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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/25/2006MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, July 25, 2006 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, July 25, 2006, at 9:31 a.m .. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and Malcolm Lee present. Approval of Agenda Motion by Mosher, second by Nelson, and unanimously carried to approve the Human Services Board agenda of July 25, 2006, as mailed. Approval of Minutes Motion by Mosher, second by Froemming, and unanimously carried to approve the Human Services Board minutes of July 11, 2006, as mailed. 2007 Human Services Program and Budget Planning Human Services Director, John Dinsmore, presented a Program and Budget Planning handout developed by staff and supervisors, which identifies future needs of the department. Mr. Dinsmore stressed the need for an additional FTE Developmental Disabilities Case Worker. The DD position had been reduced previously with more priority given to the Adult Mental Health Program. Human Services Worksite LMC HS Labor Management Committee Co-Chair, Barb Dohrer, provided a handout and briefed the Board on the Committee's areas of discussion. Proposed West Central C.D. Treatment and Correctional Center County Attorney, David Hauser, provided information regarding a recent meeting relative to the proposed 11-County Regional Drug Treatment Facility. He presented funding required from each County in order to continue with a study as to the feasibility of the concept. This facility would be intended for incarcerated individuals that have needs for alcohol and/or drug treatment. Otter Tail County's share of the expense for the study has not been budgeted within department budgeting; however, could be paid out of the County's General Revenue Fund. Development Disabilities Program 2005 Annual Report DD Supervisor, Deb Sjostrom, and DD Case Workers presented 2005 statistics. Lengthy discussion took place regarding the programs and services, funding of various services, and the need for an additional Case Worker to bring the cases per worker down to recommended State levels. Troop Reintegration Community Meeting Mr. Dinsmore provided resource information regarding reintegration challenges for soldiers returning home. OTC Board of Commissioners' Minutes July 25, 2006 Page 2 Human Services Contract Renewals Motion by Nelson, second by Block, and unanimously carried to authorize the appropriate County officials' signatures to execute the following Human Services Contract renewals: Provider of Services Services Provided Renewal Period Beth & Keith Janu Residential Services/Home Plus /Foster Care 07/01 /2006-06/30/2007 Frazee. MN Services for eliaible Elderlv and Disabled Individuals REM Central Lakes, Inc. Independent Living Skills to Disabled Individuals on 07/01/2006-12/31 /2006 Edina, MN the CADI or TBI Waiver Proa rams REM Central Lakes, Inc. Community Support Program and Rehab Options 07101 /2006-12/31 /2006 Edina, MN for Persons with Mental Retardation or Related Conditions Nelson House Residential Services/Assisted Living for the elderly 07 /01 /2006-06/30/2007 New York Mills, MN receiving services under the AC/EW or CADI Proarams Otter Tail County State of Minnesota Department of Commerce 10/01 /2006-09/30/2007 Fergus Falls, MN Energy Assistance Program Contract Serving Low Income Individuals Bills & Claims Motion by Froemming, second by Block, and unanimously carried to approve the Human Services bills & claims as presented. Adjournment At 10:33 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 8, 2006. Dated: --"~'-I/-~_,_/ o_b __ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest ~, ;/J. LanyKrhn, Cerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 25, 2006, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and Malcolm Lee present. Approval of Agenda Motion by Mosher, second by Nelson, and unanimously carried to approve the County Board agenda of July 25, 2006, with the following addition: 2:30 p.m. -BudgeUAudit Committee Meeting Approval of Minutes Motion by Lee, second by Block, and unanimously carried to approve the County Board minutes of July 18, 2006, as presented. Approval to Pay Bills OTC Board of Commissioners' Minutes July 25, 2006 Page 3 Motion by Nelson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Planning Commission Recommendations Preliminary Plat-Second Addition to