HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/02/2006MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, May 2, 2006
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 2, 2006, at
9:31 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming, Chair; Dennis Mosher. Vice-Chair; Bob Block, Syd Nelson. and
Malcolm Lee present.
Approval of Agenda
Motion by Block, second by Nelson, and unanimously carried to approve the County Board
agenda of May 2, 2006, with the following additions:
10:35 a.m. -Bill Kalar -Final Plat
High Water Discussion -Added to Rick West's Agenda Items
Approval of Minutes
Motion by Lee, second by Froemming, and unanimously carried to approve the County :Board
minutes of April 25, 2006, as mailed.
Approval to Pay Bills
Motion by Lee, second by Nelson, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Appreciation Plague
Chairman Froemming presented an Appreciation Plaque to Norman Fjestad for 24 years of
service representing Otter Tail County on the WesMin RC & D and the WOT Soil & Water
Conservation District. Mr. Fjestad talked about the good things that were accomplisred in
the past with these conservation organizations and thanked the County for their support.
Ethanol Plant Project
Attorney for Otter Tail Ag Enterprises, Kent Mattson, provided a handout dated May 2, 2006,
regarding an Ethanol Project update. The estimated total project cost was reported as
$95,500,000.00 with Sources of Funds and Uses of Funds detailed on the handout. , Otter
Tail Ag Enterprises requested that Otter Tail County move forward on the $5,000,000.00
bond for the project. The current plan is to be processing 2007 corn. Further discussion took
place regarding staffing, amount of corn needed, and financing. Otter Tail Ag Enterprises
President, Jerry Larson, presented the site design and engineering that is taking place at the
Ethanol Plant site. Commissioner Mosher asked about the equity drive. Mr. Mattson stated
that 10% down was required for all equity pledges with enforceable promissory notes in1 place
that are payable June 15, 2006. The Environmental Assessment Worksheet has beeri filed.
Discussion took place regarding the specifics of the bonding which could include bonding for
infrastructure and reducing the term of the loan. Commissioners suggested that Mr. Mattson
work with Highway Engineer, Rick West, and Gordon Hydukovich regarding grants that are
available and the process to apply for those grant dollars. Commissioner Lee suggested
using a burner to provide the energy needs of the project. He suggested using the current
transfer facility to haul garbage to the landfill until waste could be utilized for energy.
OTC Board of Commissioners' Minutes
May 2, 2006
Page 2
Commissioner Nelson absent at 10:10 a.m.
Boat and Water Grant Funding
Motion by Mosher, second by Lee, and carried with Nelson absent, to authorize the
Chairman's signature to execute a Grant Agreement between the State of Minnesota DNR
and Otter Tail County which authorizes $5,000.00 supplementary funding for additional boat
safety patrol hours for Otter Tail County for FY2006
Motion by Lee, second by Block, and carried with Nelson absent, to authorize the Chairman's
signature to execute a Grant Agreement between the State of Minnesota DNR and Otter Tail
County which authorizes $42,191.00 for boat and water safety funding for FY2006.
Commissioner Nelson returned to the Board meeting at 10:14 a.m.
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
Otter Tail County Resolution No. 2006 -38
Commissioner Mosher offered the following and moved its adoption:
BE IT RESOLVED, that Otter Tail County enter into a grant agreement with the Minnesota
Department of Public Safety, Office of Traffic Safety, for the project entitled SAFE & SOBER
COMMUNITIES during the period from October 1, 2006 through September 30, 2007.
The Sheriff of Otter Tail County is hereby authorized to execute such agreements and
amendments as are necessary to implement the project on behalf of the Otter Tail County
Sheriffs Office and to be the fiscal agent and administer the grant.
Commissioner Lee seconded the motion and upon being put to a vote, the resolution was
unanimously adopted with all five commissioners present.
Adopted this 2nd day of May, 2006.
