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Home My WebLink AboutBoard of Commissioners - Minutes - 01/08/2008MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, January 8, 2008 9:30 a.m. Call to Order Pursuant to Minnesota Statute, the Otter Tail County Human Services Board convened Tuesday, January 8, 2008, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Roger Froemming, Bob Block, Everett Erickson, and Syd Nelson present. Year 2008 Otter Tail County Human Services Board Chair County Coordinator, Larry Krohn, requested nominations for CY2008 Otter Tail County Human Services Board Chair. Motion by Mosher, second by Froemming, and unanimously carried to elect Commissioner Syd Nelson as the Otter Tail County Human Services Board Chair for 2008. Year 2008 Otter Tail County Human Services Board Vice-Chair Chairman, Syd Nelson, assumed the chair and requested nominations for CY2008 Otter Tail County Human Services Board Vice-Chair. Motion by Froemming, second by Mosher, and unanimously carried to elect Commissioner Everett Erickson as the Otter Tail County Human Services Board Vice- Chair for 2008. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board agenda of January 8, 2008, with the following change: 9:50 a.m. -Cancel Public Health Director's Agenda Items Approval of Minutes Motion by Erickson, second by Block, and unanimously carried to approve the Human Services Board minutes of December 26, 2007, as presented. Approval to Pay Bills & Claims Motion by Mosher, second by Froemming, and unanimously carried to approve payment of the Human Services bills and claims as presented. DWI Court Positions Probation Director, Chuck Kitzman, reported that $66,000 in grant funds have been received by Otter Tail County for the DWI Court Program. Mr. Kitzman briefed the Board on two DWI Court positions that he will need to hire. Motion by Mosher, second by Erickson, and unanimously carried to authorize the Probation Director to proceed with the hiring process for the part-time DWI Court Surveillance Officer Position at compensation Grade 13 and to approve the position description as submitted. Motion by Block, second by Froemming, and unanimously carried to authorize the Probation Director to proceed with the hiring process for a part-time Probation Officer for the DWI Court Program when needed. Human Services Labor Management Committee Human Services Director, John Dinsmore, presented a handout with details of accomplishments during 2007 and goals and priorities for 2008. Mr. Dinsmore discussed details of entering data on laptops for public health nurses and social workers at remote locations. A grant, in the amount of $15,000, has been received through Medica for purchase of 10 computers for this application. He further discussed Telecommuting as the Human Service LMC's No. 1 goal, which will require development of procedures and policies. OTC Board of Commissioners' Minutes January 8, 2008 Page 2 Performance Standards & Strategic Planning Mr. Dinsmore provided Performance Standards and Strategic Planning Packet for 2008 -2012 including proposed Human Service System Outcome Measures, Key Strategic Planning Issues (draft), and Agency Information Technology Strategic Plan. The packet includes 21 goals in 10 program areas. Human Services Contracts Motion by Froemming, second by Block, and unanimously carried to authorize the Chairman's signature to execute the following Human Services Contracts: Agency Program Contract Targeted Funding Period Population Blue Sky, Inc. Semi-independent 01/01/2008 Persons with MR Unit Cost -$34.60 per hr. Living Services through or related County of Financial (SILS\ 12/31/2008 conditions Resoonsibilitv -SILS Grant The Social Social Club Activities 01/01/2008 Adults with Max payment of $72,805 Connextion through Serious and using SCOW Initiative Funds 12/31/2008 Persistent Mental Illness Permanent Concurrent Planning 01/01/2008 Children requiring $23.34 per day per child with Family Resource Foster Care through concurrent foster difficulty of care rates Center 12/31/2008 care placement established by OHS -County of Financial Responsibility Blue Plus Minnesota Health 01/01/2008 Elderly County of Financial Maintenance (MSHO) through Responsibility Care Coordination 12/31/2008 Lakeland Mental Adult Case 