HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/27/2006MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, June 27, 2006
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, June 27, 2006. at
9:31 a.m., at the Otter Tail County Government Services Center with Chairman,
Roger Froemming and Commissioners Bob Block and Syd Nelson present. Vice-Chair,
Dennis Mosher and Commissioner Malcolm Lee were present at 9:33 a.m.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board agenda of June 27, 2006, as mailed.
Approval of Minutes
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board minutes of June 13, 2006, as mailed.
Tobacco Polling Results
Public Health Director, Diane Thorson, introduced the topic of exposure to second hand
smoke. She stated that 1,267 people are affected in Otter Tail County because they work in
environments that allow smoking. Ms. Thorson explained that the Public Health Department
has not spent local taxpayer dollars on education and advertisements regarding the affects of
second hand smoke. The funding has been provided from the Minnesota Department of
Health, Tobacco Free Communities Grant. Otter Tail County's portion of this grant was
$67,771.00. The advertising portion of that grant, spent primarily in Otter Tail County was
reported at approximately $25,000.00. The MPAA T grant, in the amount of $71,503.00,
provided $26,400.00 for advertising purposes. Ms. Thorson introduced Dr. Richard Rathge,
Professor at NDSU and Director of the North Dakota State Data Center. The Data Center
collected information from registered voters in Otter Tail County on their attitudes and
perceptions regarding second hand smoke and perceptions of policies. A "Briefing Points"
handout dated June 2006 was provided as well as the "2006 Secondhand Smoke Survey of
Registered Voters in Otter Tail County, Minnesota". Dr. Rathge reviewed the survey and
shared the findings and outcomes with the Board. Specific data for each commission district
was also provided. According to the survey, nearly 87% of registered voters would support
passing a smoke free ordinance. One member of the public spoke in favor of the County
passing a smoke free ordinance. Chairman Froemming thanked the public for attending the
meeting.
Human Services Contracts
Human Services Supervisor, Deb Sjostrom, requested approval of residential services, foster
care, assisted living, and home health care contracts, for the period of July 1, 2006 through
June 30, 2007, with rates remaining the same as the previous year, except for a COLA
effective October of 2006. Motion by Nelson, second by Mosher, and unanimously carried to
approve the following Human Services renewal contracts as recommended:
OTC Board of Commissioners' Minutes
June 27, 2006
Page 2
Residential Services/Home Plus/Foster Care Services to eligible persons receiving
services under ACIEW or CAD/ or Traumatic Brain Injury Services:
Rich & Diane Armstrong
Charlotte Haberer (Garrett Lee House)
Gerald & Joy Synstelien
S1gndLmda Tweeton (Maplewood Hearth)
Diane Bauer & Randy Bond
Karen & Myron lngrebretson
Luan Peterson
Bob & Vicki Long
Nancy Diiro
Mary Soland (Elizabeth's Country Breeze)
Stan & Karen Synstellen
Deane Williams
Louis & Sonja Gunkel
Coleen Houge
Pauline & Charles Haugen
Deborah & Gregg Erickson
Residential Services/Assisted Living to eligible persons receiving services under ACIEW
or CAD/ programs:
Pioneer Senior Cottages/Pioneer Retirement
CK Home Health Care
Tender Heart Home Care
Autumn Manor
Provide Adult Day Care Services to eligible persons receiving services under ACIEW,
CAD/ or TB/ programs:
Pioneer Day Care
Home Health Care Services to eligible persons under ACIEW, CAC and CAD/, TBIW
and MR/RC Waiver programs when those services are part of the Individual Plan of
Care:
New Dimensions Home Health Care
Lake Region Health Care Corporation
Care 2000 Home Health Care Services
Vikingland Home Health Care
Lakewood Health System Home Care/Hospice
(aka Greater Staples Hospital and Home Care)
Homemaker Services, Chore Services, & Transportation Services:
Ghost Runner Errand Service
Bills & Claims
Motion by Mosher, second by Block, and unanimously carried to approve the Human
Services bills & claims as presented.
