HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/19/2006MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, December 19, 2006
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, December 19, 2006, at
9:33 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Syd Nelson, Bob Block, and
Everett Erickson present.
Approval of Agenda
Motion by Block, second by Nelson, and unanimously carried to approve the County Board
agenda of December 19, 2006, with the following additions:
Land & Resource Director -Final Plat Filing Extension; 2007 BWSR
Block Grant Agreement; & 2 Final Plat Approvals
GIS Department-· Request to Extend Parceling Agreement
Approval of Minutes
Motion by Mosher, second by Froemming, and unanimously carried to approve the County
Board minutes of December 12, 2006, as presented, with the exception of retaining the
original language on Page 8, Paragraph 6 pertaining to Blue Heron Bay.
Approval to Pay Bills
Motion by Block, second by Erickson, and unanimously carried to approve payment of the
County Board bills per Attachment B of these minutes.
Judicial Ditch 1t2 -Otter Tail & Wadena Counties
Ditch Inspector, Randy Wasvick, reported that JD #2 was established May 4, 1905 and he
described the flow of the ditch. He stated that the DNR considers this a Ditch System which
flows through Blue Creek, which is considered public waters. Don Haman has requested to
clean out about ¼ of a mile of this ditch. The proposed clean out area is on Mr. Haman's
property and would alleviate flooding that occurs in the spring on his pasture land and
sometimes, up to his buildings. Lengthy discussion took place regarding various legal
requirements. The Ditch Inspector will further research the issues discussed.
Ditch No. 38 Highway Engineer Report
Highway Engineer, Rick West, stated that he has reviewed the Engineering Report that was
submitted with the petition for impoundment for Ditch No. 38. He spoke positively of the
project as submitted. He noted that the Engineer who submitted the report was a licensed
Engineer in Idaho, not the State of Minnesota. The County Attorney responded that the
report was a practical issue and Mr. West, formally, could be the Engineer on the project.
Discussion followed regarding the project. Motion by Erickson, second by Block, and
unanimously carried to set the Otter Tail County Board meeting of January 16, 2006, at the
New York Mills Courtroom and establish the Public Hearing for the lmpoundment of Waters
on Ditch No. 38 at 1 :00 p.m. on January 16, 2006, and further, to authorize the Chairman's
signature to execute the Order for the lmpoundment Hearing for Ditch No. 38.
OTC Board of Commissioners' Minutes
December 19, 2006
Page 2
University of Minnesota Extension Programs
Regional Director, Nancy Frosaker-Johnson, reviewed the Nutrition Education Program, the
University of Minnesota County Extension 4-H Program and Ag Education Program in Otter
Tail County. Motion by Mosher, second by Froemming, and unanimously carried to authorize
the Chairman's signature to execute the Memorandum of Intent between Otter Tail County
and the University of Minnesota Extension Service Nutrition Education· Program funded by
USDA grant and Otter Tail County in-kind contributions of $45,847.00. Motion by Mosher,
second by Nelson, and unanimously carried to authorize the Chairman's signature to execute
the Memorandum of Agreement Between the University of Minnesota and Otter Tail County
to provide Extension programs locally and employ County Extension staff for the period of
January 1, 2007 through December 31, 2007.
Salt/Sand Supply
Highway Engineer, Rick West, discussed use of the County's salt/sand by cities and
townships. The current policy for loading salt/sand will be maintained.
Retainage Reduction for Highway Projects
Motion by Mosher, second by Block, and unanimously carried to reduce the retainage to 1 %
for the following road projects as requested by the Contractor, Mark Sand & Gravel Co:
S.A.P. 56-600-23, Beaver Dam Road
CSAH 35, Near Norway Lake, C.P. 06:35 Nor Lk
Maplewood State Access Road
Mr. West reported that there is a change to the Maplewood State Access Road project to a
reconditioning project. The original design contract amount was $84,500.00 and with the
scope of the project changing is amended to $55,402.25. Motion by Froemming, second by
Erickson, and unanimously carried to approve the appropriate County officials' signatures to
execute the Contract Amendment for design work for the Maplewood State Access Road as
recommended by the Highway Engineer.
South Turtle Lake Outlet Project Update
Mr. West briefed the Board on the South Turtle Lake Outlet Project. The appraisal work for
the right of way acquisition has been completed. County Attorney, David Hauser, stated that
a draft notice for the hearing on the storm water district, special assessments, and the storm
water system are completed. A final cost estimate has not been received from the engineers.
When the project estimate is received, a public hearing will be scheduled.
Crooked Lake Outlet-Otter Tail County Ditch No. 21
Engineer, Jeffery J. Langan, of Houston Engineering, provided a Feasibility Study for
Crooked Lake Outlet for Otter Tail County Ditch 21 dated December 19, 2006. The
Feasibility Study evaluates the discharge of water from Crooked Lake with the proposed
outlet located in the lower right hand corner of the map provided. An outlet would provide
permanent, fixed elevation and shorelines and the ability to store future heavy rainfall events
in the basin. Mr. Langan described the proposed project as a win/win proposal. Lengthy
discussion took place regarding the system and corresponding cost of repairs that will be
needed as well as the cost to continue raising the grade on CH18. Mr. West stated that the
County Highway Department intends to petition for an outlet of Crooked Lake into Ditch
No. 21.
