HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/23/2006MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, May 23, 2006
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday. May 23. 2006, at
9:30 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and
Malcolm Lee present.
Approval of Agenda
Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services
Board agenda of May 23, 2006, as mailed.
Approval of Minutes
Motion by Mosher, second by Froemming, and unanimously carried to approve the Human
Services Board minutes of May 9, 2006, as mailed.
Campaign against Underage Drinking
Court Services Director, Chuck Kitzman, provided posters and postcards directed towards
parents against underage drinking. Postcards were sent to parents of high school graduation
students in Otter Tail County.
Public Health Grant and Contracts
Public Health Director, Diane Thorson, briefed the County Board on training provided for
people who serve alcohol. The Department's plan is to submit an application for a second
grant for the Safe Communities Coalition Grant.
Motion by Nelson, second by Block, and unanimously carried to authorize the appropriate
County officials' signatures to execute the following Contracts:
Amendment #1 to the FY06 Agreement between the Minnesota Department of Health
and Otter Tail County for Public Health Preparedness and Response to Bioterrorism
Grant, in the amount of $12.114.00.
Project Agreement between the Minnesota Department of Health and Otter Tail County
for the Infant Follow-Along Program which targets children with birth defects and follows
their progress for the first three years to identify developmental problems. The State
provides Otter Tail County $2,502.52 to provide staff time, with the State providing the
computer system and Special Ed Cooperatives providing for some mailing and supply
expenses.
Smoke Free Ordinance Update
Public Health Director, Diane Thorson, updated the Board on second hand smoke work. She
stated that there has been feedback on the grid that was handed out previously to adjust the
draft ordinance to exempt certain types of businesses from the ordinance. A random survey
regarding smoke free buildings and second hand smoke will be completed in Otter Tail
County and Dr. Rathge will present the outcomes of that survey to the Board in a couple of
OTC Board of Commissioners' Minutes
May 23, 2006
Page 2
weeks. Chairman Froemming stated that he understood that the Board would be voting on
the draft smoke free ordinance at today's meeting. Ms. Thorson noted that the timeline has
been adjusted somewhat and the Public Hearing likely would not take place until July.
Civil Rights Plan
Motion by Nelson, second by Mosher, and unanimously carried to authorize the appropriate
County officials' signatures to execute the Otter Tail County Department of Human Services
Civil Rights Plan dated 5/1/2006. The plan is updated every three years and will be
forwarded to the State of Minnesota.
Human Services Contracts
Motion by Lee, second by Block, and unanimously carried to authorize the appropriate
County officials' signatures to execute a Joint Powers Agreement between the County of
Otter Tail and the Minnesota Department of Human Services. The contract provides $30 per
MinnesotaCare application processed by the County for the State, not to exceed $18,060.00
for the period of April 10, 2006, through June 30, 2007.
Motion by Mosher, second by Block, and unanimously carried to authorize the Chairman's
signature to execute a Host County Contract between Gull Harbour of Moorhead, MN, and
Otter Tail County for CY06 for Intensive Residential Treatment and Crisis Stabilization for
adults who have severe emotional disturbance.
Legislative Session Update
Human Services Director, John Dinsmore, provided a Legislative Update. A major law that
was passed relative to Human Services was 23 million dollars of extra revenue for the Child
Care Subsidy Programs. The bills that did not pass were new dollars to replace lost dollars
for the Family Services Collaboratives and State dollars to replace lost federal funding for
Child Welfare Targeted Case Management. The loss of this federal funding could result in
approximately $250,000.00 reduced revenue to Otter Tail County's Human Services Agency.
Family Services Collaborative
Motion by Block, second by Lee, and unanimously carried to approve the County Attorney's
office as a member of the Family Services Collaborative. This would replace the membership
previously held by the Otter Tail County Extension Service.
Bills & Claims
Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services
bills & claims as presented.
Adjournment
At 10:31 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human
Services Board adjourned until 9:30 a.m. on Tuesday, June 13, 2006.
Dated: -~o~<.,"-1-( l...._~,.,/1-'D=/o~--OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest: ~ ~ Larry Kr n, Cerk
Call to Order
OTC Board of Commissioners' Minutes
May 23, 2006
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, May 23, 2006, at
10:45 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, and Malcolm Lee present.
Approval of Agenda
Motion by Lee, second by Block, and unanimously carried to approve the County Board
agenda of May 23, 2006, with one addition as follows:
Land & Resource Agenda -Blue Heron Bay Schedule
Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the County
Board minutes of May 16, 2006, as mailed.