01/01/2008 Adults with MA rate -$236.95/mo. Non- Health Center Management through Serious and MA rate -$67.72 per hr with 12/31/2008 Persistent Mental clinical supervision rate of Illness $79.00 per hr. CMH block grant and local county dollars fund non-MA rate Lakeland Mental Children's Case 01/01/2008 Children with MA rate -$442.90/mo. Non- Health Center Management through Serious and MA rate -$88.58 per hr with 12/31/2008 Persistent Mental clinical supervision rate of Illness $79.00 per hr. CMH block grant and local county dollars fund non-MA rate Lakeland Mental Outpatient Mental 01/01/2008 Adults & Children Eligibility of client determined Health Center Health Services through with Serious and by the Agency's Community 12/31/2008 Persistent Mental Social Service Plan Illness Lakeland Mental Children's 01/01/2008 Children $339,897 -County of Health Center Therapeutic Support through Financial Responsibility and Services ICTSSl 12/31/2008 MA Lakeland Mental Community Support 01/01/2008 Adults & Children Max of $242,050 -Rule Health Center Program & Rehab through with Serious and 78/CSP Grant & County Options 12/31/2008 Persistent Mental Dollars Illness Productive Day Training & 01/01/2008 Alternatives, Inc. Habilitation Services through (Willows) 12/31/2008 Productive Day Training & 01/01/2008 Alternatives, Inc. Habilitation & through (Waivered) Supported 12/31/2008 Emolovment Productive Detox and Holds 01/01/2008 Alternatives, Inc. through Detox & Holds 12/31/2008 St. Williams Community Support 01/01/2008 Training (CSP) through 12/31/2008 OTC Board of Commissioners' Minutes January 8, 2008 Page 3 Persons with MR Full Day-$108.72 or related Part Day -$81.53 conditions Transportation -$10.56 Waivered Funding Persons with MR State Waiver Dollars or related conditions Chemically $320.00 per day for non OTC Dependent clients. $200,000 for life of Individuals contract -County of Financial Resoonsibilitv Adult Mental Not to exceed $49,344 & Health additional funding of $19,507 from Adult MH Initiative Motion by Mosher, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute the following 2007 Amendments to the Adult Foster Care Provider Contracts effective October 1, 2007, which provide for a 2% increase in reimbursement rates as set by the State DHS: Alice Karst, Fergus Falls, MN Terri & Duane Haugen, Perham, MN Tamarac Place, LLC, Pelican Rapids, MN Adjournment At 10:35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, January 22, 2008. Dated: -~6=1-+/-2-=z..._../a-8~-----OTTERT Attest: ~ d LarryKr n, Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 8, 2008, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Everett Erickson, Vice-Chair; Bob Block, Roger Froemming, and Dennis Mosher present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda of January 8, 2008, as mailed. Approval of Minutes Motion by Mosher, second by Froemming, and unanimously carried to approve the County Board minutes of January 2, 2008, as presented. OTC Board of Commissioners' Minutes January 8, 2008 Page 4 Approval to Pay Bills Motion by Froemming, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Cohort Leadership Group Brian Armstrong and other members of the Cohort Leadership Group discussed, with the Board, the training sessions they participated in over a period of time that included 8 full day sessions with 1 follow-up session and a critique of the program. Mr. Armstrong explained that this was not supervisory training; rather, training in leadership and understanding that you can be a leader without being a supervisor. The program was provided by the Association of Minnesota Counties, who train future leaders in County Government. The Cohort Group requested funding to bring this training to Otter Tail County. There will be 20 positions with at least 1 representative from each department with a presentation of what each department does in conjunction with the Right to Know Training. Motion by Block, second by Erickson, and unanimously carried to approve, up to $10,000.00, for Cohort Leadership Training for CY2008, to be paid out of the General Fund. Compensatory Time to Post Employment Health Plan Accounts Auditor, Wayne Stein, presented a plan to correct PERA calculations and Federal, State and FICA/Medicare taxes as it relates to compensatory