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Home My WebLink AboutBoard of Commissioners - Minutes - 10/24/2006MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday,October24,2006 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday. October 24, 2006, at 9:31 a.m., at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Syd Nelson, Bob Block, and Malcolm Lee present. Approval of Agenda Motion by Lee. second by Mosher, and unanimously carried to approve the Human Services Board agenda of October 24, 2006, as mailed. Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services Board minutes of October 10, 2006, as mailed. Court Services Department Court Services Director, Chuck Kitzman, discussed issues with financial responsibility when a juvenile from a different county is apprehended in Otter Tail County and placed in Detention. Mr. Kitzman's opinion is that the arresting County should take financial responsibility until the juvenile is transferred to the resident county. He asked that commissioners discuss this issue with legislators because the Department of Human Services does not have clear guidelines on this issue. Public Health Department Public Health Director, Diane Thorson, informed the Board that the Public Health Department is involved with disease investigation relative to refugee's exposure to polio. She stated that this involves about 6 individuals and monitoring is on-going. Ms. Thorson presented the National Public Health Logo which signifies Prevent, Promote, Protect. The County Public Health LMC recommended that the Otter Tail County Public Health Department change the current logo and incorporate the usage of the National Logo. Human Services Department Motion by Lee, second by Block, a11d unanimously carried to approve the following 2006 Provider Contract Amendments to increase reimbursement rates 2.2553% for providers of services, effective October 1, 2006, as required by legislative law: Assisted Living & Elderly Services Autumn Manor, Perham, MN Lutheran Social Services -Waivered Services Nutrition Services, Inc. Prairie Community Services -Ironwood & Waseca, MN Otterwood Prairie Communitv Services -Waivered Services Productive Alternative, Inc. -Willows Productive Alternative, Inc. -Waivered Services Tamarac Place, LLC, Pelican Rapids, MN OTC Board of Comm1ss1oners· Minutes October 24, 2006 Page 2 McCornell Court Assisted Living Parkers Prairie. MN St. Williams Assumption House, Karel House, Joseph's House Ghost Runner Errand Services Synstelien Community Services -Waivered Services Merit Care Home Care Farao, ND Adult Foster Care Sigridlinda Tweeton, Pelican Rapids, MN Mel & Marv Ann Frank, Feraus Falls, MN Motion by Nelson, second by Lee, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Purchase of Service Agreements for Residential Services/Homes Plus/Foster Care Services to eligible persons: Vendor Contract Period Suzanne & Michael Koep August 25, 2006 to June 30, 2007 Joseph & Grace Wilhelmy October 9, 2006 to June 30, 2007 Adoption Month -November, 2006 Otter Tail County Resolution No. 2006 -76 Commissioner Lee offered the following and moved its adoption: WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very foundation of our communities, our state, and our Country. WHEREAS, adoption gives children who have been orphaned, abandoned, or abused a precious second chance at happiness: a chance to love and be loved and to reach their full potential in a secure, supportive environment. WHEREAS, in 2005, there was an average of 1,473 children under State guardianship and were available for adoption. Of the 1,473 children, 564 were waiting for an adoptive family. WHEREAS, in 2004, there was an average of 701 children waiting for an adoptive family, on any given day, in the State of Minnesota. The decrease that has taken place in one year shows the dedication and commitment of the professionals and families working towards the permanency of children. WHEREAS, the majority of the families seeking children for adoption are pursuing the adoption of younger children. In 2005, of the children waiting to be adopted in the State of Minnesota, 40% were 12-18 years old; 26% were 6-11 years old; 34% were under 6 years old. 59% are siblings that need to be adopted together. 