GASB 45 Actuarial Valuation services performed through December 31, 2007. Motion by Erickson, second by Block, and unanimously carried, to approve the following payments from the Capital Improvement Fund: SimplexGrinnell Invoice No. 39886523 Fire Alarm Project -Jail $ 2,423.20 Invoice No. 39871657 Fire Alarm Project -Jail $13,499.07 Motion by Froemming second by Mosher and unanimously carried, to approve payment in the amount of $16,500.00 from the Construction Fund to Otter Tail Power Company for the cost associated with moving a power line at the Chemical Dependency Treatment Facility site. Appointment Chairman Sydney Nelson appointed Commissioner Roger Froemming to the Otter Tail Wadena Community Action Council Board. At 2:25 p.m., Commissioner Block left to attend the Otter Tail Family Service Collaborative Executive Council meeting Closed to the Public -Labor Negotiation Strategies At 2:35 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Human Services Units and the GSC Technical Unit Present were Commissioners Sydney Nelson, Everett Erickson, Roger Froemming, Dennis Mosher, the County Attorney, County Coordinator and Acting Board Secretary. Adjournment At 3:22 p.m., upon completion of the closed session, Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, February 12, 2008. Dated: --'"-~-'----'-/-",J....:..-__:_O_I: ____ _ J OTC Board of Commissioners' Minutes February 5, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 2/05/2008 FOR PAYMENT 2/05/2008 VENDOR NAME A'VIANDS LLC MARLYS ADAMS ALL CREATURES VET HOSPITAL AMERICAN INSTITUTIONAL SUPPLY AMERIGAS ANDERSON HOWE & LANGLIE INC BRIAN ARMSTRONG JEFFREY ARNDT ARVIG COMMUNICATION SYSTEMS BATTLE LAKE STANDARD SCA TRAINING & DEVELOPMENT BECKLUND OIL CO TERRY BENNETT BEYER BODY SHOP INC BLIZZARD BLADE BRANDON COMMUNICATIONS INC BRAUN VENDING INC BRIGGS CORPORATION CERTIFIED AUTO REPAIR CHAPTER II MSPS CITIZENS ADVOCATE AND VERNDALE CO OP SERVICES INC COMMISSIONER OF TRANSPORTATION CONVERGENT STORAGE SOLUTIONS COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CUSTOM BUSINESS FORMS CYBERNET DACOTAH PAPER COMPANY DAKOTA GYPSUM DENZEL'S REGION WASTE INC EAGLE POINT MARK ELLENSON FARGO GLASS AND PAINT CO FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE FOTH & VAN DYKE GALL'S INC GE CAPITAL (CA) 3 GENERAL PARTS LLC GIRL SCOUT TROOP 360 GIRL SCOUT TROOP 899 GIRL SCOUT TROOP 981 GOPHER STATE ONE CALL GR GRAPHICS INC FARGO GR GRAPHICS INC ST LOUIS MYRON GRAFF GRAINGER INC GREYSTONE CONSTRUCTION COMPANY MIKE HANAN NICOLE HANSEN MARK HAUGE BRUCE HAUGRUD DAVID HAUSER AMOUNT 7,164.80 74.53 78.70 177.03 686.55 6,310.00 202.08 8.00 230.00 91.26 50.00 6,464.55 8.00 284.41 183.95 301.40 31.70 132.86 299.18 25.00 83.48 66.52 994.62 13.00 7,745.05 4,313.25 106.50 1,709.00 513.29 19.87 1,294.46 3,190.95 8.00 1,119.36 1,823.48 710.10 5,668.00 588.00 413.77 152.31 3,099.10 14,637.19 133.38 72.74 1,212.47 250.00 250.00 250.00 2.90 886.22 685.77 8.00 2.79 4,357.75 