time funds that have been put into Post Employment Health Plan Accounts during CY2007. The County Board endorsed Mr. Stein's plan to correct the identified errors. Operating Transfer of Funds Motion by Mosher, second by Erickson, and unanimously carried to approve an operating transfer, in the amount of $192.78, from the General Fund to County Drainage System No. 25 to cover the cost of the outlet hearing advertisement which exceeds the available fund. Legal Notices, Publications and Commissioners' Minutes After previously advertising for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tax list and county's annual financial statement, the County Auditor opened the following bids: Legal Notices, Publications and Commissioners' Minutes: Daily Journal $13.15 per S.A.U. Annual Financial Statement Parkers Prairie Independent Review Enterprises, Inc. Delinquent Tax List Citizens Advocate Citizens Advocate First Publication Second Publication First Publication Second Publication $13.15 per S.A.U. $12.69 per S.A.U. $13.15 per S.A.U. $ 8.18 per S.A.U. After consideration, motion was made by Block, seconded by Froemming, and unanimously carried to designate the following papers for Otter Tail County's 2008 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as authorized by Minnesota Statute 331A.12 Subdivision 2: Legal Notices, Publications and Commissioners' Minutes: OTC Board of Commissioners' Minutes January 8, 2008 Page 5 Daily Journal $13.15 per S.A.U. Annual Financial Statement Parkers Prairie Independent Review Enterprises, Inc. Delinquent Tax List Citizens Advocate Citizens Advocate First Publication Second Publication First Publication Second Publication Delinquent Tax List Fee $13.15 per S.A.U. $12.69 per S.A.U. $13.15 per S.A.U. $ 8.18perS.A.U. Motion by Mosher, second by Erickson, and unanimously carried to set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List at $37.50 per parcel per M.S. 279.092. Payment Approval Motion by Erickson, second by Froemming, and unanimously carried to approve payment, in the amount of $3,644.50, from the Capital Improvement Fund to Young & Associates for professional services provided to Project No. 0601 (Chemical Dependency Health Center). Premise Permit Otter Tail County Resolution No, 2008 -05 Commissioner Mosher offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Fergus Falls Hockey Association, Fergus Falls, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at the Graystone On Ottertail, Inc., located at 35776 County Highway 72 in Everts Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Fergus Falls Hockey Association, Fergus Falls, MN, at the Graystone On Ottertail Inc., located at 35776 County Highway 72 in Everts Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Fergus Falls Hockey Association, Fergus Falls, MN, at the Graystone on Ottertail Inc., located at 35776 County Highway 72 in Everts Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Everts by sending them a copy of this resolution. OTC Board of Commissioners' Minutes January 8, 2008 Page 6 Commissioner Block seconded the motion,. and upon being put to a vote, the resolution was unanimously adopted. Adopted and signed this 8th day of January 2008. Dated: 0 I/ 1£/08 r I IL COUNTY BOARD OF COMMISSIONERS Attest: __ _,=/-= ·:.:i--..:;d-l""""""'--'--- Larry ~ Clerk Property Sale -US Bank Building Motion by Erickson, second by Mosher, and unanimously carried to approve an advertisement for Property Sale of 225 W. Cavour Avenue, Fergus Falls, MN, with sealed bids to be received by Friday, February 1, 2008, and the Bid Opening scheduled at 1 :30 p.m. on Tuesday, February 5, 2008, at the Government Services Center in Fergus Falls. Ditch No. 16 Motion by Froemming, second by Mosher, and unanimously carried to appoint the following Ditch Viewers to work on the redetermination process for Ditch No. 16: Howard Geese, Elder Kugler, and Richard Bergquist. The County Attorney will write an Order for the Ditch Viewers to proceed with the Redetermination of Benefits for this Drainage System. Recess & Reconvene At 12:06 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m. Highway Department Wetland Bank Credits Motion by Mosher, second by Froemming, and unanimously carried to increase the cost of Wetland Restoration credits to $.25 