Liquor Applications
OTC Board of Commissioners' Minutes
December 19, 2006
Page 3
Motion by Nelson, second by Block, and unanimously carried to approve the following
applications for license:
Battle Lake Standard Tobacco
Battle Lake, MN
Collins Landing Tobacco
Dent, MN
Erhard Municipal Liquor Store Tobacco
Erhard, MN
Heisler Country Store, Inc. Tobacco
Vergas, MN
JC's General Store Tobacco
Dalton, MN
Lakeland General Store Tobacco
Pelican Rapids, MN
Larry's Foods Tobacco
Battle Lake, MN
Manny's -Rocky's Bait Tobacco
Erhard, MN
Playtime Sports Bar and Ballroom Tobacco
Perham, MN
Thumper Pond, Inc. Tobacco
Ottertail, MN
Undermart, Inc. Tobacco
Underwood, MN
Payment Approvals
Motion by Froemming, second by Nelson, and unanimously carried to approve payment, in
the amount of $1,647.16, to the Otter Tail County Public Health Department for the 2006
Tobacco Compliance Checks.
Motion by Nelson, second by Erickson, and unanimously carried to approve payment, in the
amount of $15,887.65, to Wenck Associates, Inc. for services for the Blue Heron Bay
Development EIS as described in Invoice Number 603677 dated October 31, 2006.
OTC Board of Commissioners' Minutes
December 19, 2006
Page4
Motion by Mosher, second by Froemming, and unanimously carried to approve payment of
the following drainage system expenditures:
Richard Carlund Drainage System No. 29
Drainage System No. 41
Total
Bruce Hanstad
Total
Drainage System No. 21
Drainage System No. 43
Board of Adjustment
$150.00
$350.00
$500.00
$400.00
$250.00
$650.00
Motion by Erickson, second by Nelson, and unanimously carried to appoint Carl Zick, 25850
Lida Shores Loop, Pelican Rapids, MN 56572, to the Otter Tail County Board of Adjustment
for 2007.
Payable 2007 Otter Tail County Gross and Net Property Tax Levy Resolution
Otter Tail County Resolution No. 2006 -82
The following resolution was offered by Commissioner Nelson, who moved for the adoption of
Otter Tail County's payable 2007 Gross and Net Property Tax Levies:
WHEREAS, the Otter Tail County Board of Commissioner adopted a proposed levy on
Tuesday, September 12, 2006 which met the requirement for exemption from the truth in
taxation public hearing requirements, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to
adopt Otter Tail County's final payable 2007 Gross and Net Property Tax Levy no later than
Wednesday, December 27, 2006, and the Otter Tail County Board of Commissioners is
required to certify Otter Tail County's final payable 2007 Gross and Net Property Tax Levy to
the County Auditor's office on or before Thursday, December 28, 2006.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby levies for the payable year 2007, upon the taxable net tax capacity of the property of
Otter Tail County, the following amounts as detailed below:
Gross Levy CPA Net Levy
General Revenue 13,571,987 (1,274,010) 12,297,977
Debt Service -
Government Services Bldg Bonds 1,006,674 0 1,006,674
Veteran Nursing Home Bonds 126,400 0 126,400
Human Services -
Social Services 5,643,630 (529,771) 5,113,859
Administration 1,395,723 (131,017) 1,264,706
Public Health 476,830 (44,760) 432,070
Court Services 490,744 (46,066) 444,678
Road and Bridge 1,558,650 (146,311) 1,412,339
Capital Improvement 1,890,069 (177,422) 1,712,647
Total County -Excluding Regional
Library 26,160,707 (2,349,357) 23,811,350
OTC Board of Commissioners' Minutes
December 19, 2006
Page 5
Regional Library System 456,201 0 456,201
Total County -Including Regional
Library 26,616,908 (2,349,357) 24,267,551
Lake Improvement Districts -
Pelican Group of L_akes 80,000 0 80,000
Pine Lakes 11,800 0 11,800
McDonald, Kerbs & Paul 29,990 0 29,990
South Turtle 28,000 0 28,000
Total County -Including Lake
Improvement Dists. 26,766,698 (2,349,357) 24,417,341
Special Taxing District Tax -
Otter Tail County HRA 204,000 0 204,000
Grand Total -Otter Tail County and
Special 26,970,698 (2,349,357) 24,621,341
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of
Commissioners hereby certifies the above amount to the County Auditor's office as Otter Tail
County Final Gross/Net Property Tax levies for the payable year 2007, and directs the
County Auditor's office to spread these levies against the taxable net tax capacity of the
property of Otter Tail County.
The resolution was seconded by Commissioner Block and carried, with the members of the
Otter Tail County Board of Commissioners voting as follows:
Commissioner
Sydney Nelson
Everett P. Erickson
Dennis Mosher
Roger Froemming
Bob Block
X
X
X
X
X
Against
Adopted at Fergus Falls, Minnesota this 19th day of December 2006.
Dated: \ 2.. \:2.<.. \ "2.oc lo
Attest ~ti/-
Larry~ n~ lerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:~::y_:::::::__+~~=!;Z.-------
R er Froemming, Board of Commissioners Chair
OTC Board of Commissioners' Minutes
December 19, 2006
Page 6
Payable 2007 Otter Tail County Housing and Redevelopment Special Taxing District
Gross and Net Property Tax Levy Resolution
Otter Tail County Resolution No, 2006 -83
The following resolution was offered by Commissioner Froemming, who moved for the
authorization of the Otter Tail County Housing and Redevelopment Special Taxing District
2007 Gross and Net Property Tax Levy:
WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing
district under the provisions of Minnesota Statute Chapter 469, and
WHEREAS, the Otter Tail County Housing and Redevelopment Authority, had requested a
Payable 2007 Gross and Net Property Tax Levy of $204,000, and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 12,
2006, adopted the Otter Tail County Housing and Redevelopment Authority's request of
$204,000 as the proposed Gross/Net Property Tax Levy for Payable Year 2007, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to
adopt the special taxing district's Payable 2006 Gross and Net Property Tax Levy no later
than Wednesday, December 27, 2006, and to certify the special taxing district's final payable
2007 Gross and Net Property Tax Levy to the County Auditor's office on or before Thursday,
December 28, 2006.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment
Authority, a final Payable 2007 Gross and Net property tax levy of $204,000 and hereby
certifies the same to the County Auditor's office to be spread against the taxable property of
the Otter Tail County Housing and Redevelopment Authority.
