HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/12/2006MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, September 12, 2006 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday. September 12, 2006, at 9:31 a.m., at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Syd Nelson, Bob Block, and Malcolm Lee present. Approval of Agenda Motion by Nelson, second by Mosher, and unanimously carried to approve the Human Services Board agenda of September 12, 2006, as mailed. Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the Human Services Board minutes of August 22, 2006, as mailed. Court Services Department Court Services Director, Chuck Kitzman, and Commissioner Syd Nelson, reported on a recent meeting of the West Central Regional Juvenile Center (WCRJC). They noted that the facility was on target for the 2006 budget and the per diem for secure detention would be increasing from $170 to $175 in 2007. Mr. Kitzman referred to a news article showing problems at the juvenile facility in Brainerd and stated that the WCRJC may not be experiencing as many problems as other facilities because of good management and cooperation between the member counties. Discussion took place regarding a news article about High School dropouts, the correlation to poverty, and the increasing numbers of H.S. dropouts. Emergency Preparedness Motion by Lee, second by Mosher, and unanimously carried to authorize the signatures of the Human Services Chair and Public Health Director to execute Grant Project Agreement Amendment #2 to the Public Health Preparedness Contract between the County of Otter Tail and the State of Minnesota with an increased obligation to Otter Tail County of $57,948.00 for the period of September 1, 2006 through August 31, 2007, to focus on emergency preparedness activities within the Public Health Department. Public Health Director, Diane Thorson, reported that the County is doing a drill that will go on for about a 30-day period as if the emergency was an outbreak of flu. Additional ideas and better ways to communicate should be a result of the drill and the drill will culminate with a train accident test event in Barrett, MN. County Coordinator, Larry Krohn, noted that each position in the emergency response procedures should be designated to four people to prepare for vacations and absences. OTC Board of Commissioners' Minutes September 12, 2006 Page 2 Human Services Department Human Services Director, John Dinsmore, presented a survey for Human Services Administration requested by the Office of the Legislative Auditor. A written update was provided regarding the Worksite Labor Management Committee Current Topics and related potential solutions. Mr. Dinsmore reported that the Otter Tail County CARE Committee will be sponsoring a seminar on October 10, 2006, on the internet and how to protect children with use of the internet. Motion by Lee, second by Mosher, and unanimously carried (with Nelson absent) to authorize the Chairman's signature to execute the following Human Services Agreements/Contracts: Sandy Laub Residential Services/Homes Plus/Foster July 1, 2006 -June 30, 2007 Clitherall, MN Care Services for Elderly or Disabled EliQible Persons Norm & Joy Westby Residential Services/Homes Plus/Foster July 1, 2006 -June 30, 2007 Pelican Rapids, MN Care Services for Elderly or Disabled Eliaible Persons Motion by Block, second by Lee, and unanimously carried (with Nelson absent) to authorize the Chairman's signature to execute the following Human Services Agreement/Contract: Perham Hospital District Provide Health Related Services July 1, 2006 -June 30, 2007 Perham Memorial Home Care to Eligible Persons Perham, MN Bills & Claims Motion by Mosher, second by Block, and unanimously carried to approve the Human Services bills & claims as presented. Adjournment At 10:26 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, September 26, 2006. Dated: __ Cf-'-+j-'-2---"il'-""'/_o..::.i;, __ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest )~,1: di! Larry Kron, Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 12, 2006, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and Malcolm Lee present. Approval of Agenda OTC Board of Commissioners' Minutes September 12, 2006 Page 3 Motion by Nelson, second by Block, and unanimously carried to approve the County Board agenda of September 12, 2006, with the following additions: Personnel Issue Correspondence Acknowledged Approval of Minutes Motion by Lee, second by Mosher, and unanimously carried to approve the County Board minutes of September 5, 2006, as presented. Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Lakes Specialist Position EOTSWCD District Manager, Darren Newville, explained that the number of property owners with shoreland who have been requesting assistance with lakescaping projects has been continually increasing and the SWCD's do not have enough staff to service everyone. On behalf of the SWCD Board, Mr. Newville, requested $20,000 to go towards a Lakes Specialist Position. He felt that with a start in funding the position, the SWCD could leverage other dollars from State grants, Lake Associations, and Lake Improvement Districts to allow this to be a full time position. Extension Educator, Karen Terry, explained that her work, along with two other educators servicing the State, is only education regarding environmental projects. They do not provide technical assistance for shoreland projects. It was noted that the DNR has a shoreline program, however; with limited time and money completed about a dozen projects last year. County Attorney, David Hauser, stated that the Shoreland Rules Revision Committee wanted buffer strips around the lakes and this position could assist in voluntary compliance and education. Motion by Nelson, second by Froemming, to tentatively, commit $20,000.00 towards the Lakes Specialist Position for one year based on outcomes, the final 2007 County Budget, and with review after one year. Discussior, continued regarding the funding of this request. Commissioner Nelson and Froemming withdrew their motion and second respectively. OTTER TAIL COUNTY STATE OF MINNESOTA Otter Tail County Resolution No. 2006 -68 Upon a motion by Lee, second by Block, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: RESOLUTION WAIVING THE THIRTY-DAY NOTIFICATION PERIOD PURSUANT TO MINNESOTA STATUTES, SECTION 469.175, SUBDIVISION 2. WHEREAS, the City Council of the City of Perham(the "City") is considering the establishment of Tax Increment Financing District No. 2-29 (the "TIF District"); and OTC Board of Commissioners' Minutes September 12, 2006 Page 4 WHEREAS, Minnesota Statutes, Section 469.175, Subd. 2 requires that the County Board be provided notice of the establishment of the TIF District, a copy of the proposed tax increment financing plan (''TIF Plan") and the estimate of fiscal and economic implications of the proposed establishment of the TIF District at least thirty days before the public hearing required by Minnesota Statutes, Section 469.175, Subd. 3; and WHEREAS, the County Board of Commissioners for Otter Tail County has received a copy of the proposed TIF Plan, including estimates of the fiscal and economic implications of the TIF District to be established by the City; and WHEREAS, the City has requested a waiver of the County Board's thirty-day comment period provided by Minnesota Statutes, Section 469.175, Subd. 2; and WHEREAS, the County Board desires to waive the thirty-day notification requirement in order to expedite the City's establishment of the TIF District; and WHEREAS, the County Board has reviewed the TIF Plan and the fiscal impacts of the TIF District; NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF OTTER TAIL COUNTY AS FOLLOWS: 1. The County Board agrees to waive the 30-day comment period on the TIF Plan by providing a comment on the TIF Plan, as provided in Minnesota Statutes, Section 459.175, Subd. 2. 