per credit, as recommended by the Highway Engineer. This would occur when the Otter Tail County Highway Department sells land to other entities for wetland restoration purposes. Snowplow Equipment Motion by Erickson, second by Block, and unanimously carried to approve purchase of snowplow equipment for 4 trucks from J-Craft of Lake Crystal, MN, in the amount of $96,283.46 per unit under State Contract 438588. Solid Waste Haulers Motion by Froemming, second by Block, and unanimously carried to approve the following Solid Waste Haulers' licenses· Ballard Sanitation Big Red Boxes City Dray Sanitation Pelican Raoids, MN Ferous Falls, MN Wadena, MN Corrie's Sanitation Denzel's Region Waste Fuch Sanitation Carlos, MN Dalton, MN Glvndon, MN Ken Saurer Garbage Metro Disposal Minn-Kola Recycling Clitherall, MN Farao, ND Faroe, ND Ottertail Trucking Steve's Sanitation Stockman's Feraus Falls, MN Perham, MN Glencoe, MN Toutges Sanitation Waste Management, Inc. Waste Management, Inc. Hennina, MN Alexandria, MN Detroit Lakes, MN Waste Management, Inc. West Central Roll-Off Milwaukee, WI Vinina, MN ------------- Calendar Year 2008 OTC Board of Commissioners' Minutes January 8, 2008 Page 7 Board of Commissioners' Committee Appointments Motion by Erickson, second by Block, and unanimously carried to adopt the committee appointments as submitted by Chairman Nelson. AMC Delegates Five Seated Commissioners County Coordinator County Attorney HiQhway EnQineer Natural Resources Committees: Judicial Ditches Mosher Erickson Noxious Weed Appeal (statutory) Erickson -West FroemminQ -East Shoreland Rules Revision Committee Block Soil & Water Conservation District (EOT) Nelson Soil & Water Conservation District (WOT) Mosher Financial Committees: Budget/Audit Committee Froemming Nelson Capital Improvement Committee Mosher Froemming Investment Committee Erickson Mosher Facilities: Building Committee (statutory) Nelson Block Criminal Justice Planning Advisory Committee Block Erickson Personnel Related Committees: Personnel Committee Mosher Erickson Labor ManaQement Committee Block Public Health Labor ManaQement Committee Block Human Services Labor Manaaement Committee FroemminQ Deoartmental Policy Committees: Courtroom Security Committee Mosher Employee Safety Committee Froemming Extension Committee (statutory) Nelson Mosher Highway Committee Mosher Nelson Land & Resource Committee Block Erickson Optional Forms of County Government Mosher Erickson Solid Waste Committee Froemming Erickson Block Technoloav Committee Erickson OTC Board of Commissioners' Minutes January 8, 2008 Page 8 Board Appointments to other Organizations: Agriculture Advisorv Reoresentative Area Transportation Partnership Committee (WCll Community Health Services (CHS) Advisory Board County Solid Waste Coordinating Committee for Perham Resource Recoverv Facilitv Family Services Collaborative Executive Committee Lake Region Community Partners Lakeland Mental Health Center Law Librarv lstatutorv) Minnesota Rural Counties Caucus (MRCC) Otter Tail/Wadena Communitv Action Council Transportation Advisory Committee (TAC) (Reaional MnDOT determines ooen seatsl West Central Area Agency on Aging (WCAAA) Land of the Dancina Skv West Central MN EDD /economic development) WCR Juvenile Center Advisory Board WCR Treatment & Correctional Steering Committee (TCSC) 800 Megaheartz Radio Joint Powers Board Employees' Committee Request Nelson Nelson Diane Thorson Alternate -Froemming Froemming Block Nelson Nelson Block Block Froemmina Delegate -Nelson Alternate -Froemmina Nelson Nelson Block Nelson Nelson Alternate -Chuck Kitzman Erickson Block Alternate -Froemmina Motion by Froemming, second by Mosher, and unanimously carried to approve an expenditure of $880.46, for the Employee of the Month jackets and Years of Service Certificates for 2007. The Funds will be transferred from the Commissioners Fund to the Employees' Committee Fund. Consideration of Amendment to the Shoreland Management Ordinance Public Hearing -1 :30 p.m. Introduction - At 1 :30 p.m., Chairman, Syd Nelson, opened the Public Hearing for comments regarding proposed revisions of the Otter Tail County Shoreland Management Ordinance (SMO). Commissioners Nelson, Erickson, Block, Mosher (present until 4:09 p.m.) Froemming (present until 3:45 p.m.) and