HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/17/2007MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, July 17, 2007
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, July 17, 2007, at 9:30 a.m. at the
Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair;
Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the Human Services
Board Agenda of July 17, 2007, with the following addition:
10:05 a.m. -Budget Committee Meeting
Approval of Minutes
Motion by Erickson, second by Block, and unanimously carried to approve the Human Services Board
Minutes of June 26, 2007, as mailed.
Human Services Quarterly Fiscal Report
Human Services Director, John Dinsmore, presented the Human Services Fiscal Report from
January 1, 2007 through June 30, 2007. Total Agency expenses were reported as $8,543,580.07
with total Agency revenue at $7,913,938.41. Mr. Dinsmore noted that additional State revenue will be
received during the last six months of the year to equalize the 2007 Budget; however, increased
Chemical Dependency expenses are a concern. Lengthy discussion took place regarding third party
reimbursement for Detoxification Services. Currently, Productive Alternatives is submitting the third
party reimbursement requests to Insurance Companies with an approximate 20% payment level. The
County estimates that payment level should be closer to 50%. Mr. Dinsmore stated that there may be
a need to use some reserve dollars to balance the 2007 budget.
Work-site LMC Mid-Year Report
Mr. Dinsmore provided the "Otter Tail County Human Services Work-site Labor Management
Committee Board Presentation Overview" dated July 17, 2007. The top ten Labor Management
Committee's goals and priorities were identified.
Human Services Contracts
Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's
sIsinature to execute the followinsi contracts for services:
Vendor Program Effective Date Taraeted Population
New Dimensions Home Residential Services 07/01/07 -06/30/08 Elderly & Disabled
Health Care Assisted Living
Feraus Falls, MN
Tender Hearts Home Care Residential Services 07/01/07 -06/30/08 Elderly
New York Mills, MN Assisted Livinsi
Prairie Community Residential Services 07/01/07 -06/30/08 Adult Mental Health
Services, Morris, MN Assisted Living
Nelson House Residential Services 07/01/07 -06/30/08 Elderly
New York Mills, MN Assisted Livina
Pioneer Senior Cottages Residential Services 07 /01 /07 -06/30/08 Elderly
Pioneer Retirement Assisted Living
Fersius Falls, MN
OTC Board of Commissioners' Minutes
July 17, 2007
Page 2
Lakeview Senior Living Residential Services
Apartments Assisted Living
Battle Lake, MN
Ghost Runner, LLC Homemaker's
Perham, MN Services
Vikingland Home Health, Residential Services
Inc. Alexandria, MN Assisted Livinq
CK Home Health Care Residential Services
Ferous Falls, MN Assisted Livinq
Care 2000 Home Health Residential Services
Care, Ferous Falls, MN Assisted Livinq
Stefan & Kelly Nelson Residential Services
Ferous Falls, MN Assisted Living
Meals by Wheels Home Delivered
Meals
Prairie View Assisted Residential Services
Living, Kari Honer, Assisted Living
Perham, MN
Autumn Manor Residential Services
Perham, MN Assisted Livinq
Love & Care of Pelican Residential Services
Raoids, Ferous Falls, MN Assisted Livinq
07 /01/07 -06/30/08
07/01 /07 -06/30/08
07/01/07 -06/30/08
07/01/07 -06/30/08
07 /01 /07 -06/30/08
07/01/07 -06/30/08
07/01/07 -06/30/08
07101 /07 -06/30/08
07 /01 /07 -06/30/08
07101 /07 -06/30/08
Approval of Human Services Positions
Elderly
Elderly
Elderly
Elderly & Disabled
Elderly
Elderly & Disabled
Elderly & Disabled
$3.75 oer meal
Elderly
Elderly
Elderly & Disabled
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Human Services
Director to add two Full Time Human Services Positions; one FTE Financial Worker position effective
August 1, 2007, and one FTE Office Support position, effective September 1, 2007. The Financial
Worker position five month expenditure will be funded from the Food Stamp Enhanced Funding
revenue ($8,786) and $8,547 in State reimbursement based on the State's time study formula for
income maintenance programs. The Office Support Specialist position will be funded from the Food
Stamp Enhanced Funding ($7,637) and $7,430 in State reimbursement based on the State's time
study formula for income maintenance programs. Continued funding would be budgeted beginning
with the CY2008 Budget.
