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Home My WebLink AboutBoard of Commissioners - Minutes - 10/09/2007., '' MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, October 9, 2007 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, October 9, 2007, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Bob Block, Roger Froemming and Everett Erickson present. Vice-Chair, Syd Nelson, was present at 9:45 a.m. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board agenda of October 9, 2007, as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of September 25, 2007, as presented. Emergency Preparedness Grant Contract Motion by Block, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute a Contract between the County of Otter Tail and the State of Minnesota for emergency preparedness and pandemic flu planning. Ms. Thorson stated that this is federal funding passed to local government units through the State. She estimated the grant amount at about 11 % less than in 2006. Dog Bite Hearing At 9:35 a.m., Chairman Mosher opened the Dog Bite Hearing regarding a dog named Angus owned by Mark Fraki. County Attorney, David Hauser, reviewed the facts in the case that two dog bites, did, in fact occur. Mr. Hauser stated that appropriate resolution needs to be reached in order to ensure public safety. Lengthy discussion took place regarding the situation and the fact that this home is also a licensed child care center. Mr. Fraki submitted a letter from a neighbor, Matt Frederick, whose daughter attends daycare at this home. The letter states that Mr. Frederick does not believe Angus is a threat or danger to his daughter. Further discussion took place. Motion by Block, second by Erickson, and unanimously carried that the dog named Angus is not to be allowed on the premises of Tena Eckhoff & Mark Fraki as long as daycare is in session. County Attorney, David Hauser, will draft a Findings and Order for the case. Probation Supervision Fees Court Services Director, Chuck Kitzman, provided a handout listing the current probation supervision fees for his office. He stated that some of these funds have been moved into a CD investment. State Community Health Advisory Committee Motion by Nelson, second by Erickson, and unanimously carried to appoint Public Health Director, Diane Thorson, to the SCHAC with Commissioner Roger Froemming, as an alternate member. Adoption Month -November 2007 Otter Tail County Resolution No. 2007 -70 Commissioner Nelson offered the following and moved its adoption: WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very foundation of our communities, our state, and our Country. OTC Board of Commissioners' Minutes October 9, 2007 Page 2 t , T • WHEREAS, adoption gives children who have been orphaned, abandoned, or abused a precious second chance at happiness; a chance to love and be loved and to reach their full potential in a secure, supportive environment. WHEREAS, in 2006, there was an average of 1,625 children under State guardianship and were available for adoption. Of the 1,625 children, 636 were waiting for an adoptive family. WHEREAS, in 2005, there was an average of 564 children waiting for an adoptive family, on any given day, in the State of Minnesota. The increase in the number of children waiting for adoptive homes is a testimony to the need to place adoption services as a priority in Otter Tail County, and throughout the State of Minnesota. WHEREAS, the majority of the families seeking children for adoption are pursuing the adoption of younger children. In 2006, of the children waiting to be adopted in the State of Minnesota, 38% were 12-18 years old; 28% were 6-11 years old; 34% were under 6 years old. 57% are siblings that need to be adopted together. 43% have been chronically neglected or abused. 50% have been diagnosed with a psychological or medical disability. WHEREAS, there is a continued need for an increased number of families in the State of Minnesota and in Otter Tail County who will adopt older children with special needs. WHEREAS, both the public and private sectors are working together as a "team" to find adoptive homes for the children throughout the Counties and the State of Minnesota. NOW, THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim November as ADOPTION MONTH in Otter Tail County. In honor of this event, we encourage community agencies, religious organizations, businesses, and others to celebrate adoption, honor families that grow through adoption, further an awareness of the changes and issues in adoption and focus attention on those children who live in the shadow of an uncertain future while they await permanent families. Commissioner Block seconded the motion, and upon being put to a vote, was unanimously carried. Adopted this 9th day of October, 2007. Dated:_-=lo'-+/~z....