2. The County Board's comment(s) on the TIF Plan is (are): ~N=on~e~------ Approved by the Board of Commissioners of Otter Tail County this 12th day of September, 2006. Dated: O'I / IC/ ( o(&> ----+,-_,_~---OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ff'~ d La Kr hn, Clerk , rd of Commissioners Chair Credit Card Approval Motion by Mosher, second by Block, and unanimously carried (with Nelson absent) to approve the following application for a County issued Credit Card: Michelle Eldien County Attorney's Office Limit -$2,500.00 Application for Exempt Permit Motion by Mosher, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by Leaf Valley Toms for an event scheduled for October 27, 2006, at the Peak Supper Club. OTC Board of Commissioners' Minutes September 12. 2006 Page 5 ADOPTION OF PRELIMINARY BUDGET AND LEVY Otter Tail County Resolution No. 2006 -69 Proposed Total Budget and Net Property Tax Levy for Payable 2007 Payable Payable 2007 2006 Percent Gross County Property Tax Levy 25,483,834 24,201,722 5.30% Gross Debt Levy Veteran Home Bonds 126,400 133,700 -5.46% Government Services Bldg. Bonds 1,006,674 1,001,293 0.54% Total Gross County Property Tax Levy 26,616,908 25,336,715 5.05% County Program Aid 2,349,357 2,549,709 -7.86% Net County Property Tax Levy 24,267,551 22,787,006 6.50% Gross Lake Improvement District Pelican Group of Lakes 80,000 100,000 -20.00% Pine Lakes 11,800 9,950 18.59% McDonald, Kerbs & Paul 29,990 8,640 247.11% South Turtle Lake Imp. 28,000 39,000 -28.21% Total County Levy 24,417,341 22,944,596 6.42% Special Taxing District Otter Tail County HRA 204,000 204,000 0.00% Proposed Net Property Tax Levy 24,621,341 23,148,596 6.36% After discussion and consideration, a motion was offered by Lee, seconded by Nelson, and unanimously carried to adopt the following resolution: WHEREAS, on or before September 15, 2006, Otter Tail County must adopt a proposed budget for fiscal year 2007 and must adopt and certify a proposed net property tax levy for payable 2007, and WHEREAS, the Otter Tail County Auditor's office has accumulated the Departmental and outside agency requests as submitted, and WHEREAS, the Otter Tail County Budget Committee has met to discuss in general terms levy and budgetary guidelines, and WHEREAS, the Otter Tail County Budget Committee and Capital Improvement Committee will complete additional review and discussion of the 2007 tax levy and budget prior to final adoption in December, OTC Board of Commissioners' Minutes September 12, 2006 Page 6 BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that The amount of $26,616,908 be adopted as the County's proposed gross property tax levy for the payable year 2007 representing a 5.05% increase over the gross property tax levy for the payable year 2006, and that the amount of $24,267,551 be adopted as the County's proposed net property tax levy for the payable year 2007 representing a 6.50% increase over the net property tax levy for the payable year 2006: And that, The amount of $149,790 be adopted as the County's proposed Lake Improvement Districts property tax levy for the payable year 2007, representing a 4.95% decrease from the Lake Improvement Districts property tax levy for the payable year 2006. And that, The amount of $204,000 be adopted as the County's proposed Otter Tail County HRA Special District Property Tax levy for the payable year 2007, representing a 0% increase from the property tax levy for the payable year 2006. BE IT FURTHER RESOLVED, that the amount of $65,000,000 be adopted as the County's proposed budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service fund for the fiscal year 2007. Dated:_~o~'t..., 1 ,_/ l~'l4/2_o~<p ___ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS ard of Commissioners Chair Extension Requests Motion by Froemming, second by Lee, and unanimously carried to extend Conditional Use