The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 02/20/2007MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, February 20, 2007 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 20, 2007, at 9:35 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board Agenda of February 20, 2007 as mailed. Approval of Minutes Motion by Nelson, second by Block, and unanimously carried to approve the County Board Minutes of February 13, 2007, as presented. Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. 4-H Update 4-H Program Coordinator, Janet Malone, presented a picture of a Children's Garden shaped in the form of a four-leaf clover. She discussed the program, for young children, to learn about gardening and its values. There are about twenty children currently in the program with hopes of expanding it to a Junior Master Gardeners Program. Discussion also took place regarding the value of volunterism and County Fair issues. Training Opportunities Land & Resource Director, Bill Kalar, presented a handout entitled "2007 Land Use Planning Workshops" and reviewed the training opportunities. Final Plat Motion by Froemming, second by Nelson, and unanimously carried to approve the Final Plat entitled "Snyder Addition", located in Section 1 of Compton Township; non-shoreland. Final Plat Extension Request Motion by Nelson, second by Erickson, and unanimously carried to approve the request of Robert and Linda Honer to extend the Final Plat filing date for "Beaver Dam Shores" on Star Lake until July 1, 2007, due to pending legal actions. Lake Reclassifications Mr. Kalar discussed potential procedures for reclassification of small lakes in the County that have been mis-classified. OTC Board of Commissioners' Minutes February 20, 2007 Page 2 Sewage System Abatement Program Motion by Block, second by Erickson, and unanimously carried to authorize the Land & Resource Director to proceed with the Sewage System Abatement Program for CY2007 through CY2016 as shown on the map presented. Land & Resource Fee Schedule Mr. Kalar presented a 2007 Land & Resource Management Fee Schedule. Discussion took place regarding site permits, complexity of inspections per building site, public notice rate increases, mileage expense increases, and after-the-fact permit fee. Motion by Nelson, second by Froemming, and carried with Mosher opposed, (because the after-the-fact fee was not increased from 2006) to approve the 2007 Fee Schedule as presented, effective March 1, 2007, for the Land & Resource Management Office. Ottertail Operations Center -Bid Proposals Physical Plant Manager, Rick Sytsma, and Architect, David Shultz, submitted a Bid Tabulation for the Ottertail Operations Center (Project #0603). There were 5 Bid Proposals submitted which were opened at 1 :00 p.m. on Wednesday, February 7, 2007. Mr. Shultz explained that upon review of the proposed bids, there were two problems resulting in incorrect bidding. Mr. Shultz submitted a letter dated February 19, 2007, recommending that all bids be rejected and the project be rebid. Contractor, Richard Breitbach, requested that the Board award the bid because AIA Documents do not allow verbal information within 5 days of the bid opening and AIA Documents allow award based on the Base Bid with the alternate being negotiated at a later date. Discussion followed. Motion by Block, second by Froemming, and carried with Mosher opposed, to reject all bids opened February 7, 2007, for the Ottertail Operations Center (Project #0603) and authorize rebidding the project with opening scheduled at 1 :00 p.m. on Thursday, March 1, 2007. Contract for Drug Testing Services At 11 :05 a.m., Commissioners Mosher and Froemming attended a Capital Improvement Committee meeting with Treasurer, Steve Andrews. Vice-Chair Nelson presided over the meeting. Safety Director, Tiny Holm, requested approval of an amendment for Otter Tail County's 2007 drug and alcohol testing program. Motion by Erickson, second by Block, and unanimously carried to authorize the Chairman's signature to execute the 2007 Amendment to MCIT Drug and Alcohol Testing Program Participation Agreement as presented. Dental Access Services Public Health Director, Diane Thorson, reported that West Central Initiative had received a grant from the Vedeen Trust for funding to expand dental access for the Otter Tail County area. Included in the award was a request for $25,000 for Public Health to provide a tooth varnishing project for children in the WIC Program. Ms. Thorson stated that services will be billed to Medical Assistance when serving people. At 11 :14 a.m., Commissioners Mosher and Froemming returned to the meeting. Continued discussion followed regarding the dental access grant dollars. Motion by Erickson, second by Block, and unanimously carried to authorize the Public Health Director to proceed with hiring a part time, Range 12, position to provide the dental tooth varnishing for children in the WIC program. $75,000 