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Home My WebLink AboutBoard of Commissioners - Minutes - 02/13/2007MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, February 13, 2007 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, February 13, 2007, at 9:32 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board Agenda of February 13, 2007, as mailed. Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services Board Minutes of January 23, 2007, as mailed. Commissioners Sydney Nelson and Robert Block present at 9:35 a.m. HSB Resolution Court Services Director, Chuck Kitzman presented a draft resolution urging the 2007 State legislature to reimburse participating counties for the full 50% of their probation officers salaries as outlined in Minnesota Statutes 244.19 Subd. 6. Discussion followed. Otter Tail County Human Services Board Resolution Otter Tail County Resolution No. 2007-11 Commissioner Froemming offered the following resolution and moved its adoption: WHEREAS, Minnesota Statutes 244.19, Subdivision 6, outlines a process for State reimbursement to participating counties for 50% of the cost of their probation officer salaries; and WHEREAS, twenty-nine County Probation Officer Counties and twenty-seven Department of Corrections Contract Counties participate in this process; and WHEREAS, appropriations from the State have steadily decreased from 50% in 1996 to as low as 38% in 2004; and WHEREAS, the fifty-six counties participating in this process have been forced to make up the deficit in the reimbursement funding for their probation officers; and WHEREAS, the 2007 Legislative session will be setting and passing the FY2008 and FY2009 appropriation for probation officer salary reimbursement for these fifty-six counties; and WHEREAS, the Minnesota Association of County Probation Officers has been working with the Department of Corrections and legislative staff to ensure that an accurate FY2008 and FY2009 appropriation amount is determined; and NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Human Services Board strongly requests the 2007 Legislature to appropriate sufficient funds to reimburse the fifty-six participating counties for the full 50% of the cost of their probation officer salaries. OTC Board of Commissioners' Minutes February 13. 2007 Page 2 Commissioner Erickson seconded the motion and, upon being put to a vote, was unanimously carried. Adopted this 13th day of February, 2007. OTTER TAIL COUNTY HUMAN SERVICES BOARD Dated :_......,.0,.,2,.__\i.,~,,,7-'-llµO.,_J.,_ __ _ F COMMISSIONERS Attest: ~ ~ Larry K~hn7erk Major Disaster Recovery Agreement Mr. Kitzman discussed with the Board the possibility of entering into an agreement with the Department of Corrections that, in the event of a major natural disaster, Otter Tail County would help the State supervise high-risk offenders during the recovery process. Legislative Update on House File 595 Public Health Director, Diane Thorson updated the Board on House File 595, which is a bill that has been introduced to help with funding for universal early childhood home visits. Motion by Block, second by Nelson, and unanimously carried to have the Public Health Director write a letter supporting the efforts of HF 595, encouraging legislatures to help co author this bill, and bring back to the Board for review. Nurse Family Partnership Budget Ms. Thorson discussed the budget for the Nurse Family Partnership. The Budget Committee reviewed and recommended a request for an additional $50,000 per year for the next three years will need to be designated for the program. If the program is accepted on the national level, and additional funds are received, the Nurse Family Partnership program would proceed. Motion by Block, second by Nelson and unanimously carried to designate $50,000 per year for the next three years from the Public Health Reserve Funds to the Nurse Family Partnership Budget. Productive Alternatives Inc. (PAil Contracts and Future Planning Productive Alternatives Executive Director, Steve Skauge; Program Manager, Bob Johnson; and Human Services Director, John Dinsmore presented a brief history of Productive Alternatives, their current endeavors, and future plans. Mr. Skauge requested the board to consider an increase in the allocation of funds for PAI. He explained that PAI has received the same funding over the last three years and resulting cost escalations have exhausted the funds by September. Chairman Mosher suggested giving PAI a 6% increase in funds over the next three years. Discussion followed. Motion by Nelson, second by Block and motion carried