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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/14/2006MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, March 14, 2006 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, March 14, 2006. at 9:35 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming. Chair; Dennis Mosher, Vice-Chair; Malcolm Lee, Syd Nelson, and Bob Block present. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the Human Services Board agenda of March 14, 2006, as mailed: Approval of Minutes Motion by Nelson, second by Block, and unanimously carried to approve the Human Services Board minutes of February 28, 2006, as mailed. Court Services Department Court Services Director, Chuck Kitzman, reported that Governor Pawlenty is promoting Town Hall meetings to talk about underage drinking. A Town Hall meeting on this topic will be held at 7:00 p.m. on March 28, 2006, at the Otter Tail Power rooms in Fergus Falls. He stated that there may also be a meeting held in the East side of the County; however, that meeting is not currently scheduled. Mr. Kitzman stated that his office will be participating in these meetings. Human Service Department 2005 Annual Report John Dinsmore, Human Services Director, presented the Human Services Department 2005 Annual Report and highlighted the most important statistics. Areas of discussion included the TANF Program, federal poverty guidelines, food support, and Medical Assistance, which is the largest expense in the Human Services Budget. The majority of the Medical Assistance dollars are spent for long term care in nursing homes. Child Abuse Prevention Proclamation Otter Tail County Resolution No. 2006 -20 Commissioner Mosher offered the following and moved its adoption: WHEREAS, child abuse prevention is a community problem and finding solutions depends on involvement among people throughout the community; WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community. WHEREAS, effective child abuse prevention succeeds because of partnerships created between parents, practitioners, schools, faith communities, health care organizations, law enforcement agencies, and the business community; OTC Board of Commissioners' Minutes March 14, 2006 Page 2 WHEREAS, family-serving, youth-focused prevention programs offer positive alternatives for young people and encourage parents and youth to develop strong ties to their communities; WHEREAS, all citizens need to be more aware of child abuse and neglect and its prevention within the community, and be involved in supporting parents to raise their children in a safe, nurturing society. NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby proclaim April 2006 as Child Abuse Prevention Month in Otter Tail County, and call upon all citizens, community agencies, religious organizations, medical facilities, and businesses to increase their participation in efforts to prevent child abuse and neglect, thereby strengthening the communities in which we live. Commissioner Block seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 14th day of March 2006. Dated: 6,3 /2.51 I 04> OTTER TAIL COUNTY HUMAN SERVICES BOARD I I r , Human Services Board Chair Volunteer Transportation Program Update Volunteer Transportation Program Coordinator, Laurie Hillman, reported that the program consists of about 66 volunteer drivers, who use their own vehicles and rely on their own vehicle insurance. The transportation provided is for medical appointments and serves Medical Assistance and Prepaid Medical Assistance Program clients and the elderly over the age of 65. Ms. Hillman stated that over 380,000 volunteer transportation miles were logged last year. Human Services Contract Renewals Motion by Block, second by Nelson, and unanimously carried to authorize the Human Services Chairman to execute the following Human Services Contracts: Vendor Program Funding Term of Contract Lutheran Social In-Home Family County Funds, PMAP, January 1, 2006 Services Preservation Services CTSS, & CCSA -Dec. 31, 2006 Karen & Myron Residential AC/EW/CADI/ or TBI March 1, 2006 - Ingebretsen Services/Home Waiver Funds June 30, 2006 Plus/Foster Care Services Bills & Claims Motion by Nelson, second by Block, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment OTC Board of Commissioners' Minutes March 14, 2006 Page 3 At 10:15 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, March 28, 2006. Dated: _ _,_,6~3,_,/'-"2=8"+/~o~""=---- Attest: kL~ ~ LarryKohn~ OTTER TAIL COUNTY HUMAN SERVICES BOARD By: _..Y_Q.::f..1.