HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/18/2007MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, September 18, 2007
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, September 18, 2007, at 9:30 a.m.
at the Otter Tail County Government Services Center with Commissioners Dennis Mosher ,Chair;
Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the County Board
Agenda of September 18, 2007, with the following change:
9:45 a.m. -cancellation of Charles Kvare's request
Approval of Minutes
Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board
Minutes of September 11, 2007, as presented.
Approval to Pay Bills
Motion by Erickson, second by Block, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Devil's Lake Preliminary Plat Discussion
Attorney, Robert Bigwood, and Developer's Bruce Jackim and Alan Olson, discussed with the Board,
the situation with the proposed Devil's Lake Preliminary Plat. Mr. Bigwood provided a background
regarding this proposed plat which was recommended for approval in 2003 by the Planning
Commission and subsequently denied by the County Board on the following Tuesday. Mr. Bigwood
stated that time was required to resolve ownership issues, which has culminated with the acquisition
of the property by Lakes Development Partners. Lengthy discussion took place regarding the
concerns that had been expressed and the Developer's opinion that, after issues were resolved, the
next step of the process was to request approval from the County Board. County Attorney, David
Hauser, advised that another hearing, by way of the Planning Commission, is appropriate in order for
proper notice to occur for individuals who may be opposed to the subdivision. Motion by Froemming,
second by Nelson, and unanimously carried to require that the Developers of the proposed Devil's
Lake Preliminary Plat reapply with the changes in the plat proposal to be considered by the Planning
Commission with the related fees waived for the reapplication process.
Fergus Falls Transfer Station
Solid Waste Director, Mike Hanan, summarized information regarding the proposed construction of
the Fergus Falls Transfer Station and provided a handout which identified a potential cost savings of
approximately $500,000. Motion by Froemming, second by Erickson, and unanimously carried to
approve the recommended changes as identified by the Solid Waste Director for bid specifications for
the 2008 construction of the Fergus Falls Transfer Station.
Recess & Reconvene
At 10 30 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:33 a.m.
OTC Board of Commissioners' Minutes
September 18, 2007
Page 2
Value & Tax Capacity Comparisons
Assessor, Bob Moe, provided value and tax capacity comparisons for assessment years 1996 through
2008. Mr. Moe reported estimated market value for Otter Tail County for 2008 as $8,557,566,300,
which is a 14.32% increase from 2007. He reported taxable market value for 2008 at $7,388,900,200.
Continued discussion took place regarding current market values, the JOBZ program, and
classifications of property.
Correction to a Previous Bill Listing
Motion by Froemming, second by Erickson, and unanimously carried to correct Attachment A of the
September 4, 2007, Otter Tail County Board of Commissioners' Minutes as follows:
Dorel Travel Group should have read Hyatt Regency Milwaukee $2,836.35
County Drainage Systems
County Ditch No. 39
Ditch Inspector, Randy Wasvick, provided an estimate of $8,500 from Delzers Construction on a clean
out of County Ditch No. 39 in Western Township. Because of the water and mud, there was one area
of uncertainty as far as cost of clean out. Mr. Wasvick stated that the mile where most of the cleaning
is going to be completed is only a 2 ft. drop in elevation, so there is still going to be some flooding with
very heavy rainfalls; however, the clean out will help reduce the standing water in less time. Motion
by Mosher, second by Nelson, and unanimously carried to authorize the clean out of County Ditch
No. 39 as recommended by the Ditch Inspector.
County Ditch No. 62
Motion by Erickson, second by Froemming, and unanimously carried to authorize Property Owner,
Paul Dubbels, to do some maintenance work in County Ditch No. 62 at his expense. The work must
also be approved by the Ditch Inspector.
Planning Commission Recommendations
Conditional Use Permit -Arvid C. & Beryl I. Rau:
Motion by Mosher, second by Block, and unanimously carried to approve a Conditional Use Permit for
stockpiling of material and restoration of land in conjunction with a highway project with a condition as
recommended by the Planning Commission. The property is described as S1/2 SW1/4 (80 AC},
Section 33 of Buse Township; Mustinka River (56-Trib) Tributary/Unnamed Lake (56-1414) NE.
Preliminary Plat -"Lida West First Addition"/Richard & Phyllis Jo Gilbert:
Motion by Erickson, second by Froemming, and unanimously carried to approve the Preliminary Plat
entitled "Lida West First Addition" consisting of 1 single family residential lot with a condition as
recommended by the Planning Commission. The property is described as S1/2 SW1/4 ex plat & ex tr
& Lot 4 & pt NW1/4 SW1/4 & GL 3 (1.28 AC), Section 20 of Lida Township; Lake Lida (56-747), GD.