The resolution was seconded by Commissioner Mosher and carried, with the members of the
Otter Tail County Board of Commissioners voting as follows:
Commissioner For Against
Sydney Nelson X
Everett P. Erickson X
Dennis Mosher X
Roger Froemming X
Bob Block X
Adopted at Fergus Falls, Minnesota this 19th day of December 2006.
Dated: I 2. \ 2.L. I z.oo(p OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest ~ ~
La~hn, lerk
By: ~ 14#»~-o;
Ro;ro:mming, Board of Commissioners Chair
CY2007 Per Diem
OTC Board of Commissioners' Minutes
December 19, 2006
Page 7
Motion by Mosher, second by Bloc:k, and unanimously carried to increase the Otter Tail
County per diem to $52.50 for 2007. This includes all committees except the Ditch Viewers.
2007 Salary Adjustment
Motion by Froemming, second by Nelson, and unanimously carried to approve a 3% cost of
living adjustment for non-union employees effective January 1, 2007, and to increase the
salary of county commissioners to $28,371.00, also effective January 1, 2007.
Mileage Reimbursement
Motion by Nelson, second by Mosher, and unanimously carried to increase reimbursement of
the Otter Tail County mileage rate to $0.485 per mile, effective January 1, 2007, which is
consistent with the IRS mileage rate. The motion further authorizes mileage rate to increase
or decrease in the future based on the IRS rate.
Resolution Adopting the Calendar Year 2007 Budget
Otter Tail County Resolution No, 2006 -84
The following resolution was offered by Commissioner Block, who moved for the adoption of
the calendar year 2007 budget for the General Fund, for the Budgeted Special Revenue
Funds, and for the Debt Service Fund.
WHEREAS, the Otter Tail County Board of Commissioner adopted a proposed budget and
proposed levy on Tuesday, September 12, 2006 which met the requirement for exemption
from the truth in taxation public hearing requirements, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to
adopt Otter Tail County's final calendar year 2007 budget for the General Fund, for the
Budgeted Special Revenue Funds, and for the Debt Service Fund no later than Wednesday,
December 27, 2006 and also recognizes the requirement to adopt the final calendar year
2007 budget after the adoption of the final payable 2007 Gross and Net Property Tax Levy.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
adopts the amount of $61,357,767 as the County's calendar year 2007 budget for the
General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, as
summarized in Attachment A and as detailed in the budget documents filed with the County
Auditor's office.
The above resolution was seconded by Commissioner Nelson and carried with the members
of the Otter Tail County Board of Commissioners voting as follows:
Commissioner For Against
Sydney Nelson X
Everett P. Erickson X
Dennis Mosher X
Roger Froemming X
Bob Block X
Adopted at Fergus Falls, Minnesota this 19th day of December 2006.
OTC Board of Commissioners' Minutes
December 19, 2006
Page 8
Dated: __ 1_2._\ _'-_'--)_2..oc __ l.o __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest L,":1 4 By: ~ ~~,. ?'"'? (I
Rog<lroemming, Board of Commissioners Chair Larry K ohn7eri<
Planning Commission Recommendations
Preliminary Plat & Conditional Use Permit -"Ka/pin Estates''Nelna Dittbenner et at:
Motion by Froemming, second by Mosher, and unanimously carried to approve the
Preliminary Plat known as "Kalpin Estates" consisting of 5 single family residential lots and a
Conditional Use Permit to upgrade the public road that services the plat with a condition as
recommended by the Planning Commission. The property is described as Pt GL 2,
(1.68 AC), Section 27 and Pt GL 9 (6.48 AC), Section 28, of Parkers Prairie Township; Lake
Adley (56-31) GD.
Conditional Use Permit -Homeland Investment Co. #1:
Motion by Block, second by Erickson, and unanimously carried to approve a Conditional Use
Permit to construct private driveways as revised including the condition that Whisper Lane
(located in Phase 2) be withdrawn. The property is described as Pt Lot 6 & of SE1/4 SW1/4
S of river, Section 17 and NE1/4 NW1/4 & E 1 O rd of SE1/4 NW1/4 and _E1/2 NE1/4 ex trs &
SW1/4 NE1/4 & GL 1 ex trs, Section 20 of Dunn Township; Fish Lake (56-768), GD.
Preliminary Plat-''Twin Island Estates"/Ted Bergeron:
Land & Resource Director, Bill Kalar, stated that the Planning Commission recommended
denial of the Plat entitled "Twin Island Estates" for the reasons cited in the Planning
Commission minutes dated December 13, 2006. Surveyor, Chris Heyer, represented the
application and requested that the project be tabled referring to a potential misunderstanding
at the Planning Commission meeting regarding the timing of the next meeting if the plat was
tabled. Discussion took place regarding small vs. substantive changes in proposals and, at
what point, does a request actually become a new request. Notice requirements were also
discussed. Upon agreement by the applicant to waive the 60 day rule, a motion was offered
by Block and seconded by Erickson, to table, until the April Planning Commission meeting,
the Preliminary Plat entitled "Twin Island Estates" to provide an opportunity for appropriate
changes. Chair Froemming called for a roll call vote as follows:
Commissioner For Against
Everett P. Erickson X
Sydney Nelson X
Bob Block X
Dennis Mosher X
Roger Froemming X
Motion carried 4 -1. The property is described as Pt BL 3 & 4 (47 AC), Section 30 of Edna
Township; 41316 Engstrom Beach Road.