with Mosher opposed to lump sum allocation to increase the allocation of funds to Productive Alternatives, Inc. to $198,336 for the year 2007. Chemical Dependency (CD) Treatment Facility Site Approval Attorney, Kent Mattson reported that the State has selected a site for the building of the CD Treatment Facility, upon conditions. He indicated that those conditions include that the land passes soil test evaluations; entering into an acceptable lease agreement; as well as an agreement from the City of Fergus Falls to extend City sewer, utilities and improve the road to the project site. Mr. Mattson indicated that water is already present. Discussion followed, which included an option to purchase the land for the facility. Motion by Block, second by Nelson, and unanimously carried to enter into an Option to Purchase the land for the CD Treatment Facility in the amount of $3,000. Legislative Update -Human Services Human Services Director, John Dinsmore provided a Legislative update followed by discussion. OTC Board of Commissioners' Minutes February 13. 2007 Page 3 Contract Renewals, Amendments, New Contract Motion by Froemming, second by Nelson, and unanimously carried to renew the Medical Health Plan contract, renew ten Human Services contracts, amend two contracts, and accept one new contract as follows: Agency Program Effective Targeted Population Amount Funding Source Date of Contract Synstelien Waivered Services Addendum for Elderly and Disabled Purpose of Addendum: NA Community contract period of To include an additional Services January 1, 2007 site Through Parkview Residence I December 31, 1123 Parkview 2007 Fergus Falls, MN 56537 Effective 02-01-07 Prairie Waivered Services Addendum for Elderly and Disabled Purpose of Addendum: NA Community contract period of To include an additional Services January 1, 2007 site Through Trailwood December 31, 1735 South Court 2007 Fergus Falls, MN 56537 Effective 02-01-07 New Horizons Waivered Services January 1, 2007 Persons with Mental Per State Rate Schedule State Waivered Through Retardation or Related Dollars and Medical December 31, Conditions Assistance 2007 Tawny & Erick Residential January 25, 2007 Elderly & Disabled Per State Rae Schedule AC/EW/CADI or TBI Larson Services/Home Through Waivered Funds Plus/Foster Care Services June 30, 2007 Douglas & Residential January 7, 2007 Elderly & Disabled Per State Rate Schedule AC/EW/CADI or TBI Deeann Services/Home Through Waivered Funds Trosdahl Plus/Foster Care Services June 30, 2007 Karlene & Residential December 28, Elderly & Disabled Per State Rate Schedule AC/EW/CADI or TBI Mark Doll Services/Home 2006 Waivered Funds Plus/Foster Care Services Through December 31, 2007 Just Like Residential Services/ February 5, 2007 Elderly Per State Rate Schedule The total amount to be Home Assisted Living Through paid for such purchased December 31, services shall not exceed 2007 the OTC approved Rate. Lutheran Residential January 1, 2007 Elderly Per Rate Schedule The total amount to be Social Services Services/Assisted Living Through paid for such purchased December 31, services shall not exceed 2007 the OTC approved Rate. Alcott Manor 'Assisted Living January 1, 2007 Elderly Per Rate Schedule The Iota\ amount to be Through paid for such purchased December 31, services shall not exceed 2007 the OTC approved Rate. Lutheran Guardianship Services January 1, 2007• Elderly/Developmentally $50,480 for the contract Otter Tail County Social Services Through Disabled/Mentally period MSA within the December 31, Ill/Handicapped County guidelines 2007 Residence who can no longer handle their financial affairs or make sound judgments about their living situation. Northern Supplies and Equipment January 1, 2007 AC/EW/CADI or TBI The unit cost for providing AC/EW/CADI or TBI Safety & Through individuals services to eligible clients Waivered Funds Security December31, will not exceed $90 per 2007 month. Productive Day Training & January 1, 2007 For persons with Mental Per Attachment A Waivered Funding Alternative, Habilitation Services Through Retardation or Related Full Day Service = Inc. December31 , Conditions #106.59; Part Day = 2007 $$79.94; Transportation= $10.35 Productive Mr/RC and CADI Waiver January 1, 2007 For persons with Mental The unit cost for providing Waivered Funding Alternative, Services Through Retardation or Related services for each eligible Inc. December31, Conditions client shall not exceed 2007 $55.19 per full day; $41.39 per partial day: and $10.35 for transoortation. OTC Board of Commissioners' Minutes February 13. 