=3'--+/=0 .... 7 __ _ ( I Attest: L~~n,~ Human Services Contracts Motion by Erickson, second by Froemming, and unanimously carried to authorize the appropriate County official's signatures to execute a contract between the County of Otter Tail and Medica for purchase of Case Management administered by the County for the Minnesota Senior Care Plus Program. The contract period is for CY2008 and serves County residents 65 years of age and older. Motion by Nelson, second by Froemming, and unanimously carried to authorize the appropriate County official's signatures to execute the following contracts: '' OTC Board of Commissioners' Minutes October 9, 2007 Page 3 The following are foster care and chemical dependency treatment providers serving persons with disabilities whereby a 2% Cost of Living Adjustment has been mandated and funded by the state legislature for the period of 10/01 /07 through 12/31 /07: Larry Kempenich Rich's E.O.T. Homes, Inc. Perham, MN Barb Roberts Community Support Services Cambridge, MN Golden Manor Corporation Fergus Falls, MN Lake Region Halfway Homes, Inc. Fergus Falls, MN Nutrition Services, Inc. Waseca, MN Prairie Community Services Ironwood, Otterwood, & Trailwood Morris, MN Vikingland Home Health, Inc. Alexandria, MN Diane Bauer & Randy Bond Fergus Falls, MN Charlotte Haberer & Ruth Bosse Garrett Lee House Henning, MN Linda Larson Fergus Falls, MN Bob & Vicki Long Fergus Falls, MN Norm & Joy Westby Crystal Hills Inn Pelican Rapids, MN Other Human Services Contracts approved as follows: Provider Program Term of Contract Minn-Kata Chapter Coordinate emergency 10/1/07 - American Red Cross shelter & food services in 10/1/11 a maier disaster Rural MN CEP Food, employment, and 10/1/07 - training support 09/30/08 Fergus Falls-Community Addiction Recovery Enterprise Fergus Falls, MN Autumn Manor Perham, MN Harmony Home Health Care, LLC Fergus Falls, MN Nelson House New York Mills, MN Prairie Community Services Morris, MN Pelican Valley Health Center Riverfront Manor Pelican Rapids, MN Rich & Diane Armstrong Fergus Falls, MN Louis & Sonja Gunkel Henning, MN Michael & Suzanne Koep Fergus Falls, MN Sandy Laub Clitherall, MN Sara & Joshua Lott Dalton, MN MSOCS -Waivered Contract Assistive Technology MN Department of Human Services Targeted Population Funding County Residents N/A Food support recipients Amount of in need of job search Contract is assistance $7,302.00 OTC Board of Commissioners' Minutes October 9, 2007 Page 4 MN Department of State Operated 01/01/07- Human Services Communitv Sites (SOCS) 12/31/07 MeritCare Home Home care services 07/01/07- Care 06/30/08 Perham Memorial Home care services 07/01/07- Home Care 06/30/08 Nancy Diiro Adult foster care, homes 09/01/07- plus residential services 12/31/07 Tran$Em Services Vocational support 09/01/07- services to persons with 12/31/07 mental illness Bill & Claims I • • • 20 persons with DD State & federal residina at 6 locations waiver funds Elderly or disabled State & federal Countv residents waiver funds Elderly or disabled State & federal Countv residents waiver funds Persons experiencing State & federal serious & persistent waiver fun mental illness Persons experiencing Contract serious & persistent addendum: up mental illness to $12,500.51 /state funds) Motion by Block, second by Erickson, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment At 10:37 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, October 23, 2007. Dated: __ w..i D:....f=,,2~3'--+-'/ 0"-]_,__ __ _ ( I ERVICES BOARD Attest: ~ lfl!- Larr0<rot,; C~k Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 9, 2007, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Erickson, second by Froemming, and unanimously carried to approve the County Board agenda of October 9, 2007, with the following additions: Resolution for Perham Resource Recovery Facility Request for Approval of Quit Claim Deed Drug Court & CD Project Discussion PERA Resolution Correspondence Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board minutes of October 2, 2007, as mailed. Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. . ' OTC Board of Commissioners' Minutes October 9, 2007 Page 5 Resolution to Update the Otter Tail County Comprehensive Water Management Plan Otter Tail County Resolution No. 2007 -71 Commissioner Mosher offered the following and moved its adoption: WHEREAS, Minnesota Statutes, Chapter 103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a local water management plan, and WHEREAS, the Act requires that a county update and revise their local water management plan on a periodic basis, and WHEREAS, the Act encourages that a county coordinate its planning with contiguous counties, and solicit input form local governmental units and state review agencies, and WHEREAS, the Act requires that plans and official controls of other local governmental units be consistent with the local water management plan, and WHEREAS, Otter Tail County has determined that the revision and continued implementation of a local water management plan will help promote the health and welfare of the citizens of Otter Tail County, and NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners resolve to revise and update its current local water management plan. BE IT FURTHER RESOLVED that Otter Tail County will coordinate its efforts in the revision and update of its plan with all local units of government within the county, and the state review agencies; and will incorporate, where appropriate, any existing plans and rules which have been developed and adopted by watershed districts having jurisdiction wholly or partly within Otter Tail County into its local water management plan. BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners authorizes the establishment of a Water Management Advisory Committee with the responsibility of revising and updating the plan and who shall report to the County Board on a periodic basis. BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners delegates the East Otter Tail SWCD the responsibility of coordinating, assembling, writing and implementing the revised local water management plan pursuant to M.S. 103B.301. Commissioner Block seconded the motion, and upon being put to a vote, was unanimously carried. Adopted this 9th day of October, 2007. Dated : __ l=o~f '~1..'"'l_o~~---- Attest: jav~ d Larry Krhn, Clerk By: Dennis R. Mo er, Board of Commissioners Chair OTC Board of Commissioners' Minutes October 9, 2007 Page 6 '' 2008 Water Plan Budget Mr. Kalar presented the 2008 Proposed Water Plan Budget, which includes a grant of $12,934.00 and levy of $19,585.00. Motion by Block, second by Froemming, and unanimously carried to approve the 2008 Water Plan Budget, in the amount of $32,519.00, as presented by the Land & Resource Director. Final Plat-"Sunset View Estates" Motion by Nelson, second by Froemming, and unanimously carried to approve the Final Plat of Dead Lake Properties LLC, entitled "Sunset View Estates", a 3 lot subdivision in Section 26 of Dead Lake Township; Dead Lake (56-383). Discussion -Shoreland Management Ordinance Land & Resource Director, Bill Kalar, provided copies of Cass, Becker, and Itasca counties SMO for comparison to the provisions of the. Otter Tail County SMO. Discussion regarding potential amendments to the Otter Tail County SMO took place. Mr. Kalar stated that discussion needs to take place regarding what the Board wishes to accomplish with proposed changes. He discussed the potential that the State may move from the State Standards to adopt the Alternative Standards, which are currently voluntary regulations. The State may also change septic system regulations and how resorts are handled. He also provided a document from the Minnesota Department of Commerce declaring a Public Comment Period for establishing general permit standards for siting of Wind Generation Projects. Conditional Use Permit Extension Request Motion by Froemming, second by Erickson, and unanimously carried to approve extension of CUP #6449, to November 1, 2007, to complete construction of a driveway for the Common Interest Community entitled "Sisters Three" subject to use of a fiber blanket staked in for the winter and other appropriate temporary erosion control measures. The property is located in Section 3 of Nidaros Township; Stuart Lake (56-191). Jail Canteen Discussion Detention Facility Administrator, Richard Akerman, provided an update regarding a potential new Inmate Commissary System in the Jail which would take the system away from cash to an electronic system. Recess & Reconvene At 11 :47 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a Building Committee meeting and lunch break. The meeting was reconvened at 1 :00 p.m. University of MN Extension and WIC Nutrition Project Nutritionist, Janet Lindberg, showed a power point presentation regarding the Community Garden developed in Pelican Rapids. This was accomplished with a WIC Grant to promote increased consumption of fruits and vegetables. The produce from the garden was then shared with the food shelf and seniors. Extension Educators, Tammy Nordick and Cathy Decock, showed pictures and briefed the Board on the 4-Hers' and Master Gardeners' involvement with the garden. County Ditch #65 Ditch Inspector, Randy Wasvick, briefed the Board on a minor change regarding County Ditch #65 clean out and re-routing of overflow water from the New York Mills holding pond. OTC Board of Commissioners' Minutes October 9, 2007 Page 7 Pelican View Estates Steve Langley of Anderson, Howe and Langley, requested the following regarding the Plat entitled "Pelican View Estates": 1) Mr. Langley requested a change in the configuration of the units to be built; but not a change in the overall size that was approved (60' x 60'). He presented a map showing the original configuration and the corresponding highlighted configuration for the Board's review. Motion by Erickson, second by Block, and unanimously carried to approve the minor configuration adjustments of the units as presented on the map for "Pelican View Estates". 