OTC Board of Commissioners' Minutes
December 19, 2006
Page 9
Preliminary Plat & Cond Use Permit -"Dead Lake Properties'1/Dead Lake Properties LLC:
Mr. Kalar stated that the Planning Commissioner recommended denial of the Preliminary Plat
entitled "Dead Lake Properties". Mr. Kalar provided copies of a letter received from the
Beeson Law Office dated December 18, 2006, requesting that the County Board table this
request and remand the matter back to the Planning Commission after the concerns cited at
the Planning Commission meeting have been addressed. Motion by Froemming, second by
Nelson, and unanimously carried to deny the Preliminary Plat entitled "Dead Lake Properties"
consisting of 3 lots. and a Conditional Use Permit to construct a road and cul-de-sac to
service the plat for the reasons cited in the Planning Commission minutes of December 13,
2006, and because the lot line dispute may take some time to reach agreement. The
property is described as Lot 9 (40.90 AC), Section 26 of Dead Lake Township; Dead Lake
(56-383), NE.
Conditional Use Permit -James A. ~~ Julie C. Espeland:
Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional
Use Permit to install a new basement with conditions as recommended by the Planning
Commission. The property is described as Pt GL 3 (.46 AC), Section 21 of Girard Township;
West Battle Lake (56-239), GD.
Conditional Use Permit-James R. I~ Suzanne I. Kesler:
Motion by Mosher, second by Froemming, and unanimously carried to approve a Conditional
Use Permit for some of the after-the-fact work as recommended by the Planning Commission
and cited in the Planning Commission minutes of December 13, 2006, and to deny any
alteration in the shore impact zone and to install appropriate erosion control in the disturbed
areas, also as recommended by the Planning Commission. The property is described as Lot
4 Blk 1 Canterbury Sands, Section 28 of Everts Township; Silver Lake (56-302), RD.
Conditional Use Permit-Hobart Township/Gerald Courneya & Steven Courneya:
Motion by Nelson, second by Block, and unanimously carried to approve a Conditional Use
Permit for the Hobart Township Scalp Trail Road Improvement Project as presented. The
properties are described as a 16.92 acre tract in pt of GL 1 O & pt of GL 11 & a 6.95 acre tract
in pt of GL 10, Section 7 of Hobart Township; Scalp Lake (56-358), RD.
Conditional Use Permit -David Sherbrooke:
Motion by Erickson, second by Block, and unanimously carried to approve a Conditional Use
Permit to construct a driveway as presented. The property is described as Lots 7 & 8
Blyberg's Point First Addition, Section 17 of Dunn Township; Fish Lake (56-768), GD.
Conditional Use Permit -Ernest & Judith Adamec:
Motion by Erickson, second by Mosher, and unanimously carried to approve a Conditional
Use Permit to operate a greenhouse business with conditions as recommended by the
Planning Commission. The property is described as Lots 4 & 5, Section 26 of Aurdal
Township; Moen Lake (56-679), NE.
Palms of Lida First Addition
Developer, Bruce Qvammen, addressed the Board regarding the plat entitled "Palms of Lida
First Addition" and requested the location of the common boat dock be moved to Lot 3 of the
original plat. Mr. Qvammen stated that he has an opportunity to buy back this lot and this is a
OTC Board of Commissioners' Minutes
December 19, 2006
Page 10
better location for the common dock system (marina) and swimming beach, which has
already been approved. Assuming the water depth is proper, a motion was offered by
Erickson, seconded by Block, and unanimously carried to approve moving the common areas
as described by the Developer from Lot 1, Block 2, which is quite elevated to a better
location, Lot 3, Block 1 on the Preliminary Plat entitled "Palms of Lida First Addition".
Discussion took place regarding the conservation easement and where it is recorded.
Commissioners suggested checking with the Soil & Water Conservation Districts.
Filing Extension for Beaver Dam Shores
Motion by Block, second by Nelson, and unanimously carried to authorize an extension, until
February 28, 2007 as requested, for filing the Final Plat entitled "Beaver Dam Shores";
section 7 of Dead Lake Township; Star Lake
Final Plats
Motion by Mosher, second by Erickson, and unanimously carried to approve the Final Plat of
"J & V's Hidden Acres", Sandy Haven Development, a replat of Lot 18 and a plat of parts of
vacated Stalker Lane, GL 1, Section 29, 32, & 33, Township 132N, Range 41W, Tordenskjold
Township; Stalker Lake.
Motion by Froemming, second by Block, and unanimously carried to approve the Final Plat of
"Pleasant Grove Second Addition", a backlot for non-residential use in Section 32 of Amor
Township; Otter Tail Lake (56-242).
2007 Natural Resources Block Grant
Motion by Froemming, second by Block, and unanimously carried to approve the State of
Minnesota BWSR 2007 Natural Resources Block Grant Agreement between BWSR and the
County of Otter Tail for the period of July 1, 2006, to June 30, 2008, subject to the approval of
the County Attorney. Further, the motion approved the distribution of the Natural Resource
Block Grant as presented by the Land & Resource Director.
Recess & Reconvene .
At 12:25 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :16 p.m.
