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Home My WebLink AboutBoard of Commissioners - Minutes - 01/02/2007MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, January 2, 2007 9:30 a.m. Statutory Meeting -Call to Order Pursuant to Minnesota Statute, the Otter Tail County Board of Commissioners convened Tuesday, January 2, 2007, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Dennis Mosher, Syd Nelson, Bob Block, and Everett Erickson present. Year 2007 Otter Tail County Board Chair County Coordinator, Larry Krohn, requested nominations for CY2007 Otter Tail County Board Chair. Motion by Froemming, second by Nelson, and unanimously carried to elect Commissioner Dennis Mosher as the Otter Tail County Board Chair for 2007. Year 2007 Otter Tail County Board Vice-Chair Chairman, Dennis Mosher, assumed the chair and requested nominations for CY2007 Otter Tail County Board Vice-Chair. Motion by Block, second by Froemming, and unanimously carried to elect Commissioner Sydney Nelson as the Otter Tail County Board Vice-Chair for 2007. Approval of Agenda Motion by Block, second by Nelson, and unanimously carried to approve the County Board agenda of January 2, 2007, with the following addition: 10:00 a.m. -Tammy Anderson from Children's Corner -Tax Issue Approval of Minutes Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board minutes of December 26, 2006, as mailed. Approval to Pay Bills Motion by Nelson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. 2007 Printing and Publishing Bids After previously advertising for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tax list and county's annual financial statement, County Auditor, Wayne Stein, opened the bids, which were found to be as follows: Legal Notices. Publications and Commissioners' Minutes: Daily Journal $12.69 per S.A.U. Annual Financial Statement: Pelican Rapids Press New York Mills Herald First Publication Second Publication $12.69 per S.A.U. $12.69 per S.A.U. OTC Board of Commissioners' Minutes January 2, 2007 Page 2 Delinquent Tax List: Parkers Prairie Independent Parkers Prairie Independent First Publication Second Publication $12.69 per S.A.U. $ 7.90 per S.A.U. After consideration, a motion was offered by Froemming, seconded by Block, and unanimously carried, to designate the following papers for Otter Tail County's 2007 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as authorized by Minnesota Statute: Legal Notices, Publications and Commissioners' Minutes: Daily Journal $12.69 per S.A.U. Annual Financial Statement: Pelican Rapids Press New York Mills Herald Delinquent Tax List: Parkers Prairie Independent Parkers Prairie Independent First Publication Second Publication First Publication Second Publication $12.69 per S.A.U. $12.69 per S.A.U. $12.69 per S.A.U. $ 7.90 per S.A.U. Publication for Highway Projects Motion by Nelson, second by Froemming, and unanimously carried to designate the Otter Tail County website as the official publication for highway project advertisements for bids as authorized by Minnesota Statute 331A.12 Subd. 2. Payment Approval Motion by Block, second by Erickson, and unanimously carried to approve payment to the Minnesota Counties Insurance Trust for Workers' Compensation and Property/Casualty Insurance as follows: Invoice No. 26118 CAO Invoice No. 26901 JKJ Total Workers' Compensation Insurance Property and Casualty Insurance Tobacco License Renewal $347,563.00 $406,781.00 $754,344.00 Motion by Erickson, second by Block, and unanimously carried to approve the following application for license: Keeper's II Vergas, MN Tobacco Approval of Annual Appropriations Motion by Froemming, second by Nelson, and unanimously carried to authorize payment of the following CY2007 Annual Appropriations: West Central Initiative West Otter Tail Fair Association East Otter Tail Fair Association Otter Tail Country Tourism Association The History