2007 Page 4 Bills & Claims Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services bills and claims as presented. Performance Evaluation Summary Motion by Nelson, second by Block, and unanimously carried to approve the positive Performance Evaluation Summary of Human Services Director, John Dinsmore, as presented, and to direct that the summary be placed in his personnel file. Adjournment At 11 :00 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, February 27, 2007. Dated: --◊~'2..=--(=2.~1....,_/ .. o_.'2 __ _ SERVICES BOARD ervices Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 13, 2007, at 11 :05 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board Agenda of February 6, 2007, as presented. Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board Minutes of February 6, 2007, as presented. (Correction motion was later identified in these minutes relative to Ethanol Plant and Lead Hazard Plan.) Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Fergus Falls Transfer Station Solid Waste Director, Mike Hanan reviewed the timeline and processes used in determining site location for the Fergus Falls Transfer Station. Also in attendance were Fergus Falls City Mayor, Russell Anderson and City Administrator, Mark Sievert. Discussion took place regarding the recent resolution passed by the Fergus Falls City Council related to the proposed Fergus Falls Transfer Station site. Motion by Nelson, second by Froemming, motion carried, with Erickson opposed, to proceed with the next step of the process and submit the final permit application to the MPCA. Boat and Water Agreement Motion by Erickson, second by Block, and unanimously carried, to authorize the Chairman's signature to execute a Grant Agreement between the State of Minnesota DNR and Otter Tail County which authorizes $48,680 for boat and water safety funding for FY2007. Federal Annual Certification Report Motion by Block, second by Erickson, and unanimously carried to authorize the Chairman's signature on the Federal Annual Certification Report. OTC Board of Commissioners' Minutes February 13. 2007 Page 5 Otter Tail County Sheriffs' Department Year End Report Sheriff Brian Schlueter presented the Sheriff's Department Year End Report. Discussion followed. Ottertail Operations Center Physical Plant Manager, Rick Sytsma reported that the bid opening for the Ottertail Operations Center resulted in five competitive bids. He indicated he would present the bids at the next County Board meeting. Recess & Reconvene At 12:06 p.m., Chairman Mosher recessed the meeting of the Otter Tail County Board of Commissioners for lunch break. The meeting was reconvened at 1:07 p.m. Approval of 2007 -2012 Highway and Bridge Improvement Plan Motion by Nelson, second by Block, and unanimously carried to approve the 2007 -2012 Otter Tail County Highway and Bridge Improvement Plan. Road Tour County Highway Engineer, Rick West offered Board members and opportunity to tour county roads this spring. Discussion followed resulting in a tour being planned for late April. Special Assessment Motion by Erickson, second by Froemming and unanimously carried, to certify as a special assessment against Parcel 28-000-15-0107-002, beginning with Payable Year 2007 and ending with Payable Year 2012 at an annual interest rate of 6.00%, the following cleanup costs: Demolition Bypass Tires Contractor Labor $ 1,685.60 $ 219.91 $ 230.00 Hauling (Demo, Metal & Bypass) Skid Steer Loader $ 4,050.00 $ 4,860.00 $ 1,436.40 Total Costs Credit Total To Be Assessed $12,481.91 $ 1,593.00 $10,888.91 Audit Engagement Letter Motion by Erickson, second by Block and unanimously carried, to authorize the County Board Chair, County Coordinator and County Auditor's signatures on the audit engagement letter for the year ended December 31, 2006 (2007 Audit). 2007 MRCC Annual Dues Motion by Nelson, second by Froemming and unanimously carried, to approve payment in the amount of $2,100.00 to the Minnesota Rural Counties Caucus for the 2007 MRCC Annual Dues. Professional Consulting Agreement Motion by Mosher, second by Erickson and unanimously carried, subject to review by the County Attorney, to authorize the Chairman's signature on the "Agreement To Provide Professional Consulting Services Between MAXIMUS, Inc. and Otter Tail County, Minnesota" for the Cost Allocation Plan that will be prepared in 2007, 2008 and 2009 based on 2006, 2007 and 2008 financial data at a cost of $7,354.00 for the 2006 plan and at a cost of $7,207.00 for the 2007 and 2008 plans. OTC Board of Commissioners' Minutes February 13. 