Preliminary Plat-"Dandi Haven"/Daniel Bucholz & Andrea Du/ski Bucholz:
Motion by Block, second by Nelson, and unanimously carried to approve the Preliminary Plat entitled
"Dandi Haven" consisting of 3 single family residential lots as presented. The property is described as
E1/2 NE1/4 & GL 1 & 2 ex Sunny Beach Resort ex trs (134.52 AC), Section 25 of Gorman Township;
Little Pine Lake (56-142), GD.
OTC Board of Commissioners' Minutes
September 18, 2007
Page 3
Preliminary Plat "Fosberg's Addition to Cha-Rosa Beach"/Michael Herbst et al. Margaret Reed &
Evarae Herbst:
Motion by Erickson, second by Froemming, and unanimously carried to approve a Preliminary Plat
entitled "Fosberg's Addition to Cha-Rosa Beach" consisting of 1 non-residential backlot to be attached
to Lot 17 of Cha-Rosa Beach as presented. The property is described as Lots 1 & 2 ex platted ex trs,
Section 12 of Scambler Township; Pelican Lake (56-786), GD.
Conditional Use Permit -"Olson's Big Pine Get-A-Wav"/Phillip & Jo Olson.-
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to remove a garage and 3 remaining cabins to be replaced with 3 seasonal RV sites as
presented. The property is described as Lots 32,33,34 & pt of Lot 35 Blk 1, Jackson & McKees Addn,
Pt of GL 3, Section 14 and Pt of GL 1, Section 23 of Pine Lake Township; Big Pine Lake (56-130) GD.
Conditional Use Permit -Larry Scheffler:
Motion by Erickson, second by Block, and unanimously carried to approve a Conditional Use Permit
for landscape topographical alterations and gazebo with a condition as recommended by the Planning
Commission. The property is described as Lot 1 Blk 2, Crystal Springs 1 '1 Addition & vacated road
adj., Section 3 of Lida Township; Franklin Lake (56-759), RD.
Conditional Use Permit-Long Lake Land LLC. c/o David L. Johnson:
Motion by Mosher, second by Erickson, and unanimously carried to approve a Conditional Use Permit
to build a water control structure dike with conditions as recommended by the Planning Commission.
The property is described as SW1/4 SW1/4 & S 1255.33' of Lot 10, Section 2 of St. Olaf Township;
Long Lake (56-390), RD/Urban & Tributary River (56-TR), TR.
Snowmobile Trail Grant Agreements
Motion by Froemming, second by Erickson, and unanimously carried to authorize the appropriate
County officials' signatures to execute the following FY2008 Minnesota Snowmobile Assistance
Program Maintenance and Grooming Grant Agreements with the Minnesota Department of Natural
Resources with Otter Tail County acting as the fiscal agent:
Henning Sno Cruisers
Snowmobile Trail
Otter Trail Riders
Snowmobile Trail
Otter Country Trail Association (OCTA)
Snowmobile Trail
Prairie Snow Drifters
Snowmobile Trail
Lake Runners Trail Association (LRTA)
Snowmobile Trail
$9,325.00
$41,776.00
$64,902.00
$4,476.00
$28,721.00
OTC Board of Commissioners' Minutes
September 18, 2007
Page 4
Extensions for Filing Final Plats
"Eagle Crest":
Motion by Mosher, second by Nelson, and unanimously carried to approve an extension request from
Moore Engineering for filing the Final Plat entitled "Eagle Crest" until December 31, 2007. The
property is located in Section 10 of Eagle Lake Township; Eagle Lake.
"Brazel Oaks":
Motion by Froemming, second by Block, and unanimously carried to approve an extension request of
one year from Anderson, Howe, and Langley for filing the Final Plat entitled "Brazel Oaks". The
property is located in Section 23 & 24 of Otter Tail Township; Long Lake.
"Norway Estates"
Motion by Mosher, second by Erickson, and unanimously carried to approve an extension request
from Anderson, Howe, and Langley for filing the Final Plat entitled "Norway Estates" until July 1, 2008.
The property is located in Section 34 of Tordenskjold Township; Stalker Lake.