Museum $20,000.00 12,000.00 12,000.00 8,000.00 10,000.00 Rural Life Outreach Minnesota Red River Valley Dev. Assn. OTC Board of Commissioners' Minutes January 2, 2007 Page 3 1,000.00 800.00 County Board of Equalization Meeting Dates for 2007 Motion by Nelson, second by Block, and unanimously carried to convene the County Board of Appeal and Equalization on Wednesday, June 13, 2007, at 9:00 a.m. and to reconvene the County Board of Equalization for final action on Tuesday, June 26, 2007. Delinquent Tax List Motion by Froemming, second by Block, and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the Delinquent Tax List, at $34.00 per parcel based on MS 279.092. Calendar Year 2007 Pocket Gopher Bounty Resolution (M.S. 348.12 and M.S, 348.13) Otter Tail County Resolution No. 2007-01 Upon a motion by Nelson, seconded by Froemming, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2006/2007 in cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($40) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($.70) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 2nd day of January 2007. Dated: o,I o"i I zw] -~~,r-=-'-J,~~----F COMMISSIONERS Attest:_,__...,~~-~~~ OTC Board of Commissioners' Minutes January 2, 2007 Page 4 Calendar Year 2007 Tax Forfeited Land Sale Apportionment Resolution Otter Tail County Resolution No. 2007 -02 Upon a motion by Mosher, seconded by Block, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 2nd day of January, 2007. Dated: 01 I q, I 2.c07 , 1 F COMMISSIONERS Attest: __,_4r,=~"l---'K11~-Dennis R. Moshe , Board of Commissioners Chair . Otter Tail Substation Project Update Architect, David Shultz, and Otter Tail County Physical Plant Manager, Rick Sytsma, briefed the Board on a pre-qualification process to be used in the bidding process for construction of the Otter Tail Substation project. The pre-qualification process would require potential bidders to show previous similar project experience and/or sufficient resources and credentials to provide the upgraded management that will be required on this construction project. This process will require on-site management of the project. After pre-qualification, the same open bid process applies as has been used in the past. Projection date for opening bids for this project is February 2, 2007. Discussion continued regarding total project cost of approximately 5 million dollars, bond interest rate, and jail space. OTC Board of Commissioners' Minutes January 2, 2007 Page 5 Children's Corner Tax Penalty Tammy Anderson, Director of Childrens' Corner, requested forgiveness of penalty, in the amount of $90.00, assessed for the last half of 2005 for the new Infant Center. Ms. Anderson explained that there was confusion as to whether or not the 2005 tax was owed because of the tax exempt status issue that surfaced in 2006. Discussion followed. No action was taken. Recess & Reconvene At 10:14 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:24 a.m. Business & Community Development Grant Agreement #CDAP-05-0140-H-FY07 Motion by Nelson, second by Block, and unanimously carried to authorize the appropriate County officials' signatures to execute a Business and Community Development Grant Agreement between the State of Minnesota DEED and the County of Otter Tail, in the amount of $366,000, for upgrading of the road leading to the proposed Ethanol Plant. Some monitoring/documentation of the grant dollars will be required by the County Auditor and Highway Engineer. Court-Ordered Psychiatric Evaluations Motion by Froemming, second by Erickson, and unanimously carried to authorize the appropriate County officials' signatures to execute a contract between the County of Otter Tail and Lakeland Mental Health Center for evaluation services for Otter Tail County Court Administration, which includes a COLA for services for 2007. Welfare Fraud Investigation Services Motion by