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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/18/2006MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday July 18, 2006 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 18, 2006, at 9:33 a.m., at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and Malcolm Lee present. Chairman Roger Froemming was absent. Approval of Agenda Motion by Nelson, second by Block, and unanimously carried to approve the County Board agenda of July 18, 2006, as mailed. Approval of Minutes Motion by Lee, second by Nelson, and unanimously carried to approve the County Board minutes of July 11, 2006, as mailed. Approval to Pay Bills Motion by Block, second by Lee, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Public Health Staffing Motion by Block, second by Mosher, and unanimously carried to authorize the Public Health Director to proceed with the hiring process to fill a 40-hour per week Public Health Nursing position, due to the resignation of the PHN who was working with the nursing home caseload for the MSHO product, with salary reimbursement paid by Blue Cross Blue Shield. Assessment Contract Motion by Nelson, second by Lee, and unanimously carried to authorize the Chairman's signature to execute a Property Appraisal Service Agreement between the County of Otter Tail and Betty Norman for a one year period commencing August 28, 2006. The contractor will provide appraisal services in Everts and Inman Township and City of Vergas. Assessor's Department Fee Schedule Motion by Lee, second by Block, and unanimously carried to approve the Assessor's Office Fee Schedule effective August 1, 2006, as presented by the Assessor and attached as Attachment B. Webpage Update GIS Coordinator, Brian Armstrong, briefed the County Board on the parceling project. He presented a map showing 34 of the County's 62 townships that are completed with parceling updated on a monthly basis. Bringing the city parcels into the system will be discussed with the Internal GIS Committee. Mr. Armstrong discussed future projects including mapping of ditches, culverts, etc. GIS Coordinator, Sherry Leabo, discussed the County's webpage and presented Web Developer, Scott Backstrom, with a plaque from the American Association of Webmasters for excellence in web design. OTC Board of Commissioners' Minutes July 18, 2006 Page 2 Election Systems Equipment Motion by Nelson, second by Lee, and unanimously carried to approve payment to Election Systems and Software, in the amount of $506,348.71, which represents a 90% payment of the equipment purchased. (. Classification of Tax Forfeited Laniand Request for DNR Approval Otter Tail County Resolution No. 2006 -55 Upon a motion by Lee, second by Mosher, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, The County Board of Commissioners of the County of Otter Tail, State of Minnesota, desires to offer for private sale the following described parcel of land that has forfeited to the State of Minnesota for non-payment of taxes: Parcel 37-000-99-0688-000 Lot 3 Block 3 Crystal Hills Second Addition Tax Forfeited 1980 WHEREAS, the said parcel of land has been considered and viewed by the County Board of Commissioners and has been classified as non-conservation lands as provided for in Minnesota Statutes 282.01, and WHEREAS, based on certification from the Township of Lida, the highest and best use of the above described property can only be achieved by adding it to an adjoining parcel; thereby, increasing the usability and value of one of the adjoining properties, and WHEREAS, the parcel is a substandard lot based on the lot size requirement of the Otter Tail County Shoreland Management Ordinance and the Otter Tail County Subdivision Controls Ordinance. NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby certifies that the above referenced parcel of land has been considered, visually viewed on a map and complies with the provisions of Minnesota Statutes 85.012, 92.461, 282.01 Subd 8 and 282.018 and other statutes that require the withholding of tax forfeited lands from sale. BE IT FURTHER RESOLVED, That the Otter Tail County Board of Commissioners hereby requests approval from the Minnesota Department of Natural Resources for the private sale to adjacent landowners of the above described property. The question was on the adoption of the resolution, and there were YEAS and NAYS as follow: County of Otter Tail YEA NAY Absent Board of Commissioners Syd Nelson X Malcolm Lee X Bob Block X Dennis Mosher X Roger Froemming X Adopted this 18th day of July, 2006. Dated: __ 0_·1-1/~2..