2007 Page6 Consumption and Display Permit Motion by Erickson , second by Block and unanimously carried, to approve the following application: Wee Villa Resort Ltd Ptsp. Wee Villa Lodge Fergus Falls, MN Consumption and Display Permit Perham Resource and Recovery Facility Expansion Perham City Manager, Robert Louiseau and Solid Waste Director Mike Hanan discussed possible expansion of the Perham Resource and Recovery Facility. Correction to Otter Tail County Board Minutes of February 6, 2007 Motion by Nelson, second by Block and unanimously carried to the correct the minutes of February 6, 2007 reflecting that the amendment for an additional $5,000 in funds for road improvement to the Ethanol Plant, was in fact an additional $5,000 in funds for the Lead Hazard Grant. The correction should read as follows: "Motion by Froemming, second by Erickson, and unanimously carried to approve the amendment for additional $5,000 in funds the Lead Hazard Grant." Adjournment At 2:48 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, February 20, 2007. Dated:_"""()=2-~l ... 2,g.z..+/ "'--01_._ __ ' t F COMMISSIONERS Attest: /4,~ ~ Larry Kro, Clerk OTC Board of Commissioners' Minutes February 13. 2007 Attachment A, Page 1 WARRANTS APPROVED ON 2/13/2007 FOR PAYMENT 2/13/2007 VENDOR NAME A-1 LOCK & KEY LLC A'VIANDS LLC JANICE AABERG AMERICAN TOWER CORPORATION RYAN ANDERSON ARVIG COMMUNICATION SYSTEMS AUTO SAFETY SERVICE BATTLE LAKE STANDARD BEN HOLZER UNLIMITED TERRY BENNETT BLUESTONE TECHNOLOGIES INC BOB BARKER COMPANY INC BOBCAT OF OTTER TAIL COUNTY BRIGGS CORPORATION WADE BUGBEE BUMPERCHUTE CO CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMARKE CELLULAR ONE CITIZENS ADVOCATE CO OP SERVICES INC COMPANION ANIMAL HOSPITAL COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY DAKOTA PRINTER REPAIR LLC DAN'S TOWING & REPAIR DEANS COUNTRY MARKET MARK ELLENSON EMPI EVERGREEN EQUIPMENT INC FARMERS CO OP OIL ASSN FERGUS FALLS NEWSPAPERS INC FERGUS INTERNATIONAL INC FERGUS TIRE CENTER GALL'S INC BERNARD GAMBER GE CAPITAL (CA) GR GRAPHICS INC ST LOUIS MYRON GRAFF HANSON'S PLUMBING & HEATING IN HAYDEN'S BODY SHOP HEDAHLS HEADQUARTERS HEISLERS COUNTRY OIL HENNING AUTO PARTS INC HENNING HARDWARE CITY HENNING HIGH PLAINS TECHNOLOGY THE INDEPENDENT INSIGHT PUBLIC SECTOR JK SPORTS JOHNSTONE SUPPLY 15.26 KELLY SERVICES INC LARRY KROHN L & L SERVICE LEWIS WELDING & EQUIPMENT LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARK SAND & GRAVEL CO MARRIOTT INTERNATIONAL MCHRMA MINN KOTA COMMUNICATIONS INC MN DEPT OF NATURAL RESOURCES 0 MN DEPT OF TRANSPORTATION MN MOTOR COMPANY MN STATE BAR ASSOCIATION MN VIEWERS ASSOCIATION NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA AMOUNT 364.76 4,363.46 46.96 66.06 254.65 200.00 227.66 29.09 14.27 9.63 1,169.66 161.35 329.43 154.44 260.71 403.00 69.67 734.79 563.30 5,502.61 2,613.05 37.62 272.51 219.26 10.65 13,993.56 431.19 60.00 14.00 27.16 5.90 60.50 366.06 3,759.64 226.42 2,723.00 1,729.66 256.66 66.17 372.74 419.01 6.26 155.00 720.56 7.46 935.04 176.00 177.12 202.17 5,536.00 67.10 3,130.26 131.40 363.00 264.13 174.79 3,090.62 77.75 203.20 1,469.57 303.96 50.00 264.02 1,000.00 150.00 27.95 234.00 125.00 202.12 109.26 OTC Board of Commissioners' Minutes February 13. 2007 Attachment A, Page 2 NELSON FORD LINCOLN MERCURY IN NEW YORK MILLS HERALD NORTHERN STATES SUPPLY INC OFFICE DEPOT OFFICEMAX CONTRACT INC OLSON OIL CO INC OTTER TAIL CO DISTRICT COURT OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE OVERLAND MECHANICAL SERVICES PAMIDA INC 008 PARK REGION CO OP PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM ACE HARDWARE PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM JEWELRY & REPAIR PERHAM PRINTING & SUPPLY CITY PERHAM PETE'S AMOCO PHELPS FAMILY FORD PITNEY BOWES PRO AG FARMERS CO OP PROFESSIONAL SCUBA INSTITUTE RAY'S OIL COMPANY REVIEW ENTERPRISES INC ALLEN RICKS RITZ CAMERA ROYAL TIRE INC SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPER VALLI SEWER SERVICE DENNIS SODERSTROM STENERSON LUMBER STREICHERS SUPER SEPTIC INC OF PELICAN RA SWEENEY BROTHERS TNT REPAIR INC TRI STAR RECYCLING TRI TECH INC UNIFORMS UNLIMITED UNIVERSITY OF MN VICTOR LUNDEEN COMPANY WAGON WHEEL WALLWORK TRUCK CENTER 9 WASTE MANAGEMENT WEST PAYMENT CENTER LAURIS WOESSNER XEROX CORPORATION .... FINAL TOTAL .... 2,792.75 75.33 348.54 211.27 31.63 211.24 95.00 551.06 400.45 5,202.00 3,115.00 49.65 83.58 2,288.73 49.59 215.46 44.98 3,075.68 47.43 39.94 82.48 65,394.72 616.66 760.78 355.96 667.16 275.95 498.56 174.45 189.93 3,212.23 38.10 4,140.00 15.62 250.00 8.30 633.64 213.90 77.19 2,852.73 1,220.72 276.60 107.90 1,430.19 655.00 3.13 59.05 1.89 506.12 813.75 305.33 139.67 $167,305.64 ••••