County staff were present along with 75 members of the public as identified by signature on the Attendance Roster. Chairman Nelson called upon Land & Resource Administrator, Bill Kalar, to review the proposed revisions. He noted that comments would be received as revisions were discussed. Opening Remarks - Bill Kalar referred to a document entitled "Shoreland Management Ordinance of Otter Tail County Listing of Proposed Changes" (Draft 11-28-07). The document was provided to the public. Written Communications - OTC Board of Commissioners' Minutes January 8, 2008 Page 9 Written communication was received and provided to the County Board prior to the Public Hearing from the following individuals: Roger Neitzke Justine M. Kingham Terry Colton Continued Opening Remarks - East Silent Resort, Brian Leonard & Family Harriet Reed A.H. Moenkedick Otter Tail County Attorney, David Hauser, stated that the Otter Tail County Board of Commissioners has the Statutory Authority to enact ordinances and is required to have a Shoreland Management Ordinance. In order to amend the SMO, there is a process that requires a Public Hearing, which gives the public an opportunity to comment on the proposed changes. The County Board could continue the Public Hearing to a later date, close the Public Hearing, and/or make adjustments to the proposed amendments. Before the revisions are enacted, the Board must conduct a Public Hearing and the Ordinance must be published. Public Discussion - Bill Kalar noted that potential revisions to the SMO began about 4 years ago, which began with a moratorium and resulted in considerable public input. The draft of 11-28-07 is a list of potential changes that the County Board indicated they would consider. The following is a summary of the proposed changes as presented by Mr. Kalar and corresponding public comments: Definition -Access Lot: • Bob Russell questioned the buildable area requirement and application. Definition -Resort: (from Alternative Standards) • Mike Pendy of Four Seasons Resort -opposed to proposed definition of Resort that limits use of a dwelling unit for more than 30 days in a calendar year. Definition -Duplex Lot: • Stu Peterson questioned the language of the definition. Definition -Controlled Access: • Bob Russell stated that the definitions for Access Lot and Controlled Access are inconsistent. Controlled Access definition should be limited to non-riparian lots. Definition -Impervious Surface -this definition was taken out of the State Alternative Shoreland Standards: • Paul Jenson -opposed to including permeable pavers, which was not included in the previous definition. He stated that permeable pavers cut against the understanding of impervious and asked that the product, Ecostone, be accepted as well. He asked for a study to support the inclusion of these pavers and stated that many counties are accepting Ecostone. Bill Kalar responded that this is proposed to clarify the County's position as there is no assurance of long term poracity with Ecostone and there are concerns with the overall permeability and aesthetics, as well as "copy cat" products. Mr. Jenson referred to a University of Minnesota study and contested the word permeable pavers without accepting State of Minnesota products. • Gene Miller requested review through design process regarding permeable pavers rather than including all pavers as Impervious Surface. OTC Board of Commissioners' Minutes January 8, 2008 Page 10 Definition -Resorts: • Jim Leyde, United Sportsman Club on Dead Lake, asked for inclusion of non-profit clubs into this definition. • Terry Colton, Resort Owner -remove limitation of 30 days usage in calendar year -too economically limiting for use of property. Discussion occurred regarding the County's position that if a Resort is not operated as the definition, it is then not a Resort, but a Cluster Development. Discussion and disagreement also took place regarding the opinion of the Statewide Resort Association as it relates to approving this definition. • Terry Colton expressed concern on how you prove and/or control the 30 day limitation. • Brian Leonard agreed with Mr. Colton. There is an economic need to be creative for resorts as far as ownership is concerned. He expressed that this limitation would result in continued loss