Bills & Claims
Motion by Block, second by Erickson, and unanimously carried to approve the Human Services bills
and claims as presented.
Human Services Energy Assistance Contract
Motion by Block, second by Erickson, and unanimously carried to authorize the Chairman's signature
to execute the State of Minnesota Low Income Home Energy Assistance Program for the FFY 2008
Grant Contract from 10/1 /07 to 09/30/08.
Adjournment
At 9:59 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, July 31, 2007. A brief Budget Committee meeting was held at
approximately 10:00 a.m.
Dated: QJ-14-2.oo:, RVICES BOARD
•
Call to Order
OTC Board of Commissioners' Minutes
July 17, 2007
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, July 17, 2007, at 10:16 a.m. at
the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair;
Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present.
Approval of Agenda
Motion by Block, second by Nelson, and unanimously carried to approve the County Board agenda of
July 17, 2007, with the following additions:
Minnesota Counties -Hours of Operation Information
City of Perham Invitation
Viking Library Discussion
Approval of Minutes
Motion by Froemming, second by Erickson, and unanimously carried to_ approve the County Board
minutes of July 10, 2007, as presented.
Approval to Pay Bills
Motion by Nelson, second by Block, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Tax System Software
MIS Director, Tim Brand, stated that the market is demanding a change from an AS400 based
computer system to a server based system. The County's current software provider, ACS, is
requesting that the County sign a Letter of Intent to participate in the process, which would allow ACS
to develop their current server based system to be Minnesota compliant. The current AS400 based
system would be used until the new server based system has been completely tested. Commissioner
Mosher asked about the financial commitment for the new tax software. Estimated cost for the first
phase of the software is $50,000 to $70,000 depending on final rate structure. Motion by Nelson,
second by Block, and unanimously carried to authorize the Chairman's signature to execute a Letter
of Intent between Otter Tail County and ACS for a new computer tax and appraisal system.
Payment Approvals
Motion by Erickson, second by Block, and unanimously carried to approve the following payments:
Overland Mechanical Services GSC Boiler Project -Final Payment $ 12,020.15
Shultz & Associates, LTD Project 0603, Ottertail Operations Ctr $ 5,812.50
Comstock Construction Inc. of MN Project 0603, Ottertail Operations Ctr $789,483.14
Motion by Block, second by Erickson, and unanimously carried to authorize payment, in the amount of
$109,618.07, to Young & Associates Architects for work on the proposed Chemical Dependency
Health Center Project.
Labor Management Committee Update
County Attorney, David Hauser, briefed the Board regarding the Health Insurance Request for
Proposals process.
RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION
County State Aid Highway No. 1
Otter Tail County Resolution No. 2007 -54
Upon a motion by Mosher, seconded by Block, and unanimously carried, the following resolution was
adopted:
OTC Board of Commissioners' Minutes
July 17, 2007
Page 4
WHEREAS, it appears to the County Board of Commissioners of the County of Otter Tail that the
highway right of way required for County State Aid Highway No. 1 under Project No. S.A.P. 56-601-46
should be accurately described and located by a highway right of way plat.
NOW, THEREFORE, BE IT RESOLVED by the County Board of Commissioners of the County of
Otter Tail that the Board of County Commissioners for the County of Otter Tail is hereby designating
the definite location of County State Aid Highway No. 1 in Sections 4, 5, 8, 9, 16, 17, 20, 21, 28, 29,
32 and 33 in Township 131 North, Range 43 West and Sections 32 and 33 in Township 132 North,
Range 43 West, of the 5th Principal Meridian as shown on the five sheets of OTTER TAIL COUNTY
HIGHWAY RIGHT OF WAY PLAT NO. 17.
Adopted at Fergus Falls, Minnesota, this 17th day of July, 2007.
Dated 0)-t).'i-d-PP1
Planning Commission Recommendations
Preliminary Plat-"Larson's Lakeview Addition'1/Kenneth & Arlene Larson:
Motion by Mosher, second by Froemming, and unanimously carried to approve the Preliminary Plat
known as "Larson's Lakeview Addition" consisting of 6 single family residential lots and 3 non-
residential non-buildable lots with conditions as recommended by the Planning Commission. The
property is described as Pt of GL 8, Baker's Addn -Sand Beach Park N 125' of Res Lot 1 Blk 1 ex
strip N 1 O' on front & 20' in rear & vac rd adj and Baker's Addn -Sand Beach Park Tr in Res & vac rd
adj, Section 5 of Everts Township; Otter Tail Lake (56-242), GD/Round Lake (56-297), RD.