Blue Heron Bay Conditional Use Permit
At 1 :16 p.m., Chairman Froemming opened discussion regarding the Blue Heron Bay
Conditional Use Permit. Mr. Kalar stated that the motion made last week authorized 94
dwelling units on-site and 87 boat slips for the BHB project. He referred to a handout entitled
"Otter Tail County Board of Commissioners Record of Decision Regarding Granting
Conditional Use Permit for Blue Heron Bay Project" dated December 19, 2006. County
Attorney, David Hauser, reviewed the document and highlighted several changes.
Motion by Nelson, second by Erickson, to adopt the document entitled "Otter Tail County
Board of Commissioners Record of Decision Regarding Granting Conditional Use Permit for
Blue Heron Bay Project" dated December 19, 2006, as amended.
Several individuals requested an opportunity to address the Board:
OTC Board of Commissioners' Minutes
December 19, 2006
Page 11
Steve Langlie, Dead Lake Town Board, spoke in regards to the road(s) that will be servicing
the plat. He was referred to the Land & Resource office for a potential grade & fill permit.
DLA Representative, Mark Steuart, of Richville, MN, presented a document entitled "Position
in Regard to Blue Heron Bay Development" dated December 19, 2006, and reviewed a
proposed motion and additional conditions.
DLA Representative, Don Fondrick, -spoke against the density allowed on BHB and in favor
of a moratorium and districting.
Dead Lake Resort Owner, Jim Hatlevig -asked questions regarding proposal to vacate
existing township road easement.
Hearing no further comment, Chairman Froemming, called for a roll call vote on the motion:
Commissioner
Roger Froemming
Dennis Mosher
Bob Block
Sydney Nelson
Everett P. Erickson
Motion carried unanimously.
X
X
X
X
X
Recess & Reconvene
Against
At 2:05 p.m., Chairman Froemming declared the Otter Tail County Board of Commissioners'
meeting recessed for a five-minute break.
Parceling Agreement
Motion by Nelson, second by Block, and carried with Mosher abstaining, to approve an
agreement between _the County of Otter Tail and Michael Eull for City Parceling work at a rate
of $5.00 to $6.00 per parcel.
Resolution of Intent to Enter into a Memorandum of
Understanding Between Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens
Todd, Traverse, Wadena, and Wilkin Counties of Minnesota
Otter Tail C,:>unty Resolution No. 2006 -84
Commissioner Block offered the following and moved its adoption:
WHEREAS, the Otter Tail County Board of Commissioners is desirous to establish a method
by which to participate jointly in a cooperative effort to evaluate the potential for a regional
treatment and correctional center; and
WHEREAS, the County Board is supportive of the establishment of the Treatment and
Correctional Steering Committee (TCSC) to consider the merits of a regional treatment and
correctional center and to develop the pre-design and operational programming of the
Center; and
OTC Board of Commissioners' Minutes
December 19, 2006
Page 12
WHEREAS, the County Board shall make the appropriate appointments for the primary and
alternate voting representatives on the TCSC at their next regularly scheduled Board of
Commissioners meeting; and
WHEREAS, the County Board agrees to pay the sum of $12,926.00 in support of the pro-rata
cost sharing basis to enter into the Memorandum of Understanding.
NOW, THEREFORE, BE IT RESOLVED, that the County Board of Commissioners is
agreeable to the terms and conditions set forth in the West Central Treatment and
Correctional Center Memorandum of Understanding.
Commissioner Froemming seconded the motion and upon being put to a vote, the above
resolution was adopted as follows:
Yes: 5
No: 0
Absent: 0
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_...1-,;,'-rrc,::::_--s. __ ~~:...:...:.-..!.,_ ____ ---;'---
Froemming, Board of Commissioners Chair
!
Correspondence with City of Fergus Falls
County Coordinator, Larry Krohn, requested approval to send a letter to the City of Fergus
Falls summarizing the position of the Otter Tail County Board concerning the rental of law
enforcement space and dispatch services. After review of the letter, a motion was offered by
Mosher, seconded by Froemming, and unanimously carried to authorize the Coordinator to
send the letter to the City of Fergus Falls as presented.
Adjournment
At 2:26 p.m., Chair Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, December 26, 2006.
Dated : _ _._I -='2..,,_I+', 2.~~c..,\r2."'c"'c=-~=---
Attest:_~ku~='44-c+--~'-f'.L /__,,, t,___· _
LarryKr¢hn, ~
CB/kd
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
roemming , Board of Commissioners Chair
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Attachmeot A
REVENUES
TOTAL GROSS TAX LEVY
TAXES (OTHER)
SPECIAL ASSESSMENTS
LICENSES & PERMITS
INTERGOVERNMENTAL-
FEDERAL
STATE
CHARGES FOR SERVICE
FINES AND FORFEITS
INTEREST ON INVESTMENTS
MISCELLANEOUS
TOTAL OTHER REVENUES
OTHER SOURCES
BUDGETED USE OF AVAILABLE FUNDS
TRANSFER IN
GENERAL FUND
TOTAL OTHER SOURCES
TOTAL REVENUES AND OTHER SOURCES
AMOUNT NEEDED TO BALANCE
12/1512006
GENERAL
FUND
13,925,777
287,000
0
◄25,400
31,500
1,268,472
1,356,750
1,500
750,000
1 628,000
5,748,622
0
0
0
1_9,674,399
0
ROAD&
BRIDGE
FLIN_D_
1,558~650
0
0
0
1,120,000
12,676.000
731,000
0
0
748,300
15,275,300
243,740
0
243,740
17,077,690
0
HUMAN
SERVICES
FUND
Mos,92r
0
0
0
5,081,358
4,621,191
883,149
0
0
_A~§.,_000
11,441,698
0
0
0
19,448,625
CAPITAL
IMPROVEMENT
FUND
1,890,069
3,000
0
0
0
4,200
0
0
75.()00
50,000
132,200
730,420
167,441
897.,_86\
b920.1Jo
REGIONAL
LIBRARY
_F~
◄56,201
0
0
0
0
0
0
0
0
0
Q
0
Q
0
456.,_201
0
DEBT
SERVICE
FUND
1.,_133,07◄
0
0
0
0
0
0
0
0 g
Q
0
0
0
~133,074
0
2007
26,97069~
290,000
0
◄25,400
6,232,858
18,569,863
2,970,899
1,500
825,000
3,282,300
32,597.,_820
974,160
167.,_441
1,141.,_601
60,710~
0
2006
_25,698,30_5
264,500
0
365,900
6,993,779
17,775,812
2,84\,360
0
546.000
3,470,109
R2s1,4so
1,658,895
70~0Dg
1,728,895
~J,66-4.660
Bvdget Worl!..sheets 2007
"' 2 :,
C
:a
-"' w C
0 ·u;
.~ N
E co a, E O Ol 0 0 CO
UNU.
