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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/23/2007MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, January 23, 2007 9:30 a.m. Call to Order The Otter Tail County Human Services Board Convened Tuesday, January 23, 2007, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Erickson, and unanimously carried to approve the Human Services Board Agenda of January 23, 2007, as mailed. Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services Board Minutes of January 9, 2007, as mailed. Court Services Advisory Committee Appointment Motion by Erickson, second by Froemming and unanimously carried to approve the following reappointment to the Otter Tail County Court Services Advisory Committee: Richard Jenson Pelican Rapids, MN 3-Year Term Effective 01/01/07 Second District Commission Appl. Court Services Monthly Caseload Court Services Director, Chuck Kitzman updated the Board on the Department's monthly caseload. The caseload has been increasing. Mr. Kitzman will keep the Board updated if the numbers continue to rise. Public Health Contract Approval Public Health Director, Diane Thorson requested approval to sign a contract with the Minnesota Institute of Public Health to prepare a Community Readiness Survey. The purpose of the survey is to identify community opinions with issues that are related to drugs and alcohol. The cost of the survey is covered by a State Grant. The information gathered will be used by the Safe Communities Co~tig_n, Law Enforcement and others including the Family Services Collaborative Workgroup on Chemical Health. Motion by Nelson, second by Block, and unanimously carried to authorize the appropriate County officials' signatures to execute a Contract between the County of Otter Tail and the Minnesota Institute of Public Health, which provides funding to Otter Tail County, in the amount of $4,900, for Community Read'iness Information. ( Personnel Updates Diane Thorson updated the board on the progress of the Public Health Supervisory positions. Interviews are scheduled later in the week. OTC Board of Commissioners' Minutes January 23, 2007 Page 2 Legislative Updates Diane Thorson updated the Board on key proposed legislative issues including possible additional funding for pandemic preparedness, electronic health records, disease surveillance system, and the nurse/family partnership program. Diane also informed the Board of the Academic Health Education Center which is set up to target young people who are considering a career in a health profession. Contract Renewals Motion by Froemming, second by Block and unanimously carried to renew following Human Services contracts: Agency Program Effective Targeted Amount Funding Date Population of Contract Source Permanent Concurrent January 1, Children requiring Concurrent Planning County of financial Family Planning 2007 a concurrent foster Foster Care Program = responsibility Resource Foster Care Through care placement $23.34 per day per child Center December Basic maintenance & 31, 2007 difficulty of care rate is determined per individual child and established by OHS. The Social Social Club type January 1, Adults with Serious Maximum payment of BCOW approved for Connextion activities 2007 and persistent $27,500 Initiative funding with Through Mental Illness. OTC seiving as host December fiscal agent. 31,2007 Lifeline Health Related January 1, Elderly, Disabled Service Unit& Rate EW, AC, and CADI Systems, Inc. Services 2007 individuals EW, AC, Monthly Rate MA (Medical Through CADI& TBI Assistance December 1" month = $63.72 31, 2007 Z" month =$32.22 MN OHS Waivered Services January 1, Persons with Per State Rate State Waiver Dollars acting 2007 Mental Retardation Schedule and MA through it's Through or related agent December conditions MN Extended 31,2007 Treatment Ootions Lutheran Waivered Services January 1, Persons with Per State Rate State Waiver Dollars Social 2007 Mental Retardation Schedule