~,,-=----t/-c,_f-:~, __ _ Attest: ~~ (jfL__ Larry Kro~ Clrk OTC Board of Commissioners' Minutes July 18, 2006 Page 3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS ;'? Froemming, Board of Commissioners Chair Recess & Reconvene At 10:37 a.m., Vice-Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:39 a.m. WACCO Update WACCO Executive Director, Laurie Mullen, requested that Otter Tail County remain a member of WACCO along with the other counties and cities to foster a collaborative effort to improve partnerships. She provided a packet of information regarding WACCO's budget and activities accomplished last year. Ms. Mullen shared information regarding the high performance partnership concept, the collaboration in bringing cities and counties together, law enforcement studies and training, work with the BCOW Mental Health Initiative, GIS initiatives, safety seminars, and cooperative purchasing, specifically Otter Tail County has purchased salt through WACCO and realized savings. Ms. Mullen stressed the organization's work with Meth education. Vice-Chair Mosher requested that the County Coordinator review the WACCO request with Department Heads and the item will be scheduled on the County Board agenda in two weeks for further consideration. MnDOT Agreement No. 89932 Otter Tail County Resolution No. 2006 -56 Upon a motion by Lee, second by Block, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: IT IS RESOLVED that Otter Tail County enter into Mn/DOT Agreement No. 89932 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highways No. 21 and 30 as a detour route during the emergency roadway repair construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 108 from 1.8 miles east of Junction C.S.A.H. No. 21 to 825 feet west of Junction C.S.A.H. No. 30 under State Project No. 5625-14 (T.H. 108=229). IT IS FURTHER RESOLVED that the Otter Tail County Board of Commissioners Chair and the Otter Tail County Board of Commissioners Clerk are authorized to execute the Agreement and any amendments to the Agreement. OTC Board of Commissioners' Minutes July 18, 2006 Page4 Adopted this 18th day of July, 2006. Dated: 01/2-5/a1c, Attest /~ ~ Lar~Kro ' Clk OTTER TAIL COUNTY BOARD OF COMMISSIONERS Froemming, Board of Commissioners Chair Storm Water System Agreement Motion by Mosher, second by Lee, and unanimously carried to approve the appropriate County officials' signatures to execute an agreement between the County of Otter Tail and Townsend Engineering for the engineering services for a permanent plan to lower South and North Turtle Lake water levels with a Storm Water System at a not-to-exceed cost of $10,900. Planning Commission Recommendations Conditional Use Permit -Gerald & Carol Sachs: Motion by Lee, second by Nelson, and unanimously carried to approve an after the fact Conditional Use Permit to operate a Real Estate Office, Lakeshore & More Realty - Broker/Owner, Bradley J. Sachs, with a condition as recommended by the Planning Commission. The property is described as Pt GL 4 (.40 Ac) Section 9 of Lida Township; Lake Lida (56-747). Conditional Use Permit-Verle & LuVeral Blaha: Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use Permit to install an approach and driveway with a condition as recommended by the Planning Commission. The property is described as Lot 1 & Lot 2 N. of Road (53.9 Acres) Section 36 of Rush Lake Township; Rush Lake (56-141) and Buchanan Lake (56-209). Conditional Use Permit-James & Constance Day: Motion by Lee, second by Block, and unanimously carried to approve a Conditional Use Permit for a topographic alteration to lower a hill across from Highway 31 with a condition as recommended by the Planning Commission. The property is described as Pt of GL 1 ... (17.74 Ac) Section 35 of Dunn Township; Franklin Lake (56-759). Conditional Use Permit-Smedsrud Development. LLC: Motion by Mosher, second by Nelson, and unanimously carried to approve a Conditional Use Permit to build a new driveway for lake property owners from Golf View Shores Road as presented. The property is described as Lot 1 Blk 1 Stalker Lake Golf View Shores, Section 34 of Tordenskjold Township; Stalker Lake; Stalker Lake (56-437). Conditional Use Permit -Zion Evangelical Lutheran Church: Motion by Lee, second by Block, and unanimously carried to approve a Conditional Use Permit to