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Home My WebLink AboutBoard of Commissioners - Minutes - 09/11/2007MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, September 11, 2007 9:30 a.m. Call to Order The Otter Tail County Human 9:32 a.m., at the Otter Tail Dennis Mosher, Chair; Syd Everett Erickson present. Services County Nelson, Board convened Tuesday, September 11, 2007, at Government Services Center with Commissioners Vice-Chair; Bob Block, Roger Froemming, and Approval of Agenda Motion by Nelson, second by Erickson, and unanimously carried to approve the Human Services Board agenda of September 11, 2007, as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of August 28, 2007, as mailed. Court Services Department Court Services Director, Chuck Kitzman, discussed with the Board, the recent tour of the Mille Lacs Academy Treatment Center. Mr. Kitzman reports that Otter Tail County places numerous children in the facility over the course of the year and wanted his Advisory Committee to view the facility. Emergency Preparedness Grant Motion by Block, second by Nelson, and unanimously carried to authorize the Public Health Director's signature to execute a contract between the County of Otter Tail and Minnesota Department of Health for continuation of the Emergency Preparedness Grant subject to the approval of the County Attorney. Public Health Staffing Discussion Public Health Director, Diane Thorson, informed the Board that a part time PHN Supervisor recently resigned. Ms. Thorson retor;nmEtnded using"ti:'!mporary nurse time, if needed, and re-assess needs in the Department before fining·this•p~rt~time,position. Human Services Contracts Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the following Human Service Purchase of Service Agreements: Agency Program Effective Targeted Amount of Funding Date Population Contract Source Barb & Steve Residential, Home 7/1/07 Elderly and Per State Rate AD/EW/CADI/ or Jensen, Battle Plus, & Foster Care through Disabled Schedule TBI Waivered Lake, MN Services 6/30/08 Funds LMHC Children's Mental 7/1/07 Children Children's County of Health Services through Therapeutic Financial 6/30/08 Support Services Responsibility not to exceed and MA $70,045.95 OTC Board of Commissioners' Minutes September 11, 2007 Page 2 LMHC & Day Treatment Perham School Program District 549 7/1/07 through 6/30/08 Children School Share School Funding ($85,909.72, 52%) OTC: Children's OTC Human MH Block Grant Services & County Funds ($79,301.28, 48%) MA and Third Party Insurance Letter of Support for Outpatient Chemical Dependency Treatment Program Motion by Nelson, second by Block, and unanimously carried to authorize the Chairman's signature to endorse the Letter of Need for Rewind-Outpatient Treatment Program dated August 28, 2007. This would expand outpatient treatment to the City of Perham and surrounding communities. The Letter of Support is needed to accompany the application to the DHS to expand services. Approval to Pay Bills & Claims Motion by Froemming, second by Erickson, and unanimously carried to approve payment of the Human Services bills and claims as presented. Recess At 10:22 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioner recessed for a short break. Closed to the Public At 10:25 a.m. Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners reconvened and closed to the public for purposes of discussing labor negotiation strategies relative to the Human Services Unions and Professional Union. Present were all five seated Commissioners, County Attorney, County Coordinator, Human Services Director, Public Health Director, Court Services Director and Board Secretary. Adjournment At 11 :00 a.m., Chair Mosher declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, September 25, 2007. Dated: _ __,ifl=--<+/~~=-+/_0"1--'----OTTER TAIL COUNTY HUMAN SERVICES BOARD Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 11, 2007, at 11 :01 a.m., at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board agenda of September 11, 2007, with the following addition: Discussion Regarding Employee Health Insurance Approval of Minutes OTC Board of Commissioners' Minutes September 11, 2007 Page 3 Motion by Block, second by Nelson, and unanimously carried to approve the County Board minutes of September 4, 2007, as mailed. Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Fergus Falls Transfer Station Solid Waste Director, Mike Hanan, submitted several documents regarding the Bid Opening for the proposed Fergus Falls Transfer Station. Mr. Hanan submitted a document entitled "Fergus Falls Transfer Station -Bid Comparison", which included the following bids for the project: Comstock Construction Fergus Falls, MN All Building Corp. Fergus Falls, MN $3,258,900.00 $3,048,200.00 Hammers Construction $3,470,000.00 Perham, MN Mr. Hanan referred to the budgeted amount for the Transfer Station Project, which showed a projected cost of $2,390,000.00. Lengthy discussion occurred regarding the reasons for the difference in actual bids vs. projected cost. The timing of the project which results in pouring concrete- in freezing conditions adds cost to the project especially with the non-shrink requirements of the MPCA with this type of project. Mr. Hanan explained other reasons for the difference. Mr. Hanan briefed the Board on areas of potential cost savings with the proposed project and submitted handouts with recommendations and rationale of items that could be changed with minimal affect on the project and other items that could be changed, but would have a greater long-term impact. In order to better meet the MPCA requirements on the concrete floor, a motion was offered by Froemming and seconded by Block to reject all bids submitted for the Fergus Falls Transfer Station Construction Project, direct the Solid Waste Director and Architect on the project to re-evaluate construction items, and rebid the project this winter for proposed construction in the Spring of 2008. Motion carried unanimously. Public Meetings.for Feedlots At 11 :40 a.m., Chairman Mosher opened the Public Meeting regarding the proposed expansion of a feedlot (Schlauderaff Enterprises) in Section 19 of Hobart Township. The meeting was open to public comment. No one from the public was present. No verbal or written comments were expressed or submitted to the Board. Chairman Mosher then opened the Public Meeting regarding the proposed expansion of a feedlot (Black Pines Cattle Company) in Section 35 of Leaf Lake Township. The meeting was open to public comment. No one from the public was present. No verbal or written comments were expressed or submitted to the Board. The Public Meeting was closed at 11 :43 a.m. Conditional Use Permit Modification or Extension Requests Motion by Froemming, second by Erickson, and unanimously carried to approve a modification to Conditional Use Permit #6449 to allow an alternate route for the driveway installation. The modification is a longer driveway; however, there is less disturbance because of a steep slope in the original route. The property is known as Sisters Three in Section 3 of Nidaros Township on Steuart Lake (56-191). OTC Board of Commissioners' Minutes September 11, 2007 Page 4 Motion by Nelson, second by Froemming, and unanimously carried to approve an extension of one year for Conditional Use Permit #6160, issued in September of 2003 with a 5 year plan. This extension is approved until September, 2009 to allow more time for construction of the pole barn. The property is known as Shady Grove Resort on Rush Lake (56-141). Motion by Erickson, second by Nelson, and unanimously carried to approve extension of Conditional Use Permit #6467 (Carol Martinson & Juanita Grenda) for the road building time until October 15, 2007. Land & Resource Director, Bill Kalar, stated that erosion should not be an issue with this project. The property is located on Rush Lake (56-141 ). Mr. Kalar reported that a Conditional Use Permit was approved in year 2000 for Otter Tail Beach Club on Otter Tail Lake; however the CUP was not issued because they were unable to meet the requirements of the 25% rule. All conditions including the 25% rule were later met in 2003 or 2004. A landowner would like to replace a trailer and the Land & Resource Office is unable to issue a site permit without the issuance of the CUP. Motion by Froemming, second by Erickson, and unanimously carried with Nelson abstaining, to approve issuance of a Conditional Use Permit for Otter Tail Beach Club with conditions as applied in Year 2000. The property is known as Otter Tail Beach Club in Amor Township on Otter Tail Lake (56-242). Approval of Final Plat Motion by Froemming, second by Block, and unanimously carried to approve the Final Plat of Donald Heisler entitled "Roberts Addition", a 2 lot non-shoreland subdivision located in Section 4 of Otter Tail Township. Land Surveyors Certificate of Correction to Plat Motion by Erickson, second by Block, and unanimously carried to approve the Land Surveyor's Certificate of Correction to the Plat of Perrin Subdivision as prepared by Barton G. Ahrens, Professional Land Surveyor, Minnesota License No. 19162. Payment