~__J_~~~~------ roemming, Human Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 14, 2006, at 10:30 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Malcolm Lee, Syd Nelson, and Bob Block present. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the County Board agenda of March 14, 2006, with the following addition: 1 :45 p.m. -Wayne Stein for License Renewal Request Approval of Minutes Motion by Nelson, second by Block, and unanimously carried to approve the County Board minutes of March 7, 2006, as mailed. Approval to Pay Bills Motion by Lee, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Employment Expansion in City of Fergus Falls City of Fergus Falls Economic Development Director, Harold Stanislawski, briefed the County Board on a company named Vinco, Inc. that is expanding from Forest Lake to the Fergus Falls area. They have located a piece of property in Aurdal Township, purchased a building, and will be renovating the building, with a potential of adding up to 20 jobs in the community. Mr. Stanislawski reported that Aurdal Township has agreed to the use of the JOBZ Program for this proposed expansion and he requested approval of the following resolution to accommodate the expansion: Resolution for Acreage Modification in the Fergus Falls JOBZ Subzone Otter Tail County Resolution No. 2006 -20 Commissioner Lee offered the following and moved its adoption: WHEREAS, the Otter Tail County Board of Commissioners, on September 9, 2003, passed a resolution approving certain County parcels to be included in a regional application for a Job Opportunity Building Zone; and WHEREAS, the City of Fergus Falls was a participant in the regional Job Opportunity Building Zone application done by the West Central Initiative Fund; and OTC Board of Commissioners' Minutes March 14, 2006 Page 4 WHEREAS, the regional application submitted by the West Central Initiative Fund was approved by the Department of Employment and Economic Development; and WHEREAS, the City of Fergus Falls wishes to modify the acreage in their Job Opportunity Building Subzone; and BE IT RESOLVED, the Otter Tail County Board of Commissioners, upon careful consideration and review, hereby approve the modifications as identified in the following table: Owner/Developer Parcel Number AcreaQe Modification Feraus Falls. Midwest Regional Develooment 71003500195007 26.59 Reduced bv 1 acre Merwin Adams 71003500195904 3.45 Merwin Adams 71003500202005 40.35 Aasness/Bioraum 71003500195050 2.81 Aasness/B1orgum 71003991519000 .46 Aasness/Biorqum 71003500195039 2.47 DFA 71003500003000 2.7 DFA 71003500004002 2 03 DFA 71003500002000 1.96 DFA 71003500004004 22.44 Jason Hintermeister 71003500006000 7.17 FerQus Falls Port Authority 71003990853901 .46 Feraus Falls Port Authority 71003500004006 2 38 Citv of Feraus Falls 71003500004005 6.61 Burlington Northern Railroad 71001500048000 .99 State of Minnesota 71003500007000 77.17 Thiele Technoloaies 71003991430006 1.38 Daniel Larson 71003991430901 1.20 FerQus Falls Port Authority 71003991430005 1.33 Feraus Falls Port Authoritv (UPS) 71003991430004 1.32 Fergus Falls Port Authontv 71003991550000 5.88 FerQus Falls Port Authority 71003500007008 1.01 Feraus Falls Port Authority 71003991558000 5.13 Feraus Falls Port Authoritv 71003991559000 5.36 Fergus Falls Port Authoritv 71003991560000 7 52 TNT Properties LTD 71003991551000 10.38 Robert Bunkowski 26000320196000 79.40 Mark Thorson 06000010004003 18.50 Mark Thorson 06000010008000 56.01 Mark Thorson 06000010009000 38.61 Thomas C Graham and Henrv A Harms 71003991532000 1 03 Robert W. & Helen D. Johnson 71003991430002 1.32 ShoreMaster, Inc. 71003991433000 6.42 lnnova Properties 71003991431001 3.29 T &R Properties 71003991554000 4 14 T & Properties 71003991555000 .52 Heritaae Prooert1es, LLC 71001500046902 7.27 Euaene Marauardt Et Al 03000300218030 1.00 Part of Parcel added OTC Board of Commissioners' Minutes March 14, 2006 Page 5 Commissioner Mosher seconded the motion and upon being put to a vote, the above resolution was adopted as follows: Yes: 5 No: 0 Absent: 0 Dated : _ __.D,_.,3"-+--'/ z.