and MA Services Through or related December conditions 31,2007 Lutheran Senior Companion January 1, Alternative Care AC & EW: $2.02 per Otter Tail County Social 2007 and Elderly unit Medical Assistance Services Through Waivered (1 Unit= 15 minutes) December Individuals Per approved rates 31,2007 which the Contractor will be reimbursed for individuals determined eligible by the Agency to receive services. based on the Agency's Community Social Seivice Plan. , Agency Program Effective Date McCornell Residential January 1, Court Services/Assisted 2007 Assisted Living Through Living December (St Williams) 31,2007 Harmony Residential January 1, Home Health Services/Assisted 2007 Care Living Through December 31, 2007 Targeted Population Elderly Elderly Budget Review OTC Board of Commissioners' Minutes January 23, 2007 Page 3 Amount Funding of Contract Source Per Rate Schedule The total amount to be paid for such purchased services shall not exceed the OTC aooroved rate. Per Rate Schedule The total amount to be paid for such purchased services shall not exceed the OTC a□□roved Rate. Humans Services Director, John Dinsmore, reviewed the 2006 Human Services Budget with the Board and provided a handout. Discussion followed. Legislative Update John Dinsmore provided the Board with a Legislative Update (dated January 22, 2007) from the Minnesota Association of County Social Service Administrators. Discussion followed. Bills & Claims Motion by Nelson, second by Erickson, and unanimously carried to approve the Human Services bills and claims as presented. AMC Policy Committee Appointments Syd Nelson serves on the Health and Human Services District IV AMC Policy Committee. There are three other committees that need representatives. Motion by Froemming, second by Erickson, and unanimously carried to support the following appointments to represent Otter Tail County on AMC District IV Policy Committees: Environmental and Natural Resources General Government Transportation Fifth District Commissioner, Bob Block Fourth District Commissioner Roger Froemming Second District Commissioner, Everett Erickson Adjournment At 10:22 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, February 13, 2007. Dated: ;/-/3-01 ----~----- Attest: j(j,yg_ JI/ --,-L-ar~ry=K=rr=+-c{~hn~~f-"-le~rk~- OTC Board of Commissioners' Minutes January 23, 20_07 Page 4 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 23, 2007, at 10:30 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Erickson, second by Block, and unanimously carried to approve the County Board agenda of January 23, 2007, as mailed. Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board minutes of January 16, 2007, as presented. Approval to Pay Bills Motion by Block, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. South Turtle Lake Storm Sewer System Discussion County Officials discussed the method to be used to notify downstream residents of the proposed South Turtle Lake Storm Sewer System project. County Attorney, David Hauser, referred to a draft notice to describe the project and a list of downstream lake names to be used for mailing notices. Additional advertising may be needed for the Public Hearing for funding of this project. Estimated cost of the project was reported as $350,000. The Public Hearing for the South Turtle Lake Storm Sewer System is scheduled for 1 :00 p.m. on Tuesday, February 6, 2007. Highway and Bridge Improvement Program Highway Engineer, Rick West, presented a Preliminary Highway and Bridge Improvement Plan for CY2007 to CY2012. Discussion took place regarding bridge funding and the potential need to bond for highway dollars locally. Mr. West will return to the Board with a Final Plan after completion of Public Information meetings regarding the 6 year draft plans. NACE Annual Conference Motion by Nelson, second by Block, and unanimously carried to authorize County Engineer, Rick West, to attend the National Association of County Engineers' Annual Conference in