HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/07/2006MINUTES OF THE I
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, March 7, 2006
9:30 a.m.
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I Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, March 7, 2006, at
9:31 a.m., at the Otter Tail County Government Services Center with Commissioners
Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Bob Block, Syd Nelson, and
Malcolm Lee present. '
Accroval of Aaenda
Motion by Lee, second by Mosher, and unanimously carried to approve the County Board
agenda of March 7, 2006, as mailed. \
Accroval of Minutes \
Motion by Nelson, second by Block, and unanimously carried to approve the County Board
minutes of February 28, 2006, as mailed.
Accroval to Pav Bills
Motion by Mosher, second by Lee, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes. I
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Years of Service Awards :
Employees' Committee President, Scott Backstrom, introduc~d members of the Employees'
Committee and presented Years of Service Awards to Countylemployees. The County Board
congratulated employees and expressed appreciation for their dedicated service with Otter
Tail County. i
Recess & Reconvene i
At 9:44 a.m., Board members took a short recess to congratulate employees and returned to
open session at 9:52 a.m.
Non-Water Fire Succression Svstem
MIS Director, Tim Brand, requested approval of a non-water fire suppression system for the
Computer Room at the GSC building and the 911 Room at th~ Courthouse which is beneath
the dispatch area. He reported that he has received a quote from Simplex for the non-water
fire suppression system in the amount of $22,000.00. Motion !by Nelson, second by Mosher,
and unanimously carried to approve the non-water fire suppression system for the Computer
Room at the GSC and the 911 Room at the Courthouse, to
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be installed by Simplex at an
estimated cost of $22,000.00.
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Western Area Cities Counties Oraanization
Commissioners discussed the question of annual membership to WACCO. Commissioner
Nelson submitted a list of current members. Discussion took place regarding the high annual
membership fee and services used by Otter Tail County as well as potential duplication of
services provided by Lakes Country Service Cooperative. Commissioner Froemming spoke
OTC Board of Commissioners' Minutes
March 7, 2006
Page 2
in favor of the Meth education program. Consideration of an Audit of the organization was
discussed. No action was taken.
License Aoolication
Motion by Mosher, second by Block, and unanimously carried to approve the following
application for license:
Wee Villa Resort Ltd Partnership Consumption and Display Permit (Renewal)
WeeVilla Lodge
Fergus Falls, MN 56537
Juvenile Restitution Grant
Motion by Froemming, second by Block, and unanimously carried to authorize the
appropriate County Officials' signatures to execute a Grant Contract between Otter Tail
County and the State of Minnesota, which will provide $3,500.00 for the County's Juvenile
Restitution Program for CY2006.
Conev Street/CSAH No. 8 Road!Traffic Sianals
Highway Engineer. Rick West, reported that the City of Perham applied for a grant through
the Economic Development Commission for the Coney Street/CSAH 8 Road/Signals project
in Perham. The City of Perham has received notice that they have been approved for a
$593,000.00 grant for this project. This is 90% of the cost of the project.
Final Pavment-C.P. 04:12RG
Motion by Mosher, second by Nelson, and unanimously carried to approve Final Payment per
Estimate No. 6, in the amount of $24,008.69, payable to Riley Bros. Construction, Inc. for
work completed on C.P. 04:12RG.
Contract Aooroval -CSAH No. 86
Motion by Mosher, second by Froemming, and unanimously carried to authorize the
Chairman's signature to execute a Highway Construction Contract between Otter Tail County
and Central Specialties, Inc. of Alexandria, MN for work on CSAH No. 86, from CSAH 15 to
TH 210 West of Fergus Falls, S.A.P. 56-686-01, subject to the approval of the County
Attorney.