Preliminary Plat & Conditional Use Permit-"Shoreview On McDonald"IDonald & Barbara Soderstrom,
Joshua & Franscesca Schmidt Bakken:
Motion by Erickson, second by Block, and unanimously carried to approve the Preliminary Plat known
as "Shoreveiw On McDonald" consisting of 11 single family residential lots and to approve a
Conditional Use Permit to construct a road to service the plat with conditions as recommended by the
Planning Commission. The property is described as Pt of GL's 3 & 4, Section 30 and Pt of GL 5,
Section 31 of Edna Township; Big McDonald Lake (56-386), RD.
Preliminary Plat & Conditional Use Permit "Bluebird Hi/1"/Emil Hamann, Roger Luhninq & Richard
Spanswick:
Motion by Froemming, second by Erickson, and unanimously carried to approve the Preliminary Plat
known as "Bluebird Hill "consisting of 2 single family residential lots and 1 outlet and to approve a
Conditional Use Permit to upgrade an existing road to service the lots with conditions as
recommended by the Planning Commission. The property is described as Pt GL 1, (3.09 AC), & N1/2
NE1/4, SW1/4 NE1/4, GL 1 & 2 ex platted ex trs (141.39 AC), Section 5 &'GL 4, 2 & 3 ex platted ex
trs (40.90 AC), Section 4, Girard Township; Ethel Lake (56-193), RD
Preliminary Plat "Charlie's Beach :f" Addition'1/ Charlie Kirchenwitz:
Motion by Nelson, second by Erickson, and unanimously carried to approve the Preliminary Plat
known as "Charlie's Beach 3rd Addition" consisting of 9 non-residential backlots as recommended by
the Planning Commission. The property is described as Lot 1 ex plats & ex trs (22.26 AC), Section 29
of Edna Township; Big McDonald Lake (56-386), RD.
OTC Board of Commissioners' Minutes
July 17, 2007
Page 5
Preliminary Plat "RJ Estates"/Ronald & JoAnn Bina:
Motion by Erickson, second by Froemming, and unanimously carried to approve the Preliminary Plat
known as "RJ Estates" consisting of 4 single family residential lots with a condition as recommended
by the Planning Commission. The property is described as Peach's Shady Shore that pt Res A & pt
farmstead lot, Section 3 of Star Lake Township; Star Lake (56-385), GD.
Preliminary Plat & Conditional Use Permit "Quiet Oaks'1/Adam Menze:
Motion by Nelson, second by Block, and unanimously carried to approve the Preliminary Plat known
as "Quiet Oaks" consisting of 11 single family residential lots and to approve a Conditional Use Permit
to construct a road to service the plat with conditions as recommended by the Planning Commission.
The property is described as Lot 1 ex tract, ex platted (28.37 AC}, Section 35 of Rush Lake Township;
Buchanan Lake (56-209), GD.
Common Interest Community Final Plat
Motion by Nelson, second by Erickson, and unanimously carried to approve a 12 unit condominium
Common Interest Community (CIC No. 51) Final Plat entitled "Lakeshore Harbor" in Section 27 of
Hobart Township, Long Lake (56-388). This CIC replaces a resort community.
Recess & Reconvene
At 11: 18 a.m., Chairman Mosher recessed the meeting of the Otter Tail County Board of
Commissioners for a Land & Resource Committee meeting and lunch break. The meeting was
reconvened at 1 :02 p.m.
Food Service Agreement
Motion by Nelson, second by Block, and unanimously carried to authorize Amendment Number Three
to the Food Service Management Agreement between the County of Otter Tail and A'viands, LLC
effective July 1, 2007, for a period of one year to provide an annual CPI adjustment of 2.5% increase
in the per meal cost. Meals are provided for the Detention and Detox Facilities.
High Water/Flood Conditions in Otter Tail County
Mr. Hauser discussed the recent meeting held by State Representative Bud Nornes regarding the
localized high water/flooding problems experienced in Otter Tail County. Commissioner Nelson
suggested that Otter Tail County should follow up the meeting and outline how much money has been
spent by the County and townships as a result of the high water problems. Motion by Block, second
by Froemming, and unanimously carried to request that the County Attorney draft a letter thanking
Representative Nornes and Senator Langseth for holding the meeting and request some State
funding to ease the financial burden.