Extensions or Modifications of Conditional Use Permits
"Norway Estates Second Addition"
Motion by Mosher, second by Block, and unanimously carried to approve an extension of the
Conditional Use Permit for the Common Interest Community (CIC) entitled "Norway Estates Second
Addition" until July 1, 2008. The property is located in Section 34 of Tordenskjold Township; Stalker
Lake.
"Rose's Condominium"
Motion by Nelson, second by Erickson, and unanimously carried to approve a one year extension
request for the Conditional Use Permit for the CIC entitled "Rose's Condominium". The property is
located in Section 8 of Hobart Township; Rose Lake (56-360).
"Pelican View Estates":
Motion by Erickson, second by Block, and unanimously carried to approve an extension of the
Conditional Use Permit for the CIC entitled "Pelican View Estates" until December 1, 2007, for
construction of the road to serve this community subject to using appropriate temporary erosion
control methods. The property is located in Section 1 of Scambler Township on Pelican Lake.
Personnel Board of Appeals
County Coordinator, Larry Krohn, briefed the Board and submitted the Findings of Fact, Decision and
Order of a case heard before the Otter Tail County's Personnel Board of Appeals.
Bid Award -Salt Storage Building, Battle Lake
The Bid Opening for C.P. 07:SAL T, Salt Storage Building Construction in Battle Lake, was held at
1 :00 p.m. on September 12, 2007, with one bid received from Greystone Construction Co. Motion by
Mosher, second by Block, and unanimously carried to award the Salt Storage Building Construction
Project in Battle Lake to Greystone Construction Co, of Shakopee, MN, in the amount of $97,155.00.
The Engineer's estimate was $121,000.00.
Recess
At 11 :47 a.m, Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m.
County Drainage System 16
OTC Board of Commissioners' Minutes
September 18, 2007
Page 5
County Attorney, David Hauser, stated that, following the Public Hearing on August 23, 2007, the
County Board discussed the matter and directed certain findings of fact to be written. Mr. Hauser
presented the document of Findings of Fact and Order regarding Drainage System 16, in which the
petition for a Clitherall Lake Outlet Engineering Study is denied.
Donald Davenport, spoke on behalf of Clitherall Township, as Clitherall Township is involved with
County Ditch 16. He stated that the Township agrees that the petition should be rejected at this time.
He questioned Item Ill of the petition stating that the ditch was 8 ft. wide at the bottom and 2 ft. deep
and that there are 4 culverts underneath Township roads that lead from Belmont Lake to West Battle
Lake. He submitted handouts with Ditch 16 Elevations and Culvert information. Lengthy discussion
took place regarding changing out or adding a culvert, what requires a redetermination of benefits, as
built provisions, potential water flow issues from Clitherall Lake to West Battle Lake, and the situation
of the outlet for Clitherall Lake. Motion by Froemming, second by Erickson, and unanimously carried
to approve the Findings of Fact and Order regarding Drainage System 16 as presented by the County
Attorney.
Recess
Closed to the Public -Labor Negotiation Strategies
At 1 :50 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. At 2:02 p.m., Chairman Mosher declared the meeting of
the Otter Tail County Board of Commissioners reconvened and closed to the public for purposes of
discussing labor negotiation strategies relative to the Human Services and Professional Unions.
Present were Commissioners Mosher, Nelson, Froemming and Erickson, the County Attorney, County
Coordinator, Human Services Director and Board Secretary. Commissioner Block was present until
2:27 p.m., at which time, he left to chair the Otter Tail Family Services Collaborative meeting.
Closed to the Public -Consideration of Sale of Real Estate
At 2:49 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for consideration of the sale of real estate in reference to the
U. S. Bank Building located on Cavour Avenue in Fergus Falls. The closed session is authorized
under Chapter 13D.05 Subd. 3(c) (1 ). Present were Commissioners Mosher, Nelson, Froemming,
and Erickson, the County Attorney, County Coordinator, County Auditor, Assessor, Physical Plant
Manager, and Board Secretary.
Adjournment
Upon conclusion of the Closed Session, at 3:40 p.m., Chair Mosher declared the meeting of the Otter
Tail County Board of Commissioners adjourned unti Tuesday, September 25, 2007.
