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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/04/2007' MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, September 4, 2007 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 4, 2007, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher ,Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board Agenda of September 4, 2007. Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board Minutes of August 28, 2007, as presented. Approval to Pay Bills Motion by Nelson, second by Erickson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Approval of Amended EOP Plan Emergency Management Director, Tiny Holm explained to the Board that the Emergency Operations Plan (EOP) has been reviewed by committee and has been updated and refined. Mr. Holm requested Board approval of the amended plan. Motion by Nelson, second by Froemming, and unanimously carried to approve the Amended Emergency Operations Plan. Memo of Understanding Motion by Mosher, second by Erickson and unanimously carried to approve the Memo of Understanding between Otter Tail County and Minnesota Teamsters Union Local 320 Supervisory Unit regarding Sheriff Office pay grades for Lieutenants. County Ditch 39 Ditch Inspector, Randy Wasvick discussed with the Board cleaning of County Ditch 39 in Western Township. The Board directed Mr. Wasvick to get an estimate on the cost of the cleaning. County Ditch 16 Discussion took place regarding County Ditch 16. The Board asked David Hauser to send a letter responding to the petitions and then more discussion can take place. Bid Review and Recommendation for Award Henning Garage Fencing After previously advertising for quotes, quotations were received by August 27, 2007 at 5 00 p.m. for the Hennina Garaae Fencina oroiect as follows: Vendor Bid Amount Oberg Fence Co Deerwood, MN $13,630.00 Century Fence Co. Forest Lake, MN $13,930.00 Dakota Fence OTC Board of Commissioners' Minutes September 4, 2007 Page 2 Farqo, ND $17,670.00 Town & Country Fence Brooklyn Park, MN $19,424.00 Motion by Froemming, second by Erickson and unanimously carried to award the Henning Garage Fencing project to the company with the lowest quotation, Oberg Fence Co. of Deerwood, MN, at the price of $13,630.00. Regular to Municipal Advance Resolution Otter Tail County Resolution No. 2007-61 Upon a motion by Froemming, seconded by Nelson, and unanimously carried to adopt the following resolution: WHEREAS, the County of Otter Tail has obtained the Commissioner's approval of the plans for the following County State-Aid Project(s): Project# S.P. 56-619-11 Project# S.A.P. 56-651-17 Project# S.A.P. 56-698-01 AND, WHEREAS, said County is prepared to proceed with the construction of said project(s) by providing county regular funds to supplement the available funds in the County Municipal Account, and WHEREAS, repayment of the funds so advanced by the County is desired in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5, & 7 and Minnesota Rules 8820.1500, Subp. 9. NOW, THEREFORE, BE IT RESOLVED: That the Commissioner of Transportation be and is hereby requested to approve this basis for financing said construction project(s) and to authorize repayments from subsequent accruals to said Account, in the amounts as herein indicated. Transfer the Yearly Municipal Construction Allotment, beginning in 2008, to the Regular Construction Allotment until the borrowed funds are repaid in full to the Regular Construction Allotment Account. Adopted at Fergus Falls, Minnesota, this 4th day of September, 2007. Lake Olaf Discussion Rick West discussed, with the Board, the Lake Olaf situation and suggested using the services of Houston Engineering. Motion by Erickson, seconded by Block and unanimously carried to contact Houston Engineering. Township Road Sign Replacement Program Rick West briefed the Board on information he has received regarding a Township Road Sign Replacement Program. This program was run a couple of years ago as a pilot program and would i OTC Board of Commissioners' Minutes September 4, 2007 Page 3 ensure uniformity of all township road signs. All townships would have to agree to participate in the program and would need to respond by October 26 if a letter was sent. The County Board directed the Highway Engineer to send a letter to the townships stating that the project is there and that 100% participation is needed, and then see if the townships respond by the deadline. Recess & Reconvene At 10:32 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:36 a.m. Fund Transfer Motion by Nelson, second by Block and unanimously carried to approve a transfer to the Road and Bridge Fund from the Capital Improvement Fund for the Following 2007 Capital Expenditures: Mauldin 1750-C Paver $88,288.50 Equipment Rental 39,673.03 Trimble Equipment and Software 25,000.00 Four JD 265 Disc Mowers 17,466.00 Erhard Garage Improvements 4,400.00 Henning Lot Overlay (Balance) 560.00 Grand Total $175,387.53 Payment Otter Tail Operations Center Motion by Froemming, second by Erickson and unanimously carried to approve payment in the amount of $424,616.03 to Comstock Construction Inc. of MN for Otter Tail County Operation Center Payment Request No. 3 as detailed below: Original Contract Change Orders Adjusted Contract Total Completed as of 08/28/2007 5% Retainage Less Previous Payments Current Payment Due Balance to Finish Revenue Bond Payment $4,451,000 00 37,148.79 4,488,148.79 1,499,293.80 74,964.74 999,713.03 424,616 03 3,063,819.73 Motion by Nelson, second by Froemming and unanimously carried to approve payment in the amount of $1,150.00 to US Bank for trustee administration fees for Otter Tail County's Lease Revenue bonds. Premise