Erickson, second by Block, and unanimously carried to authorize the appropriate County officials' signatures to execute the Cooperative Agreement for Welfare Fraud Investigation Services between the County Attorney's office and the Human Services Department effective for calendar year 2007. The purpose of the agreement is to establish cooperative procedures for investigation and prosecution of fraud in the Human Services assistance programs and allow for federal reimbursement for the investigation services. Board of Commissioners Meeting Dates Motion by Nelson, second by Froemming, and unanimously carried to approve the Otter Tail County Board of Commissioner meeting dates for CY2007 as follows: January February March Human Services Board and County Board of Commissioners CY2007 Meeting Dates Full Day County Board 9:30 a.m. 2&*16&30 6 ~~ 20 6 8, 20 Human Services Board Followed by County Board 9:30 a.m. 9 & 23 13 & 27 13 & 27 OTC Board of Commissioners' Minutes January 2, 2007 Page 6 April May June July August September October November December 3 & 17 1 & 15 5 & 19 10 & 24 7 & 21 4 & 18 2 & 16 & 30 6 & 20 18 10 & 24 8 & 22 12 & 26 17 & 31 14 & 28 11 & 25 9 & 23 13 & 27 11 & 26 For calendar year 2007, Board of Commissioners' meetings are scheduled every Tuesday except the first Tuesday in July to accommodate the 4th of July holiday, the last Tuesday in May to accommodate the Memorial Day holiday, the first week of December to accommodate the Association of Minnesota Counties Annual Conference, and, during the last week of December, the Board of Commissioners will meet on Wednesday, December 26th to accommodate the Christmas holiday. Generally, Board of Commissioners' meetings are held at the Government Services Center in Fergus Falls unless otherwise indicated. * January 16, 2006, Board of Commissioners meeting will be held in the Courtroom at the New York Mills Offices, 118 N. Main, New York Mills, MN. Calendar Year 2007 Board of Commissioners' Committee Appointments Chairman Mosher announced the following committee appointments: AMC Delegates Five Seated Commissioners County Coordinator County Attorney Highwav Enaineer Natural Resources Committees: International Coalition Erickson Judicial Ditches Mosher Erickson Noxious Weed Appeal (statutory) Erickson -West Froemmina -East Shoreland Rules Revision Committee Block Soil & Water Conservation District (EQT) Nelson Soil & Water Conservation District (WOT) Mosher Financial Committees: BudgeUAudit Committee Block Nelson Capital Improvement Committee Mosher Froemminci Investment Committee Erickson Mosher ' ' . Facilities: Building Committee (statutory) Criminal Justice Planning Advisory Committee Personnel Related Committees: Personnel Committee Labor Manaaement Committee Public Health Labor Manaaement Committee Human Services Labor Manaaement Committee Departmental Policv Committees: Courtroom Securitv Committee Emolovee Safetv Committee Extension Committee (statutory) Highway Committee Land & Resource Committee Solid Waste Committee Technology Committee Board Aooointments to other Ort1anizations: Amiculture Advisorv Representative Area Transportation Partnership Committee Community Health Services (CHS) Advisory Board County Solid Waste Coordinating Committee for Perham Resource Recoverv Facilitv Family Services Collaborative Executive Committee Lake Region Community Partners Lakeland Mental Health Center Law Librarv 7statutorv) Minnesota Department of Corrections Advisory Board Minnesota Rural Counties Caucus (MRCC) Otter Tail/Wadena Communitv Action Council RTC Re-use Task Force OTC Board of Commissioners' Minutes January 2, 2007 Page 7 Nelson Block Block Erickson Mosher Nelson Block Block Froemmina Mosher Froemmina Froemming Mosher Mosher Nelson Block Erickson Froemming Erickson Block Erickson Nelson 2 vr term beainnina 7/1/05 -Nelson Froemming Alternate -Nelson Froemming Block Nelson Nelson