HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/05/2006MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, September 5, 2006
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, September 5. 2006, at
9:30 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming. Chairman; Dennis Mosher. Vice-Chair; Bob Block, Syd Nelson, and
Malcolm Lee present.
Approval of Agenda
Motion by Lee, second by Mosher, and unanimously carried to approve the County Board
agenda of September 5, 2006, as mailed.
Approval of Minutes
Motion by Nelson, second by Block, and unanimously carried to approve the County Board
minutes of August 22, 2006, as mailed.
Approval to Pay Bills
Motion by Mosher, second by Lee, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Public Meeting
At 9:32 a.m., Chairman Froemming called the Public Meeting to order for the pending
issuance of a Minnesota Pollution Control Agency Permit for expansion of a Jennie-O Turkey
farm on Sandridge South Farm in Sections 13 & 24 in Girard Township. No one from the
public was present; therefore, no comment was offered. Motion by Mosher, second by Block,
and unanimously carried to close the Public Meeting at 9:38 a.m.
Municipality Parcel Project
GIS Coordinator, Brian Armstrong, reported that 37 of the 62 townships have been parceled,
which leads to investigation of how the cities' parcels will work into the County system.
Mr. Armstrong provided a handout presenting four different solutions to integrate city parcels.
He stated that the GIS Department Coordinators prefer option three, which is a cost share
approach between the cities and the County using in-kind services provided by the County.
The GIS Coordinators will begin the process of talking with the City Leaders regarding the
cost share option and to gather facts and determine a reasonable timeline to integrate the
parcels into the County system. A commitment would be required from each City for the
Contractor cost.
Ditch No. 38
Ditch Inspector, Randy Wasvick, updated the Board regarding Ditch No. 38 in Newton
Township. A cleanout was completed on this Ditch System a couple of years ago and now,
on one of the township roads, 550th Avenue, where a culvert was lowered, another culvert
that was underneath the one that was lowered has broken and opened up causing the road
to wash out. Mr. Wasvick stated that the Township is willing to pay for a new culvert.
Discussion continued. Motion by Nelson, second by Mosher, and unanimously carried to
OTC Board of Commissioners' Minutes
September 5, 2006
Page 2
authorize the Ditch Inspector to proceed with replacing the culvert on 550th Avenue to correct
the road problem with the understanding that Newton Township will pay for a new culvert, not
to exceed $1,000 and subject to the elevations allowed. Additional costs would be paid for by
the Ditch System.
Highway Department Projects
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute a contract between The County of Otter Tail and Korby Contracting Co.
Inc. of Fergus Falls, MN for S.P. 56-683-09, Bridge No. 56536 over the Otter Tail River at
Deer Lake on CSAH 83, subject to the approval of the County Attorney.
Motion by Nelson, second by Block, and unanimously carried to approve Final Payment,
payable to Central Specialties, Inc. of Alexandria, MN, based on Estimate No. 3 in the
amount of $3,283.00, for S.A.P. 56-600-22, Bituminous Surfacing & Aggregate Shouldering
on North Little McDonald Drive. The project was funded by the DNR State Park Road
Account Funds in the form of a grant to Edna Township.
Motion by Mosher, second by Block, and unanimously carried to authorize the appropriate
County officials' signatures to execute a Proposal for Engineering Services between the
County of Otter Tail and Houston Engineering, Inc. of Thief River Falls, MN, for an outlet for
Crooked Lake and an outlet for Norway Lake into County Ditch 21. The preliminary
engineer's report is estimated at $25,046 for Crooked Lake and $7,370 for Norway Lake.
Motion by Mosher, second by Froemming, and unanimously carried to authorize, on an
emergency basis, shoulder widening and in-slope work on CSAH 35 in the area of Norway
Lake. The Highway Engineer estimated the cost at $75,000 and will request quotations from
contractors that have the ability to complete the project this fall.
Recess & Reconvene
At 10:18 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:24 a.m.