Approval to Pay Bills
Motion by Lee, second by Mosher, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Assessor's Office
Assessor, Bob Moe, reported that after further review of additional information provided from
Children's Corner and two tax court cases, he has decided to give Children's Corner a tax
free status. He stated that there are currently 8 people signed up for the County Board of
Equalization meeting on June 14, 2006. A 2006 State Board of Equalization Agenda was
provided.
Nutrition Education Program
Regional University of Minnesota Extension Director, Nancy Frosaker-Johnson, presented a
Memorandum of Intent which is an agreement executed with each county that has nutrition
education assistance in their county extension program. Otter Tail County has two Nutrition
Education Assistants and the program is based on a federal grant from the USDA. Otter Tail
County provides in-kind contributions to the program, which targets food stamp eligible
audiences and schools that have reduced lunch programs. Motion by Mosher, second by
Froemming, and unanimously carried to authorize the Chairman's signature to execute the
Federal Fiscal Year 2006 Memorandum of Intent between Otter Tail County and the
University of Minnesota Extension Service Nutrition Education Program.
Commissioner Syd Nelson present at 11 :05 a.m.
Public Friendly GSC Building
Land & Resource employee, Joyce Thompson, talked to the Board regarding the
Government Service Center. She stated that the building is a beautiful building; however, it is
not always the most user friendly for the public that come to use the services. She suggested
enhancing the building with signs that are more readily seen and read, and possibly a map
(kiosk) similar to what malls have that give the public an awareness of where they are in the
building and where they need to go. Another suggestion would be something in the kiosk
that states the main services each department provides.
OTC Board of Comm1ss1oners' Minutes
May 23, 2006
Page 4
Food Service Contract
Richard Akerman, Detention Facility Administrator, requested approval of an Agreement with
A'viands, LLC. whereby A'viands would use the County's kitchen facilities to provide meals
for the Fergus Falls Community Behavioral Health Hospital and for the Detox Center run by
Productive Alternatives. Motion by Mosher, second by Nelson, and unanimously carried to
approve a Food Service Management Agreement between the County of Otter Tail and
A'viands, LLC, with one contract language change that the meals are for the Detox Center
run by Productive Alternatives. A'viands would pay $0.50 per meal to Otter Tail County with
a projection of $8,000 to $10,000 per year revenue.
Application for Exempt Permit
Motion by Nelson, second by Mosher, and unanimously carried to approve, with no waiting
period, the LG220 Application for Exempt Permit as submitted by St. Lawrence Catholic
Church for an event scheduled to be held on Sunday, August 6, 2006, at the St. Lawrence
Catholic Church.
Otter Tail Water Management District Board
Motion by Nelson, second by Mosher, and unanimously carried to appoint the following
individuals to a four year term, effective July 1, 2006, on the Otter Tail Water Management
District Board:
Raymond Mounts
Ottertail, MN
William H. Barber
Ottertail, MN
Corrections Approved
Motion by Froemming, second by Mosher, and unanimously carried to approve the following
correction to Otter Tail County Resolution No. 2006 -33:
Resolution currently reads:
"South 25' of Sub Lot A of Government Lot 8 Lying N of & Parallel with Northern Pacific Railroad."
Corrected to read:
"South 25' of Sub Lot Z of Government Lot 8 Lying N of & Parallel with Northern Pacific Railroad."
Motion by Block, second by Mosher, and unanimously carried to approve the following
correction to the May 9, 2006, Otter Tail County Board Minutes:
Richard Carlund County Ditch No. 29 Beavers $700.00
Randy Wasvick County Ditch No. 63 Viewing 22.52
The second payment documented to Randy Wasvick for Ditch No. 63 is to be stricken from the
record.
Sale of Tax Forfeited Land
Motion by Mosher, second by Lee, and unanimously carried to establish a sale date at
9:00 a.m. on Monday, June 26, 2006, for the following tax forfeited land:
Parcel 80-000-32-0027-000
Section 32, Township 133, Range 41
South 25' of Sub Lot Z of GL 8 Lying N of & Parallel
With Northern Pacific Railroad
High Water Discussion
OTC Board of Commissioners' Minutes
May 23, 2006
Page 5
Highway Engineer, Rick West, stated that the County Board previously discussed the
possibility of proceeding with a Storm Water System to drain rain water from North and South
Turtle Lakes. He stated that a preliminary cost estimate was requested to determine if it is
f~asible to proceed with the project. Mr. West reported a preliminary cost estimate of
$225,000.00. He stressed that this is very preliminary because detailed design work has not
been completed. County Attorney, David Hauser, stated that the next step is to determine
how property owners will be assessed. Lengthy discussion took place regarding proceeding
with bids for the project for a better estimate of cost for the Public Hearing, assessment of
properties and various ways the assessment could be accomplished, and the need for a
control structure into South Turtle Lake. Commissioners agreed that the County should
proceed with shooting elevations and the corresponding mapping along with continued
d,esign work. The County Attorney requested that DNR Hydrologist, Terry Lejcher, offer his
opinion at an upcoming Board meeting. Notification that elevation will be occurring will be
accomplished through the Lake Associations and/or the South Turtle Lake LID.