Dated: ~ 9 1 "2.oolo OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: b~ ~R< Larry Kroh, Cerk
mg, Board of Commissioners Chair
License Approval
Motion by Nelson, second by Mosher, and unanimously carried to approve the following
applications for license:
Rocky's Resort Renewal of Consumption and Display Permit
Dent, MN
Tom's Amoco Renewal of 3.2 Off Sale Malt Liquor
Henning, MN
Underwood Oil Inc. Renewal of 3.2 Off Sale Malt Liquor
Underwood, MN
I OTC Board of Commissioners' Minutes
May 2, 2006
Page 3
Modifications to the 2006 Court Services Expenditure Budget
Motion by Nelson, second by Block, and unanimously carried to approve the following
modification to the 2006 Court Services Expenditure Budget: 1
From $753,999 to $775,577 an increase of $21,578 for the addition of a part-time Assistant ' Probation Officer.
Recess & Reconvene
At 10:17 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:29 a.m,
Public Health Department Position 1
Motion by Mosher, second by Lee, and unanimously carried to authorize the Public Health
Director to advertise for an eligibility list for vacancies that have occurred due to retirement.
Discussion -Conditional Use Permit Approval Process
County Attorney, David Hauser, discussed the Conditional Use Permit process with the
Board of Commissioners.
Final Plat -"The Palms of Lida"
Motion by Lee, second by Nelson, and unanimously carried to approve the Final Plat known
as "The Palms of Lida", Section 16 and Section 17 of Lida Township; Lake Lida (56-747).
Discussion -Blue Heron Bay
Land & Resource Director, Bill Kalar, reported on a meeting with the Dead Lake Association
and the Consultant, Wenck & Associates regarding the Blue Heron Bay EIS process.
Bid Award -S.A.P. 56-665-07 & Etc.
After previously advertising for bids, the following bids were opened at 1 :00 p.m. April 5, 2006
for S.A.P. 56-665-07 & Etc., CSAH 65 overlay, CH 134 overlay, and paving of the Henning
Garage parking lot:
Bauerly Bros., Inc.
Sauk Rapids, MN
Mark Sand & Gravel Co.
Fergus Falls, MN
Central Specialties, Inc.
Alexandria, MN
$ 932,938.13
$1,153,503.10
$1,177,960.17
Motion by Froemming, second by Mosher, and unanimously carried to award S.A.P. 56-665-
07 & Etc., overlay on CSAH 65 to Bauerly Bros., Inc. of Sauk Rapids, MN as the low bidder at
the bid price of $726,567.89. The award of Rocky Ridge Road, C.P. 05:130B, in the amount
of $206,370.24 is contingent upon Henning Township approval. I
Bid Award -S.A.P. 56-667-30
After previously advertising for bids, the following bids were opened
April 5, 2006, for S.A.P. 56-667-30 & Etc., reconstruction of CSAH 67:
I
I
I at 1:00 p.m.
OTC Board of Commissioners' Minutes
May 2, 2006
Page 4
Central Specialties, Inc.
Alexandria, MN
Bauerly Bros., Inc.
Sauk Rapids, MN
Mark Sand & Gravel Co.
Fergus Falls, MN
Riley Bros., Inc.
Morris, MN
Midwest Contracting, Inc.
Marshall, MN
$1,592,692.88
$1,704,002.60
$1,725,620.66
$1,756,360.60
$1,895,526.85
Gladen Construction, Inc. $1,938,033.01
Laporte, MN
Motion by Nelson, second by Mosher, and unanimously carried to award S.A.P. 56-667-30 to
Central Specialties, Inc. of Alexandria, MN, as the low bidder at the bid price of
$1,592,692.88, as recommended by the Highway Engineer.
Speed Zone Study Request
A segment of CSAH No. 27, near Jewett Lake
Otter Tail County Resolution No. 2006 -39
Motion by Lee, seconded by Block, and unanimously carried to adopt the following resolution:
WHEREAS, a group of residents have requested by petition that the County of Otter Tail take
such action as may be necessary in order to pursue a reduced speed limit on the segment of
County State Aid Highway No. 27 in the area of Wee Villa Resort and Jewett Lake, AND,
WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial
in this area.
NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this
area be studied by the Minnesota Department of Transportation to determine the need for a
reduced speed zone, if any.
BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with
establishing a legal speed zone if the findings of the traffic study are supportive.