0 m-<i
~ °E ~ C
"' a, a, o -" E
"' E .c u a, (.)
1-~Jg 00<{
Attachment A
REVENUES
TOTAL GROSS TAX LEVY
TAXES {OTHER)
SPECIAL ASSESSMENTS
LICENSES & PERMITS
INTERGOVERNMENTAl-
FEDERAL
STATE
CHARGES FOR SERVICE
FINES ANO FORFEITS
INTEREST ON INVESTMENTS
MISCELLANEOUS
TOTAL OTI-IER REVENUES
OTHER SOURCES
BUDGETEO USE OF AVAILABLE FUNDS
TRANSFER IN
GENERAL FUND
TOTAL OTHER SOURCES
TOTAL REVENUES ANO OTHER SOURCES
AMOUNT NEEDED TO BALANCE
12/1512006
COUNTY
DITCH
FUND
0
0
59,64B
0
0
0
0
0
0
0
59,648
0
0
0
59,648
0
LAW ATTORNEY SHERIFF'S
LIBRARY CRIMINAL CRIMINAL
FUND FORFEITURE FORFEITURE
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
61,000 0 0
0 5,000 25,000
0 0 0
0 0 0
61 000 5,000 25,000
0 0 0
0 0 0
0 0 0
61,000 5,000 25,000
0 0 0
POST TOTAL TOTAL
EMPLOYMENT 2007 2008 2007 2006
OBLIGATION ~ BUDGET BUDGET BUDGET BUDGET
0 ___ o_ 0 0 26 970 698 25,698,WS
0 0 0 0 290.000 264,500
0 0 59,648 129,000 59.648 129,000
0 0 0 0 425,400 365.900
0
0 175,000 175,000 300,000 6,407,858 7,293,779
0 0 0 0 18,569,863 17,775,812
0 0 61,000 52,000 3,031,899 2,893,350
0 0 30,000 10,000 31,500 10,000
0 0 0 0 825,000 546,000
0 ___ o 0 0 3,282,300 3.470,109
0 175,000 325 648 491 000 32 923,468 _B,,748,460
88.457 0 88,457 871,474 1,062,617 2,530,369
11,5<13 ___ o_ 11.543 0 178.984 70,000
100,000 ___ o IOO 000 871,474 1,241 601 2,600,369
100,000 ~ 425.648 1,362,474 61,135,767 61,047,134
0 0 0 0 0 0
Budget Wort.sheets 2007
:G ~ (") :i O ID
C N CJ> --ro :a oi tl. -~ -~ ._ <{
Q) Q) -C .0 C o E ., ·en ID E
<I) " .c ·-ID 0 E o ro
E "" 0 <( u -0
"2 ro 0 O'.l
~ 0
Attachment A
EXPENDITURES
GENERAL GOVERNMENT
PUBLIC SAFETY
HIGHWAYS
HEAL TH & SANITATION
HUMAN SERVICES (Inc Maint. And Soc Serv.
CULTURE & RECREATION
CONSERVATION OF NATURAL RESOURCES
ECONOMIC DEVELOPMENT & ASSISTANCE
UNALLOCATED
DEBT SERVICE -
PRINCIPAL
INTEREST & FISCAL FEES
OTHER USES
TRANSFER OUT.
CAPITAL IMPROVEMENT FUND
POST EMPLOYMENT OBLIGA Tl ON FUND
FUND BALANCE INCREASE
RESERVED FOR ENHANCED 911
DESIGNATED FOR DEBT SERVICE
VETERAN'S BONDS
GOVERNMENT SERVICES BLDG
TOTAL OTHER USES
TOTAL EXPENDITURES AND OTiiER USES
1V1512006
ROAD& HUMAN
GENERAL BRIDGE SERVICES
FUND FUND FUND
8.604.866 0 0
8.094.526 0 792,125
0 17,077.690 0
0 0 2,052.001
0 0 16,604,499
123,229 0 0
656,633 0 0
225,000 0 0
1,335.615 0 0
0 0 0
0 0 0
19,039,869 17,077,690 19,448,625
167,441 0 0
11,543 0 0
455.546 0 0
0 0 0
0 0 0
0 0 0
634 530 0 0
19,674,399 17,077.690 19,448,625
CAPITAL REGIONAL DEBT
IMPROVEMENT LIBRARY SERVICE 20D7 2D06
FUND FUND FUND BUDGET BUDGET
742,263 0 0 9,347,129 9,738,881
435,460 0 0 9,322.111 9,145,983
1.020,000 0 0 18,097,690 18.870,600
0 0 0 2,052,001 i,781,451
68,000 0 0 16,672.499 15,954,759
26,500 456,201 0 605,930 561,366
12,000 0 0 668,633 624,622
0 0 0 225,000 220,212
0 0 0 1.335,615 1,581,793
0 0 650,000 650,000 625,000
0 0 429.068 429,068 455.891
2 304,223 456.201 1,079 068 59,405,676 59,560,558
0 0 ' 157,.¢41 70.000
0 0 0 11,543 0
448,466 0 0 904,012 0
167,441 0 0 167,441 0
0 0 6,070 6,070 6,422
0 0 47,936 47,936 47,680
615.907 0 54.006 1.3().1,443 124 102
2,920,130 456,201 1,133,074 60,710,119 59,684,660
Bl.ldge\ Worksheets 2007
,,,
2 ::,
C
2 -,,, .,
C
0 "iii
-~ """ E <n a, E O Ol 00 Cll U No._
0 ai <{ -o~-~ ~ C
"' Q) Q) o .o E m E .c u Q) (.)