Wetland Easement
U.S. Fish & Wildlife Realty Specialist, Don Kleven, requested approval of a wetland easement of
approximately 80 acres in Effington Township. Funding for this program is from the sale of duck
stamps and is dedicated to habitat protection. Motion by Froemming, second by Erickson, and
unanimously carried to approve the following perpetual Wetland Easement:
Bettin, Patrick and Claudette
T. 131 N. R. 38 W. 5th P.M.
Section 23, E½NE¼, N½NE¼SE¼
County Hours of Operation
Mr. Hauser provided a map detailing the hours of operation of all counties in the State of Minnesota.
Hours varied from opening time of 7:30 a.m. to closing time of 5:00 p.m. with over 70% of the counties
open from 8:00 a.m. to 4:30 p.m. No action was taken.
OTC Board of Commissioners' Minutes
July 17, 2007
Page 6
f
Pay Equity System
County Coordinator, Larry Krohn, reported that a Request for Proposals for Otter Tail County's Pay
Equity System will be completed soon. Motion by Mosher, second by Froemming, and unanimously
carried to discontinue all reclassifications in light of the fact that the County is proceeding with a RFP
for a different Pay Equity System and in light of the fact that the current provider has indicated that
their system is inconsistent as a result of differing methodologies.
Closed to the Public
At 1 :38 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to
the Technical Bargaining Unit. Present were all five seated Commissioners with Commissioner
Nelson absent at 2:22 p.m., the County Attorney, County Coordinator, Treasurer, Recorder, Auditor,
Assessor, Human Services Director, and Board Secretary. This Closed Session was completed at
2:40 p.m., at which time Commissioner Block left to attend a WCAAA meeting.
Open to the Public
At 2:40 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners opened to the public for an Interactive TV presentation of the construction progress at
the new Ottertail Operations Center.
Adjournment
At 2:49 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, July 24, 2007.
Dated: OJ -J 'f-.;l.001 COMMISSIONERS
Attest La~.~
CB/kd
OTC Board of Commissioners' Minutes
July 17, 2007
Attachment A, Page 1
WARRANTS APPROVED ON 7/17/2007 FOR PAYMENT 7/17/2007
VENDOR NAME AMOUNT
A'VIANDS LLC
AL'S REFRIGERATION
ALL TEC
AMERICAN SOLUTIONS FOR BUSINES
AMERICAN WELDING-WILLMAR FIRE
APPLE TIME INC
ARVIG COMMUNICATION SYSTEMS
AUTO VALUE FERGUS FALLS
BATTLE LAKE TOWING
SCA ST OF MN
BEN HOLZER UNLIMITED
BLUESTONE TECHNOLOGIES INC
BOBCAT OF OTTER TAIL COUNTY
BRANDON COMMUNICATIONS INC
RICHARD CARLUND
CAROLINA SOFTWARE
CARQUEST AUTO PARTS
CELLULAR ONE
CITIZENS ADVOCATE
CO OP SERVICES INC
COLLEGE WAY AUTO INC
COOPERS TECHNOLOGY GROUP
CRONATRON WELDING SYSTEMS INC
CULLIGAN WATER COND
CUSTOM BUSINESS FORMS
DACOTAH PAPER COMPANY
DAL TON OUTDOORS
DEPT OF PUBLIC SAFETY
EAST SIDE OIL COMPANIES
ELECTRO WATCHMAN INC
EMPI
FARNAM'S GENUINE PARTS INC
FARNAM'S GENUINE PARTS INC PR