45% have been chronically neglected or abused. 68% have been diagnosed with a psychological or medical disability. WHEREAS, there is a continued need for an increased number of families in the State of Minnesota and in Otter Tail County who will adopt older children with special needs. WHEREAS, both the public and private sectors are working together as a "team" to find adoptive homes for the children throughout the Counties and the State of Minnesota. NOW, THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim November as ADOPTION MONTH in Otter Tail County. In honor of this event, we encourage OTC Board of Commissioners' Minutes October 24, 2006 Page 3 community agencies, religious organizations, businesses and others to celebrate adoption, honor families that grow through adoption, further an awareness of the changes and issues in adoption, and focus attention on those children who live in the shadow of an uncertain future while they await permanent families. Commissioner Block seconded the motion, and upon being put to a vote, was unanimously carried. Dated: /J /,'{ lw (p ---,,~-,.....,/,-....~~~- Attest: L-7n, ~ -L-a-rr~ry--'--,rl-o-h_..,n~, ~C-le_r_k __ OTTER TAIL COUNTY HUMAN SERVICES BOARD By: ~ '/ ,..-y • '"~• :?'. ' Rog'Froemm1ng, Human Services Board Chair Motion by Nelson, second by Lee, and unanimously carried to appoint Terri Toppari of Fergus Falls, to the Otter Tail County Adult Mental Health Local Advisory Council as requested. Motion by Mosher, second by Block, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Contract for Purchase of Services between the County of Otter Tail and Rural Minnesota CEP, Inc. wherein the provider agrees to follow modifications to the contract for employment training and services for individuals eligible to receive food support. The Modification Contract is effective for the period of October 1, 2006 through September 30, 2007. Human Services Director, John Dinsmore, reported that a different performance appraisal system will be used in the Human Services Department which focuses on interpersonal relationship skills and less on the technical skills. He also reported that there are major changes in the Child Support System as the system will move towards a Child Support Shared Model. Instead of basing income on non-custodial parents, the shared model will be based on the combined income of both households and from a public policy point of view, this is a good change. There will need to be some education to the County Board and the public. Bills & Claims Motion by Mosher, second by Block, and unanimously carried to approve the Human Services bills & claims as presented. Adjournment At 10: 17 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, November 14, 2006. Dated: l l / 1 '(/ '2.00 \, r I /) Attest: ~if, U Larry Kr n, Clerk OTTER TAIL COUNTY HUMAN SERVICES BOARD OTC Board of Commissioners' Minutes October 24, 2006 Page 4 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 24, 2006, at 11 :00 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and Malcolm Lee present. Approval of Agenda Motion by Nelson, second by Block, and unanimously carried to approve the County Board agenda of October 24, 2006, with the following additions. . °' \ ., , , 11 :20 a.m. -Land & Resource Director, Bill Kalar Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board minutes of October 17, 2006, as presented. Approval to Pay Bills Motion by Lee, second by Nelson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Liquor License Applications Motion by Mosher, second by Froemming, and unanimously carried to approve the following applications for license: The Peak Supper Club Clitherall, MN Oakwood Supper Club LLC Henning, MN JNORGS,LLC Manny's -Rocky's Bait Erhard, MN On-Sale Wine On-Sale 3.2 Malt Liquor Consumption & Display Permit