Preston's Lakeview Beach: Motion by Lee, second by Mosher, and unanimously carried to approve the Preliminary Plat known as "Second Addition to Preston's Lakeview Beach" consisting of 2 single family residential lots with a condition as recommended by the Planning Commission. The property is described as Pt Gov'! Lot 3, Pt Lot 23 of Preston's Lakeview Beach, and Pt Lot 1 Nelson's Oakwood Park Beach, Section 23 of Elizabeth Township; Jewett Lake (56-877). Conditional Use Permit -Joe & Valera Horak: Land & Resource Director, Bill Kalar, stated that the Planning Commission was recommending approval of this CUP request on Stalker Lake as revised. He stated that this is a continuation of a drainage problem from a subdivision considered a year ago. Engineers have developed a different solution and the Planning Commission recommended approval. Neighboring property owner, Tom Jensen, spoke in opposition of the revised plan. He presented a soil sample of what is the normal soil in the area, in his opinion, and objected to the hard rock sample that had been presented by the developer at the Planning Commission meeting. Loren Romberg spoke on behalf of the developers and stated that Hidden Acres has reduced the amount of water going in Mr. Jensen's direction and provided pictures of the area and a rock sample, which were also provided to the Planning Commission. Motion by Mosher, second by Lee, and unanimously carried to approve the Conditional Use Permit as revised (Alternative No. 1) in the report received by Land & Resource Management June 30, 2006. The property is located in the Right-of-Way of Stalker Road W, adjacent to Lot 7 of Sandy Haven Development in Section 29 of Tordenskjold Township; Stalker Lake (56-437). Conditional Use Permit -Kenneth Kirchenwitz: Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use Permit for a grade and fill project with a condition as recommended by the Planning Commission. The property is described as Lot 4 Block 1, Charlies Beach, Section 28 of Edna Township; Tenter Lake (56-348). Conditional Use Permit -Kevin & Jill Mohn: Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use Permit to build up a driveway and bring in fill around the house with conditions as recommended by the Planning Commission. The property is described as Scalp Lake Acres Lot 8 Blk 1, Section 7 of Hobart Township. Conditional Use Permit-James Schaeffer: Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional Use Permit to install erosion barrier and storm drain with conditions as recommended by the Planning Commission. The property is described as Swenson Beach Lot 1 Blk 1, Section 7 of Nidaros Township; Clitherall Lake (56-238). OTC Board of Commissioners' Minutes July 25, 2006 Page4 Conditional Use Permit-Middle Leaf Resort/Red Bam Investments. LLC: Motion by Froemming. second by Lee. and unanimously carried to approve a Conditional Use Permit to add a screen porch to Cabin #7 as presented. The property is described as Trs in GL 3, 4 & 5 being Pt of Middle Leaf Resort & Lots 6. 7, 8 & 9 Blk 5, Leaf Lake Pleasure Grounds in Section 22 of Leaf Lake Township; East Leaf Lake (56-116). Conditional Use Permit -William & Karen Boediqheimer: Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use Permit to level Lot 4 and part of Lot 3 (similar to a neighbor's project) as presented. The property is described as Lots 3 & 4 Blk 1, Pine Lake Shores, Section 35 of Gorman Township; Little Pine Lake (56-142). Conditional Use Permit -Cold Spring Realty lnc.frhomas & Brenda Masloski: Motion by Block, second by Nelson, and unanimously carried to accept the withdrawal of this Conditional Use Permit application to relocate a road based on the Applicant's request to withdraw. The property is described as Pt GLs 1 & 2 E of Rd AKA Parcels C & E and Pt GL 2 AKA Parcel D, Section 31 of Maine Township; West Lost Lake (56-481). Conditional Use Permit -Daryl/ & Diane Anderson: Land & Resource Director, Bill Kalar, stated that this is a CUP request to replace a failed retaining wall and the Planning Commission's recommendation was denial. Rob Goral of Shoreland Solutions spoke on behalf of the applicants. He stated that this is a retaining wall built in the 1940's or 1950's and it has failed. The property owner wants to keep the soil from sliding into the lake and feels that this project is needed for the good of the lake. He referred to the credentials of the Landscape Architect, who developed