Approvals for Architectural Services Motion by Mosher, second by Froemming, and unanimously carried to approve the following payments to Shultz and Associates, LTD: Project 0717 New York Mills -Preliminary Design Project 0717 New York Mills -Preliminary Design Project 0536 OTC Study Retainer -Chiller Project 0536 OTC Study Retainer -Second Floor Project 0536 OTC Study Retainer -Second Floor Invoice No. 1896 -08/06/2007 Invoice No. 1913 -08/31/2007 Invoice No. 1878 -08/06/2007 Invoice No. 1878 -08/06/2007 Invoice No. 1918 -09/07/2007 Invoice No. 1886 -08/06/2007 Invoice No. 1902 -08/31/2007 $3,900.00 $1,300.00 $ 312.50 $ 46.50 $3,16800 $5,812.50 $5,812.50 Project 0603 OTC Ottertail Operations Center Project 0603 OTC Ottertail Operations Center Total Due $20,352.00 ADOPTION OF PRELIMINARY BUDGET AND LEVY Otter Tail County Resolution No. 2007 -63 Proposed 2008 Budget and Net Property Tax Levy for Payable 2008 Gross County Property Tax Levy (Non Debt) - Gross Debt Levy - Payable 2008 Payable 2007 26,592,119 25,483,834 Percent 4.35% Veteran Home Bonds Ottertail Operations Center Bonds Government Services Bldg. Bonds Total Gross County Property Tax Levy County Program Aid Net County Property Tax Levy - Gross/Net Lake Improvement District Levies - Pelican Group of Lakes Pine Lakes McDonald, Kerbs & Paul South Turtle Lake Imp. Total Net County Levy Including Lake Improvement Districts - Special Taxing District Levy - Otter Tail County HRA Proposed Total Net Property Tax Levy RECAP- Gross Tax Levy (Total) County Program Aid Net Tax Levy (Total) OTC Board of Commissioners' Minutes 129,500 523,530 1,009,614 28,254,763 2,104,155 26,150,608 80,000 13,200 7,240 0 26,251,048 340,000 26,591,048 28,695,203 2,104,155 26,591,048 September 11. 2007 126,400 0 1,006,674 26,616,908 2,349,357 24,267,551 80,000 11,800 29,990 28,000 24,417,341 204,000 24,621,341 26,970,698 2,349,357 24,621,341 Page 5 2.45% #DIV/0! 0.29% 6.15% -10.44% 7.76% 0.00% 11.86% -75.86% -100.00% 7.51% 66.67% 8.00% 6.39% -10.44% 8.00% After discussion and consideration, a motion was offered by Nelson, seconded by Block, and unanimously carried to adopt the following resolution: WHEREAS, on or before September 15, 2007, Otter Tail County must adopt a Proposed Budget for Fiscal/Calendar Year 2008 and must adopt and certify a proposed net property tax levy for Payable Year 2008, and WHEREAS, the Otter Tai County Auditor's office has accumulated the Departmental and outside agency requests as submitted, and WHEREAS, the Otter Tail County Budget Committee has met to discuss and review in general terms levy and budgetary guidelines, as well as, the proposed department budgets and various agency requests, and WHEREAS, the Otter Tail County Budget Committee and Capital Improvement Committee will complete additional review and discussion, as needed and required, of the 2008 proposed tax levy and budget prior to final adoption in December of 2007, NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that OTC Board of Commissioners' Minutes September 11, 2007 Page 6 The amount of $28,254,763 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the Payable Year 2008 representing a 6.15% increase over the Gross Property Tax Levy for the Payable Year 2007, and that the amount of $26,150,608 be adopted as Otter Tail County's Proposed Net Property Tax Levy for the Payable Year 2008 representing a 7.76% increase over the Net Property Tax Levy for the Payable Year 2007, and that The amount of $100,440 be adopted by Otter Tail County as the Proposed Lake Improvement District Property Tax Levies for the Payable Year 2008, representing a 32.95% decrease from the Lake Improvement District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2007, and that The amount of $340,000 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special District Property Tax Levy for the Payable Year 2008, representing a 66.67% increase from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2007. BE IT FURTHER RESOLVED, that the amount of $67,500.00 be adopted as Otter Tail County's Proposed Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service Fund for the Fiscal/Calendar Year 2008. Dated O"l/t8 /07 f I O~U>ITY BOARD OF COMMISSIONERS Bv• 11-1~ I Dennis R. Mosher, County Board Chair Truth In Taxation Hearing Date Motion by Erickson, second by Block, and unanimously to set the Truth In Taxation Hearing at 5•15 p.m. on Thursday, December 6, 2007. Select Account 2008 HSA Fee and Interest Rate Schedule Motion by Mosher, second by Nelson, and unanimously carried to approve purchase of the Health Savings