FERGUS ELECTRIC
FERGUS FALLS NEWSPAPERS INC
FERGUS TIRE CENTER
FREMONT INDUSTRIES INC
FRONTIER PRECISION INC
DAVIDGADOW
GALL'S INC
GATEWAY COMPANIES INC
GE CAPITAL
STEPHEN GOERDT
GREENMAN TECHNOLOGIES OF MN IN
MATTHEW HANSON
HANSON'S PLUMBING & HEATING IN
HAYBELLY'S DIRTWORKS INC
HEDAHLS HEADQUARTERS
HEISLERS COUNTRY OIL
HITESMAN & ASSOCIATES PA
HOLIDAY CREDIT OFFICE
GERALD HOLO
SANDY HOLO
HONEYWELL
THE INDEPENDENT
INSIGHT PUBLIC SECTOR
IVERSON GARAGE DOOR
KEEPRS INC CY'S UNIFORMS
3,124.00
212.52
1,485.00
1,429.77
5.27
1,024.21
200.00
479.15
109.16
470.00
25.77
9,000.00
1.87
4,153.69
600.00
250.00
23.66
566.40
83.48
2,690.28
29.19
21.46
204.86
40.79
129.93
150.04
22.99
510.00
35.00
428.00
142.00
130.93
14.94
131.25
664.20
79.73
276.52
207.46
4.43
198.13
1,885.44
233.65
100.00
2,365.54
87.23
67.65
1,600.00
61.77
2,266.35
336.00
104.13
5.22
129.00
1,776.50
84.00
1,232.42
1,013.00
59.61
OTC Board of Commissioners' Minutes
July 17, 2007
Page 2
KELLY SERVICES INC
L & L SERVICE
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
JULIE LEITCH
LIGHT RETURNS RECYCLING
LITTLE BEAR TOWING
M-R SIGN COMPANY INC.
MAAO
MAIN STREET GAS & GOODS
MANNY'S -ROCKY'S BAIT
MARK SAND & GRAVEL CO
MATTHEW BENDER & COMPANY INC
MCCC Ml 33
METTA TECHNOLOGIES
MIDWESTERN MAT RENTAL & SUPPLY
MN CO ENGINEERS ASSOC
MN MOTOR COMPANY
MN SWAA
NAPA OF PERHAM
NARDINI FIRE EQUIPMENT
NELSON BROS PRINTING
NELSON DODGE GMC
NELSON INTERNATIONAL
NETWORK CENTER INC
OFFICE DEPOT
OFFICEMAX CONTRACT INC
OLSON OIL CO INC
ONE CALL LOCATORS LTD
OTTERTAIL TRUCKING INC
ANN PACKER-SMITH
PAMIDA INC 008
PELICAN RAPIDS PRESS
PENROSE OIL COMPANY
PEPSIAMERICAS
PERHAM AREA EMS
PERHAM CO OP CREAMERY
PERHAM ENTERPRISE BULLETIN
PETE'S AMOCO
PRAIRIE IMPLEMENT INC
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PROGRAM IN HUMAN SEXUALITY
RAY'S OIL COMPANY
REVIEW ENTERPRISES INC
RENEE SAURER
CHERI SCHULTZ
SERVICE FOOD SUPERVALU
SHERWIN WILLIAMS
SIGELMAN STEEL & RECYCLING INC
SIRCHIE
SKILLPATH SEMINARS
KYLE SORKNESS
STEINS INC
STEVE'S SANITATION INC
STREICHERS
THYSSEN KRUPP ELEVATOR CORPORA
TOUTGES SANITATION
SUSAN ULSCHMID
1,465.41
70.70
2,554.00
125.00
670.00
23.83
388.16
197.03
5,748.72
150.00
796.93
1,093.06
36,137.35
709.85
8,236.92
5,253.42
74.07
225.00
265.62
50.00
331.19
506.10
287.12
567.17
45.24
192.50
79.76
293.14
1,139.73
185.64
6,827.20
615.00
72.15
60.61
2,207.98
263.34
300.00
5,488.51
67.39
190.64
204.61
29.73
1,466.77
26.55
148.74
359.42
48.48
42.77
67.19
10.76
26.84
173.62
199.00
93.53
1,121.81
736.89
136.95
719.73
49.14
112.49
UNIFORMS UNLIMITEO
UNIVERSITY OF MN
US BANK
VEOLIA ENVIRONMENTAL SERVICES
VIKING COCA-COLA
VOSS LIGHTING
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
RANDY WASVICK
WEST PAYMENT CENTER
WHITE BANNER UNIFORM SHOP
**** FINAL TOTAL ..
OTC Board of Commissioners' Minutes
July 17, 2007
Page 3
785.82
15.00
15,165.00
1,044.45
197.20
103.84
766.72
4,422.60
25.72
2,089.50
656.50
$157 766.44 ****