On-Sale Liquor and Sunday Liquor Tobacco Credit Card Applications Motion by Nelson, second by Block, and unanimously carried to approve the following Otter Tail County credit card applications: Leon Anderson Director of Business Management $250.00 Limit James Iverson Deputy Sheriff $500.00 Limit Payment Approvals Motion by Mosher, second by Lee, and unanimously carried to approve payment of the following South Turtle Lake Benefit Determination Costs: Richard Carlund Per Diem -$400.00 Howard Geese Per Diem -$400.00 Elder Kugler Per Diem -$400.00 Mileage -$153.08 Mileage--$ 22.25 ·,· M0ileage ,'$ '4&.06 OTC Board of Commissioners' Minutes October 24, 2006 Page 5 Approval of Insurance Policies/Carriers Motion by Lee, second by Block, and unanimously carried to approve the following insurance quotations for CY2007 as recommended by the County's Insurance Committee: Basic Life Insurance ($10,000) Minnesota Life Insurance Co. $0.193 per $1,000 of Coverage ThrnuQh OCHS Inc. (includes Portabilitvl Basic Dependent Life Insurance Minnesota Life Insurance Co. $0.48 per $2,000 of Coverage ThrouQh OCHS Inc. for Spouse/EliQible Dependents Supplemental Life Insurance Minnesota Life Insurance Co. See Attachment B for Rate Throuah OCHS Inc. Schedule (includes Portabilitv) Long Term Disability Madison National Insurance $0.273 per $100 Covered Co. Through National Payroll (includes a 90-day L TC Insurance Services provision) Environmental Review Process County Attorney, David Hauser, presented several handouts to brief the Board on the Environmental Review Process for shoreland development as follows: 4410.1100 -Petition Process, 4410.1000 -Projects Requiring an EAW, and 4410.2800 -'Determination of Adequacy. Final Plat-"Peterson's Point" Motion by Lee, second by Mosher, and unanimously carried to approve an extension of 6 months for filing the proposed Final Plat titled "Peterson's Point" because of issues with weather when building the road. The initial filing date deadline was July 19, 2006. Motion by Nelson, second by Mosher, and unanimously carried to approve the Final Plat of Richard Peterson et al known as "Peterson's Point", Section 26 & 27 of Dunn Township, Franklin Lake (56-759). Planning Commission Reappointments Motion by Mosher, second by Nelson, and unanimously carried to reappoint the following individuals to the Otter Tail County Planning Commission for a three-year term beginning J 1 2007 anuary ' Members Reannointed Commission District Term Les Estes Third Commission District 01/01/07 -12/31/09 Leona Zimmerman Fifth Commission District 01/01/07-12/31/09 Jim Arno First Commission District 01/01/07 -12/31/09 Joe Maske Second Commission District 01/01/07-12/31/09 Determination of Adequacy Land & Resource Director, Bill Kalar, provided the Board with three letters containing comments regarding the Blue Heron Bay Final Environmental Impact Statement. Mr. Kalar will review the draft EIS and supplement which makes the document a Final EIS to determine if the document meets required qualifications. Lengthy discussion followed. The Blue Heron Bay Final EIS adequacy decision is scheduled for October 31, 2006. Wright Express Fleet Cards Sheriff, Brian Schlueter, stated that he wanted to come to an agreement between the Sheriffs office and Auditor's office regarding the way vehicles are fueled. He presented the old invoices that were used to fuel cars several years ago and an explanation of how the Wright Express/Fleet Services Credit Cards are used and the detailed information obtained OTC Board of Commissioners' Minutes October 24, 2006 Page 6 regarding each charge at the end of the month. Discussion followed. The Sheriff requested that the highlighted areas of the Wright Express/Fleet Services Credit Card User Agreement be removed from the policy before his employee's are asked to execute the agreement. Motion by Block, second by Nelson, and unanimously carried to delay implementation of the Otter Tail County Wright Express/Fleet Services Credit Card User Agreement until January 1, 2007. Small Cities Development Program Motion by Nelson, second by Lee, and unanimously carried to authorize the Chairman's signature to execute "Illustration 12, Combined Notice -Finding of No Significant Impact and Notice of Intent to Request Release of Funds" dated October 27, 2006, for the Grant Application for infrastructure development for the proposed Ethanol Plant. Adjournment At 12:17 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, October 31, 2006. Dated: Jo/?; 1 / 2. oo(p I I Attest:~k~;(?