Adopted at Fergus Falls, Minnesota, this 2nd day of May, 2006.
Dated: ~ 9 1 ~o(.,
·1
Attest l,',!J., tf1
LarryKhn, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
roemming, Board of Commissioners Chair
,
OTC Board of Commissioners' Minutes
May 2, 2006
1
Page 5
North & South Turtle Lakes I
Highway Engineer, Rick West, provided an update regarding county roads that are fl9oding
or near flooding because of high water. He reported that the culvert between North and
South Turtle Lakes has been sandbagged; however, ii needs additional sandbagging to
restrict the flow at 50%, which is planned to be completed today. Mr. West stated that the
Townships are meeting with property owners living around North & South Turtle Lakes to
discuss a long term solution to the high water issue. Verlyn Dornburg, property owr:,er on
South Turtle Lake, stated that since the culvert was opened, he had 125' of property and
' now, has only 50' and they have lost 5-6 ft. of depth. He requested that the culvert be closed
to save the houses around South Turtle Lake. Property owner, Bert Kinzler, stated •that it
costs $6,000 per month to run the pump out of South Turtle; however, if the culvert keeps
flowing, the pumping isn't gaining and he expressed concern that by the time something is
done, the houses are already going to be flooded. Lengthy discussion continued regarding a
Joint Powers Agreement between Sverdrup and Everts Township, restricting the culvert
between North and South Turtle Lakes at 100% for a temporary solution, using Ditch-37 to
move water from North Turtle Lake to the Pomme de Terre River, and potential emergency
action for a temporary solution. Motion by Froemming, second by Nelson, and unanimously
carried to authorize the Highway Engineer to apply for a permit from the Minnesota
Department of Natural Resources to restrict the culvert between North and South 1Turtle
Lakes at 100% as a temporary solution to prevent flooding homes on South Turtle Lake while
a long term solution can be developed.
West Central CD Treatment and Correctional Center Initiative
Motion by Froemming, second by Mosher, and unanimously carried to approve sending a
letter regarding the 10-county West Central CD Treatment and Correctional Center initiative
to legislators as presented. ·
Reappointment -Highway Engineer
Motion by Nelson, second by Lee, and unanimously carried to reappoint County Highway
Engineer, Rick West, for a four-year appointment and to authorize approval of Mr. West's
current contract with an amendment. Motion by Lee, second by Mosher, and unanimously
carried to direct that an excellent summary evaluation be placed in Mr. West's personnel file.
Adjournment
At 12:25 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, May 9, 2006.
Dated: 'rv\o.,.., 9 1 2.oolo
(f
7
Attest /4v.;\( d
Larry K; n, Clerk
CB/kd
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
d/}_
r Froemming, Board of Commissioners Chair
I
5/02/2006 10,52,29
I
I
OTC Board of Commissioners' Minutes
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
May 2, 2006
Attachment A.I Page 1
i
IFD66
COUNTY 56 PAGE l
WARRANTS APPROVED ON 5/02/2006 FOR PAYMENT 5/02/2006
VENDOR NAME
JEFF BERNS BUY-MOR PARTS & SERVICE LLC
CATCO PARTS AND SERVICE DIAMOND VOGEL PAINTS
ROBERT ERICKSON FARMERS CO OP OIL ASSN
FASTENAL COMPANY FERGUS FALLS MEDICAL GROUP FERGUS INTERNATIONAL INC DAVID GADOW IRENE HESLIEN
IRENE HESLIEN INTERSTATE INC
KRIDER EQUIPMENT
MN SOCIETY OF PROFESSIONAL SUR OTTER TAIL CO TREASURER
PERHAM PRINTING & SUPPLY STANLEY REED ROYAL TIRE INC WAYNE SHOL
ULTEIG ENGINEERS
WALLWORK TRUCK CENTER SHARON WICKLUND
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
3.00
35.00 45. 24 2,059.59
14 .40 2,684.35
159.76 145.00
10.18 84.99
1,700.00 2,000.00 82.37 503. 21 125.00 759.05
15.99
14 .40 7,094.58 685.86
5,095.23
2,438.01 10 .11
55.60
$25.820.92 ****