Mr. West briefed the Board on County Road 88 which is near flooding in the area of the race
track. He discussed the need to pump to the Pelican River and stated that the City of Fergus
Falls may support sharing costs if the County pumps water north.
• Highway Department Contracts
Motion by Froemming, second by Block, and unanimously carried to authorize the
Chairman's signature to execute a Contract between the County of Otter Tail and Bauerly
Bros, Inc. of Sauk Rapids, MN, for work on CSAH No. 65, CH 134, Rocky Ridge Road and
County Garage Lot in Henning (S.A.P. 56-665-07 & Etc.). This approval is contingent upon
the approval of the County Attorney.
Motion by Nelson, second by Lee, and unanimously carried to authorize the Chairman's
signature to execute a Contract between the County of Otter Tail and Central Specialties, Inc.
of Alexandria, MN, for work on CSAH No. 67 (S.A.P. 56-667-30), contingent upon the
approval of the County Attorney.
Recess & Reconvene
At 12:37 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break and a Building Committee meeting. The Board of
Commissioners meeting was reconvened at 2:06 p.m .
•
Sheriffs Operations Center in Ottertail
Sheriff, Brian Schlueter, provided a Schematic Floor Plan for a proposed Sheriff's Operations
Center in Ottertail. He referred to a previous map that showed 33% more calls in the lakes
area in the middle of the County. This Operations Center would include dive team and
rescue/swat storage, vehicle storage, emergency operations center, and investigation and
evidence processing. Mr. Schlueter stated that a survey showed 7 out of the top 1 O concerns
are related to law enforcement and the expectation of the public of what law enforcement is
doing has increased. Architect, David Shultz, provided a briefing in regards to the design,
construction, and future expansion possibilities of the building. Physical Plant Manager, Rick
Sytsma, stated that the next phase to proceed with this project would be to develop
construction documents and put the project out for bids with an estimated spring, 2007,
construction start date. Motion by Lee, second by Block, to proceed with development of
OTC Board of Commissioners' Minutes
May 23, 2006
Page 6
•
construction plans, at an estimated cost of $175,000.00, for the proposed Sheriff Operations
Center building in Ottertail, MN. The cost of developing the construction plans would be paid
out of the Physical Plant Operations Capital Improvement Fund. Discussion continued.
Commissioner Mosher requested that the jail expansion be slowed down if this Operations
Center is approved. Commissioner Nelson requested the dollar amount needed each year to
bond for this project and the proposed operational costs of the building such as utilities,
janitorial, etc. He expressed concern about increases in the levy each year. Chairman
Froemming called for a roll call vote:
Commissioner Lee
Commissioner Nelson
Commissioner Block
Commissioner Mosher
Commissioner Froemming
Yea
X
X
X
X
X
Nay
•
Commissioner Bob Block was absent at 2:46 pm. in order to attend the Family Services Collaborative
meeting.
Final Plat -"l. Nielsen Addition"
Motion by Lee, second by Mosher, and unanimously carried to approve the Final Plat o_f
Larry D. & Carol I. Nielsen known as "L. Neilsen Addition", a four lot subdivision, Section 28
of Dunn Township, Lake Lizzie (56-760).
Shoreland Management Ordinance Discussion
Land & Resource Director, Bill Kalar, provided copies of meeting minutes and discussion
items from a meeting held May 18, 2006, in which the DNR presented the State Alternative
Shoreland Management Standards and a letter from Chuck Erickson dated April 10, 2006. In
addition, Mr. Kalar provided a copy of legislation that became effective on April 21, 200q,
regarding the replacement and repair of boat storage structures on public waters. Resort
Owner, Cheryl Harris, noted that there were many members of the 46 member Shoreland
Rules Revision Committee that were not present at the recent meeting and requested that
the County Board move forward with decisions regarding the County's SMO. Lengthy
discussion took place regarding classifications/districts, large cluster developments, issues
resorts are experiencing, adequate protection for the environment in relation to large cluster
developments, current State standards, and the potential of only changing a few items at a
time. Mr. Kalar suggested that the County's current SMO addresses large clustey
developments; however, could be improved by changing the language for "open space" and
"density calculation".