Milwaukee, WI, during the third week in April, 2007. Highway Safety Program Motion by Froemming, second by Block, and unanimously carried to authorize the Highway Engineer to apply for Highway Safety Grant dollars, in the amount of $50,000, to complete a Highway Safety Audit in Otter Tail County, which would identify the ten highest-rated accident areas. After the Audit is completed, funding may be available to correct the areas for highway safety improvement. r Credit Card Approval OTC Board of Commissioners' Minutes January 23, 2007 Page 5 Motion by Nelson, second by Erickson, and unanimously carried to approve the application for an Otter Tail County Credit Card (maximum limit of $1,000) for Network Administrator, Kevin Newborg, in the Management Information Systems Department. Payment Approval Motion by Block, second by Froemming, and unanimously carried to approve payment, in the amount of $7,581.00, to the Association of Minnesota Counties for preparation of the 2005 County Cost Allocation Plan pursuant to contract specification with MAXI MUS. Tobacco License Application Motion by Froemming, second by Nelson, and unanimously carried to approve the following application for license: Bluffton Oil Company Tobacco Bluffton, MN Application for Exempt Permit Motion by Nelson, second by Erickson, and unanimously carried to approve the LG220 Application for Exempt Permit as submitted by the MN Finnish American Historical Society, Chapter (d/b/a Finn Creek Open Air Museum) for an event scheduled on Saturday, August 25, 2007, and Sunday, August 26, 2007. CY2006 Budget Modifications Motion by Erickson, second by Block, and unanimously carried to approve the following Calendar Year 2006 Budget Modifications: Increase Line Item 01-122-131-001-6369 -Blue Heron Bay EIS Costs -from $85,888 to $97,909.78 for a Budget Increase of $11,202.78 and Increase Line Item 01-5990 from $510,888 to $522,090.78 CY2007 Budget Modifications Motion by Nelson, second by Froemming, and unanimously carried to approve the following Calendar Year 2007 Budget Modification: Decrease Line Item 01-285-6369 from $17,000 to $1,700, for a Budget Decrease of $15,300. This modification is to correct a clerical data entry error. Approval of Final Plats Motion by Froemming, second by Erickson, and unanimously carried to approve the Final Plat of Sunwater Properties, LLC known as "Sunwater Shores", Section 1 of Amor Township, Walker Lake (56-310). This subdivision consists of three lake lots. Motion by Mosher, second by Nelson, and unanimously carried to approve the Final Plat of Balgaard Family Enterprises known as "Bluegill Bay Estates 2nd Addition", Section 23 of St. Olaf Township, Sewell Lake (56-408). This subdivision consists of four lake lots. OTC Board of Commissioners' Minutes January 23, 2007 Page 6 Review of Proposed State Wildlife Land Acquisition Otter Tail County Resolution No. 2007 -05 Commissioner Nelson offered the following and moved its adoption: In accordance with Minnesota Statutes 97A.145 Subd. 2, the Commissioner of the Department of Natural Resources on January 23, 2007, provided the County Board and the appropriate town officers with a description of lands to be acquired by the State of Minnesota for water and wildlife conservation purposes. Land to be acquired will be added to the Dead Lake Wildlife Management Area (WMA) and is described as follows: Government Lot 3 except the north 660 feet, all of Government Lot 4 and the East 66 feet of Government Lot 5 in Section 20 and Government Lot 2 in Section 29 of Township 135N, Range 40W. IT IS HEREBY RESOLVED, by the Board of County Commissioners of Otter Tail County on January 23, 2007, that the State's proposed acquisition of the above described property be approved. Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried. Adopted this 23rd day of January, 2007 IL COUNTY BOARD F COMMISSIONERS Dated: D 1 / 3c / 2-DOl --~-,i-=-1-, ---- Attest: &~" Larry Kohi,,cierk Recess & Reconvene At 11 :25 a.m., Chairman Mosher recessed the meeting of the Otter Tail County Board of Commissioners for a committee meeting and lunch break. The meeting was reconvened at 1:38 p.m. Moratorium Discussion -Dead Lake DLA Representative, Terry Sullivan, of Richville, requested that the agenda item to establish a Moratorium for the creation of cluster developments and subdivisions on Dead Lake be tabled for further research and potential language changes to a draft resolution. Ms. Sullivan stated that the main purpose to request a Moratorium for one year on Dead Lake is to develop a Lake Management Plan and Districting on the lake. She stated that this is an appropriate step for a pilot project for the County to look at zoning for future cluster developments. Blue Heron Bay Developer, Jim Erickson, also requested delaying the issue for one week. Discussion followed. The Request for Approval of Moratorium on Dead Lake is scheduled at 10:10 a.m. on Tuesday, January 30, 2007. OTC Board of Commissioners' Minutes January 23, 2007 Page 7 Findings & Order for lmpoundment of Waters in County Ditch No. 38 Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the Findings and Order Granting lmpoundment Petition in County Ditch No. 38 attached to these minutes as Attachment B. Membership -National Association of Counties Motion by Nelson, second by Erickson, and unanimously carried to approve payment to NACo, in the amount of $1,143.00, for Otter Tail County's 2007 membership dues. Adjournment At 1 :59 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 30, 2007. Dated: 01 /30 f~o07 I I Attest~~,;{/!, CB/kd L COUNTY OARD OF COMMISSIONERS By:_L..!:.C...,...-'--'----'--1,,£.J.+<----=.:c.=-=---------- Dennis R. Mosh r, Board of Commissioners Chair OTC Board of Commissioners' Minutes January 23, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 1/16/2007 FOR PAYMENT 1/16/2007 VENDOR NAME A'VIANDS LLC RICHARD AKERMAN ALEXANDRIA TECHNICAL COLLEGE AMERICAN INSTITUTIONAL SUPPLY AMERICAN TOWER CORPORATION JEFFREY ARNDT ARVIG COMMUNICATION SYSTEMS ASSOCIATION OF TRAINING OFFICE JOHN BARTHEL BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BAUCK PAINT & SUPPLY BCASTOF MN BIELEMA FUNERAL HOME BOBCAT OF OTTER TAIL COUNTY RIAN BOSSE BRANDON COMMUNICATIONS INC CARQUEST AUTO PARTS CELLULAR ONE CO OP SERVICES INC COMPANION ANIMAL HOSPITAL COOPERS TECHNOLOGY GROUP CRANE JOHNSON LUMBER CO CULLIGAN WATER COND CULLIGAN WATER CONDITIONING DENZEL'$ REGION WASTE INC DEPT OF PUBLIC SAFETY MARK ELLENSON BRYAN EMMEL FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT FERGUS TIRE CENTER GE CAPITAL GERALD N EVENSON INC GR GRAPHICS INC FARGO PATRICK GRIFFIN HALL TRUCK CENTER INC NICOLE HANSEN HEDAHLS HEADQUARTERS HEISLERS COUNTRY OIL HENNING HARDWARE HILL TOP LUMBER INC SANDY HOLO INNOVATIVE OFFICE SOLUTIONS INTERNATIONAL TRANSLATION SERV KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KNOWLEDGE TRANSFER CONSUL TING LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKEWAY MARKET LLC LINDSAY ECOWATER SYSTEMS LOCATORS & SUPPLIES INC MACAI MCCOLLOUGH WELDING MICROPILOT INC MN DEPT OF AGRICULTURE MN MOTOR COMPANY AMOUNT 3,135.84 5.75 30.00 245.26 84.37 100.00 200.00 450.00 216.77 57.14 45.05 37.33 180.00 195.00 379.83 300.00 2,091.90 11.05 562.80 2,414.85 20.22 179.71 253.65 71.87 10.65 119.34 510.00 92.00 251.61 1,693.35 1,017.78 51.07 789.50 575.95 495.30 1,945.38 233.65 2,143.49 50.00 225.24 334.24 30.71 291.09 1,669.81 115.01 33.45 82.64 364.12 157.25 128.95 1,313.22 1,350.00 1,314.00 1,651.03 3,209.99 202.44 366.14 75.00 2,000.00 740.65 200.00 244.39 OTC Board of Commissioners' Minutes January 23, 2007 Attachment A, Page 2 MN SHERIFFS'ASSOCIATION MOCIC DEBORAH MORRIS NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON FORD LINCOLN MERCURY IN NORTHERN STATES SUPPLY INC OFFICEMAX CONTRACT INC OSI ENVIRONMENTAL INC OTTER TAIL CO EMPLOYEES COMMIT PAMIDA INC 008 PARK REGION CO OP PENROSE OIL COMPANY PERHAM ACE HARDWARE PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PETE'S AMOCO PRAIRIE IMPLEMENT INC PRO AG FARMERS CO OP PUBLIC SAFETY CENTER INC QUICK'S NAPA AUTO PARTS ROYAL TIRE INC CHERI SCHULTZ SERVICE FOOD SUPERVALU SIMPLEXGRINNELL LP WAYNE STEIN STRAND ACE HARDWARE STREICHERS SWEENEY BROTHERS TNT REPAIR INC TRADEHOME SHOES SUSAN ULSCHMID UNIFORMS UNLIMITED VARITECH INDUSTRIES VERGAS ACE HARDWARE WADENA MEDICAL CENTER LTD WALLWORK TRUCK CENTER WELDING SUPPLIES & FIRE EQUIPM WEST PAYMENT CENTER KYLE WESTERGARD •••• FINAL TOTAL.. ..... 