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Home My WebLink AboutBoard of Commissioners - Minutes - 10/02/2007... MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, October 2, 2007 9:30 a.m. Call to Order The Otter Tail County Board 9:30 a.m. at the Otter Tail Dennis Mosher, Chair; Syd Everett Erickson present. of Commissioners convened Tuesday, October 2, 2007, at County Government Services Center with Commissioners Nelson, Vice-Chair; Bob Block, Roger Froemming and Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board Agenda of October 2, 2007, with the following addition: 10:05 a.m. -Ditch Inspector, Randy Wasvick Ditch 65 Approval of Minutes Motion by Nelson, second by Block, and unanimously carried to approve the Human Services Board minutes of September 25, 2007, as presented. Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. SWCD Shoreland Specialist Position Update EOTSWCD District Manager, Darren Newville introduced Shoreland Specialist, Steve Henry. Mr. Henry has been employed in this position since June 1, 2007. They reviewed with the Board what Mr. Henry has accomplished since June1, which includes visiting nearly 100 sites, giving 15 presentations, and installing 8 lakescaping projects. Request for Conditional Use Permit & Final Plat Filing Extensions Motion by Erickson , second by Nelson, and unanimously carried to approve an extension request of Rod & Jill Hagen for CUP #6370, until December 1, 2007, to allow work to be completed this fall subject to implementation of appropriate erosion control measures and to extend the filing of the Final Plat entitled "Geren Brech Addition" to December 1, 2007. The property is located in Section 29 of Scambler Township; Pete Lake (56-941 ). Motion by Erickson, second by Froemming, and unanimously carried to approve the request of Randy Heim to extend a Conditional Use Permit until November 7, 2007, for retaining wall installation work. The property is located in Section 5 of Scambler Township; Pelican Lake (56-786). Motion by Erickson, second by Block, and unanimously carried to approve an extension request Larry Scheffler to install boulders this fall until November 15, 2007, for Conditional Use Permit #6472. The property is located in Section 3, Lida Township; Franklin Lake (56-759). Approval of Final Plat Motion by Froemming, second by Block, and unanimously carried to approve the Final Plat of Jane Meads et al, entitled "Sisters Three", a Common Interest Community, located in Section 3 of Nidaros Township. OTC Board of Commissioners' Minutes October 2, 2007 Page 2 Request for Resolution Approval Motion by Mosher to approve request for Resolution Approval for South Turtle Lake Project DNR Grant Application. Rick West stated that upon further review of the Grant Application Board action was not needed and Mosher withdrew his motion. Final Payment Approval Motion by Froemming, second by Nelson and unanimously carried to approve final payment of $47,454.81 to Bauerly Bros, Inc for work completed S.A.P 56-665-07, Etc. County Ditch 65 Motion by Nelson, second by Block and unanimously carried to allow the City of New York Mills to clean Ditch #65. Recess & Reconvene At 10:30 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting reconvened at 10:35 a.m. Discussion Discussion took place regarding the Request for Proposals for Employee Classification and Compensation Study. Closed to the Public -Labor Negotiation Strategies At 11 :00 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Correction, Dispatch and Deputy Unions. Present were Commissioners Mosher, Nelson, Froemming and Erickson, the County Attorney, County Coordinator, and Acting Board Secretary. Reconvened in Open Session Upon completion of the closed session, at 11 :20 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners reconvened in open session to continue with the regular agenda items. Otter Tail County Resolution No. 2007-68 Premise Permit Commissioner Erickson offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Elizabeth Fireman Relief Association, Elizabeth, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Ye Olde School House, located at 24028 Emery Drive in Friberg Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Elizabeth Fireman Relief Association, Elizabeth, MN, at Ye Olde School House, located at 24028 Emery Drive in Friberg Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Elizabeth Fireman Relief Association, Elizabeth, MN, at Ye Olde School House, located at 24028 Emery Drive in Friberg Township of Otter Tail County, • ·• OTC Board of Commissioners' Minutes October 2, 2007 Page 3 provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Friberg by sending them a copy of this resolution. Commissioner Froemming seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 2nd day of October 2007. Dated: lo loo// 2oo7 ------=..,,~~,------ Dennis R. Mosher, County Board Chair Final Plat Correction Motion by Block, second by Froemming and unanimously carried to approve the Land Surveyor's Certificate of Correction to the following plats: Bluegill Bay Estates Second Addition Heisler's 1st Addition Ironwood Beach Sunwater Shores Payment Approval Otter Tail Operations Center Motion by Froemming, second by Erickson and unanimously