Criminal Justice Planning Advisory Committee
Sheriff, Brian Schlueter, reported that the CJPAC has been studying Detention Facility issues
for about 1 ½ years. One of the main issues is lack of jail space and the Committee has
reviewed several different options. Mr. Schlueter explained that the Committee needs a long
range plan from the County before they can proceed with any of the identified solutions.
Lengthy discussion followed. Motion by Mosher, second by Lee, and unanimously carried to
form a CJPA Steering Committee, including the Sheriff, Chief Deputy, Detention Facility
Administrator, Commissioners Block and Nelson, County Attorney, County Coordinator, and
City of Fergus Falls officials and authorize this Steering Committee to investigate and gather
specific information regarding the three options for Detention Facility expansion as identified
by the CJPAC.
2007 Dispatch and Budgeting
Sheriff Schlueter referred to a handout provided to the County Board which included a
request from City of Fergus Falls Chief of Public Safety, Tim Brennan, asking for relief from
the current charges the City pays to the County for dispatch services. The Sheriff concurred
that some dispatch cost relief may be warranted for the City. County Coordinator,
OTC Board of Commissioners' Minutes
September 5, 2006
Page 3
Larry Krohn, provided information regarding current rental fees and he stated that the rent
paid by the City of Fergus Falls for Police Department space would need to increase by about
$53,000 to be at a fair market rate. Commissioners discussed charging the City $125,000
per year for dispatch (reduction of $127,000) and $102,000 per year for rental fees (increase
of $53,000). Commissioners requested that the CJPA Steering Committee negotiate this with
the City of Fergus Falls for the 2007 Budget and formalize changes as a percentage rather
than dollar amount and incorporate a corresponding annual COLA.
Site Evaluation
Motion by Lee, second by Block, and unanimously carried to approve a preliminary site
evaluation, to be completed by Architect, David Shultz, at an approximate cost of $2,500, for
property (about 20 acres) owned by the State of Minnesota at the Regional Treatment Center
which could be transferred to the County.
RESOLUTION IN SUPPORT OF
2006 COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY
Otter Tail County Resolution No. 2006 -66
WHEREAS, West Central Initiative has prepared a Comprehensive Economic Development Strategy
(CEDS) for the region containing Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Traverse,
and Wilkin Counties of Minnesota (west central Minnesota); and
WHEREAS, The CEDS contains analysis, economic data, economic development projects, and goals
and objectives for the betterment of the region; and
WHEREAS, Availability of an approved CEDS and related annual updates are a condition for
qualifying for grants for local economic development projects from the Economic Development
Administration of the U. S. Department of Commerce; and
NOW, THEREFORE, BE IT RESOLVED, That the Board of County Commissioners of Otter Tail
County, Minnesota, approves the 2006 Comprehensive Economic Development Strategy for west
central Minnesota.
The above resolution was offered by Nelson, seconded by Lee, and adopted as follows:
Yes: _§_
Dated: _ __.9-1/ ...... 1..,z..<+/...,.o""'r,,::...._ __
Attest: j;z',: ~£
Larry Kro n, Cle
No: _Q_ Absent: _Q_
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: fr)~ Y~,, .. ,.:
Roger~mifl'g, Board of Commissioners Chair
West Central Initiative Program Update
Kim Embretson, representing WCI briefed the County Board on the increased value of the
County's donations because of the funds leveraged from the McKnight Foundation as well as
a new childhood education program known as Northern Connections.
OTC Board of Commissioners' Minutes
September 5, 2006
Page4
Extension Requests
Motion by Mosher, second by Lee, and unanimously carried to extend Conditional Use Permit
#6382 until October 1, 2006, to complete replacement of a retaining wall as requested by
Duane & Jeannette Keeney for a project in Eagle Lake Township.
Motion by Froemming, second by Mosher, and unanimously carried to extend Conditional
Use Permit #6171 until September 1, 2007, as requested by Lorin and Anna Mae Remmick
for property on Pickerel Lake in Section 15 of Maine Township
Motion by Mosher, second by Froemming, and unanimously carried to extend Conditional
Use Permit #6358 until October 15, 2006, as requested by Everts Properties for property in
Section 33 of Everts Township.