Account (HSA) Premium Saver Plan at a cost of $21.96 annually for each employee choosing a Health Savings Account subject to the approval of the High Deductible Health Plan, which allows the option of the Health Savings Account by bargaining units. The Premium Saver Plan will provide higher interest rates for the HSA funds than other Administrative Plans. WesMin RC & D Request Motion by Froemming, second by Erickson, and unanimously carried to pay the assessment of $3,983.20 to WesMin RC & D subject to the condition that all other counties that the WesMin RC & D serves pay their share as requested. Adjournment At 1 •20 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 18, 2007. Dated• ocrl {fl /07 OTT AR OF COMMISSIONERS r I ~: . CB/kd OTC Board of Commissioners' Minutes September 11, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 9/11/2007 FOR PAYMENT 9/11/2007 VENDOR NAME A'VIANDS LLC ABG MAINTENANCE INC BARRY CONSTRUCTION OF FERGUS F BATTLE LAKE AUTO PARTS BATTLE LAKE PUBLIC SCHOOL BEN HOLZER UNLIMITED TERRY BENNETT BERTS TRUCK EQUIPMENT OF MHD I BOB'S STANDARD BULK SERVICE BRANDBORG LAW OFFICE BRANDON COMMUNICATIONS INC BRAUN VENDING INC CARQUEST AUTO PARTS RYAN CHESHIRE CHRISTENSEN CONSTRUCTION CITIZENS ADVOCATE CO OP SERVICES INC COMFORT INN COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CRANE JOHNSON LUMBER CO CULLIGAN WATER COND DACOTAH PAPER COMPANY DEANS COUNTRY MARKET DICK'S STANDARD SERVICE JAMES EASTMAN CHUCK EHRENBERG EMERGENCY AUTOMOTIVE TECHNOLOG EVERGREEN EQUIPMENT INC F-M FLOORING INC FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC PR FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS FORCE AMERICA FOTH & VAN DYKE FREMONT INDUSTRIES INC FRONTIER PRECISION INC GALL'S INC GERALD N EVENSON INC GODFATHERS EXTERMINATING INC GR GRAPHICS INC ST LOUIS MYRON GRAFF GRAINGER INC HARLES TREE SERVICE HENNING HARDWARE HILL TOP LUMBER INC GERALD HOLO HSBC BUSINESS SOLUTIONS THE INDEPENDENT INTERSTATE INC KELLY SERVICES INC AMOUNT 2.00 90.53 22,740.49 94.28 5.00 25.77 8.00 18.32 105.44 715.00 2,100.00 27.44 49.42 177.68 9,310.00 47.70 2,337.20 268.80 2,413.87 276.27 22.35 28.29 631.11 18.86 12.73 95.39 50.97 4,311.18 2,533.23 330.50 2,292.72 33.93 2,575.39 2,529.73 554.53 559.20 5,720.00 559.14 206.64 541.53 71,045.29 560.78 42,148.15 364.66 153.98 122.48 419.01 8.00 764.16 2,039.48 13.91 188.46 8.00 128.15 112.00 284.59 2,367.61 OTC Board of Commissioners' Minutes September 11, 2007 Attachment A, Page 2 EILEEN KIRKWOOD KNIGHT CONSTRUCTION CO L & L SERVICE LAKELAND MENTAL HEALTH CENTER LAKES RADIO LAKES 99 FIVE LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE JERRY LEIN LOCATORS & SUPPLIES INC MAR.S MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC MCCC Ml 33 THE MIDWEEK MIDWESTERN MAT RENTAL & SUPPLY MN MOTOR COMPANY ROBERT MOE NAPA FERGUS FALLS NAPA OF PERHAM NATURES GARDEN WORLD NELSON FORD LINCOLN MERCURY IN NETWORK CENTER INC OLSON CONSTRUCTION OLSON OIL CO INC OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE OVERLAND MECHANICAL SERVICES PAMIDA INC 008 DONALD PEDERSON PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM ACE HARDWARE PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM HENRY PRICE QUILL CORPORATION R & R READY MIX INC RDO TRUCK CENTERS REED BUSINESS INFORMATION THE RENTAL STORE RICK LEITCH BACKHOE SRVC & PJ ROYAL TIRE INC SCOTT HOFLAND CONSTRUCTION INC MARK SCOTT SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS SIGELMAN STEEL & RECYCLING INC SIGNWORKS PAUL SIMENGAARD STEINS INC STEVE'S SANITATION INC STRAND ACE HARDWARE CHRIS STUBER SUPER SEPTIC INC OF PELICAN RA 33.75 19,850.00 100.00 1,734.00 54.00 46.80 4,498.00 1,360.00 31.98 431.68 125.00 57.91 460.99 3,202.77 176.40 148.14 2,171.90 225.00 44.24 55.35 28 07 1,040.97 710.00 34,677.00 281.01 132.00 230.00 751.80 13,695.20 845.00 435.77 17.53 8.00 332.81 644.34 52.55 114.11 3.61 88,366.66 171.00 52.13 1,176.03 344.36 798.34 80.00 2,851.00 262.82 10,260.00 80.00 44.81 250.00 74.04 18.85 910.58 120.99 895.03 1,795.08 330.31 176.54 77.19 THERMAL TECHNOLOGIES INC THYSSEN KRUPP ELEVATOR CORPORA TODD CO SHERIFF TOUTGES SANITATION TRI STAR RECYCLING VICTORY CORPS VIKING COCA-COLA VOLDEN CONSTRUCTION INC VOSS LIGHTING WADENA ASPHALT INC WASTE MANAGEMENT WELLER OIL CO WEST PAYMENT CENTER WEST TOOL & DESIGN INC XEROX CORPORATION ZEE SERVICE COMPANY ZIEGLER INC •••• FINAL TOTAL .. OTC Board of Commissioners' Minutes September 11, 2007 Attachment A, Page 3 699.50 1,392.26 47.00 49.14 2,669.03 475.26 98.60 176.91 79.45 217,000.99 506.12 264.60 623.24 300.00 139.67 67.75 139.16 $607,821.46 ••••