has been awarded to the Minnesota State Community College to assist in establishing dental services. • • Recess & Reconvene OTC Board of Commissioners' Minutes February 20, 2007 Page 3 At 11: 16 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :20 a.m. Application for Exempt Permit Motion by Nelson, second by Block, and unanimously carried to approve with no waiting period, the LG220 Application for Exempt Permit as submitted by the East Otter Tail Deer Hunter's Chapter for an event scheduled for Friday, April 13, 2007, at the Playtime Bar and Grill located at 43974 390th St. in Rush Lake Township. Joint Powers Board of the Red River Basin Chairman Mosher appointed Commissioner Everett Erickson to the Joint Powers Board of the Red River Basin as Otter Tail County's representative. Central Lakes Trail Motion by Nelson, second by Block, and unanimously carried to authorize the Chairman to sign a letter of support to be sent to the Fergus Falls Chamber, which will be included with an application from the Chamber to the Minnesota DNR for funding to bring the Central Lakes Trail into the City of Fergus Falls. Closed to the Public At 11 :35 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Collective Bargaining Unit that includes the Treasurer, Assessor, Recorder, Auditor and Land & Resource offices, and the Collective Bargaining Unit for the Facilities Operations Group. Present were all five seated Commissioners, the County Attorney, County Coordinator, Recording Secretary, Treasurer, Auditor, Assessor, Recorder, Land & Resource Director and Physical Plant Manager. At 12:20 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. Reconvene in Closed Session & Adjournment At 1:15 p.m., Chairman Mosher reconvened the Board of Commissioners' meeting in continued closed session for discussing labor negotiation strategies relative to the afore- mentioned Collective Bargaining Units. All personnel previously stated were present except the Land & Resource Director. Upon conclusion of the closed session at 2:20 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, February 27, 2007. Dated: 0~}~1 /07 --~+-"--+--, ~---- Attest 4,,,,, /~ Larry Krohn, Cle~ CB/kd RD OF COMMISSIONERS asher, Board of Commissioners Chair • • OTC Board of Commissioners' Minutes February 20, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 2120/2007 FOR PAYMENT 2/20/2007 VENDOR NAME A-1 LOCK & KEY LLC A'VIANDS LLC ACS AUTO VALUE FERGUS FALLS BATTLE LAKE MOTOR PATROL ASSN BATTLE LAKE TOWING BEYER BODY SHOP INC BIG FOOT GAS & GROCERY MICHAEL BOEN BOTNER EXCAVATION SERVICES LLC BRANDBORG LAW OFFICE CANADIAN PACIFIC RAILWAY COMPA CITIZENS ADVOCATE GORDON CLINE COMMERS COOPERS TECHNOLOGY GROUP DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR RICK DENZEL FABRICATORS UNLIMITED INC FARNAM'S GENUINE PARTS INC FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC FERGUS INTERNATIONAL INC FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE FOTH & VAN DYKE GATOR H20 GE CAPITAL GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GR GRAPHICS INC ST LOUIS GRAINGER INC HALL TRUCK CENTER INC HEDAHLS HEADQUARTERS HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE INC JC ELECTRIC INC JUERS' REPAIR INC KELLY SERVICES INC JEFFREY KERR KOEP'S CLITHERALL CORNER LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKES AREA PEST CONTROL LLC LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC JERRY LOKEN LYNN PEAVEY CO MCCC Ml 33 MERIGEN MEDICAL MID-CENTRAL EQUIPMENT INC MN BUREAU OF CRIM APPREHENSION MN MOTOR COMPANY MPELRA MRCC NELSON DODGE GMC NORTHERN PLUMBING SUPPLY AMOUNT 319.50 2.00 365.30 18.45 100.00 313.11 468.62 113.83 9.00 93.00 262.50 1,698.84 71.55 78.39 137.38 3,652.01 126.32 304.59 77.02 100.97 131.71 721.08 1,036.86 12.08 29.95 112.56 12.67 15,816.04 27.50 233.65 122.48 101.45 510.74 351.19 552.83 178.31 25,046.00 19.67 11,517.68 385.77 238.88 10.49 1,277.80 5.84 291.95 250.00 6,758.00 79.88 204.50 1,590.00 98.27 54.03 344.10 3,202.77 385.23 69.89 50.00 398.31 30.00 2,100.00 293.03 416.87 OTC Board of Commissioners' Minutes February 20, 2007 Attachment A, Page 2 NORTHWEST IRON FIREMEN INC OLYMPIC SALES INC ONE CALL LOCATORS LTD OTTER TAIL CO RECYCLING OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC PENROSE OIL COMPANY PERHAM AREA EMS PERHAM CO OP CREAMERY PERHAM TRUCK SERVICE INC PHILLIPE LAW OFFICE PINE PLAZA TV APPLIANCE & CAMP PREMIUM WATERS INC PUBLIC SAFETY PRINTING SRVICES SCHOENEBERGERFUNERALHOME SOUTH MILL SERVICE THE STATE CHEMICAL MFG CO STEINS INC STREICHERS UNIFORMS UNLIMITED UNITED RENTALS HIGHWAY TECHNOL KEITH VAN DYKE VICTOR LUNDEEN COMPANY WALLWORK TRUCK CENTER WASTE MANAGEMENT WELDING SUPPLIES & FIRE EQUIPM WOESSNER CONSTRUCTION INC ZIEGLER INC •••• FINAL TOTAL. ...... 359.00 177.78 15.02 63.88 5.00 4,855.20 1,062.27 406.62 445.97 107.85 565.55 110.76 23.18 233.20 371.90 15.00 218.85 1,586.53 143.55 1,021.44 174.75 142.61 5.50 2,188.13 39,558.93 5.27 2,480.00 828.33 $140,554.51