Affirmative Action Plan
Motion by Block, second by Mosher, and unanimously carried to adopt the Affirmative Action
Plan sponsored by the Department of Human Services, which is the Merit System Human
Rights EEOC Guidelines.
Adjournment
At 10:27 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human
Services Board adjourned until 9:30 a.m. on Tuesday, July 11, 2006.
Dated: __ ...,--'--+l~t~t+-L-c,c..o"2~---I I
)!' !( Attest: _ _L/:d..,,.. ... ,,~=1-_,,~=IL"'--=--
Larry Krohn, Clerk
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By: ~/J~i:&c_~~~~---,--------:::----:-:::-:----:----
Roger roemming, Human Services Board Chair
Call to Order
OTC Board of Commissioners' Minutes
June 27, 2006
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, June 27, 2006, at
10:48 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and
Malcolm Lee present.
Approval of Agenda
Motion by Block, second by Mosher, and unanimously carried to approve the County Board
agenda of June 27, 2006, as presented.
Approval of Minutes
Motion by Nelson, second by Lee, and unanimously carried to approve the County Board
minutes of June 20, 2006, as mailed.
Approval to Pay Bills
Motion by Mosher, second by Block, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Purchase of John Deere Tractor & Loader
Motion by Nelson to approve purchase of a John Deere Tractor & Loader as requested by the
Highway Engineer. Motion died for lack of a second. Commissioners requested that the
Highway Engineer take the request to the Capital Improvement Committee and then return to
the County Board for approval.
Storm Water System Assessment Procedure
Motion by Block, second by Mosher, and unanimously carried to authorize the Ditch Inspector
and other appropriate County officials to proceed with the determination of the benefited area
and the benefits for purposes of an assessment for the South Turtle Lake storm water system
by appointing the following Ditch Viewers at a compensation amount of $80 per day and paid
lunch and mileage expenses:
Elder Kugler, Richard Carlund, & Howard Geese
Engineering Study
Highway Engineer, Rick West, briefed the County Board regarding flooding of a portion of
County Road #18 because of Crooked Lake. Discussion took place regarding the possibility
of petitioning for an outlet into County Ditch #21 and the potential for improvements to the
ditch. Motion by Mosher, second by Lee, and unanimously carried to authorize the Highway
Engineer to proceed with obtaining an Engineering Study to determine capacity and a
potential plan for an outlet to join County Ditch #21 from Crooked Lake.
Planning Commission Recommendations
Conditional Use Permit-Old Town Townhouses/James & Janet Eitzen:
Motion by Mosher, second by Froemming, and unanimously carried to approve a Conditional
Use Permit to approve additions to a duplex in this cluster development and reduce the
original approval from 3 duplexes to 1 duplex with conditions as recommended by the
Planning Commission. The property is described as Old Town Townhouses Community #26,
Unit 1 & Int in Common Elements, Section 12 of Clitherall Township; Clitherall Lake (56-238).
OTC Board of Commissioners' Minutes
June 27, 2006
Page 4
Conditional Use Permit -Joey & Rochelle Wadeson:
Motion by Lee, second by Block, and unanimously carried to approve an After-The-Fact
Conditional Use Permit to fill under a cement pad as presented. The property is described as
Pt of GL 5 (19 Acres) Section 9 of Dora Township; East Spirit Lake (56-501).
Conditional Use Permit-Lida Township/Otter Tail County Highway Department:
Motion by Lee, second by Nelson, and unanimously carried to approve a Conditional Use
Permit for a Lida Township road project for Tri-Lake Estates Drive according to the revised
plans received June 21, 2006, and with conditions as recommended by the Planning
Commission. The property is described as Lot 1 Block 1 Tri-Lakes Estates First Addition
(borrow area) & Tri-Lake Estates Drive, Section 9 & 10 of Lida Township; Lake Lida (56-747).