of resorts. • Mike Pendy -a small resort of 8 cabins or less cannot cash flow and won't cash flow in the future with this Resort definition language and it limits sale to anyone except a developer. • Representative of Fair Hills Resort -Fair Hills has elderly ladies that stay for more than 30 days and as a member of the Minnesota Resort Campground Association never heard any discussion about this Resort definition. Urged that this can be changed before final stages of enactment. Definition -Scale Drawing: • Steve Langlie -Scale Drawing definition includes easements -it would be very difficult to include public utilities. Mr. Kalar responded that the intent is to include roads that go across properties, not utilities - language needs to be clarified/re-defined. Definition -Setback: • Wayne Johnson -opposed to using eaves for measuring setback to septic systems and drain fields -who is liable if the system is installed and the homeowner changes the roof line? • Mel McGowan -too many problems with measuring from eaves. The eave/roof structure is not always known when a site permit is obtained -if update septic system and 10 ft. current setback -would you be required to remove the tank? Definition -Sewage Treatment Area: Mr. Kalar explained that the rules require 2 septic system sites for new lots and the County is proposing to expand the current rule to require identification of sites by someone trained and licensed in septic system design. • Dale Menze -questioned language including "future additional sites". • Steve Langlie -would like this requirement for identification of septic system sites, by letter, after initial approval but, before Final Plat approval, for economic reasons. • Wayne Johnson -opposed to minimum sq. footage for septic system sizing in the chart when requiring a licensed designer to mark the site. • Brad Nyberg -opposed to staking out septics in case an owner wants to place the septic system in a different, suitable spot. • Gene Miller -concerned with anti-development language. Sewage system design is for soils not the lake -why different for different lakes? Requested this be looked at upon review. OTC Board of Commissioners' Minutes January 8, 2008 Page 11 • Mel McGowan -size of drain field should not matter on what lake -goes by number of bedrooms, soils, etc. • Dale Menze -language is too stringent. Sometimes land is subdivided with no idea of building. Language should be appropriate for designer. Definition -Setback: • John Olson -questioned compliance if an individual put a new roof on -some cabins and homes wouldn't be compliant with the new rule. Would this be grandfathered in? The County Attorney responded that it would be grandfathered in as ii exists. • John Olson -expressed concern with language -can the setback between house and tank be a reason to make the system non-compliant -this creates issues with updating. • Steve Langlie -setback needs better explanation. • Gene Miller -concern with changing architecture -you will create buildings with no overhang. Give design options -storm water plan if go right up to the setback line. • Marv Hanson -suggested not following the same setback rules for lot lines and septic systems -keep septic systems setback measured from the foundation. Definition -Tower: • Rick Baker -questioned reason for 35 ft. height limitation. Definition -Structure: • Bob Russell -questioned the proposed definition of structure. • Mr. Russell also expressed dissatisfaction that the proposed SMO changes do not include guidance for developers before going to the Planning Commission. • A comment was made to look at current sewage sanitation systems rather than worry about new development -better for water quality in the County. Definition -Shore Impact Zone: • Mike Harris -opposed to the 50 ft. setback for ag land and expressed this as a disparity in general, good water preservation and should be the same as other use setbacks. • Dale Menze -agreed with the definition including the 50 ft. ag setback and did not want this changed. · • Steve Langlie -no date under the SIZ definition. Definition -Vegetative Strip: • Mike Harris -concerned with language "maintained in all subdivisions created" -would cluster developments that do not require a division of land be exempt from this provision? State