=4-, /---"o__;;lo ___ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: /4zt¥r '1 Larry Kron, Clrk By: /o--,,. ,. ,-<.,t,-4>__,,.,.; Rog Froemming, County Board Chair Spring Safety Training Motion by Block, second by Mosher, and unanimously carried to require all employees to attend safety training offered this spring called "Last Call". This is a collaborative educational effort presented by the Public Health and Sheriff Departments. Performance Evaluation Summary Motion by Lee, second by Block, and unanimously carried to approve the positive Performance Evaluation Summary of GIS Coordinator, Brain Armstrong, as presented, and to direct that the summary be placed in his personnel file. Public Meeting At 10:40 a.m., Chairman Froemming called the Public Meeting to order for the pending issuance of a Minnesota Pollution Control Agency Permit for a swine barn on the Eric Roberts Farm in Amor Township. No one from the public was present; therefore, no comment was offered. Chairman Froemming closed the Public Meeting at 10:45 a.m. Reclassification Request Land & Resource Director, Bill Kalar, reported that he has met with the Budget and Personnel Committees regarding reclassification of the positions in his department. He stated that he has received affirmative responses from the committees and requested approval from the County Board. Motion by Mosher, second by Lee, and unanimously carried to proceed with the reclassification process for all positions in the Land & Resource Department. Blue Heron Bay EQB Request Mr. Kalar provided copies of a letter received from the Environmental Quality Board dated March 8, 2006, regarding the EQB adequacy decision for the Blue Heron Bay EIS. A letter was sent to the EQB, from Otter Tail County, stating that the County has no objection to their assumption of the adequacy decision. The letter from the EQB dated March 8, 2006, requests that the County Board appoint a representative to attend the March 16 EQB meeting wherein this will be discussed. Motion by Froemming, second by Block, and unanimously carried to request the Land & Resource Director to attend the March 16 EQB meeting regarding the Blue Heron Bay EIS on behalf of Otter Tail County. OTC Board of Commissioners' Minutes March 14, 2006 Page 6 Doug Martin, representing the Dead Lake Association (DLA), provided a sample copy of a resolution which he requested that the County Board approve to make a stronger statement in favor of the EQB assuming the adequacy decision on the EIS. Discussion followed. No action was taken. Blue Heron Bay Land Company Contract Motion by Nelson, second by Mosher, and unanimously carried to authorize the appropriate County officials' signatures to execute an EIS Reimbursement Agreement between the Blue Heron Bay Land Company and the County of Otter Tail relating to the· participation for the Environmental Impact Statement. The contract requires 50% of the total proposed cost of the EIS to be provided by the Blue Heron Bay Land Company before work can be started. Sidewalk/Bike Path -City of Underwood Highway Engineer, Rick West, reported that he received a letter from the City of Underwood requesting that Otter Tail County pay for the paving of a bikeway that runs from downtown to Highway 210. Mr. West did not recommend paying for this service because of other construction needs throughout the County and the rising cost of other projects. Commissioner Mosher requested the estimated cost of the paving. Motion by Mosher, second by Froemming, and unanimously carried to table a decision in regards to paving the City of Underwood bike path. Final Payment-C.P. 05:TM Motion by Block, second by Mosher, and unanimously carried to approve Final Payment per Estimate No. 9, in the amount of $9,576.39, payable to AAA Striping Service Co. for the completion of the 2005 traffic marking work. Bailiff Per Diem Increase Motion by Mosher, second by Block, and unanimously carried to increase the per diem for the Bailiffs