install a lighted sign as presented. The property is described as Pt GL 5 & 6 ... (7.55 AC) Section 22 of Dunn Township; Elbow Lake (56-774) and Franklin Lake (56-759). OTC Board of Commissioners' Minutes July 18, 2006 Page 5 Preliminary Plat -"Sunwater Shores"/Sunwater Properties. LLC: Motion by Lee, second by Nelson, and unanimously carried to approve a Preliminary Plat known as "Sunwater Shores" consisting of 3 lots for single family residential use with conditions as recommended by the Planning Commission. The property is described as Parcel H of SE¼ SW¼ & GL 2 Walker Lake, Section 1 of Amor Township; Walker Lake (56-310). Preliminary Plat-"Ivy Acres -ind Addition"/Steven L. Johnson: Motion by Nelson, second by Block, and unanimously carried to deny the Preliminary Plat known as "Ivy Acres 2nd Addition" as recommended by the Planning Commission for the reasons as stated in the July 12, 2006, Planning Commission minutes. The property is described as Ivy Acres Lot 3 Block 1, Section 36 of Rush Lake Township; Rush Lake (56-141) and Buchanan Lake (56-209). Preliminary Plat -"Quiet Pines Estates''/Dale Menze: Motion by Nelson, second by Lee, and unanimously carried to approve the Preliminary Plat known as "Quiet Pines Estates" consisting of 6 lots for single family residential use and a Conditional Use Permit to construct a road to service the plat with conditions as recommended by the Planning Commission. The property is described as Pt Sec 29 bg SE cor N 2120.38' WLY 1728.73' N 1306.07' WLY on lk 864.87' ... , Section 29 of Otto Township; Rush Lake (56-141). Conditional Use Permit -Duane & Jeannette Keeney: Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use Permit to replace a failing retaining wall with a condition as recommended by the Planning Commission. The property is described as Pt of GL 2 ... (75 AC) Section 11 of Eagle Lake Township; Eagle Lake (56-253). Final Plats Motion by Lee, second by Nelson, and unanimously carried to approve the Final Plat of Joshua Roger Michael Hanson known as "Loony Acres", Section 3 & 4, Township 136N, Range 41W, Dora Township; Loon Lake (56-523). Motion by Mosher, second by Lee, and unanimously carried to approve the Final Plat of Thomas Bernardoni and Cynthia B. Bernardoni known as "Eagle Oaks", GL 4 in Section 15, Township 131N, Range 40W, Eagle Lake Township; Eagle Lake. Motion by Lee, second by Nelson, and unanimously carried to approve the Final Plat of Secluded Land Company known as "Olaf Lake Shores", Sections 11 & 14, Township 136N, Range 44W; Norwegian Grove Township; Olaf Lake (56-950). Reclassification Request Motion by Mosher, second by Block, and unanimously carried to authorize the County Coordinator to proceed with reclassification of the Human Resources Specialist position Uob #1308) and the Benefits/Safety Specialist (Job #1309) as requested. OTC Board of Commissioners' Minutes July 18, 2006 Page 6 Working Out of Classification Motion by Nelson, second by Block, and unanimously carried to approve a salary adjustment for the Telecommunications Administrative Specialist (Job #1306) to Grade 12, Step 8 for working out of classification effective July 13, 2006 in the Human Resources Specialist position. Performance Evaluation Summary Motion by Nelson, second by Block, and unanimously carried to approve the positive Performance Evaluation Summary of MIS Director, Tim Brand, as presented, and to direct that the summary be placed in his personnel file. Closed to the Public Adjournment At 11 :29 a.m., Vice-Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of County Coordinator, Larry Krohn, pursuant to M.S. Chapter 13D.05 Subd. 3. Commissioners Mosher, Block, Nelson, and Lee were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Upon completion of the performance evaluation, at 12:13 p.m., Vice-Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, July 25, 2006. Dated: 7 / 2..5: /b (o r I OTTER TAIL COUNTY BOARD OF COMMISSIONERS roemming, Board of Commissioners Chair CB/kd 7/18/2006 11:23:22 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION OTC Board of Commissioners' Minutes July 18, 2006 Attachment A, Page 1 1FD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 7/18/2006 FOR PAYMENT 7/18/2006 VENDOR NAME ALLTED FIRE PROTECTION INC AMERICAN TOWER CORPORATION ARVIG COMMUNICATION SYSTEMS AUTO SAFETY SERVICE BALLARD SANITATION INC BATILE LAKE HARDWARE & RENTAL BATTLE LAKE MOTQR PATROL ASSN BCA ST OF MN BEN HOLZER UNLIMITED BEYER BODY