122.21 40.78 8.00 143.00 429.00 HENNING LEAF LAKERS 4-H GROUP HEPPNER CONSUL TING INC HIGHWAY TECHNOLOGIES HITESMAN & ASSOCIATES PA GERALD HOLO HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE ENGINEERING INC INTERSTATE INC JK SPORTS K.I.D.LEASING KELLY SERVICES INC KRIS ENGINEERING INC LAKE REGION ELECTRIC CO OP LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE PAT LARUM LEAF RIVER SERVICES JANET LINDBERG KAREN LUNDIN MARCO MARRIOTT INTERNATIONAL MATTHEW BENDER & COMPANY INC MCCC Ml 33 MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MIKE'S LOCK & KEY SERVICE MINNESOTA LAW REVIEW MN CO ATTORNEYS ASSOCIATION MN CO ENGINEERS ASSOC MN CO GIS ASSOCIATION MN CO INSURANCE TRUST MN DEPT OF PUBLIC SAFETY MN OFFICE OF ENTERPRISE TECHNO MN POLLUTION CONTROL AGENCY MN SCIA MN SHERIFFS'ASSOCIATION MN SOCIETY OF PROFESSIONAL SUR MN STATE BAR ASSOCIATION DEBORAH MORRIS STEPHANIE MORRIS MORTON SALT MRCC NAPA FERGUS FALLS NETWORK CENTER COMMUNICATIONS NORDWALL MACHINE NORTHERN SAFETY TECHNOLOGY INC NORTHLAND REBUILDING NORTHWEST DIVERS NORTHWEST IRON FIREMEN INC OFFICEMAX CONTRACT INC GLEN OLIPHANT KIRSTEN OLSON OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OTC Board of Commissioners' Minutes February 5, 2008 Attachment A, Page 2 250.00 14,272.83 174.75 312.00 8.00 5,132.50 2,952.53 678.41 9,016.90 5,006.12 519.37 256.44 1,583.42 9,346.95 43,076.97 3,227.64 69.23 925.00 71.26 910.40 46.55 12.96 320.93 316.74 289.35 317.94 76.68 69.60 121.50 40.00 1,000.00 400.00 100.00 161.00 190.00 1,200.00 420.00 50.00 4,671.00 75.00 575.00 100.00 10.00 6,448.68 70.00 73.35 45.00 35.00 43.64 74.55 35.00 158.85 482.92 89.97 62.52 101.91 84.00 64.00 321.48 830.49 16,228.20 OTC Board of Commissioners' Minutes February 5, 2008 Attachment A, Page 3 CB/kc OTTO OTTERS 4-H CLUB OVERHEAD DOOR COMPANY PAMIDA PHARMACY DONALD PEDERSON PELICAN RAPIDS CUB SCOUTS PEPSIAMERICAS PERHAM SAND & GRAVEL PERHAM TRUCK SERVICE INC PITNEY BOWES PRODUCTIVE ALTERNATIVES INC RINGDAHL AMBULANCE SERVICE RJ STAR INC RON JENSEN ELECTRIC ROYAL TIRE INC CHERI SCHULTZ SE MINNESOTA EMS SHERWIN WILLIAMS PAUL SIMENGAARD SKILLPATH SEMINARS SOUTH MILL SERVICE SRF CONSULTING GROUP INC ST JOHN'S ACT STEINS INC STREICHERS SVERDRUP NON STOP 4-H DEB TABBUT THERM-AIR SALES CORPORATION KELLY THOMAS THYSSEN KRUPP ELEVATOR CORPORA TNT REPAIR INC TOOL CRIB OF THE NORTH TOUTGES SANITATION TRANQUILITY BUILDING SERVICES TRI STAR RECYCLING UL TEIG ENGINEERS UNIFORMS UNLIMITED VIKING COCA-COLA VISIONS GLASS VISUAL GOV SOLUTIONS LLC VOSS LIGHTING WADENA CO AUDITOR TREASURER RANDY WASVICK WEST PAYMENT CENTER XEROX CORPORATION ZIEGLER INC 210 LUBE EXPRESS 250.00 159.78 4,042.15 8.00 500.00 531.50 71.55 1,318.02 1,435.00 72.78 1,152.00 36.00 394.54 2,475.57 8.60 130.00 82.05 56.71 227.70 78.67 2,204.99 250.00 7,658.21 91.41 250.00 230.76 65.00 110.60 276.00 316.40 479.19 52.65 452.63 5,316.65 533.49 104.00 288.77 70.00 234.00 862.69 1,952.31 101.27 588.93 139.67 599.38 27 06 J •