carried to approve payment in the amount of $555,166.89 to Comstock Construction Inc. of MN for Otter Tail County Operations Center Payment Request No. 4 as detailed below: Original Contract Change Orders Adjusted Contract Total Completed as of 09/2712007 5% Retainage Less Previous Payments Current Payment Due Balance to Finish $4,451,000.00 37,148.79 4,488,148.79 2,083,680.00 104,184.05 1,424,329.06 555,166.89 2,508,652.84 Payment Approval -Courthouse Chiller Motion by Nelson second by Block and unanimously carried, to approve payment in the amount of $93,690.00 to Peterson Mechanical Inc. for the Courthouse Chiller Installation Project as detailed below: Install Chiller per bid Anti-Freeze Protection C4115-1 C4115-2 $90,300.00 3,390.00 Total $93,690.00 OTC Board of Commissioners' Minutes October 2, 2007 Page 4 Joint Meeting Motion by Block, second by Erickson and unanimously carried to call a Joint Meeting of the Otter Tail County Board of Commissioners and the Otter Tail County Housing and Redevelopment Authority on Tuesday, November 6, at 1: 15 p.m. to consider the sale of Lease Revenue Bonds to finance the Residential Chemical Dependency Treatment Facility. Personnel Board of Appeals County Coordinator, Larry Krohn, informed the Board that in the recent case heard before the Otter Tail County's Personnel Board of Appeals, an appeal of that decision has been filed in District Court. Motion by Block, second by Erickson and unanimously carried to retain the services of Attorney Scott Lepak to handle the District Court appeal. Special Meeting Motion by Froemming, second by Nelson and unanimously carried to set a special joint meeting with the Wadena County and Stearns County Boards for the purposes of discussing the Perham Resource Recovery Facility. The meeting was set for Friday, October 26, 2007 at 1 :30 p.m. Adjournment At 11 :37 a.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, October 9, 2007. Dated : _ ___t_;/ o~l"'-0...J.?-,l,_,2-e:;_a:5]--'-'--r I Attest: ~I/IZ- Larryoh~Clerk D OF COMMISSIONERS • OTC Board of Commissioners' Minutes October 2, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 10/02/2007 FOR PAYMENT 10/02/2007 VENDOR NAME A-1 TROPHY A'VIANDS LLC JANICE AABERG RICHARD AKERMAN ALL CREATURES VET HOSPITAL AMERICINN FERGUS FALLS STACIE ASCHNEWITZ ASSOCIATION OF MN COUNTIES B & D FOODS INC BAKKE ACOUSTICAL BAN-KOE SYSTEMS INC BARNA GUZY & STEFFEN LTD BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE PUBLIC SCHOOL BCA TRAINING & DEVELOPMENT CARDINI PEARSON FUNERAL HOME CHEMSEARCH CITICORP VENDOR FINANCE INC COMMISSIONER OF TRANSPORTATION COMPLETE CELLULAR SERVICE LLC COOPERS TECHNOLOGY GROUP DACOTAH PAPER COMPANY GARRETT EASTWOOD MICHELLE ELDIEN FARNAM'S GENUINE PARTS INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT BRENT FLODEN GALL'S INC GOODIN COMPANY GOPHER STATE ONE CALL GR GRAPHICS INC ST LOUIS GERALD HOLO HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE ENGINEERING INC INTERSTATE INC JAMES IVERSON JK SPORTS JON KARGER KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING KOEP'S SEPTIC LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LONG WEEKEND M-R SIGN COMPANY INC. MARTIN'S PAINTING & MORE MCAA METRO SALES INC MINN KOTA COMMUNICATIONS INC MINNKOTA MN CO ATTORNEYS ASSOCIATION MN CO INSURANCE TRUST MN DEPT OF CORRECTIONS AMOUNT 56.45 6,825.30 27.99 5.24 78.70 65.59 42.38 225.00 1,757.25 175.00 925.00 2,756.00 30.87 50.00 360.00 425.00 485.79 189.86 2,384.59 124.44 112.28 213.80 7.01 195.52 149.57 3,352.22 6,248.00 27.49 8.51 228.94 12.17 39.15 219.72 117.94 5,975.00 1,836.86 266.25 7,010.45 221.39 24.00 136.50 4.00 1,240.99 2,109.58 99.32 55.00 574.00 962.65 750.00 2,310.00 785.86 8,000.00 15.00 335.00 318.54 29.00 100.00 50.00 160.00 OTC Board of Commissioners' Minutes October 2, 2007 Attachment A, Page 2 MN OFFICE OF ENTERPRISE TECHNO MN ST BOARD OF ASSESSORS MN STATE AUDITOR MN STATE BAR ASSOCIATION NAPA FERGUS FALLS OFFICE DEPOT OFFICEMAX CONTRACT INC OLSON AUTO ELECTRIC OTIS ELEVATOR CO OTTER TAIL CO TREASURER OTTER TAIL TELCOM OVERHEAD DOOR COMPANY OVERLAND MECHANICAL SERVICES PAMIDA PHARMACY PEART & ASSOCIATES INC DONALD PEDERSON SALLY PEHRSON PELICAN RAPIDS PRESS PEPSIAMERICAS CITY PERHAM PERSONNEL EVALUATION INC PETE'S AMOCO PINE PLAZA TV APPLIANCE & CAMP PRO SWEEP INC QUILL CORPORATION RED HORSE RANCH ARENA INC RELIABLE OFFICE SUPPLIES RINGDAHL AMBULANCE SERVICE SCHWAB VOLLHABER LUBRATT SERVI SE SERVICE AND CONSUL TING JUDY SIGGERUD SIGNWORKS PAUL SIMENGAARD SOFTMART GOVERNMENT SERVICES SOUTH MILL SERVICE SPRINT STEINS INC T & K TIRE SERVICE THE RAZOR BLADE COMPANY THERMAL TECHNOLOGIES INC THYSSEN KRUPP ELEVATOR CORPORA TITAN MACHINERY TRANE UAP DISTRIBUTION INC UNIFORMS UNLIMITED UNIVERSITY OF MN-EXTENSION SER VICTOR LUNDEEN COMPANY VIKING CAFE VOSS LIGHTING WENTLAND INC WEST PAYMENT CENTER 3 D SPECIALTIES INC •••• FINAL TOTAL. ... 1,200.00 55.00 1,431.79 395.00 26.64 40.36 59.84 141.19 101.91 53.20 150.00 65.56 292.50 4,529.67 91.96 12.37 154.40 93.67 191.52 143,804.60 257.90 354.29 489.85 225.00 69.38 1,500.00 407.20 120.00 168.82 3,900.00 10.31 803.97 65.21 466.49 2.61 680.90 2,478.17 77.46 122.50 199.22 719.73 1,029.46 731.10 22,363.26 67.40 59.00 107.24 95.85 151.23 314.18 588.93 120.90 $252,930.90 ••••