2) Mr. Langley requested an additional 3 years to complete the project. Motion by Erickson, second by Froemming, and unanimously carried to extend the Conditional Use Permit for "Pelican View Estates" to December 1, 2010, to allow time to complete the total project. 3) Mr. Langley requested that 10 model homes be built on the site this fall and winter for viewing purposes to proceed with sale of the units. He briefed the Board on the situation with the permitting process of the septic system by the MPCA. Lengthy discussion followed. Motion by Froemming, second by Erickson, and unanimously carried to deny authorization to build 10 model homes on the "Pelican View Estates" site because final approval of the septic system from the MPCA has not been received. Mr. Hauser noted that this request may require a variance to the Shoreland Management Ordinance which would fall under the authority of the Board of Adjustment. Bid Opening-C.P. 07:18 Crooked Lake Outlet Project After previously advertising for bids, the following bids were opened at 1 :00 p.m. on October 3, 2007, for the Construction of Crooked Lake Outlet: Mark & Brenda Construction, Inc. dba Delzer Construction Fergus Falls, MN Visser Scraper Service, LLC Ogilvie, MN Comstock Construction, Inc. Fargo, ND Sellin Bros., Inc. Hawley, MN $213,675.60 $249,976.10 $264,178.00 $266,922.50 Kern & Tabery, Inc. $441,472.60 Wadena, MN Motion by Mosher, second by Block, and unanimously carried to award C.P. 07:18, Crooked Lake Outlet Project to the low bidder, Mark & Brenda Construction, Inc. of Fergus Falls, in the amount of $213,675.60. Lake Olaf Outlet Contract Motion by Erickson, second by Block, and unanimously carried to authorize the appropriate County officials' signatures to execute a contract between the County of Otter Tail and Houston Engineering for an engineering study on the Lake Olaf Outlet, in the amount of $37,380.00. Salt/Sand Storage Building Contracts Motion by Nelson, second by Block, and unanimously carried to authorize the Chair's signature to execute a contract between the County of Otter Tail and Greystone Construction Company of Shakopee, MN for construction of the Salt/Sand Storage Building at County Garage #8 in Battle Lake. OTC Board of Commissioners' Minutes October 9, 2007 Page 8 '' Quit Claim Deed Motion by Nelson, second by Erickson, and unanimously carried to approve a Quit-Claim Deed which conveys property to James and Susan Stodola and corrects a previous transfer of highway-right-of way. Resolution Perham Resource Recovery Facility Governance Otter Tail County Resolution No. 2007 -72 Commissioner Froemming offered the following and moved adoption: WHEREAS, the counties of Otter Tail, Stearns (through the Tri-County Solid Waste Management Commission), Todd, and Wadena (hereinafter referred to as Counties) and the City of Perham (hereinafter referred to as City) jointly contracted to implement the Perham Resource Recovery Facility project after termination of the former Quadrant Resource Recovery Facility project; and WHEREAS, the City acted as facilitator after it acquired the property and assets from the previous owner Quadrant Company in December of 1998; and WHEREAS, in March of 2001 the Counties signed "Waste Delivery Agreements" with the City; and WHEREAS, concurrently, the City signed a "Facility Modification Agreement" and a "Facility Operating Agreement" with Barlow Projects, Inc. in March of 2001; and WHEREAS, from March 2001 through October 2004 the City constructed modifications to the Resource Recovery Facility and began operations of the Resource Recovery Facility through its "Facility Modifications Agreement" and "Facility Operating Agreement" with Barlow Projects, Inc.; and WHEREAS, through both the "Waste Delivery Agreements" and the "Facility Operating Agreement" the City had a role as not only an owner incurring debt but, also as a party responsible for delivering waste to the facility through its "Merchant Waste" commitment; and WHEREAS, the Counties recognize that the City played a pivotal role in the development and implementation of this project; and WHEREAS, during this