134.34 200.00 250.16 74.39 289.37 2,027.40 53.51 455.51 50.00 69.00 14.35 3,094.35 1,434.80 34.29 3,217.10 39.06 688.85 46.69 6,621.43 665.54 12.63 5,625.65 51.99 81.38 711.36 303.96 41.23 74.38 294.91 7.00 389.98 33.61 907.23 704.51 109.20 375.00 1,338.99 112.79 2,589.43 96.15 $70,768.35 STATE OF MINNESOTA COUNTY OF OTTER TAIL In the Matter of: County Ditch 38, Otter Tail County, Minnesota ) ) OTC Board of Commissioners' Minutes January 23, 2007 Attachment B, Page 1 BOARD OF COMMISSIONERS FINDINGS AND ORDER GRANTING IMPOUNDMENT PETITION ) The Otter Tail County Board of Commissioners, the drainage authority for Otter Tail County Ditch #38, received a Petition for lmpoundment of water on land owned by Robert Sonnenberg, pursuant to Minnesota Statute § 103E.227. A public hearing was held on the 16th day of January, 2007, at I :00 p.m. in the Courtroom of the Otter Tail County office Building in New York Mills, Minnesota. The petitioner appeared personally, together with his attorney, Kurt A. Dieter. Also present were the petitioner's engineer, Randy Clarksean; the Assistant County Engineer, Charles Grotte; the County Ditch Inspector, Randy Wasvick, and members of the public. The County Board, having reviewed the petition and accompanying engineer's report, having heard the testimony presented and being fully advised in the premises, makes the following Findings and Order: FINDINGS I. That Robert Sonnenberg filed a petition pursuant to Minnesota Statute § I 03E.227 for the impoundment of waters along Ditch #38 and that the petition was filed in compliance with the provisions of Chapter 103E. II. The petition and accompanying engineering report indicated the location of the installation, plans and specifications for the proposed structure and a map of areas likely to be affected by the impoundment. II I. That the petitioner agreed to be responsible for the cost of installation and the cost of the structure. IV. That the drainage authority appointed County Engineer Richard West to investigate the affects of the proposed installation, and that he reported to the Board that the engineering report submitted with the petition was sound and that the project will not affect land outside of the Sonnenberg property. V. That the impoundment will create and maintain a wetland on the Sonnenberg property, which will be of private benefit to Sonnenberg and public benefit. OTC Board of Commissioners' Minutes January 23, 2007 Attachment B, Page 2 VI. That the impoundment of waters on the Sonnenberg property, which is at the beginning ofone of the arms of the drainage system, will not impair the utility of the ditch or deprive affected landowners of its benefit. Vil. Because the drainage structure is set at an elevation which will not cause any overflow onto other properties, no tlowage easements from other landowners are required. ORDER NOW, THEREFORE, IT IS HEREBY ORDERED that the drainage system is modified to allow the impoundment as proposed in the petition and accompanying engineering report, and that the installation of the control structure is hereby authorized. IT IS FURTHER ORDERED that construction and any later maintenance and repairs of the drainage system modification and installation herein authorized must be done by the petitioner without assessment of the cost to the property owners previously included within the drainage system. Dated: January 23, 2007 Dennis Mosher, Chair Otter Tail County Board of Commissioners Attest: ______________ _ Larry Krohn, Clerk 2