SHOP INC BLUESTONE TECHNOLOGIES INC BOBCAT OF OTTER TAIL COUNTY BRANDON COMMUNICATIONS INC BRAUN !NTERTEC CORPORATION BRETZ HARDWARE CITY BURNSVILLE CAROLINA SOFTWARE CELLULAR ONE CITIZENS ADVOCATE CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CULLIGAN WATER COND CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR DEANS COUNTRY MARKET DEPT OF PUBLIC SAFETY DIVERSION AUTO EGGE CONSTRUCTION INC EVERGREEN EQUIPMENT INC FAANAM'S GENUINE PARTS INC FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS FREMONT INDUSTRIES INC GE CAPITAL GODFATHERS EXTERMINATING INC GOODIN COMPANY GOPHER STATE ONE CALL GR GRP.PHICS INC ST LOUIS BRUCE HAUGRUD HAWTI-IORN SUITES AT WATERFRONT HEARTLAND AUDIO INC HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC AMOUNT 250.00 84.37 200.00 1,649.68 293.00 3.83 37.50 580.00 43.02 520.49 730.53 425.94 1,651.79 14,460.00 229.24 1,100.00 250.00 2,877.38 95 .40 2,877.97 111.19 20.00 26.64 43,462.92 189.85 146. 97 10.09 510.00 323.95 237.60 14.50 210.99 3,355.74 494.17 2,71).37 5,660.00 1.061.41 144.83 980.01 606.39 320.88 27.85 23 .20 4 93. 26 5.42 201.14 1,337.40 42.31 23.84 OTC Board of Commissioners' Minutes July 18, 2006 Attachment A, Page 2 7/18/2006 11:23:22 O'ITER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 7/18/2006 FOR PAYMENT 7/18/2006 VENDOR NAME HENNING HARDWARE HOLIDAY CREDIT OFFICE SHELDON HOLM SANDY HOLO THE HOME SHOP HONEYWELL THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE ALL BATTERY CENTER J J KELLER & ASSOCIATES INC KELLY SERVICES INC LAKE REGION ELECTRIC CO OP LAKE REGION HEALTHCARE CORP LAKEWAY MARKET LLC LARRY OTT ,INC TRUCK SERVICE LIEBERMAN CO INC LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC THE MIDWEEK MIDWEST PRINTING CO MIDWEST TESTING LABORATORY MIDWESTERN MAT RENTAL & SUPPLY MINNKOTA MISSOURI WATER SAFETY INC MN HWY SAFETY AND RESEARCH CEN MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MONITOR TIRE DISPOSAL INC MULTIPLE CONCEPTS INTERTORS NATIONAL RIFLE ASSOCIATION NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN NEW YORK MILLS HERALD NEWMAN TRAFFIC SIGNS NORTH UNION TEXACO NORTHSTAR TECHNOLOGY GROUP INC NORTHWEST RESPIRATORY SERVICES OFFICEMAX CONTRACT INC OLSON OIL CO INC OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PAMIDA INC 008 PARK REGION CO OP PELICAN RAPIDS PRESS AMOUNT 76.29 118.20 126.54 571.72 10.50 1,692.00 139.05 67.55 614.37 598.32 228.34 1,284.00 961. 33 2,435.30 5,229.96 1,190.00 37.28 809.02 5,909.84 147,473.18 1,187.70 146 .40 101.18 151.00 69.60 58.00 83.90 368.00 520.61 3 95. 98 3.677.60 210.00 85.00 304.87 906.36 280.80 2,277.18 28.10 93. 75 148.32 163.15 283.00 227.41 925.24 13,334.80 1,119.47 156.00 2,314.60 130.00 7/18/2006 11:23:22 •••• OTC Board of Commissioners' Minutes July 18, 2006 Attachment A, Page 3 OITER TAIL COUNTY AUDITOR PA.NELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 7/18/2006 fOR PAYMENT 7/18/2006 VENDOR NAME AMOUNT PERHJ\M CO OP CREAMERY 5,446.54 PERHJ\M ENTERPRISE BULLETIN 604.71 PETE I s AMOCO 2,581.97 PETER'S SNYDER DRUG 8.00 PIONEER JANITORIAL 90.53 HENRY PRICE 379.40 PRO AG FARMERS CO OP 357.38 PRODUCTIVE ALTERNATIVES INC 117.31 QUALITY TOYOTA 38.45 REVIEW ENTERPRISES INC 291.82 ROTHSAY FARMERS CO OP 32.75 ROYAL TIRE INC 2,202.07 SERVICE FOOD SUPER VALU 340.37 THE STATE CHEMICAL MFG CO 243.62 STEINS INC 2,551.52 STEVE'S SANITATION INC 1,763.72 STRAND ACE HARDWARE 19.16 STREICHERS 317.37 SUPER SEPTIC INC OF PELICAN RA 77.19 RICKY SWANBERG 32. 87 TEEMA.RK CORPORATION 96. 39 TNT REPAIR INC 244.08 GARY TORGERSON 160.00 UAP DISTRIBUTION INC 21,522.81 UCOWF 235.00 SUSAN ULSCHMID 205.27 UNIFORMS UNLIMITED 1,176.79 KEITH VAN DYKE 13.00 WADENA CO AUDITOR TREASURER 1,822.51 WASTE MANAGEMENT 56,000.66 WESTBY LAWN CARE 40.00 XEROX CORPORATION 28.65 ZIEGLER INC 2,122.97 FINAL TOTAL ..•.... $391,661.75 •••• ASSESSOR'S OFFICE FEE SCHEDULE SPLIT FEES SIMPLE COMPLEX S2S.00 PER PARCEL SS0.00 PER PARCEL OTC Board of Commissioners' Minutes July 18, 2006 Attachment B, Page 1 IF LESS THAN 3 WORKING DAYS ADVANCE NOTICE THESE FEES DOUBLE. ESTIMATE POTENTIAL INCOME SS,500/YEAR TAX ESTIMATES ESTIMATED MARKET VALUE AND TAX CALCULATION fflF OR NEW CONSTRUCTION) S40.00 ESTIMATE S1,200/YEAR WRITTEN TAX ESTIMATE FOR KNOWN VALUE S20.00 (ESCROW, ETC.) ESTIMATE S6,200/YEAR •WHAT IF'" TAX ESTIMATE (WRITTEN) S20.00 ESTIMATE 52,000/YEAR ESTIMATES AND SPLITS THAT ARE REQUESTED TO BE FAXED ADD SS.00 PER ESTIMATE VERBAL TAX ESTIMATES GIVEN OFF PREPARED CHART ARE AT NO CHARGE.