I-<.) "'
0 i3 ~
Attachment A
EXPENDITURES
GENERAL GOVERNMENT
PUBLIC SAFETY
HIGHWAYS
HEALTH 8 SANITATION
HUMAN SERVICES (Inc Main\. And Soc Serv.
CUL nJRE & RECREATION
CONSERVATION OF NATURAL RESOURCES
ECONOMIC DEVELOPMENT & ASSISTANCE
UNALLOCATED
DEBT SERVICE •
PRINCIPAL
IITTEREST & FISCAL FEES
OTHER USES
TRANSFER OlJT -
CAPITAL IMPROVEMENT FUND
POST EMPLOYMENT OBLIGATION FUND
FUND BALANCE INCREASE
RESERVED FOR ENHANCED 911
DESIGNATED FOR DEBT SERVICE
VETERAN'S BONDS
GOVERNMENT SERVICES BLDG
TOTAL OTHER USES
TOTAL EXPENDITlJRES AND OTHER USES
1211512006
COUNTY
DITCH
f_l!!iQ_
0
0
0
0
0
0
51,150
0
0
0
0
11,150
0
0
8,498
0
0
0
6,498
59,648
LAW
LIBRARY
FUND
54,500
0
0
0
0
0
0
0
0
0
0
~..,_500
0
0
6,500
0
0
0 e.~o
61.,_000
ATTORNEY
CRIMINAL
FORFEITURE
2,500
0
0
0
0
0
0
0
0
0
0
~
0
0
2,500
0
0 __ o
_2,500
~000_
SHERIFF'S
CRIMINAL
FORFEITU1'!:
0
15,000
0
0
0
0
0
0
0
0
0
15.,_000
0
0
10,000
0
0
0
10.,_00Q_
25,000
POST
EMPLOYMENT 2007
OBLIGATION ~ BUDGET
41,900 0
16,100 0
11,200 0
7,100 0
22,200 0
0 0
1,~0 0
0 175,000
0 0
0
---~~' 0 --~'oo=.ooo= 175,000
0 0
0 0
0 0
0 0
0 0
0 0 ----.;., 0
100,000 ~
98.900
31,100
11.200
7.100
22.200
0
52,650
175,000
0
0
0
396.,_150
0
0
27,498
0
0
0
27,498
425.,_646
2006
BUDGET
391,151
187,279
116,458
54,991
156,818
0
145,777
300,000
0
0
0
1.,_362,474
0
0
0
0
1.361.,_474
TOTAL
2007
BUDGET
9,446,029
9,353,211
18,108,890
2,059,101
16,694,699
605,930
721,283
400,000
1,335,615
650,000
429,066
59,1303,626
167,441
11,543
931,SIO
167,441
6,070
47.,_935
1d31.941
51,135~767
TOTAL
2006
_!IUDGET
10,130,032
9,333,262
16,987,058
1,835,442
16,121,577
561,366
770,399
520,212
1,581,793
625,000
455,89\
_60,923,032
70,000
0
0
0
6,422
47,680
124,102
6\,047_.J~-
Budgel Wor\\sheets 2007
'·1
12/19/2006
12:17:25
OTC Board of Commissioners' Minutes
December 19, 2006
Attachment B, Page 1
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
W.MlRJ\NTS 1-~0R PUBLICATION
IFD66
COUNTY 56
PAGE 1
WARRANTS APPROVED ON 12/19/2006 FOR PAYMENT 12/19/2006
VENDOR NAME
A-1 LOCK & KEY LLC A'VIANDS LLC ACCESS TELEVISION AMAZON ENVIRONMENTAL INC
AMERICINN FERGUS FALLS
ARK & SPARK BARBER RAZOR BLADE CO BATTLE LAKE MOTOR PATROL ASSN
BCA TRAINING & DEVEI.,OPMEN'I' BERTS TRUCK EQUIPMENT OF MHD I
BEXAR CO FORENSIC SCIENCE CENT BEYER BODY SHOP INC
BLESI-EVANS COMPANY ARDELL BOLLES
RIAN BOSSE
BRANDBORG LAW OFFICE HEATHER BRANDBORG BRANDON COMMUNICATIONS INC
KAREN CANNELL GORDON CLINE
CO OP SERVICES INC
DACOTAH PAPER COMPAN'Y DAKOTA PRINTER REPAIR LLC
DEX MEDIA EAST ECONO SALES AND SERVICE
ENVIROTECH SERVICES INC EVERGREEN EQUIPMENT INC FARGO FREIGHTLINER
FARMERS CO OP OIL ASSN FARNAM TIRE CENTER FARNAM'S GENUINE PARTS INC FERGUS FALLS M8DICAL GROUP
FERGUS FALLS NEWSPAPERS INC FERGUS INTERNATIONAL INC FIRST LAB FNMC LI.,C
FOTH & VAN DYKE G & K SERVICES GALL'S INC
GE CAPITAL (CA) GODFATHERS EXTERMINATING INC
GOPHER STATE ONE CAI,L
GR GRAPHICS INC ST I,OUIS GRAHAM TIRE ABERDEEN CHRISTINE GREENE
HALL TRUCK CENTER INC HEISLER$ COUNTRY OIL HELP SYSTEMS IL INC
HENNING AUTO PARTS INC
AMOUNT
227.95 5,657.13
70.00 6,864.00
258.44