from $60.00 per day to $70.00 per day effective January 1, 2006. Detention Facility Inspection Report Detention Facility Administrator, Richard Akerman, provided a Detention Facility Inspection Report issued by the Minnesota Department of Corrections relative to an inspection performed on January 24, 2006. Closed to the Public At 11 :27 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss litigation relative to the Barlow Projects lawsuit as authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners; Assistant County Attorney, Kurt Mortenson; County Coordinator; Board Secretary; and the Solid Waste Director. Recess & Reconvene for Video Conference At 11 :50 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed and reconvened at noon at the Star Lake Room at the County Courthouse. Public Health Director, Diane Thorson, provided a video conference by the Minnesota Department of Health regarding the possibility of a Pandemic Flu because of the current worldwide situation with the avian (bird) flu. Discussion took place regarding procedures, quarantine & isolation possibilities, need for volunteers and hospital beds, and the responsibility of state and local government. The federal guidelines are provided on the OTC Board of Commissioners' Minutes March 14, 2006 Page 7 following website -www.pandemicflu.gov. The video conference was completed at 1 :00 p.m., at which time the Board members returned to the County Board room at the Government Services Center for the remainder of their agenda items. Wetland Easement At 1 :22 p.m., Chairman Froemming reconvened the Board of Commissioners meeting. US Fish & Wildlife Realty Specialist, Don Kleven, requested certification of a waterfowl management easement. Motion by Froemming, second by Nelson, and unanimously carried to certify the following waterfowl management easement as requested: Larry L. Ortloff T. 132 N., R. 38W., 5th P.M. Section 15, NE¼ Purchase of New Baler for Recycling Center After previously advertising for bids for a new baler for the Recycling Center, the following bids were opened: Bidder Make Model Horse Power Total Cost (includes Trade-In\ Sunrise Eauioment American-4020-50 50 $292.500 KVA Engineering. Inc. American-4020-50 50 $251.190 American-4020 75 $260,490 Sanitation Products, Inc. Nexgen-2R 150n-57-50 50 $285,185 $342,185 Roy's Environmental Excel-2R9D 50 $276,676 Solutions, Inc. Excel-2R1 OD 50+50 $358,650 Recovery Systems Co. Harris-Badger 50S-2-10/7 50 $248,915 Inc. Harris-Badqer 75S-2-10/7 75 $257,895 Motion by Lee, second by Block, and unanimously carried to approve the purchase of a new 75 Horse Power Harris-Badger Baler for the Recycling Center, at a cost of $257,895, as recommended by the Recycling Center Manager. This bid includes purchase and installation of the baler. Proposed Fergus Falls Transfer Station Solid Waste Director, Mike Hanan, briefed the County Board on a recent meeting of the Fergus Falls Town Board, which included a request for issuance of a Conditional Use Permit for the proposed Transfer Station site. A Citizen's Group previously filed a petition requesting that an Environmental Assessment Worksheet (EAW) be completed. The proposed Transfer Station does not require a mandatory EAW; however the Environmental Quality Board (EQB) has been petitioned to require that Otter Tail County complete an EAW. The EQB will turn the decision over to the Minnesota Pollution Control Agency (MPCA). Motion by Lee, second by Nelson, and unanimously carried to direct the Solid Waste Director to voluntarily complete an EAW for the proposed Fergus Falls Transfer Station site. License Application Motion by Mosher, second by Lee, and unanimously carried to approve the following application for license: Ten Mile Lake Resort Inc. Consumption and Display Permit (Renewal) Dalton, MN OTC Board of Commissioners' Minutes March 14, 2006 Page 8 Adjournment At 1 :52 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 21, 2006. Dated :_~l\3=-<-c,l-'/ 2-1=-+/~o=(.,'----OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest k':J, ff!!. Larry Kr n,lerk 3/14/2006 14,29,26 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION OTC Warrants March 14, 2006 Attachment A, Page 