Conditional Use Permit-Karen Ze/1-Verhelstflom Verhelst (Graystone) & Jay Stroh:
Land & Resource Director, Bill Kalar, stated that this request is for operation of a Dinner
Cruise Boat from the Graystone location. He stated that, after lengthy discussion, and
several motions, the business was approved with several conditions. Planning Commission
member, Rod Boyer, stated that he did not vote to recommend approval of the Cruise Boat
because he felt the motions were too loose and the corner at the Graystone is congested
already and felt adding this was a safety issue. Planning Commission member, Joe Maske,
expressed concern with too many motions by the Planning Commission. He stated that if a
motion doesn't pass, the request should be recommended for a denial. County Attorney,
David Hauser, expressed concern with condition #3 that states that the Applicant file an
Application for a marked crosswalk; the language does not indicate that there must be a
marked crosswalk and #4 that requires a safety assessment with no language that the
recommendations of the assessment must be implemented. Mr. Hauser stated that the
safety assessment should be provided before the CUP request is approved. His opinion is
that this request should be denied or tabled until the information is received. Motion by
Block, second by Froemming, with Mosher abstaining, to table this CUP request to review an
assessment of safety concerns relative to the potential automobile and pedestrian congestion
at this location/intersection by the County Highway Engineer. This CUP request is scheduled
for reconsideration at 11 :00 a.m. on Tuesday, July 11, 2006.
Conditional Use Permit -Fresonke Brothers. LLC/Bradley Dean:
Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use
Permit for operation of a Well Drilling Business with a condition as recommended by the
Planning Commission. The property is described as Lot 3 ex part N & E Co Road #17 & ex
part N Co. Road #35 (33.39 AC) Section 3 of Dead Lake Township; Bolton Lake (56-318).
Conditional Use Permit Theodore D. Bergeron:
Motion by Froemming. second by Block. and unanimously carried to approve a Conditional
Use Permit to build 2 roads with a condition as recommended by the Planning Commission.
The property is described as Pt GL 3 & 4 ... (47 Acres) Section 30 of Edna Township; Big
McDonald Lake (56-386).
Final Plats
Motion by Nelson, second by Lee, and unanimously carried to approve the Common Interest
Community (CIC) #41 of Rick C. Heinle and Laura Heinle known as "Pleasureland Estates",
which is a 20 unit cluster development; GL 3. Section 23. Township 135N, Range 39, Rush
Lake Township; Rush Lake (56-141).
OTC Board of Commissioners' Minutes
June 27, 2006
Page 5
Motion by Froemming, second by Lee, and unanimously carried to approve the Final Plat of
Wayne E. Lee and Gloria 0. Lee known as "Wayne Lee's Royal Oaks Estates"; N½ NW¼ of
Section 33, Township 131 N, Range 37W, Parkers Prairie Township; non-shoreland.
Motion by Froemming, second by Mosher, and unanimously carried to approve the Final Plat
known as "Sunnybend First Addition", which is a 1 lot subdivision in section 36 of Maine
Township; Otter Tail River.
Closed to the Public
At 11 :52 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for the purpose of evaluating the performance of Physical
Plant Manger, Rick Sytsma, pursuant to M.S. Chapter 130.05 Subd. 3. All five seated
commissioners were present for the evaluation. A summary of performance conclusions will
be provided at the next regular County Board meeting.
Recess & Reconvene
At 12:15 p.m., upon conclusion of the performance evaluation, Chairman Froemming
declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch
break. The meeting was reconvened at 1 :02 p.m.
Draft Environmental Impact Statement for Blue Heron Bay
Land & Resource Director, Bill Kalar, presented a revised Executive Summary for the Draft
EIS for Blue Heron Bay dated June 27, 2006. He also submitted the Draft Environmental
Impact Statement for Blue Heron Bay on Dead Lake dated June 2006. Steve Menden,
Wenck and Associates Consultant, presented a power point presentation to brief the County
Board on the Draft EIS.