the plan and provided pictures of the area. Planning Commission member, Joe Maske, referred to a project on Eagle Lake, compared the projects, and stated that this plan shows no tie back. Mr. Goral stated that this is a much smaller project than the one on Eagle Lake and that there is no tie backs necessary in a 3' high wall in sandy soil. Commissioner Lee stated that this problem needs to be corrected and offered a motion, seconded by Nelson, and unanimously carried to approve a Conditional Use Permit to correct the problem with the failed retaining wall as presented by the applicant. The property is described as Broadwater Beach W 25' of Lot 44 & Lot 45, Section 7 of Dunn Township; Pelican Lake (56-786). Closed to the Public Reconvene At 11 :45 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of GIS Database Coordinator, Sherry Leabo, pursuant to M.S. Chapter 13D.05 Subd. 3. All five seated commissioners were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Upon conclusion of the performance evaluation, at 11 :57 a.m., Chairman Froemming reconvened the Board meeting for a round table discussion regarding the p_roposed tobacco ordinance. Proposed Tobacco Ordinance Discussion Beltrami County Commissioner, Ron Otterstad, spoke to the commissioners regarding some lessons learned in his County when developing the Reduction of Second Hand Smoke Ordinance. He suggested that the commissioners first need to decide whether or not they want an ordinance to regulate exposure to second hand smoke. If the Otter Tail County OTC Board of Commissioners' Minutes July 25, 2006 Page 5 Board is in favor of an ordinance, he suggested a comfortable "phase in" approach with no exceptions because it keeps the playing field level for businesses. He recommended adding language for businesses providing smoking rooms and enforcement guidelines. Public Health Nurse, Marion Kershner, reviewed the surveys completed, the responses from the public, and expressed concern in the young adult population, whose tobacco use is double the County's as a whole. Commissioners asked that the decision as to whether or not an ordinance should be developed be placed on the next County Board agenda on August 1, 2006. Recess & Reconvene At 1 :10 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed until 1 :30 p.m., when the meeting was resumed with all commissioners present except Commissioner Nelson. Proposed Solid Waste Transfer Station Elwood Johnson, Property Owner at 631 Two Rivers Road in Fergus Falls, stated that he is Chairing the Citizen Committee that is opposed to the current proposed location of the Solid Waste Transfer Station. Rick Johnson presented a power point presentation including information on alternative sites and corresponding cost savings, compatible land use, litter, noise, and smell issues, and lack of development vision for the City of Fergus Falls. The Environmental Assessment Worksheet will be published on August 14th and the County Attorney stated that the MPCA will be holding a public meeting when the EAW is completed. A representative from the Fergus Falls Township asked the County to take a more active approach in the issues as he feels the issue is broader than just a township issue. He stated that the people do not want this Transfer Site at this location and requested that the County find an alternate site. Commissioner Mosher stated that these concerns are being considered. Highway Department Highway Engineer, Rick West, reviewed progress in high water areas and briefed the County Board regarding 2006 Highway Construction Projects. Speed Zone Study Request A Segment of Elks Point Road, Dane Prairie Township Otter Tail County Resolution No. 2006 -57 Motion by Lee, seconded by Block, and unanimously carried to adopt the following resolution: WHEREAS, a group of residents have expressed their concern and are requesting that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit on Elks Point Road in Dane Prairie Township; AND, WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. OTC Board of Commissioners' Minutes July 25, 2006 Page6 BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findin~s of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this 25 h day of July, 2006. Dated:_~gc...,/f--"1'-l/~o~(o=-----1 I Attest ~ t/1-Larry 7<roh:: Cler OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ~,J,u, 1~- Roger#roemming, Board of Commissioners Chair Speed Zone Study