1 IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 3/14/2006 FOR PAYMENT 3/14/2006 VENDOR NAME A-1 LOCK AND KEY A-1 TROPHY A'VIANDS LLC RICHARD AKERMAN ALL SEASONS HEATING & AIR COND AMERICAN INSTITUTIONAL SUPPLY AMERICAN TOWER CORPORATION ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS BAITLE LAKE AUTO PARTS BCA TRAINING & DEVELOPMENT BLESI-EVANS COMPANY BOB'S STANDARD BULK SERVICE BOTNER EXCAVATION SERVICES LLC BOUND TREE MEDICAL LLC BRANDON COMMUNICATIONS INC BRAUN VENDING INC BUY-MOR PARTS & SERVICE LLC CATCO CITIZENS ADVOCATE CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING CUTLER MAGNER COMPANY DAN'S EXHAUST PROS DAN'S TOWING & REPAIR DEANS COUNTRY MARKET DENZEL'S REGION WASTE INC ELLENSON CAULKING CO MAYNARD FALK FARMERS CO OP OIL ASSN FARMERS STATE BANK FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC FERGUS TIRE CENTER FORKLIFTS OF MINNESOTA INC FRONTIER PRECISION INC GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GOVERNMENT FINANCE OFFICERS AS GRAINGER INC H & T CORP OF MINNESOTA HALL GMC INC HANSON'S PLUMBING & HEATING IN AMOUNT 30.66 34.08 9,555.08 8.20 347.80 132.23 84.37 200.00 204.81 99. 96 240.00 90.01 78.28 517.75 15. 72 2,165.82 27.44 47.74 106.52 79.50 31.15 1,811.81 222.86 10.65 9,221.70 25.31 37.85 14.14 112. 32 374.00 732.50 3,708.21 30.00 1,064.13 56.91 953.25 605.05 181.92 1,980.00 2,315.18 259.18 1,350.00 317.88 5.80 555.00 111.36 452.10 1,129.89 121. 53 OTC Warrants March 14, 2006 Attachment A, Page 2 3/14/2006 14,29,26 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 3/14/2006 FOR PAYMENT 3/14/2006 VENDOR NAME HARMS TOWING & SERVICE DAVID HAUSER HEALTHPARTNERS MEDICAL GROUP HEARTLAND AUDIO INC HEDAHLS HEADQUARTERS HENNING LUMBER INC HENRY'S FOODS INC SHELDON HOLM IMAGE TECH SERVICES INSIGHT PUBLIC SECTOR KELLY SERVICES INC DUSTIN KITZMAN KNDTSON ELECTRIC REBUILDING L & L SERVICE LAKE REGION HEALTHCARE CORP LAKES 99 FIVE LARRY OTI INC TRUCK SERVICE LAWSON PRODUCTS INC CRAIG LEE LITILE BEAR TOWING LITTLE FALLS MACHINE INC MATTHEW BENDER & COMPANY INC JACKIE MCGRAND MN MOTOR COMPANY MN STATE AUDITOR MN STATE BAR ASSOCIATION CHERYL MUCHOW NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON FORD LINCOLN MERCURY IN NETWORK CENTER INC NIEMELA REPAIR NORTH UNION TEXACO NORTHERN LIGHTS CASINO HOTEL NORTHWEST RESPIRATORY SERVICES OFFICEMAX CONTRACT INC ONE CALL LOCATORS LTD OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OUTDOOR RENOVATIONS LANDSCAPE OVERHEAD DOOR COMPANY PAMIDA INC 00B PAMIDA PHARMACY PEBBLE LAKE TAKES PEPSIAMERICAS PERHAM CO OP CREAMERY CITY PERHAM PETE'S BODY SHOP & TOWING PINE PLAZA TV APPLIANCE & CAMP AMOUNT 169.34 210.04 272. 00 51B.56 382.93 68.BB 539.56 214.50 182.58 448.09 3,159.83 6.34 29.82 39.00 1,538.16 99.00 515.00 150.88 9. 96 157.09 5,240.20 355.45 105.00 56.94 1,698.38 412.00 19.B4 113. 96 58,39 791. 51 132. so 230.00 42.65 852.00 49.44 468.05 41.54 180,00 316.47 7,407.50 399.05 25. 52 5,460.46 132. 91 488.75 362.88 66,704.22 139.51 63.90 3/14/2006 14:29:26 ..... COUNTY 56 OTC Warrants March 14, 2006 Attachment A, Page 3 IFD66 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 3 WARRANTS APPROVED ON 3/14/2006 FOR PAYMENT 3/14/2006 VENDOR NAME PIONEER JANITORIAL PITNEY BOWES QUILL CORPORATION REED BUSINESS INFORMATION REVIEW ENTERPRISES INC S & S CONSTRUCTION CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS SIGELMAN STEEL & RECYCLING INC SOUTH MILL SERVICE ST JOSEPH EQUIPMENT INC THE STATE CHEMICAL MFG CO STEINS INC STENERSON LUMBER STRAND ACE HARDWARE STREICHERS SUPER SEPTIC INC OF PELICAN RA TRANQUILITY BUILDING SERVICES SUSAN ULSCHMID UNIFORMS UNLIMITED VALLEY SOFT WATER VARITECH INDUSTRIES VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA~COLA VOSS LIGHTING WADENA CO SHERIFF WADENA HIDE & FUR COMPANY WASTE MANAGEMENT WELDING SUPPLIES & FIRE EQUIPM WEST PAYMENT CENTER WIDSEn! SMITH NOLTING & ASSOC WORTHINGTON DIRECT 911 MAGAZINE FINAL TOTAL ...... . AMOUNT 101.1B 1,008.00 119.3B 894.64 169.00 385.00 41.39 2,830.00 52.64 370,00 39.92 164.65 157.89 155.37 240. 05 1,618.62 428.09 57.45 883,90 77 .19 926.56 87.19 511.70 17.25 680.02 4.78 387, 42 276.25 1,599.93 41.75 17.86 466.66 4.58 59.64 633.00 549.12 26.95 $159,023.25 ••••