_· _ La~n. Clerk CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS \ oard of Commissioners Chair 10/24/2006 12:05:03 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DIS6URSEMENTS SYSTEM WARRANTS FOR PUBLICATION OTC Board of Commissioners' Minutes October 24, 2006 Attachment A, Page 1 IF'D66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 10/24/2006 FOR PAYMENT 10/24/2006 VENDOR NAME A-1 LOCK & ~:EY LLC A'VIANDS LLC AGGREGATE INDUSTRIES INC ALEXANDRIA CONCRETE AMERICAN INSTITUTIONA~ SUPPLY ARVIG COMMIDJICATION s·i:sTEMS BAK.KE ACOUSTICAL BEAR GRAPHICS INC BRANDON COMMUNICATIONS INC BRIGGS CORPORATION SARAH CHESHIRE CITIZENS ADVOCATE COM}'!lSSIONER OF TRANSPORTATION COMMUNICATION BRIEFINGS COOPERS TECHNOLOGY GROUP DACOTAH PAPER COMPANY DOUGLAS CO SHERIFF JAMES EASTMAN EIDE BAILLY LLP MICHELLE ELDIEN FARNAM'$ GENUINE PARTS INC FERGUS ELECTRIC FERRELLGAS FOTH & VAN DYKE DUANE FROST G & K SERVICES GALL'S JNC GARAGE IXXlR STORE GR GRAPHJCS INC FARGO GR GRAPHICS INC ST LOUIS HALL GMC INC HEOAHLS HEADQUARTERS SHELDON HOLM HUBBARD CO SHERIFF INNOVATIVE OFFICE SOLUTION'S INTERSTATE ENGINEERING INC GARY JOHNSON JOHNSTON FARGO CULVERT INC KELLY SERVICES INC JILL KLUCK KRIS ENGINEERING INC LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LARRY OTT lNC TRUCK SEP.VICE LAW ENFORCEMENT INTELLIGENCE R LOCA~0RS & 'SUPPLIES INC LONG WEEKEND MARK s.:..rm & GRAVEL co AMOUNT ~2.60 7,217.97 6,088.22 6,108.85 149.26 82.50 60.00 2,053.00 826.86 60.42 54.90 143.10 3,180.21 114.00 1,340.31 358.00 '10.00 122.~2 375.00 14.91 49. 43 102.00 15 5. 21 16,348.05 8,500.00 1,601.80 37.82 301 .22 719.23 510.74 48.79 6.60 80.38 29.90 321.12 6,040.00 9.03 20,360.87 1,334.05 66.78 9,680.85 '602.00 116.05 768.00 1,500.00 103. 95 56.36 10.00 20,285.15 OTC Board of Commissioners' Minutes October 24, 2006 Attachment A, Page 2 IFD66 COUNTY 56 10/24/2006 12:05;03 OTTER TAIL COUNTY AUDITOR PA.NELSON RECEIPTS ANO DISBURSEMENTS SYSTEM W1>.RRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON 10/24/2006 FOR PAYMENT 10/24/2006 VENDOR NAME STEWART MENSING MERIGEN MEDICAL MN CO ATTORNEYS ASSOCIATION MN STATE AUDITOR MURPHY OIL USA INC NENA OFFICE DEPOT GLEN OLIPHANT ORWELL TOWNSHIP OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL TELCOM OTTERTAIL TRUCKING IHC OUTDOOR RENOVATIONS LANDSCAPE PAMIDA PHARMACY SALLY PEHRSON PEPSI AMERICAS PERHAM CO OP CREAMERY PITNEY BOWES POSTMASTER QUILL CORPORATION QWEST COMMUNICATIONS RECOVERY SYSTEMS CO INC RELIABLE OFFICE SUPPLIES RUTTGERS BAY LAKE LODGE CHERI SCHULTZ DOROTHY SCOTT SIGNWORKS SlMPLEXGRINNELL LP SPRINT STEINS INC STREICHERS SYNERGY GRAPHICS INC KRISTI THUNSELLE TODD CO SHERIFF HEIDI TOSO TRI STAR RECYCLING TINA TUNGSETH UAP DISTRIBUTION TNC VIKlNG COCA-COLA VISUAL GOV SOLUTIONS LLC VOSS LIGHTING WADENA CO AUDITOR TREASURER WELDING SUPPLIES & FIRE EQUIPM WEST PAYMENT CENTER WESTBY LAWN CARE WHITE BANNER UNIFORM SHOP Y.EROX CORPORATION ZIEGLER rue· FINAL TOTAL ...... . AMOUNT 65.98 72.19 190.00 2,709.75 10,030.62 240.00 92.23 58. 47 262.50 17.25 860.49 5,712.00 100.00 7,809.91 56.06 206.10 355.20 1,462.25 78.00 72.10 150.00 241,835.00 112.08 162.95 169. 69 69.00 117.15 2,194.00 8.01 1,437.42 304.39 399.38 35.76 55.09 47.98 2,794.90 18.02 17,337.82 152.25 10.50 375.73 1,350.51 ' 18.50 3,100.25 60.00 164.00 27.54 527.73 $421,725.16 •••• OTC Board of Commissioners' Minutes October 24, 2006 Attachment B, Page 1 RATES FOR EACH $1,000 OF SUPPLEMENTAL LIFE INSURANCE AGE Under 30 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 COST PER MONTH .04 .04 .08 .13 .22 .39 .64 .79 1.38 2.51