Hiahwav Consultina Services Aareement
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Highway
Engineer to enter into agreements with Braun lntertec Corporation of Fargo, ND, for the
following Geotechnical Services:
CSAH 1 Reconstruction, S.A.P. 56-601-46 $5,230.00
From the Grant County Line North to CSAH 2
CSAH 13 Reconstruction, S.A.P. 56-613-05
From CSAH 60 North to the Becker County Line
CSAH 19 Reconstruction, S.P. 56-619-11
From TH 10 North to CSAH 76
CSAH 83 Reconstruction, S.A.P. 56-683-10
From CH 122 North 2.8 Miles
$4,540.00
$2,790.00
$3,250.00
OTC Board of Commissioners' Minutes
March 7, 2006
Page 3
Hiahwav Ria ht of Wav Plats
Motion by Lee, second by Block, and unanimously carried to :authorize the Highway Engineer
to enter into agreements for Right of Way Plat work for the following projects:
I Project I Contractor I Quotation Amount I
S.P. 56-619-11, CSAH No. 19 Reconstruction, Interstate Engineering, Inc. $7,550.00
From the Intersection of Prospect Street & 5th Fergus Falls, MN
Street in Bluffton to CSAH 76 I
S.A.P. 56-661-05, CSAH No. 61 Reconstruction, Heyer Land Surveying and
From approximately 0.5 Mile North of 300th Street Engineering, LlLC
to TH 108 Detroit Lakes, IMN
$7,750.00
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S.A.P. 56-599-58, Dunn Township Bridge (4824) I Anderson La~d Surveying, I
Old 59 Road Inc., Fergus Falls, MN
$3,800.00
Aareement for Railroad CrossiJa
Motion by Mosher, second by Block, and unanimously carried to authorize the Chairman's
signature to execute an Agreement between the Otter Tail Valley Railroad Company and the
County of Otter Tail for installation of concrete crossing surface material on Wilkin/Otter Tail
County 11 near Rothsay, MN. The Highway Engineer estimated total cost at $40,000.00, of
which, 50% of the amount will be Otter Tail County's responsibility and 50% is Wilkin
County's responsibility.
Hiahwav lmorovement Plan
Mr. West provided the Otter Tail County Highway Department Highway Improvement Plan for
2004 -2009 dated March 2, 2004, to County Board members. He scheduled two public
information meetings for public input on the plans as follows: [
Monday, March 27, 2006, at 7:00 p.m.
County Board Room, Government Services Center, Fergus Falls
Thursday, March 30, 2006, at 7:00 p'.m.
Conference Room, New York Mills County Offices
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Road Restrictions [
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Highway
Engineer to establish the beginning and ending dates for spri~g road restrictions for 2006 for
Otter Tail County.
Blue Heron Bav EIS Process
Land & Resource Director, Bill Kalar, provided a handout outlining the Environmental Impact
Statement process for Blue Heron Bay after discussions with the Environmental Quality
Board staff. He stated that Item 6 on the handout could change if the EQB decides to take
responsibility for the EIS adequacy decision. If a determin1ation is made that the EIS is
adequate, the County then moves forward with the permittingl process. If a determination is
made that the EIS is inadequate, then the County and the Consultant, Wenck & Associates,
are responsible to correct the identified deficiencies before 1 the Conditional Use Process
could proceed. County Attorney, David Hauser, stated t~at the adequacy decision is
generally the responsibility of the Responsible Government Unit, which, in this case, is Otter
Tail County, however; there is a provision for the Statel to take over the adequacy
determination. The Dead Lake Association has petitioned the EQB to take over the
determination. He stated that Otter Tail County does not agree with the factual foundations
raised by the DLA; however, from the County's point of view, there is no downside to having
the EQB make the adequacy determination. Bob Russell, Attorney for Blue Heron Bay,
OTC Board of Commissioners' Minutes
March 7, 2006
Page 4
presented a letter dated March 4, 2006, from the owner of Blue Heron Bay Land Company,
Jim Erickson. The letter explained the delay in signing the Reimbursement Agreement with
Wenck & Associates. Mr. Russell spoke in favor of the County objecting to the State taking
over the adequacy decision and strongly disagreed that the County lacks the technical
expertise or objectivity to make the decision. Terry Sullivan, representing the DLA, stated
that the DLA has no objection to development; however, Blue Heron Bay is a complex issue
and the DLA wants a complete EIS. Lengthy discussion took place regarding the County
Board's options regarding the ·adequacy decision. Marlene Fendrick and Gary Ruehmann,
from the DLA, both spoke in favor and presented rationale for the State to take over the EIS
adequacy decision. Commissioners did not agree with many of the assertions made by the
petitioner, Doug Martin of the Dead Lake Association Board; however, decided not to object
to the EQB completing the determination of adequacy for the EIS.