law and this ordinance would be placed at odds. • Terry Colton -concern with noxious and invasive weeds, buckbrush and poison ivy. This is short term solution for long term problem. • Mike Pendy -language is too broad and ambiguous. Would buildings need to be moved to get the vegetative strip? Needs to be spelled out so everyone knows what will be expected with new subdivisions or old resorts that could be considered new subdivisions. OTC Board of Commissioners' Minutes January 8, 2008 Page 12 Page 7 -Dropping the language of backlots of no less than 5,000 sq. ft: • Steve Langlie -opposed to deleting this language from the ordinance. Backlots of 5,000 sq. ft. have served a good purpose and gave people a place to put garages or sheds. Non-residential backlots helps with 3rd tier development and there is no problem to leave the language. • Additional comment to keep the existing language for backlots to be permanently attached to existing lots. Page 7 & 8 -General Requirements -3. Shoreland Alterations: • Stu Peterson -use consistent language; "existing topography" is used in 3.B and "natural topography" in 3.D. Page 8 -Stormwater Management: • Gene Miller -Item 4 needs clarification as far as definition of easement, and again in Item 6 (impervious asphalt and impervious easement). • Mike Pendy -opposed to Item 4 when right of way goes through a property for impervious surface calculations. Page 8 -Subdivision Provisions: B -suggesting that all lots created on shoreland areas must be made by plat because of problems with metes and bounds descriptions. • • • • • • • • • • Steve Langlie, Anderson Land Surveying -Disagree with doing away with metes and bounds parcels because it is less intrusive to have property in 5 acre pieces rather than forcing platting and ending up with far more subdivisions. The Planning Commission will not have time and just an existing farm site would need to be platted. Dale Menze -keep metes and bounds -the platting process is much too arduous to plat everything. Charlie Kirchenwitz -agree with 5 acres and also wants to keep the additional 5,000 sq. ft . backlots option. Brad Nyberg -Keep metes and bounds. If a farmer wants to give 5 acres to a family member, it costs about $7,000 whereas, metes and bounds is about $1,500 and can be completed in 1 month. Subdivision is a long process and there is no harm in 5 acre plats. Rod Boyer from the Planning Commission commented not to overlook that this is in the shoreland area only. Dale Menze -5 acres will impact the lake less -what you have now is working. There is a lot of property that touches that 1,000 ft. SMO mark. Cost and time is huge from personal experience of spending 1 ½ yrs getting a plat done. Terry Colton -keep metes and bounds current provision because 5 acres is better environmental preservation than too many subdivisions and better economically. Comment that there is no substitute for common sense and good judgment. The problems doing away with 5 acre lots will cause is economic, and down the road, the County will pay the price as we are affecting our kids and grandkids. Concern was expressed for the people and small businesses this will affect in the County. The individuals closer to the lake spraying for dandelions and fertilizer are more detrimental to the environment than the people on the backlots. Suggestion to handle metes and bounds differently if there are road access issues . Tim Moore -against 5 acres with separate driveways. Could do away with metes and bounds if plat process was easier and didn't take so long. OTC Board of Commissioners' Minutes January 8, 2008 Page 13 • Dale Menze -not all subdivisions are for the purpose of building. • Steve Langlie -no problems with the current 5 acre plats. There are some old problems, but correct that with guidelines to the 5 acre metes and bounds. Becker County has a system to sign off and not go through Planning Commission. • Mike Phister -I am currently doing a 5 acre metes and bounds in a different county and it is reviewed in the zoning office as an administrative subdivision with soil test, legal access and basic requirements. Cost is 113rd but still makes sure of a buildable site. • Steve Langlie -concern was expressed if parcels have already been surveyed and are for sale but not recorded. • Terry