Blue Heron Bay EIS Schedule
Mr. Kalar reviewed a schedule from Consultant, Wenck & Assoc., regarding the Blue Heron
Bay EIS timeline.
May 16, 2006, Board of Commissioners Minutes •
Motion by Nelson, second by Mosher, and unanimously carried to amend the May 16, 2006,
minutes, Page 1, under the heading "Sheriff Department Staffing" as presented.
•
Adjournment
OTC Board of Commissioners' Minutes
May 23, 2006
Page 7
At 3:47 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, June 6, 2006.
Dated :,_....1.o ......... !.../-l-<>6-">lo-1-l_....o'-"~"----1 l OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest:~~
Larryohn,Clerk
CB/kd
5/23/2006
11:03:07
OTTER TAIL COill!TY .Z\.UDITOR PANELSON 'RECEIPTS J>_ND DISBURSEMaiTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
May 23, 2006
Page 1, Attachment A
IFD65 COUNTY 56
PAGE 1
WARR.ANTS APPROVED ON 5/23/2006 FOR PAYMENT 5/23/2006
VENDOR NAME
A'VIANDS LLC
.Z\.UTO VALUE FERGUS FALLS
BR.ANDON COMMUNICATIONS INC
COOPERS TECHNOLOGY GROUP
CULLIGAN WATER COND
CUSTOM BUSINESS FORMS
DIAMOND VOGEL PAINTS
PAT ECKERT
ECONO SALES AND SER.VICE
ELK RIVER FORD
MARK ENGLUND
FERGUS FALLS MEDICAL GROUP
CITY FERGUS FALLS
FERRELLGAS GE CAPITAL
GR GRAPHICS INC ST LOUIS ERVIN HAGEN
TERRY HOFF
DAVID HOLMGREN
INNOVATIVE OFFICE SOLUTIONS
INTERSTATE ALL BATTERY CENTER INTERSTATE INC
KELLY SERVICES INC
ANDREW KLINNERT
LAY-E REGION HEALTHCARE CORP
LAKELAND MENTAL HEALTH CENTER
LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET
MERIGEN MEDICAL MGK WELDING
MID-CENTRAL EQUIPMENT INC
MINN KOTA COMMUNICATIONS INC
MOORE ENGINEERING INC JAMES NELSON
NEWMAN TRAFFIC SIGNS
NORTHERN STATES SUPPLY INC
NORTHWEST DIVERS
OFFICEMAX CONTRACT INC
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL CO TREASURER
OTTER TAIL VALLEY P.AILRO;~
OTTERTAIL TRUCKING INC
PITNEY BOWES
PRODUCTIVE ALTERNATIVES INC RAY'S OIL COMPANY
REVIEW ENTERPRISES INC RICK LEITCH E.'i.CKHOE SRVC & PJ
MARVIN ROBINSON ROYAL TIRE INC
AMOUNT
4,192.80
4.89
597.14
55.33
36. 31
90.99
2,059.59
101.68
423.25
21,833.30
15.32
1,719.40
2,907.18
57. 95
372.74
510.74
6.26
42.07
157.30
125.55
25.00 19,702.50
2,341.80
83.10
1,966.70
768.00
515.00
6.54
336.20 348.88
2.98
32.90
3,078.75
65.00
103,549.24 14.19
49.33
237.28
84.50
1,048.29
32,311.81
6,126.80
2,470.25
90.79
259.76
36.13
2,445.75
9.78
1,842.53
Otter Tail County Warrants
May 23, 2006
Page 2, Attachment A
5/23/2006
I 11:03:07
OTTER TAIL COUNTY AUDITOR
PA!'iELSON REC:cIPTS AJ.'!D DIS2URS2MENTS SYS,E,,! WARRANTS FOR PUBLICATION
WARRANTS _Z\.PPROVED ON 5/23/2006 FOR PAYMENT
VENDOR NAME
SANDBAGS WAREHOUSE SERVICE FOOD SUPERVALU
JERRY SHULTZ
SOUTH MILL SERVICE STEINS INC UNITED RENTALS HIGHWAY TECHNOL
VALLEY SOFT WATER LTD
JOYCE VALLEY . VICTOR LUNDEEN COMPANY WADENA CO AUDITOR TREASURER GARY WASKOSKY WASTE MANAGEMENT WEST PAYME,-lT CENTER
'AMOUNT
3,977.78
: 9. 70
134,99
' 9. 69
149.65
94.79 56.26 73.76 1,096.72 562.86 95.00
1,207.60 2,588.10
IFD56 COUNTY 56
PAGE 2
5/23/2006
FINAL TOTAL-------$225,216-47 ****