Block Block Froemming Nelson Alternate -Froemminq Delegate -Nelson Alternate -Froemmina Nelson Block Erickson OTC Board of Commissioners' Minutes January 2, 2007 Page 8 Transportation Advisory Committee (TAC) Office not available for Counties until 1/1/07 /Reaional MnDOT) Nelson West Central Area Agency on Aging (WCAAA) Block Land of the Dancing Sky West Central MN EDD (economic development) Nelson WCR Juvenile Center Advisory Board Nelson Alternate -Chuck Kitzman WCR Treatment & Correctional Steering Block Committee /TCSC) Alternate -Erickson Additional Committee Information Motion by Nelson, second by Froemming, and carried with Block abstaining, to discontinue the Radio Communications Committee effective January 2, 2007, as a formal committee. Motion by Block, second by Erickson, and unanimously carried to authorize the Alternate position to the Minnesota Rural Counties Caucus to attend MRCC meetings on a regular basis. Motion by Nelson, second by Froemming, and unanimously carried to authorize Commissioner Erickson to attend regular meetings of the WCR Treatment and Correction Steering Committee as an alternate to become familiar with the work of the committee and to discontinue the AMC District IV Jail & CD/Meth Steering Committee. Adjournment At 11:13 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 9, 2007. Dated:_-----'"Q'-'1+/_,,,oc,.'1+/~2'°'0""""'07 __ _ Attest ~ ~ Larry Kroh, C1ek O~~D OF COMMISSIONERS By. ✓ Dennis R. Mostier, Board of Commissioners Chair CB/kd ' . 1/02/2007 12,33,25 ' . OTC Board of Commissioners' Minutes January 2, 2007 Attachment A, Page 1 OTTER TAIL COUNTY AUDITOR PANEI,SON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 1/02/2007 FOR PAYMENT 1/02/2007 VENDOR N'Ai"'!E A'VIANDS LLC ACKLING CONSTRUCTION CO ADELSMAN PHBS ALL CREATURES VET HOSPITAL AMERICAN INSTITUTIONAi, SUPPLY BARRY CONSTRUCTION OF FERGUS F BLUESTONE TECHNOLOGIES INC BOB BARKER COMPANY INC BRANDT & MAGNUS P.A. CHECKERS COOPERS TECHNOLOGY GROUP DARLING'S SALES & SERVICE CO FERGUS FALLS POLICE Dl\PT FRAZEE FORUM INC GALL'S INC GENEKAL PARTS LLC GEOCOMM GODFATHERS EXTERMINATING INC HALIFAX CORPORATION HOLIDAY CREDIT OFFICE SHELDON HOLM INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR JK SPORTS GARY JOENSON K-MART KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC LAKE REGION HEALTHCARE CORP PAT LARUM LAW ENFORCEMENT TRAlNING SERVI LIGHT RETURNS RECYCl, I NG LITTLE FALLS MACHINE INC MACO MCCC MI 33 MCCOLLOUGH WELDING MICK'S SCUBA INC MN ASPHALT PAVEMENT ASSN MN CO ATTORNEYS ASSOCrATfON MN CO INSURANCE TRUST MN OFFICE OF ENTERPRISE TECHNO MN SOCIETY OF PROFESSIONAL SUR NELSON COURT REPORTING INC NORTHLAND BUSINESS SYSTEMS INC NORTHWEST DIVERS NORTHWEST IRON r'J:REMEN INC OFFICE DEPOT OFFICEMAX CONTRACT INC AMOUNT 7,869.36 1,190.00 1,264.55 39. 35 4 92. 68 114,126.15 542.90 266.73 1,945.31 4.38 112.27 64.41 104.20 38.40 322.59 58. 4 9 3,039.00 122.48 457.00 23.05 80.66 84 5. 00 1,367.23 702.90 157.98 20.98 60.23 130.90 1,126.95 176.45 83.35 200.00 363.97 1,410.33 1,980.00 7,983.00 486.90 149.10 375.00 296.86 2,351.00 1,200.00 75.00 169.50 2,134.13 250.00 1,084.33 59.75 124.84 OTC Board of Commissioners' Minutes January 2, 2007 Attachment A, Page 2 IFD66 COUNTY 56 1/02/2007 12:33:25 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WJ\RRJ\NTS FOR PUBLICATION PAGF. 2 ...... WARRANTS APPROVED ON 1/02/2007 FOR PAYMENT 1/02/2007 VENDOR NAME KIRSTEN OLSON ORWELL TOWNSHIP OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO PUBLIC HEAl,TH OTTER TAIL CO TREASURER PHILLIPE LAW OFFICE PITNEY BOWES STEINS INC STRATEGIC EQUIPMENT THYSSEN KRUPP ELEVATOR CORPORA TRIMIN SYSTEMS INC TINA TUNGSETH UNIFORMS UNLIMITED VEOLIA ENVIRONMENTAL SERVICES VICTORY CORPS VOSS LIGHTING FINAI, TOTAi, ...... . AMOUNT 42.54 2,400.00 96.25 191.50 227.50 37.33 190.05 342.95 1,514.59 21.99 468.79 3,009.62 31.79 187.SO 8,090.14 213.69 645.39 $175,241.26 ••••