Request A Segment of CSAH No. 31, between Franklin and Crystal Lakes Otter Tail County Resolution No. 2006 -58 Motion by Lee, seconded by Block, and unanimously carried to adopt the following resolution: WHEREAS, a group of residents have expressed their concern and are requesting that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 31 in the area between Franklin & Crystal Lakes; AND, WHEREAS, THE County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this 25th day of July, 2006. Dated:_...,_g:'-+/-'-r+-/-"-o ~le ___ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS , Board of Commissioners Chair Liquor License Application Motion by Froemming, second by Mosher, and unanimously carried to approve the following application for license: Stephen Kunz On/Off Sale 3.2 Malt Liquor and Tobacco Rocky's Resort Dent, MN 56528 (This approval is subject to the approval of the County Attorney's office and the County Sheriffs office and to the applicant signing the On/Off Sale 3.2 Malt Liquor Application.) OTC Board of Commissioners' Minutes July 25, 2006 Page 7 Performance Evaluation Summary Motion by Block, second by Mosher, and unanimously carried to approve the positive Performance Evaluation Summary of County Coordinator, Larry Krohn, as presented, and to direct that the summary be placed in his personnel file. Additionally, the Board accepted the performance summary drafted by Commissioner Lee and directed that ii be filed in Mr. Krohn's file as well. Adjournment At 2:40 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 1, 2006. Dated:_--=~c....,/_,_1_,_/.::...o_b __ _ r; OTTER TAIL COUNTY BOARD OF COMMISSIONERS Froemming, Board of Commissioners Chair • 7/25/2006 11:16:50 OTI'ER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION OTC Board of Commissioners' Minutes July 25, 2006 Attachment A, Page 1 IFD66 COUNTY 56 PAGE 1 WARR.ANTS APPROVED ON 7/25/2006 FOR PAYMENT 7/25/2006 VEMOOR NAME A-1 TROPHY A'VIANDS LLC ACS ALL CREATURES VET HOSPITAL AMERICAN INSTITUTIONAL SUPPLY BARBER RAZOR BLADE CO BEN FRANKLIN RIAN BOSSE BRADS WELDING TIM BRAND BRANDBORG LAW OFFICE BRANDON COMMUNICATIONS INC BRANDT & MAGNUS P.A. BUY-MOR PARTS & SERVICE LLC COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP JACK DAWKINS DENZEL'$ REGION WASTE INC KATHY DOMHOLT ECONO SALES AND SERVICE FARNAM'$ GENUINE PARTS INC FERGUS FALLS NEWSPAPERS INC FERGUS INTERNATIONAL INC FERRELLGAS G & K SERVICES GALL Is !NC GODFATHERS EXTERMINATING INC GR GRAPHICS INC ST LOUIS PATRICK GRIFFIN H & R CONSTRUCTION CO HALL GMC INC HEISLERS COUNTRY OIL IN RANGE LLC KELLY SERVICES INC LAURIE KOWALSKI LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE CO OP LEE'S CONSTRUCTION INC M-R SIGN COMPi\NY 1NC. MARK SAND & GRAVEL CO MCAA MBTH EDUCATION FUND MN CO ATTORNEYS ASSOCIATION MN CVSO SECRETARIES & ASSIST A MN DEPT OF NATURAL RESOURCES 0 MN MOTOR COMPANY MONITOR TIRE DISPOSAL INC NETWORK CENTER INC OFFICE DEPOT OFFICEMAX CONTRACT INC AMOUNT 39.94 3,069.08 4,053.78 118.60 24.04 122.50 37.69 183.75 140.00 440.55 348.75 923.70 50.23 194.64 243. 34 12.62 62.84 4,795.60 22.88 31.50 422.58 414.41 118.90 30.78 1,604.93 176.25 122.48 217.64 54.37 2,625.00 274.19 1,110.47 232.44 706.60 10.00 4,483.00 2.00 850.00 5.86 92,203.58 1,000.00 115. 00 100.00 150.00 182.48 910.40 l,3I3.75 134.94 205.44 OTC Board of Commissioners' Minutes July 25, 2006 Attachment A. Page 2 7/25/2006 ll,16,50 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISEURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 7/25/2006 FOR PAYMENT 7/25/2006 VENDOR NAME ORANGE TREE EMPLOYMENT SCREEN! OTTER TAIL CO RECYCLING OTTERTAIL TRUCKING INC PAMIDA PHARMACY CITY PELICAN RAPIDS PERHAM PRINTING & SUPPLY PITNEY BOWES PREMIUM WATERS INC QUALITY TOYOTA QUILL CORPORATION THE RENTAL STORE REVIEW ENTERPRISES INC ROAD EQUIPMENT PARTS CENTER ROYAL TIRE INC DOROTHY SCOTT SERVICE FOOD SUPERVALU SEWER SERVICE SIGNWORKS STOP-N-GO STORES INC TOTAL TOOL SUPPLY INC TRANQUILITY BUILDING SERVICES UNIV OF MN MASTER GARDENER PRO UNIVERSITY OF MN UNIVERSITY OF MN PRINTING SERV UPPER MISSISSIPPI MENTAL HEALT VICTOR LUNDEEN COMPANY VISUAL GOV SOLUTIONS LLC WALLWORK TRUCK CENTER RANDY WASVICK WEST PAYMENT CENTER YELLOW BOOK USA FINAL TOTAL ...... . AMOUNT 18.00 69.59 7,276.00 6,157.83 500.00 25.67 1,462.25 47.42 262.02 54.59 72. 98 58.80 826.12 2,846.17 89.24 1.37 250.00 28.76 37 .19 322.88 452.63 a.so 16,100.00 147. 46 33.75 43.62 133.50 782.19 60.00 3,484.35 783.15