Permit Otter Tail County Resolution No. 2007-62 Commissioner Nelson offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Frazee Lions, Frazee, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Josh Hanson's Spanky's, located at 34785 County Road 4 in Hobart Township of Otter Tail County; and OTC Board of Commissioners' Minutes September 4, 2007 Page 4 WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Frazee Lions, Frazee, MN, at Josh Hanson's Spanky's, located at 34785 County Road 4 in Hobart Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Frazee Lions, Frazee, MN, at Josh Hanson's Spanky's, located at 34785 County Road 4 in Hobart Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Hobart by sending them a copy of this resolution. Commissioner Erickson seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 4th day of September 2007. Dated: _ ___,O~°l...,/""11...,l""o.,_2,__ ___ _ r7 :TT;;;:;,:;;;:;:_ COMMISSIONERS Dennis R. Mosher, County Board Chair US Bank Property Discussion on the sale of the US Bank Property was held. New parties have expressed interest in the purchase of the property. Motion by Froemming, second by Block and unanimously carried to proceed with the advertising for bids for the sale of the US Bank Building located at 220 W Cavour in Fergus Falls. Request for Proposal -Job Classification System Larry Krohn briefed the Board on the RFP for the Job Classification System. The RFP is ready to be sent out to the companies that would bid. Motion by Nelson, second by Erickson and unanimously carried to send out the RFP. Performance Evaluation Summary By consensus, the Board of Commissioners approved a commendable performance evaluation for GIS Coordinator, Brian Armstrong, and requested that the Performance Evaluation summary be placed in his personnel file. Recess & Reconvene At 11 :06 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :18 a.m. Contract Approval 800 MHz Radio Motion by Nelson, second by Block and unanimously carried to approve a contract with GeoComm, Incorporated for Radio Communications Study Services. Insurance Discussion OTC Board of Commissioners' Minutes September 4, 2007 Page 5 Members of the Insurance Committee, a sub committee of the County Wide Labor Management Committee were present to discuss with the Board the bids and recommendations of the Insurance Committee for the recent Request for Proposal. Three bids were received, with two companies choosing not to bid and one could not bid because they could not meet State mandates. One plan, bid by PEIP, was not recommended because of the complex provider level issues. The Insurance Committee recommended the proposal of a High Deductible Health Plan with a Health Savings Account (HDHP w/HSA). The committee has set up informational sessions to educate employees about HDHP w/HSA. Discussion followed. Motion made by Nelson, seconded by Froemming and unanimously carried, with Mosher stating he would like to see more funds provided, to take $600 of the annual employer contribution and put those funds in each qualified employee's Health Savings Account at the beginning of year 2008 to help fund the employee's HSA, IF the HDHP w/HSA is approved by union vote. Closed to the Public At 12:46 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies regarding the Human Services Support Specialist Unit. Present were all five seated Commissioners, County Attorney, County Coordinator, and Acting Board Secretary. Adjournment Upon completion of the closed session, at 12:56 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, September 11, 2007. Dated: oj/11/07 -~~+1.......,,=~---- Attest l:ut&i. ~ -La~r~ry~K~:r6+rh-n~,~c""1e=r-k-- CB/kc OTC Board of Commissioners' Minutes September 4, 2007 Attachment A, Page 1 VENDOR NAME WARRANTS APPROVED ON 9/04/2007 FOR PAYMENT 9/04/2007 AMOUNT AMERICAN INSTITUTIONAL SUPPLY APPLE TIME INC AUTO VALUE FERGUS FALLS BATTLE LAKE TOWING BOUND TREE MEDICAL LLC MARSHA BOWMAN HEATHER BRANDBORG BRANDON COMMUNICATIONS INC SANDRA BROWN C & C POWER INC COOPERS TECHNOLOGY GROUP CUTLER MAGNER COMPANY DAKOTA PRINTER REPAIR LLC DAN'S TOWING & REPAIR DEPT OF LABOR & INDUSTRY DLUNDS KATHY DOMHOLT □OREL TRAVEL GROUP ELLINGSON BRENDEN POST FERGUS FALLS POLICE DEPT FERGUS INTERNATIONAL INC FERRELLGAS FLINT HILLS RESOURCES LP GR GRAPHICS INC FARGO HINTERMEISTER INC HITESMAN & ASSOCIATES PA INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR J & K MARINE GARY JOHNSON KELLY SERVICES INC LAB SAFETY SUPPLY INC LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE PAT LARUM LEGAL DIRECTORIES PUBLISHING C LITTLE BEAR TOWING MARK SAND & GRAVEL CO MICROAGE MN DEPT OF TRANSPORTATION MN FRAUD INVESTIGATORS ASSOC MN OFFICE OF ENTERPRISE TECHNO MN STATE BAR ASSOCIATION MNCITLA NANCY MOEN ELDON MOREY PHO NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN NETWORK CENTER INC OFFICEMAX CONTRACT INC OTC EMPLOYEES COMMITTEE OVERLAND MECHANICAL SERVICES PELICAN RAPIDS PRESS PETE'S AMOCO PITNEY BOWES RELIABLE OFFICE SUPPLIES ROYAL TIRE INC SHESHUNOFF INFORMATION SERVICE SIGELMAN STEEL & RECYCLING INC STEINS INC STREICHERS TODD'S WELDING SHOP INC UNIFORMS UNLIMITED UPTOWN MENTAL HEAL TH CENTER IN VICTOR LUNDEEN COMPANY ZIEGLER INC 210 LUBE EXPRESS •••• FINAL TOTAL 320.90 1,395.56 213.75 285.49 155.71 16.30 254.78 574.05 29.50 35.79 79.98 16,245.86 310.98 228.98 60.00 481.00 43.65 2,836.35 376 100.00 4,596.10 511.39 84.05 12,816.79 58.01 70.99 186.00 6,585.15 247.08 53.20 29.91 1,727.12 296.61 150.00 870.00 168.07 41.90 175.73 8,200.50 1,603.89 125.00 100.00 1,200.00 187.00 95.00 379.95 395.00 80.07 654.84 2,334.09 265.34 43.00 503.39 135.00 207.68 162.38 70.35 1,969.18 274.95 37.80 51.42 93.70 1,913.22 91.25 1,175.00 71.91 192.64 91.23 $75,041.51 ....