Colton -would a 13 acre duck slough need to be platted? An affirmative response was given if within the shoreland zone. • Adam Menze -against getting rid of 5 acre metes and bounds Continued Public Discussion on various proposed revisions - • Jim Leyde -United Sportsman Club Member, addressed provisions exempting resorts from having to get a Conditional Use Permit when changing structures. Requested that private organizations be viewed the same way as Resorts and to require only a site permit when changing structures. • Cheryl Harris -If private clubs get the same exemption, then they should be licensed, pay insurance, and be inspected. • Mike Pendy -Concern that proposed changes do not include exemptions for Resort conversions. • Perry Coleman -requested ability to use additional dwelling (tent, camper) for 10 days instead of 3. • Brian Leonard -SMO 11. C (3) -Cluster Developments: Language is vague and other counties don't have any language like this. • Steve Lang lie -Page 10 13 (a) Exemptions: question on road authority Motion by Erickson, second by Block, and unanimously carried to continue the Public Hearing for Consideration of Amendments to the Shoreland Management Ordinance until 1 :00 p.m. on Tuesday, January 15, 2008. Adjournment At 4:15 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 15, 2008. Dated: o ,I /c; Io 'K -~......,,,-,..........,.,~~--- Attest ~~~ LarryKrn ~. Cerk CB/kd BOARD OF COMMISSIONERS OTC Board of Commissioners' Minutes January 8, 2008 Attachment A, Page 1 WARRANTS APPROVED ON 1/08/2008 FOR PAYMENT 1/08/2008 VENDOR NAME A'VIANDS LLC ABG MAINTENANCE INC AMC AMEM AMERIGAS ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS AUTO VALUE WADENA BEN HOLZER UNLIMITED BLUESTONE TECHNOLOGIES INC BOB'S STANDARD BULK SERVICE BOND TRUST SERVICES CORP BRANDON COMMUNICATIONS INC JOHN BUSHMAN CG PROPERTIES DOUG CANNELL CARR'S LAKE COUNTRY SUPERMARKE COOPERS TECHNOLOGY GROUP EAST SIDE OIL COMPANIES EVERTS LUMBER CO FARGO FREIGHTLINER FARNAM TIRE CENTER FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS FOTH & VAN DYKE GALL'S INC GEOCOMM GR GRAPHICS INC ST LOUIS MARK HAUGE HEDAHLS HEADQUARTERS INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS RODNEY JENSEN KELLY SERVICES INC KOEP'S CLITHERALL CORNER LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE PATLARUM LITTLE BEAR TOWING M & I LOCKBOX MCCC MANNY'S -ROCKY'S BAIT MARCO MATTHEW BENDER & COMPANY INC MCCC Ml 33 JACKIE MCGRAND MERICKEL LUMBER & ACE HARDWARE THE MIDWEEK MIDWESTERN MAT RENTAL & SUPPLY MN ASSOC OF TOWNSHIPS MN DEPT OF AGRICULTURE MN MOTOR COMPANY AMOUNT 12.00 90.53 20.00 100.00 550.10 200.00 192.30 13.21 20.02 9,000.00 129.64 1,350.00 265.19 14.07 1,061.20 59.98 1,752.88 542.23 30.00 27.88 17.30 50.00 2,099.57 7,750.66 610.38 7,336.40 1,760.00 2,613.26 53.40 49,082.14 24.97 3,300.00 433.65 126.89 4.15 845.00 4,948.27 297.44 489.14 402.60 5,657.71 925.00 117.40 74.55 775.00 1,479.08 462.20 771.55 15,183.02 142.50 52.72 117.60 94.20 15.00 10.00 260.35 OTC Board of Commissioners' Minutes January 8, 2008 Attachment A, Page 2 MN STATE AUDITOR MN TRANSPORTATION ALLIANCE MOCIC MODERN INFORMATION SYSTEMS INC NELSON DODGE GMC NEW YORK MILLS HERALD OFFICE DEPOT OFFICEMAX CONTRACT INC OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTER TAIL POWER CO OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OVERHEAD DOOR COMPANY PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM PETE'S AMOCO PHELPS FAMILY FORD PITNEY BOWES GLOBAL FINANCIAL REED BUSINESS INFORMATION SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE PAUL SIMENGAARD SIMPLEXGRINNELL LP ST JOSEPH EQUIPMENT INC LAYNE STENSLIE STRAND ACE HARDWARE STREICHERS THYSSEN KRUPP ELEVATOR CORPORA TITAN MACHINERY TRI STAR RECYCLING UGSTAD PLUMBING INC UNIFORMS UNLIMITED VEOLIA ENVIRONMENTAL SERVICES VICTOR LUNDEEN COMPANY VIKING COCA-COLA WASTE MANAGEMENT YELLOW PAGE DIRECTORY SERVICES 210 LUBE EXPRESS •••• FINAL TOTAL ...... . 1,036.12 4,085.00 200.00 800.00 1,864.30 96.69 297.00 219.93 101.91 135.00 235,844.50 12,731.20 150.00 10,944.60 36.00 118.88 109.45 458.04 619.50 58.60 4.42 56,919.07 4,556.28 72.34 1,584.72 486.14 4,590.00 18.45 330.00 67.92 383.40 181.32 150.00 53.81 21.28 759.31 2,088.37 6,295.52 16.38 123.16 9,937.38 193.95 131.26 506.12. 312.45 27.06 $483,531.16 ••••