Dated (/ -,J,5-01 F COMMISSIONERS
CB/kd
OTC Board of Commissioners' Minutes
September 18, 2007
Attachment A, Page 1
WARRANTS APPROVED ON 9/18/2007 FOR PAYMENT 9/18/2007
VENDOR NAME AMOUNT
A'VIANDS LLC
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN WELDING-WILLMAR FIRE
ARVIG COMMUNICATION SYSTEMS
ATD AMERICAN CO
BOB BARKER COMPANY INC
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
CATCO PARTS AND SERVICE
CELLULAR ONE
COLLEGE WAY AUTO INC
COMPANION ANIMAL HOSPITAL
COOPERS TECHNOLOGY GROUP
CRS INC DETENTION REPORTER
CULLIGAN WATER COND
CULLIGAN WATER CONDITIONING
CUTLER MAGNER COMPANY
DAKOTA CLINIC FARGO
KATHY DOMHOLT
SCOTT ERDMAN
ERICKSON ELECTRONICS
F-M TYPEWRITER SERVICE
FARGO FREIGHTLINER
FERGUS FALLS NEWSPAPERS INC
FERGUS FALLS POLICE DEPT
CITY FERGUS FALLS
FERGUS INTERNATIONAL INC
FERGUS TIRE CENTER
FERRELLGAS
BRENT FLODEN
FLOOR TO CEILING STORE
GALL'S INC
GEOCOMM
GR GRAPHICS INC ST LOUIS
PATRICK GRIFFIN
H & R CONSTRUCTION CO
HENNING HARDWARE
HENRY'S FOODS INC
COREY HOEFS
HOOTS SPORTS
HOUSTON ENGINEERING INC
ROBERT HUCKEBY
INTERSTATE INC
KEEPRS INC CY'S UNIFORMS
KELLY SERVICES INC
LAKE REGION HEALTHCARE CORP
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
BONNIE LUDDEN
MAIN STREET GAS & GOODS
MANNY'S -ROCKY'S BAIT
MCMASTER-CARR SUPPLY COMPANY
MINNERATH CONSTRUCTION INC
MN STATE AUDITOR
DEBORAH MORRIS
9,276.50
105.40
16.55
200.00
514.38
372.21
23.48
668.77
60.54
565.16
52.97
30.33
176.14
48.00
78.37
10.65
1,631.92
4,573.00
46.08
18.00
14.38
387.50
405.23
4,869.53
48.00
6,099.20
80.59
4,364.68
85.90
18.00
125.00
619.97
10,900.00
301.16
160.00
1,890.00
179.88
1,243.81
13.83
442.41
3,347.65
79.13
950.20
21.27
1,332.50
2,206.00
398.00
60.00
320.00
65.98
1,640.31
1,858.79
230.58
175,533.61
1,479.88
64.99
OTC Board of Commissioners' Minutes
September 18, 2007
Attachment A, Page 2
KURT MORTENSON
NAPA FERGUS FALLS
NARDINI FIRE EQUIPMENT
NELSON DODGE GMC
NELSON FORD LINCOLN MERCURY IN
NEW YORK MILLS HERALD
OLSON OIL CO INC
ONE CALL LOCATORS LTD
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL FAMILY SERVICES COL
OTTERTAIL TRUCKING INC
OVERLAND MECHANICAL SERVICES
PARK REGION CO OP
KRISTIE PARTAIN
PEMBERTON SORLIE RUFER KERSHNE
PEPSIAMERICAS
PERHAM CO OP CREAMERY
PERHAM ENTERPRISE BULLETIN
PETE'S AMOCO
PROSWEEP INC
QUARTERMASTER
RADIO SHACK
REVIEW ENTERPRISES INC
MATTHEW SAURER
CHERI SCHULTZ
SHERBROOKE TURF INC
THE STATE CHEMICAL MFG CO
STEINS INC
STREICHERS
THERMAL TECHNOLOGIES INC
TOM AVANT PAINTING
U S POSTMASTER
UNIFORMS UNLIMITED
VIKING COCA-COLA
WADENA CO AUDITOR TREASURER
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
WELLS ROAD GRADING
WEST PAYMENT CENTER
WILKIN CO SHERIFF
4-H PLAT BOOK PROJECT
•••• FINAL TOTAL ...
186.51
16.56
189.25
1,222.28
3,224.17
210.96
120.39
476.68
44.00
300.00
5,457.00
2,037.20
37.27
12.21
750.00
239.40
3,213.54
61.53
2,235.49
245.00
156 09
7.44
250.32
14.34
44.95
9,800.00
251.20
2,001.63
141.60
3,890.74
5,200.00
204.00
735.42
172.55
5,260.00
4,521.86
5,589.17
450.00
2,089.50
1,739.66
1,675.00
$304,781 32 ••••