same period of time the Counties and the City, along with the City's Contractor, Barlow Projects, began to realize the project had little future as an electric generation facility and that there was a need to sell additional unprocessed steam rather than electricity; and WHEREAS, the project has evolved from where it originally began, first with the termination of Barlow Projects as the contract operator, secondly with the implementation of the City as the facility owner/operator and thirdly with the purchase and implementation of a new auxiliary boiler; and WHEREAS, the Counties and the City recognized that this transformation to the City as the operator made some of the references and language in the contracts both ambiguous and obsolete and has created difficulties in implementing the contracts; and WHEREAS, the Counties and the City have both had to compromise their positions in the implementation of the existing contracts in light of these ambiguous terms; and OTC Board of Commissioners' Minutes October 9, 2007 Page 9 WHEREAS, with the closure of the Fergus Falls Resource Recovery Facility the Counties and the City began to look seriously at the possibility of expanding the Perham Resource Recovery Facility to meet regional waste management needs; and WHEREAS, these expansion discussions proceeded slowly forward until April of 2007 when Stearns County notified the Counties and the City, at a joint meeting, that they (Stearns County) intended to exercise an option in their contract to terminate waste deliveries as of September 1, 2009; and WHEREAS, the remaining Counties (Otter Tail, Todd, and Wadena) and the City had to re-evaluate their options which included: moving forward with the existing project with just the existing partners, moving forward with the existing project by finding a partner to replace Stearns County's waste, or by moving forward with an expanded project which would likely require more than one additional partner; and WHEREAS, these choices once again caused the remaining partners to evaluate their current positions and commitments to the project which have included a debt responsibility, an annual operating expense responsibility and a waste delivery responsibility; and WHEREAS, this consideration once again brought to light the inequitable responsibilities that exist between the Counties' contractual commitments and the City's contractual commitments; and WHEREAS, the Counties and the City have evaluated options for moving forward, first with the existing project and then potentially with an expanded project; and WHEREAS, those options have included continuing as the project has over the past five years but modify the contracts to reflect the changes that have occurred since the City took over the facility operations, second to renegotiate the contracts to be what is more commonly referred to as a "Put of Pay" contract, or thirdly to negotiate new agreements that would be developed under the terms of Minnesota Statutes Chapter 471.59 (Joint Exercise of Powers); and WHEREAS, the remaining counties (Otter Tail, Todd, and Wadena) believe that this project is at a critical juncture and that decisions made now will have a definitive influence on the future success of this project; BE IT NOW THEREFORE RESOLVED, that the remaining counties wish to proceed with the existing agreement (through April 2022) by forming a Joint Powers Board under Minnesota Statutes Chapter 471.59. BE IT FURTHER RESOLVED, that the remaining counties wish to see ownership of the facility transferred to the Joint Powers Board, including all assets, liabilities, and permits. BE IT ALSO FURTHER RESOLVED, that this transfer would take place only after an independent audit is completed and all responsibilities of the original Counties and City are resolved. BE IT ALSO FURTHER RESOLVED, that this transfer will include the hiring of legal counsel to draft the Joint Powers Agreement and that the facility will continue to operate under the existing agreements until such time as the new agreement can be negotiated and signed. BE IT ALSO FURTHER RESOLVED, that membership in the Joint Powers Board and voting rights thereof are directly proportionate to the percentage of debt responsibility incurred by the signing party. The debt responsibility is based on the percentage of waste contracted for delivery. OTC Board of Commissioners' Minutes October 9, 2007 Page 10 BE IT ALSO FURTHER RESOLVED, that the Counties recognize the City's significant role in the development of this project and that under the terms of the existing agreement the City has a voting role in the County Coordinating Committee equal to the 8% of the total debt which the City has accepted as their responsibility. The Counties would