Permit #6367 until October 7, 2006, for Quiet Waters Subdivision Road in Otter Township; Rush Lake, subject to implementing appropriate, temporary erosion control measures. Motion by Nelson, second by Lee, and unanimously carried to extend Conditional Use Permit #6390 until October 3, 2006, for a project of Kevin & Jill Moen in Hobart Township: Scalp Lake, subject to implementing appropriate temporary erosion control measures. Motion by Mosher, second by Lee, and unanimously carried to extend Conditional Use Permit #6374 until October 15, 2006, for property owned by Jan & Jim Eitzen in Clitherall Township; Clitherall Lake. Motion by Froemming, second by Block, and unanimously carried to approve the request of Clint Correll to extend the Conditional Use Permit and the filing deadline for the Final Plat entitled "Phelps Mill River Heights" in Maine Township; Otter Tail River, for a one year period. OTC Board of Commissioners' Minutes September 12, 2006 Page 7 Motion by Froemming, second by Lee, and unanimously carried to approve the Final Plat entitled "South Shore" proposed by Bluebill Shores, LLC in Section 7 of Otter Tail Township; Long Lake (56-210). The Final Plat consists of 11 lots; 6 lake lots and 5 backlots. Chairman Froemming left the meeting at 12:47 p.m. to attend a Law Library meeting. Contract Change County Coordinator, Larry Krohn, reported that a Memorandum of Understanding will be forthcoming for the Support Specialist Contract to correct a provision of the contract that was inadvertently taken out when the most recent contract was negotiated. Environmental Assessment Worksheet-Ethanol Plant County Attorney, David Hauser, acknowledged receipt of the MPCA Environmental Assessment Worksheet (EAW) for the proposed Otter Tail Ag Enterprises, LLC, project. The EAW is being distributed for a 30-day review and comment period pursuant to the Environmental Quality Board (EQB) rules. Pomme de Terre Joint Powers Board Motion by Nelson, second by Block, and unanimously carried to authorize Commissioner Mosher to represent Otter Tail County at the Pomme de Terre Joint Powers Board Meeting in Morris, MN on Thursday, September 28, 2006 Letter Acknowledged Vice-Chair Mosher acknowledged a letter received from Maxine Schmidt dated September 6, 2006, regarding concern of the proposed use of the Regional Treatment Center property. He also acknowledged a letter received from the Program Director of PARTNERS (People Around Rothsay That Need Extra Routine Services). Adjournment At 1 :00 p.m., Vice-Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 19, 2006. Dated: e,"1 /t<t/oc, -~~,-, '-"-/.~-----OTTER TAIL COUNTY BOARD OF COMMISSIONERS ,.. , Board of Commissioners Chair CB/kd 9/12/2006 12:28:02 OTC Board of Commissioners' Minutes September 12, 2006 Attachment A. Page 1 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 1 WARRA."ITS APPROVED ON 9/12/2006 FOR PAYMENT 9/12/2006 VENDOR NAME A'VIANDS LLC AMERICAN INSTITUTIONAL SUPPLY AMERICAN TOWER CORPORATION ARK & SPARK ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS BALLARD SANITATION INC BATTLE LA.KE MOTOR PATROL ASSN BEAR GRAPHICS INC BEN HOLZER UNLIMITED DWIGHT BER VEN BOB'S STANDARD BULK SERVICE BOBCAT OF OTTER TAIL COUNTY BRANDON COMMUNICATIONS INC BRAUN VENDING INC BYTWARE INC CANADIAN PACIFIC RAILWAY COMPA CATCO PARTS AND SERVICE CELLULAR ONE CENTRAL STATES WIRE PRODUCTS I CHECKERS RYAN CHESHIRE CHERI CLARK COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DAKOTA PRlNTERS LLC JONATHAN DANNER DEANS COUNTRY MARKET DICK'S STANDARD SERVICE DYNAMIC IM.AGING SYSTEMS INC EAST SIDE OIL COMPANIES MICHELLE ELDIEN FARGO FREIGHTLINER FARMERS CO OP OIL ASSN FA.RNAM'S GENUINE PARTS INC FARNAM'S GENlJINE PARTS INC PR FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS !NC CITY FERGUS FALLS FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC FERGUS TlP.E CENTER FERRELLGAS FLEETWOOD FINANCIAL COP..P FLOOR TO CEILING STORE FORCE AMERICA AMOUNT 3,612.]0 109.58 84.37 12.42 200.00 B~. 