85.28
122.50
37.50
50.00 3,736.88
35.00 150.00
114.65
19.58
93.75 285.00
110.33
663.72
14.93
294.48
2,728.95
478.00
20.00
19.95
34.35 10,100.20
103.99
135.41 1,230.20
25.00
13 .11 475.25
740.03
5,581.00
39.00
11.00
15,491.08
1,413.35
159.28 372.74
321.08
23.20
510.74
220.66 59.00 793.87 725.61
250.00 351.36
OTC Board of Commissioners' Minutes
December 19, 2006
Attachment B, Page 2
12/19/2006
12:1.7:25
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
IFD66 COUNTY 56
PAGE 2
WARRANTS APPROVED ON 12/19/2006 FOR PAYMENT 12/19/2006
VENDOR NAME
HENNING HARDWARE RANDY HOFFMAN SHELDON HOLM SANDY HOLD
HOWIE'S CLOTHING INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR INTERSTATE ENGINEERING INC INTERSTATE INC JK SPORTS KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC
JEFFREY KERR KNUTSON ELECTRIC REBUILDING
SCOTT KOENNICKE L & L SERVICE
LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC THE LOUIS BERGER GROUP INC
M-R SIGN COMPANY INC. MARK'S ELECTRIC MERITCARE MEDICAL GROUP MINN KOTA COMMUNICATIONS INC
MINNKOTA
MN CO ATTORNEYS ASSOCIATION MN DEPT OF AGRICULTURE MOORE MEDICAL LLC MSCTC FERGUS FALLS NANIK'S ELECTRIC NELSON INTERNATIONAL
JOYCE NERDAHL NORTHWEST DIVERS o·rl'ER TAIL co EMPLOYEES COMMIT OTTER TAIL CO PUBLIC HEALTH
PARK REGlON CO OP PENROSE OIL COMPANY PEPSIAMERICAS PERHAM CO OP CREAMERY
PERHAM STEEL & WELDING
PETE:'S AMOCO
CHERYL PETERSEN PHILLIPE LAW OFFICE PRO AG FARMERS CO OP QUICK'S NAPA AUTO PARTS
R & R READY MIX INC RAPID CHEK INC RAY'S OIL COMPANY REVIEW ENTERPRISES INC
AMOUNT
169.45
119.99
67.73
68.50
89.05 12.43
1,735.93
2,520.50
689.11
26.99 344.68 3,165.10
18.08
264.83
69.35 40.00
1,467.02
200.00 179.95 389.06
226.63
913.77 1,809.37 97.86
29.00
27.16
10.00 147.60
10,000.00
3,050.70
575.32
120.00 S53.00 37.00
227.41
1,871.31 945.87 389.30 2,219.71
305.92
214.99 59.98 77.80
890.11
157.93
5,047.14
1,069.82 619.49 260.71
. .
12/19/2006
12:17:25
OTC Board of Commissioners' Minutes
December 19, 2006
Attachment B, Page 3
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS /\ND DISBURSEMENTS SYSTEM
WARRANTS FOR PUUJ,ICATlON
IFD66 COUNTY 56 PAGE 3
WARRANTS APPROVED ON 12/19/2006 FOR PAYMENT 12/19/2006
VENDOR NAME
RICK LEITCH BACKHOE SRVC & PJ
ROYAL TIRE INC ESTON SCHWECKE SE SERVICE ANO CONSULTING SERVICE FOOD SUPER YALU SH.~ELMAN STEEL & RECYCLING INC SIGNWORKS SIMPLEXGRINNELL LP KIRK SJOLIE ST MARY'S REGIONAL HEALTH CENT STf:lNS INC STEVE'S SANITATION INC TOOL CRIB OF THE NORTH TRI STAR RECYCLING SUSAN ULSCHMID ULTIMATE OFFICE UNIFORMS UNLIMITED UNIVERSITY OF MN PRINTING SERV VARITECH INDUSTRIES VICTOR LUNDEEN COMPANY V1KING COCA-COLA
VOSS LIGHTING WALLWORK TRUCK CENTER RANDY WASVICK
WELDING SUPPl,lES & FIRE EQUIPM WEST CENTRAL JAIL ADMIN ASSOC
WEST PAYMENT CENTER ZIEGLER INC
5TH DISTRICT JAIL ADMN ASSN
FINAL TOT.A.I, ...... .
AMOUNT
1,699.00 1,471.49 534 .90 17,000.00
27.40
54.32 79.88 1,486.80 15.44 36.50
644.62 1,108.28
181.00 1,704.GO 67.17 165.56 75.42 412.34 1,078.78 58.31
369.75
131.85
1,053.32
1,366.00 5.27 1,235.00 506. lS
376.56
1,210.00
$l.39,DG4.89