be interested in extending this voting membership to the City while recognizing that the City would not be an entity that delivers waste to the facility. BE IT ALSO FURTHER RESOLVED, that this transfer of facility management to a Joint Powers Board will eventually include the hiring of a facility Executive Director, the hiring or utilizing existing staff for bookkeeping and accounting and the retaining of existing facility operations staff as employees of the Joint Powers Board. BE IT Fl NALLY RESOLVED, that in the interest of assuring that the Perham Resource Recovery Facility remains an economically and environmentally viable waste management option it would be the intent of Otter Tail County that membership in the Joint Powers Board be determined as soon as possible and that those members move forward with contracts for the formation of the Joint Powers Board in the most expeditious manner possible. Commissioner Erickson seconded the motion, and upon being put to a vote, was carried on a vote of .2._to _Q_. Adopted at Fergus Falls, Minnesota, this 9th day of October, 2007. Dated: _ _.l-""o-1-1-'-', G"-,/'-'r'-7L__ __ t / OF COMMISSIONERS Human Services Contract with Computer User Group Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute an Agreement to Provide Professional Services between the County of Otter Tail (and other counties) and TriMin Systems, Inc. for Calendar Years 2008 -2010 for the maintenance and support of computer systems and programs used in the Human Services Department. Correspondence Acknowledged Chairman Mosher acknowledged a letter received from the State of Minnesota Department of Veterans Affairs and a letter from the MPCA regarding disbursement of the first portion of the SCORE Block Grant. Correction to the September 25, 2007 Minutes Motion by Nelson, second by Erickson, and unanimously carried to amend the minutes of the Otter Tail County Board of Commissioners dated September 25, 2007, as follows: Page 5 under the Heading "Position Classification Change Due to Certification" Current language: This change is effective July 1, 2007, and results in an increase from a Grade 10 to a Grade 13. Amended language: This change is effective July 1, 2007, and results in an increase from an Appraiser Trainee, Step 2 to an Appraiser 1, Step 1 of the GSC Technical Unit July 1 through December 31, 2007, Salary Schedule. OTC Board of Commissioners' Minutes October 9, 2007 Page 11 Social Security Resolution for Entities with Elected Officials Currently Holding Positions Covered by the Defined Contribution Plan (and Excluded from the Coordinated Plan) Otter Tail County Resolution No, 2007-69 Commissioner Nelson offered the following and moved adoption: WHEREAS, legislative changes made in 2006 to Minnesota Statues Section 355 establish procedures that allow a governmental subdivision to extend Social Security coverage to certain local elected officials who are members of, or are eligible for membership in, the Defined Contribution Plan administered by the Public Employees Retirement Association; and WHEREAS, Otter Tail County desires to offer Social Security coverage to its eligible elected officials. NOW, THEREFORE, BE IT RESOLVED that the County Board of Commissioners of Otter Tail County does hereby adopt the following resolution: SECTION 1. It is hereby declared to be the policy of this governing body to extend the provisions of Minnesota Statutes Section 355, as amended by Chapter 271 of 2006, providing Social Security coverage to eligible elected officials of the County of Otter Tail. SECTION 2. In pursuance of said policy the County of Otter Tail hereby requests and authorizes the execution of a divided vote referendum under Section 218(d)(6) of the Social Security Act for the purpose of allowing current eligible elected officials the option of paying the Social Security tax. The coverage of current local elected officials shall be effective as of December 1, 2006 for those eligible officials who vote "Yes" in the divided vote Social Security referendum. The referendum will be conducted pursuant to applicable state and federal laws and regulations by a designee of this entity under the supervision of a representative of the Public Employees Retirement Association acting as the designated State Social Security Administrator. SECTION 3. The Public Employees Retirement Association is hereby directed to execute a modification to the Section 218 Agreement between the State of Minnesota and the Secretary of Health and Human Services to secure Social Security coverage of the eligible elected officials who vote "Yes" in the referendum and all local newly-elected officials of this governmental subdivision. SECTION 4. Withholdings from the salaries of elected officials