06 914. 92 75.00 1,585.79 25.77 121. 89 101.22 13.37 2,345.50 63.14 555.00 515.17 29.07 567.70 2,618.83 20.38 45.00 308.55 282.02 89.71 10.65 114.41 21,486.38 19.23 174.. 31 25.45 3,410.94 55.00 991.JB 36.48 1,223.17 406.78 12.71 1,726.36 1,161.80 3,950.13 li, 232. 75 523.19 3,140.00 468.91 262.91 8,273.03 156.08 62.42 OTC Board of Commissioners' Minutes September 12. 2006 Attachment A, Page 2 9/12/2006 12:28:02 OTTER TAIL COUNTY AUDTTOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 9/12/2006 FOR PAYMENT 9/12/2006 VENOOR NAME FOTH & VAN DYKE FRAZEE FORUM INC GALL'S INC GODFATHERS EXTERMINATING INC GR GRAPHICS INC ST LOUIS MYRON GRAFF GRAINGER INC HALL GMC INC NICOLE HANSEN HEDAHLS HEADQUARTERS SANDY HOLO THE HOME SHOP THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR J EGGUM METALS & RECYCLING KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING L & L SERVICE LAKES 99 FIVE LARRY OTT INC TRUCK SERVICE LIGHT RETURNS RECYCLING MATTHEW BENDER & COMPANY INC THE MIDWEEK MIDWEST FORENSIC PATHOLOGY PA MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MN CO INSURANCE TRUST MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MN ST BOARD OF ASSESSORS MN WEIGHTS AND MEASURES MPELRA CHERYL MUCHOW NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NATURES GARDEN WORLD NELSON BROS PRINTING NELSON DODGE GMC NELSON INTERNATIONAL NEW YORK MlLLS HERALD KEVIN NEWBORG NORTHERN STATES SUPPLY INC NORTHLAND BUSINESS SYSTEMS INC OFFICEMAX CONTRACT INC GLEN OLIPHANT OLS~ OIL CO !NC ONE CALL LOCATORS LTD OTTER TAIL T~LCOM AMOUNT 7,375.58 107.52 115.52 122.48 405.70 100.00 623.03 625.77 178.45 223.95 33.46 415. 93 436.05 1,057.91 632. 4 6 13,965.00 1,811.35 152.30 l 09, 1 B 129.60 2,200.00 234.15 102.70 102.48 2,659.26 495.23 69.60 630.00 709 .13 1,200.00 55.00 135.00 80.00 32.82 78.76 252.75 55.26 213. 00 698 .16 78.08 385.02 476.80 81.73 32.39 80.75 54.98 3,990.44 168.08 1,080.00 9/12/2006 12,20,02 OTC Board of Commissioners' Minutes September 12, 2006 Attachment A, Page 3 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 9/12/2006 FOR PAYMENT 9/12/2006 VENDOR NAME OTTERTAIL TRUCKING INC PACE ANALYTICAL SEP.VICES INC PAM IDA INC 00 8 PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM AREA EMS PERHAM ENTERPRISE BULLETIN CITY PERHAM PHELPS FAMILY FORD HENRY PRICE PRODUCTIVE ALTERNATIVES INC PROSWEEP INC REED BUSINESS INFORMATION THE RENTAL STORE REVIEW ENTERPRISES INC RICK LEITCH BACKHOE SRVC & PJ ROTHSAY FARMERS CO OP ROYAL TIRE INC MATTHEW SAURER CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SHESHUNOFF INFORMATION SERVICE SIGELMAN STEEL & RECYCLING INC PAUL SIMENGAARD SOUTH MILL SERVICE SOUTHTOWN C-STORE STEINS INC STEVE'S SANITATION INC STRAND ACE HARDWARE STRATEGIC EQUIPMENT STREICHERS JOURDAN SULLIVAN SUPER SEPTIC INC OF PELICAN RA THYSSEN KRUPP ELEVATOR CORPORA TOM AVANT PAINTING TRANQUILITY BUILDING SERVICES TRI STAR RECYCLING US POSTMASTER SUSAN ULSCHMID ULTEIG ENGINEERS UNIFORMS UNLIMITED UNIVERSITY OF MN VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA-COLA WADENA ASPHALT INC WASTE MANAGEMENT WELDING SUPPLIES & FIRE EQUIPM AMOUNT 13,953.60 2,021.00 39.89 193.10 183.20 803.08 914.67 94,041.28 654.13 110.00 48.96 350,00 l, 717.20 150.00 311. 93 4,400.00 32.75 218.28 30.57 43.57 5,490.00 270.00 300.95 291.34 69.70 80.58 34.55 1,527.38 1,194.14 63.36 94.33 44.60 l 72. 67 77.19 1,107.29 11,240.00 580.43 4,104.60 232.00 142.93 43,304.68 , 137.10 60.00 4.65 1,360.30 130.50 6,070.50 5,670.81 5.27 OTC Board of Commissioners' Minutes September 12, 2006 Attachment A, Page 4 9/12/2006 12:28:02 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COt..mTY 56 WARRANTS FOR PUBLICATION PAGE 4 WARRANTS APPROVED ON 9/12/2006 FOR PAYMENT 9/12/2006 VENDOR NAME WEST PAYMENT CENTER WESTBY LAWN CARE XEROX CORPORATION ZIEGLER INC 210 LUBE EXPRESS FINAL TOTAL ...... . AMOUNT 414.25 40.00 139.67 3,195.00 27.35 $326,853.23 ****