RESOLUTION NO. 2006 -50
OTTER TAIL COUNTY
ST ATE OF MINNESOTA
Commissioner Nelson offered the following and moved its adoption:
A RESOLUTION ADOPTING RELEASE OF THE BLUE HERON BAY DEVELOPMENT -
DEAD LAKE DRAFT ENVIRONMENTAL IMPACT STATEMENT (DEIS) FOR PUBLIC
COMMENT
WHEREAS, Otter Tail County has prepared a Draft Environmental Impact Statement (Draft
EIS) for a proposed residential development (Project) on a 257-acre parcel consisting of a
large peninsula, a small peninsula and an island located on Dead Lake in Otter Tail County,
MN. Blue Heron Bay Land Company LLC (Developer) proposes to build a residential
development on the parcel in Dead Lake Township. The project is located in Otter Tail
County, Dead Lake Township in Sections 19, 20, 29, 30, Township 135N Range 40W.
(Project Area); and
WHEREAS, Otter Tail County is the Responsible Governmental Unit (RGU) for review and
decision making relative to the proposed Project under Minnesota Rules Chapter 4410.2000,
Subp. 3B;and
OTC Board of Commissioners' Minutes
June 27, 2006
Page 6
WHEREAS, On April 1, 2003, the Otter Tail County Board of Commissioners formally
adopted and signed a negative determination as to the need for completing an EIS. On
February 1, 2005, the Minnesota Court of appeals remanded the matter back to the County
for preparation of an EIS. The Otter Tail County Board of Commissioners issued a draft
scoping decision document (County Board Resolution #2005-53), pursuant to Minnesota
Rule 4410.2000, subp. 3B. The availability of the draft environmental impact statement will
be noticed in the Environmental Quality Board (EQB) Monitor on July 3, 2006, for a 30-day
comment period. The county will hold a public meeting on August 1, 2006, with comments
received through August 15, 2006; and
WHEREAS, technical analyses and preparation of a DEIS document has been completed
consistent with the requirements of the Final Scoping Decision Document.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of the State of
Minnesota:
1. Accepts the DEIS for release for public review and comment.
2. Authorizes release of a "Notice of DEIS for Public Review" relating to the Blue Heron
Bay -Dead Lake Development, for publication in the EQB Monitor and through local
press releases.
3. Authorizes holding a public information meeting to provide an opportunity for the public
to obtain information on the DEIS and to provide comments on the project and DEIS
findings.
Commissioner Lee seconded the motion, and upon being put to vote, the above resolution
was adopted on a unanimous vote.
Duly adopted this 2th day of June, 2006, in Fergus Falls, Minnesota.
Isl
Larry
County Board Clerk
Otter Tail County Board of Commissioners
Otter Tail County, Minnesota
Isl Q~ ~y•-., , 7 '
Roger F emming'
Otter Tail County Board Chair
Commissioner Bob Block was absent at 2:02 p.m.
Wind Energy Project
John Ihle, Plain States Energy, submitted information regarding a wind project, owned by
Minnesota residents, that would be constructed partially in Otter Tail County. He requested a
letter of support from the Board.
OTC Board of Commissioners' Minutes
June 27, 2006
Page 7
Support for a Wind Project
Otter Tail County Resolution No. 2006 -52
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, agriculture and energy are a major and integral part of Otter Tail County's and
State of Minnesota's economic security, and
WHEREAS, the Minnesota State Legislature has directed-electric utility's providing service in
Minnesota to facilitate locally owned wind energy projects, and
WHEREAS, Otter Tail County recognizes that wind energy projects can and should play a
larger role in providing energy through locally generated wind projects, and
WHEREAS, Otter Tail County wind projects will contribute economically to Otter Tail County
by way of property tax payments, land lease payments, local ownership and ancillary
benefits, and
WHEREAS, localized wind energy projects support economic development, and
WHEREAS, wind energy development within the State lessens the State of Minnesota's
dependence on the importation of electricity from North Dakota and Manitoba, and
WHEREAS, wind energy projects mitigate pollution generated by fossil fuel, and
WHEREAS, the mitigation of pollution supports recreational activities such as fishing,
hunting, and other outdoor activities, and
WHEREAS, PlainStates Energy has proposed a project consisting of 30 MW of wind
generated electricity, and
WHEREAS, the wind project will sell the wind generated electricity to Minnesota Power, and
WHEREAS, the wind project is currently known as the Bear Creek Wind Energy Project, and
WHEREAS, the project is located primarily in Woodside and Oak Valley Townships in Otter
Tail County.