for the purposes provided in this resolution are hereby authorized to be made in the amounts and at such times as may be required by applicable federal and state laws and regulations. SECTION 5. Employer contributions shall be paid from amounts appropriated for such purposes and payment of employee and employer contributions shall be paid to the Internal Revenue Service in such amounts and at such times as are designated in Internal Revenue Code. SECTION 6. The County of Otter Tail shall maintain such records and submit such reports as may be required by the Public Employees Retirement Association or the Social Security Administration. SECTION 7. This resolution shall take effect and be in full force from and after its passage. Commissioner Block seconded the motion, and upon being put to a vote, was unanimously carried. OTC Board of Commissioners' Minutes October 9, 2007 Page 12 Adopted this 9th day of October, 2007. Dated: /tit?? Attest: __ £...C:=:::14-...:~""-':..::.._-""'-- LarryKron, Clerk F COMMISSIONERS Closed to the Public At 2:23 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Law Enforcement Collective Bargaining Units. Present were all five seated Commissioners, the County Attorney, County Coordinator, Recording Secretary, Chief Deputy, and Detention Facility Administrator. Adjournment At 3:05 p.m., upon conclusion of the closed session, Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, October 16, 2007. Dated: _...ulC>.L.f...)1-J.//.12..,, .,..l6c:...].L---, I COMMISSIONERS Attest: Lw16 a Larry Kr hn, Clerk CB/kd .. OTC Board of Commissioners' Minutes October 9, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 10/09/2007 FOR PAYMENT 10/09/2007 VENDOR NAME A'VIANDS LLC ABG MAINTENANCE INC AGGREGATE INDUSTRIES INC AMERICAN LEGAL PUBLICATIONS AMERICAN TOWER CORPORATION ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BCA TRAINING & DEVELOPMENT BEN HOLZER UNLIMITED BOB'S STANDARD BULK SERVICE BRAUN VENDING INC CASH N DASH CENTRAL SPECIALTIES INC GORDON CLINE CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CRANE JOHNSON LUMBER CO DACOTAH PAPER COMPANY DAKOTA PRINTER REPAIR LLC DALTON OUTDOORS RICK DENZEL DENZEL'S REGION WASTE INC DEPT OF PUBLIC SAFETY KATHY DOMHOL T FARNAM TIRE CENTER FERGUS FALLS NEWSPAPERS INC CITY FERGUS FALLS FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS FOTH & VAN DYKE FRONTIER PRECISION INC GATOR H20 GR GRAPHICS INC ST LOUIS GRAHAM TIRE ABERDEEN GREENMAN TECHNOLOGIES OF MN IN GORDON GUGEL HENNING AUTO PARTS INC HENNING HARDWARE HILLTOP LUMBER INC HITESMAN & ASSOCIATES PA SANDY HOLO INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INTERSTATE ALL BATTERY CENTER J C'S GENERAL STORE KELLY SERVICES INC L & L SERVICE LAKES 99 FIVE LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC MAAO MANNY'S -ROCKY'S BAIT MCCC Ml 33 AMOUNT 485.72 90.53 27,012.73 63.75 87.75 200.00 539.17 126.55 12.00 360.00 20.02 105.82 21.49 35.50 9,195.31 172.47 2,154.50 672.44 151.93 271.53 194.00 79.99 13.72 3,711.55 510.00 34.50 50.00 3,621.00 21,020.83 72.23 1,320.00 835.08 177.54 26,486.55 231.16 33.00 419.01 361.20 2,25608 47.58 364.50 73.84 118.47 96.00 76.87 795.00 59.29 535.26 25.55 1,381.55 98.16 46.80 932.40 1,420.00 286.62 1,170.00 76.70 4,720.14 OTC Board of Commissioners' Minutes October 9, 2007 Attachment A, Page 2 THE MIDWEEK MIDWEST TESTING LABORATORY MIDWESTERN MAT RENTAL & SUPPLY MN CO ATTORNEYS ASSOCIATION MN MOTOR COMPANY MN SCIA ROBERT MOE NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN NEW YORK MILLS HERALD OBERG FENCE CO OFFICEMAX CONTRACT INC OLSON OIL CO INC OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PARK REGION CO OP PELICAN RAPIDS PRESS PERHAM ACE HARDWARE PERHAM ENTERPRISE BULLETIN CITY PERHAM PETE'S AMOCO POLK CITY DIRECTORIES QWEST CORPORATION REED BUSINESS INFORMATION RINGDAHL AMBULANCE SERVICE ROADSIDE SALVAGE ROYAL TIRE INC SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SIGELMAN STEEL & RECYCLING INC STEVE'S SANITATION INC STILLWATER COURT ADMINISTRATIO STRAND ACE HARDWARE CHRIS STUBER SUNBURST VISUAL MEDIA TEAM LABORATORY CHEMICAL CORP CYNTHIA THOMPSON TRI STAR RECYCLING UGSTAD PLUMBING INC SUSAN ULSCHMID UNITED BUILDING CENTERS VARITECH INDUSTRIES VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY WADENA ASPHALT INC WADENA PIONEER JOURNAL WASTE MANAGEMENT 210 LUBE EXPRESS ••-FINAL TOTAL ...... . 88.20 6,509.50 69.60 130.00 478.21 340.00 475.06 65.97 36.04 403.05 15.81 234.40 13,630.00 85.31 148.06 33.00 75.00 12,005.40 124.57 2,903.66 77.14 7.98 242.47 71,506.23 1,413.49 236.50 468.00 294.36 120.00 150.00 4,612.55 8,820.00 218.86 250.00 22.37 31.59 20.00 370.87 38.80 145.54 251.87 282.84 3,379.46 11.74 335.93 16.82 566.95 52.99 325.63 67,984.48 188.14 506.12 82.26 $316,414.20 ••••