Motion by Mosher, second by Block, and unanimously carried to extend the Final Plat filing
date to December 1, 2006, for the proposed plat entitled "Hidden Acres" located in Sections
32 & 33 of Tordenskjold Township; Stalker Lake, as requested by Houston Engineering for
the purpose of resolving a drainage issue.
Election Request
Motion by Mosher, second by Block, and unanimously carried to schedule the Canvassing
Board for the State Primary Election to meet at 9:30 a.m. on Friday, September 15, 2006,
and to appoint Commissioners Mosher and Froemming to the Canvassing Board for the State
Primary Election.
Payment Approvals
Motion by Nelson, second by Lee, and unanimously carried to approve Final Payment to
Woessner Construction, Inc. in the amount of $4,543.93 for the Court Administration
Remodeling Project.
Motion by Nelson, second by Lee, and unanimously carried to approve payment to Corbin
Pickar Excavating, Inc. in the amount of $6,600.00 for repair/maintenance services to County
Drainage System No. 29.
Motion by Nelson, second by Block, and unanimously carried to approve an inter-fund loan,
with interest at 6% between the General Fund and the County Drainage System No. 29
Account in the amount of $5,520.07.
Motion by Nelson, second by Mosher, and unanimously carried to approve payment to
Wenck Associates, Inc., in the amount of $23,288.56 for the Blue Heron Bay Development
EIS Project.
Tax Forfeited Property Sale Date
Motion by Lee, second by Block, and unanimously carried to establish Friday, December 1,
2006, as the sale date for the private sale of the following described parcel of tax forfeited
property and to establish the opening bid price at $1,700:
Parcel 37-000-99-0688-000
Lot 3 Block 3
Crystal Hills Second Addition
Payment Approvals
OTC Board of Commissioners' Minutes
September 5, 2006
Page 5
Motion by Lee, second by Block, and unanimously carried to approve payment to the City of
Pelican Rapids, in the amount of $127.50, for mowing the lawn on a parcel of tax forfeited
property located at 41 O Great Northern Road.
Motion by Lee, second by Mosher, and unanimously carried to approve payment to Fergus
Electric, in the amount of $988.00, for the installation of six card readers to the 3rd Floor
Courtroom in the Courthouse.
Temporary Storage
Motion by Mosher, second by Block, and unanimously carried to authorize the STS program
to use a structure located at 909 Junius Ave E (Tax Forfeited Parcel) for temporary storage.
Absentee Ballot Board
Motion by Nelson, second by Lee, and unanimously carried to appoint the following
individuals to the Absentee Ballot Board for the September 12, 2006 State Primary Election
and to the November 7, 2006 State General Election and to set the compensation for the
services provided at $9.00 per hour plus mileage:
Lois Benner, Sylvia Bergerud, John Molter, and Arleen Nycklemoe
Resolution Adopting Assessment Order for County Drainage System No. 29
Otter Tail County Resolution No. 2006 -67
WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority,
had authorized a cleanout of a portion of County Drainage System No. 29 on Tuesday,
June 6, 2006, and
WHEREAS, the Otter Tail County Board of Commissioners has approved expenditures in the
amount of $6,600.00 for the cleanout of County Drainage System No. 29 as follows:
Corbin Pickar Excavating, Inc. $6,600.00 (Tuesday, September 05, 2006)
NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF
COMMISSIONERS, that a special assessment in the amount of $7,000 be levied against the
benefited properties of County Drainage System No. 29, as listed in the Auditor's Tabular
Assessment dated July 8, 1907 a copy of which is on file in the County Auditor's office is
hereby accepted and shall constitute a lien against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the repair/maintenance in the
amount of the assessment levied against it.
BE IT FURTHER RESOLVED, that such assessments shall be payable in annual
installments extending over a period of 5 years. To the first installment shall be added
interest, at a rate of 6%, on the entire assessment from September 5, 2006 until
December 31, 2007.
BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so
assessed may, on or before Thursday, November 30, 2006, pay the entire assessment on
such property to the County Auditor's office without interest.
OTC Board of Commissioners' Minutes
September 5, 2006
Page 6
The above resolution was offered by Nelson, seconded by Lee, and adopted as follows:
Yes: _§_ No: _Q_ Absent: __Q_
Adopted this 5th day of September, 2006.
Dated : _ ___j,,eQ'-''14/...1t--":?..-./w,o~'=':'......---OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest ~~~ Larryl(ro ~ drk
oemming, Board of Commissioners Chair
Management Representation Letter
Motion by Mosher, second by Block, and unanimously carried to authorize the Board
Chairman, Auditor, and County Coordinator to sign the Management Representation Letter
with the State Auditors, which is in connection with the audit of the financial statements of
Otter Tail County as of December 31, 2005.
Documentation Requirements
Discussion took place regarding the Otter Tail County policy which states that, in order to
receive an expense reimbursement, an employee must submit a receipt that states what was
purchased. The information must be provided by the vendor, not information written on the
receipt by the employee. There are certain items that could be purchased that are not
allowed. Discussion also took place regarding the Wright Express/Fleet Services Credit Card
User Agreement. The Board was supportive of the policy/agreement as written.
Temporary Staff
Motion by Mosher, second by Nelson, and unanimously carried to authorize the Public Health
Director to hire a temporary Clerical Support position to work with the Minnesota Senior
Health Options (MNSHO) Program.
Adjournment
At 12:26 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, September 12, 2006.
Dated : _ _,.o'----'9~/_,_1....,,2...=+/=o.xc,,'---OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest ~eftl2 Larry Kron: erk
1ng, Board of Commissioners Chair
CB/kd
9/05/2006
12:16:38
OTC Board of Commissioners' Minutes
September 5, 2006
Attachment A, Page 1
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE l
WARP.ANTS APPROVED ON 9/05/2006 FOR PAYMENT 9/05/2006
VENDOR NAME
A'VIANDS LLC MARLYS ADAMS
RICHARD AKERMAN
AMERICAN INSTITUTIONAL SUPPLY BRIAN ARMSTRONG
RUDOLPH AUCH
BATTLE LAKE TOWING
BECKLUND OIL CO
DAVID BERG
BEXAR CO FORENSIC SCIENCE CENT BEYER BODY SHOP INC
BLESl-EVANS COMPANY
BLUESTONE TECHNOLOGIES INC BLUFFTON OIL COMPANY
BOUND TREE MEDICAL LLC HEATHER BRANDBORG
BRANDON COMMUNICATIONS INC BRANDT & MAGNUS P.A.
CENTRAL SPECIALTIES INC
GORDON CLINE
COMMISSIONER OF TRANSPORTATION
COOPERS TECHNOLOGY GROUP
CORPORATE TECHNOLOGIES
CROP PRODUCTION SERVICES DACOTAH PAPER COMPANY
DARLING'S SALES & SERVICE CO DAVE'S ELECTRIC
DAVID ROMANN HAULING & LANDSCP
DICK'S STANDARD SERVICE
DITCH WITCH OF MINNESOTA INC MELANIE DUENOW-RYAN ECONO SALES AND SERVICE
ELECTION SYSTEMS & SOFTWARE IN
FERGUS ELECTR1C
FERGUS FALLS MED1CAL GROUP FERGUS FALLS POLICE DEPT FERGUS POWER PUMP INC FERRELLGAS
GALL'S INC
GORDON GUGEL
H & R CONSTP.UCTION CO
MIKE HANAN
HANSON'S PLUMBING & HEATING IN NEILL HARDINA
OLIVER HARRISON BRUCE-HAUGRUD SANDY-HOLO.
INNOVATlVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR
AMOUNT
7,486.26
4 97. 94
39.99
681. 36 54.29 40. 00
153.36 31. 90 55.98 658.00 1,327.87 389.45
325.74
3,120.45
275.00 155.75
11,268.58 50.00
504.50 40.00
2.418.45
37.37
4 50. 00
167.74
308. 72 414. 87
60.00 1,524.28
38 .19 328.73
31.98
198. 54
75.42 3,007.65
3,703.50
4,758.19
34,343.00 58.62
26.62
37.98
75.07
188.24
38.17
2-40.00 15.00
8.03
72.51
2,574.45
1,041.95
OTC Board of Commissioners' Minutes
September 5, 2006
Attachment A, Page 2
9/05/2006 12,16,38
OTIER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66 COUNTY 56 PAGE 2
WARRANTS APPROVED ON 9/05/2006 FOR PAYMENT 9/05/2006
VENDOR NAME
INTERSTATE INC J CRAFT DIV OF CRYSTEEL MFG lN
JK SPORTS ERWIN JOHNSON KELLY SERVICES INC
KNIGHT CONSTRUCTION CO LARRY KROHN LAKE REGION DENTAL CENTER
LAKE REGION ELECTRIC CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC
LOCATORS & SUPPLIES INC
MAAO JAMES MENCH MIDWEST TESTING LABORATORY MN DEPT OF NATURAL RESOURCES 0 MN LEGAL SERVICES COALITION MN SHERIFFS'ASSOCIATION
ROBERT MOE MOORE MEDICAL LLC
KURT MORTENSON MULLIGAN'S PUB & EATERY MULTIPLE CONCEPTS INTERIORS
JIM MYHRE
NELSON BROS PRINTING
NELSON FORD LINCOLN MERCURY IN NETWORK CENTER INC NEWMAN TRAFFIC SIGNS
NIEMELA REPAIR
OFFICE DEPOT
OFFICEMAX CONTRACT INC OK TIRE STORES OLSON OIL CO INC OTIS ELEVATOR CO
OTTER TAIL CO RECYCLING
OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC PAMIDA INC 008
PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM CO OP CREAMERY
PERHAM COUNTRY STORE PERHAM SAND & GRAVEL PHELPS FAMILY FORD PITNEY BOWES PRODUCTIVE ALTERNATIVES INC
QWES;I' COMMUNICATIONS RAY'S'OIL COMPANY
RELIABLE OFFICE SUPPLIES
AMOUNT
1,471.75 55.59
532.90
180.00 3,235.25 1,213.33 360.45
160.00 25.00 1,190.00
79.14 167.58 325.00
340.00 1,059.99 150.00
52.19
50.00
41.36 169.70 39.15
94. 77
220.00 81.07 153.36 102.80
15.00
1,339.66 6,616.52 107.60
689.78
14 .00
91.63 96.25 51.62 615.55
6,976.80 112 .10 451 .JS
206.10 850.95
107.57 1,009.62
69.73 2,608.67
316.24 300.00
725.53 145.32
. .
9/05/2006
12:16:38
••••
OTC Board of Commissioners' Minutes
September 5, 2006
Attachment A, Page 3
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56 PAGE 3
WARRANTS APPROVED ON 9/05/2006 FOR PAYMENT 9/05/2006
VENDOR NAME
KENNETH RIAN RINGDAHL AMBULANCE SERVICE
RYAN'S REPAIR SHERWIN WILLIAMS SRF CONSULTING GROUP INC
STEINS INC STENERSON LUMBER SYNERGY GRAPHICS INC TRADEHOME SHOES TINA TIJNGSETH
SUSAN ULSCHMID
ULTEIG ENGINEERS
UNDERWOOD QUIK STOP
UNIFORMS UNLIMITED US BANK
CHRIS VAN DYKE VICTOR LUNDEEN COMPANY
VIKING COCA-COLA WEST CENTRAL LINEN SERVICE INC
WEST PAYMENT CENTER
FINAL TOTAL ...... .
AMOUNT
69.21
360.00
71.B3 9.B3 1,644.B2
1,025.33
134. 4.5
22,908.37
99.95 89.97
12B.58 12,350.33
82.01 135.96
1,150.00
41. 84 539.16
12 7. so
10.00
274.00
$159,720.60 ****