BE IT RESOLVED, that Otter Tail County Board of Commissioners go publicly on record
supporting the wind project in Otter Tail County, being developed by Plain States Energy.
Commissioner Lee seconded the motion, and upon being put to vote, the above resolution
was adopted on a unanimous vote.
Dated: 01 /05./0 la I~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _:'_a~.~----,¢'...!~~:.!..__ __ _
Roger. roemming, Board of Commissioners Chair
OTC Board of Commissioners' Minutes
June 27, 2006
Page 8
Barlow Settlement Agreement
Solid Waste Director, Mike Hanan, discussed the settlement agreement with the Barlow
Group relative to the Perham Resource Recovery Facility. He presented a letter explaining
the situation. Mr. Hanan will draft a letter to the City of Perham and return to the County
Board at the next regular meeting.
Human Services Budget & Staffing Discussion
Human Services Director, John Dinsmore, and Supervisor, Brad Vold, presented preliminary
2007 Human Services Budget figures and requested permission to fill a vacant Human
Services Child Protection Social Worker position as a full-time, regular position, instead of the
previously approved temporary position. Motion by Nelson, second by Mosher, and
unanimously carried to authorize the Human Services Director to hire a full time, regular Child
Protection Social Worker in place of the previously approved temporary position.
Reclassification Approved
Motion by Lee, second by Mosher, and unanimously carried to authorize reclassification of
the following positions in the Sheriffs Department: Civil Process/Accounts Technician,
Administrative AssistanUOffice Manager, Records Supervisor, Records Technician/
Receptionist, and Records Technician/Legal Processing.
License Applications
Motion by Nelson, second by Froemming, and unanimously carried to approve the following
applications for license:
Steven Heidenson
Battle View Landing
Henning, MN 56551
*Big Pine Lodge
43606 Mosquito Heights Road
Perham, MN 56573
Birchwood Golf Course
19711 430th St
Pelican Rapids, MN
*Madsen's Resort
Battle Lake, MN 56515
Nansen, Inc.
Elmer's Authentic Texas BarBQ
Battle Lake, MN 56515
On-Sale Wine
On/Off-Sale 3.2 Malt Liquor
Consumption and Display Permit
On-Off-Sale 3.2 Malt Liquor
On/Off-Sale 3.2 Malt Liquor
On/Off Sale 3.2 Malt Liquor
On-Sale Liquor and Sunday Liquor
**Lynn J. Johnson On/Off-Sale 3.2 Malt Liquor
Vacation Land Resort
Battle Lake, MN 56515 ,
"Subject to the approval of the County Attorney's office, the County Sheriffs office, and the submission of the
required application and fees.
•·subject to the approval of the County Attorney's office. the County Sheriffs office. and the submission of the
required application.
Credit Card Application
OTC Board of Commissioners' Minutes
June 27, 2006
Page 9
Motion by Mosher, second by Froemming, and unanimously carried to approve the following
application for an Otter Tail County Credit Card:
Jody Lynn Dahlen Human Services $500.00 Limit
Adjournment
At 3:09 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Wednesday, July 5, 2006.
Dated: 01 /05/ol,o --~c.,,~-----~--OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest J~ ·"-Larryl<ron, Clerk
roemming, Board of Commissioners Chair
CB/kd
6/27/2006 12:04:39
OTC Board of Commissioners' Minutes
June 27, 2006
Attachment A, Page 1
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMEtfl'S SYSTEM WARRANTS FOR PUBLICATION
IFD66
COUNTY 56 PAGE 1
WARRANTS APPROVEC ON 6/27/2006 FOR PAYMENT 6/27/2006
VENDOR NAME
A'VIANDS LLC ADVANCED BAR CODE SOLUTIONS IN ALL CREATURES VET HOSPITAL AMERICAN INSTITUTIONAL SUPPLY
AMERICAN SOLUTIONS FOR BUSINES APPLIED CONCEPTS INC
AUTO VALUE FERGUS FALLS BARRETT EMS TRAINING BEXAR CO FORENSIC SCIENCE CENT BOB BARKER COMPANY INC BOUND TREE MEDICAL LLC BRANDON COMMUNICATIONS INC
BRIGGS CORPORATION CITIZENS ADVOCATE
CLEMENT COMMUNICATIONS INC COOPERS TECHNOLOGY GROUP
DACOTAH PAPER COMPANY DENZEL'S REGION WASTE INC
DEX MEDIA EAST DISABLED AMERICAN VETERANS CHA
FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS TlRE CENTER
FERRELLGAS
GODFATHERS EXTERMINATING INC GR GRAPHICS INC ST LOUIS HALL GMC INC
HEDAHLS HEADQUARTERS STEVE HENDRICKX INSIGHT PUBLIC SECTOR KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE
LAWSO~ PRODUCTS INC
ERIC LIEN MID-CENTRAL EQUIPMENT INC
MN CO INSURANCE TRUST
MN MOTOR COMPANY MN STATE BAR ASSOCIATION
MN WEIGHTS rum MEASURES MODU FORM INC NORTHSTAR TECHNOLOGY GROUP INC NORTHWEST DIVERS
OFFICEMAX CONTRACT INC ORANGE TREE EMPLOYMENT SCREEN! OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC
PAMIDA PHARMACY
AMOUNT
5,190.79 270. 11 591. 75
159.95
462.00
199.00
16.66 1,775.00 1,298.00
96.6B 55.98 747.95
60.34
144.00
305.81 63.57 73.71 170.B2
19.40 100.00
791.93
5,807.30 3,682.43
15.00 164.01 122 .48
217.64 932.62 5.40 40.00
42.00
1,434.48
743.35 315.DD
119.29
5.93 26.03 365.00 479.21
649.D0
45.0D
4 73. 73
1,523.02
49.32
8.03 96.D0 275.DD 6,667.4D 7,081.74
OTC Board of Commissioners' Minutes
June 27, 2006
Attachment A, Page 2
IFD66 COUNTY S6 6/2?/2006
12:04:39
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2
"'"'**
WARRANTS APPROVED ON 6/27/2006 FOR PAYMENT 6/27/2006
VENDOR NAME
PERHAM MEMORIAL HOSPITAL & HOM PITNEY BOWES
RICK LEITCH BACKHOE SRVC & PJ
ROYAL TIRE INC STREICHERS
TASER INTERNATIONAL TOUTGES SANITATION TRANQUILITY BUILDING SERVICES TRI STAR RECYCLING VICTOR LUNDEEN COMPANY
WACCO THE WALL STREET JOURNAL
WALLWORK TRUCK CENTER
WALTERS PHOTOGRAPHY
WENCK ASSOCIATES INC WEST PAYMENT CENTER
WESTBY LAWN CARE SHARON WICKLUND
ZIEGLER INC 4-H PLAT BOOK PROJECT
FINAL TOTAL ...... .
AMOUNT
30.00
161.85 1,596.50
2S.20
766.80
160.00
49.14
452.63 3,591.00 284.83
500.00 468.00
2,556.00
36.93
12,435.02
2,081.95
100.00 44.51 7,156.80 1,675.00
$78,151.02 ••••