Final Plats
Motion by Lee, second by Block, and unanimously carried to approve the Final Plat known as
"Fitzpatrick Addition", a two lot subdivision in Section 32, Township 136, Range 42, Lida
Township, South Lida Lake.
Motion by Nelson, second by Lee, and unanimously carried to approve the Final Plat of the
Otter Tail/Wadena Community Action Council known as OTWCAC First Addition, a non-
shoreland, two lot subdivision in Section 9, Township 135, Range 37, in Newton Township.
Closed to the Public
At 11 :50 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for the purpose of evaluating the performance of GIS
Coordinator, Brian Armstrong, pursuant to M.S. Chapter 13D.05 Subd. 3. All five seated
commissioners were present for the evaluation. A summary of performance conclusions will
be provided at the next regular County Board meeting.
Recess & Reconvene
At 12:10 p.m., upon conclusion of the Performance Evaluation, Chairman Froemming
declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch
break. The meeting was reconvened at 1:01 p.m.
Public Health Smoke-Free Discussion
Public Health Director, Diane Thorson, introduced PH Nurses, Marion Kershner and
Kristin Bye, and two members of the CHS Advisory Committee, Kathy Bergren and
George Walter. Ms. Thorson stated that the Public Health Department has received $60,000
per year for three years, with this year being the last year of the grant to increase smoke free
areas of the community. Several handouts were provided with suggested environments in
the County to become smoke free. Ms. Kershner reviewed survey statistics regarding
government agencies responsibility to provide more smoke free environments because of
health concerns including secondhand smoke. She provided a video from Beltrami County
which presented a story of the smoke free work that has been in place for one year. Beltrami
County has an ordinance that is scheduled to become stronger in 2006. Lengthy discussion
took place regarding voluntary smoke free compliance, enforcement issues, and the issue of
allowing businesses to decide their own status regarding smoking. Commissioner Mosher
expressed a desire to continue with voluntary smoke free options rather than imposing an
Ordinance. The Board requested the Public Health Department to draft a Smoke Free
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OTC Board of Commissioners' Minutes
March 7, 2006
Page 5
Ordinance for the County and schedule two Public Hearings; one in Fergus Falls and one in
New York Mills. I
Performance Evaluation SumJarv
Motion by Block, second by Nelson, and unanimously ci3rried to approve the positive
Performance Evaluation Summary of Solid Waste Director, Mike Hanan, as presented, and to
direct that the summary be placed in his personnel file. !I
Reclassification
Motion by Mosher, second by Lee, and unanimously carried I to approve a reclassification of
the position of Administrative Assistant/Transportation Coordinator 0ob #2604) in the
Veterans Service Office from a Grade 8 to a Grade 10, with a title change to Administrative
AssistanUBenefits Specialist, effective January 1, 2006, as presented by the County
Coordinator.
Adiournment
At 2:21 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, March 14, 2006.
Dated: ('J 7,-It/-2oo t,, OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: 1/?fa,f a
Larry Kr6hn, Clerk
By:~ v'~'
~er Froemming, Board of Commissioners Chair
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CB/kd I
3/07/2006
12~26~41
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OTTER TAIL COUNTY AUDITOR I IFD66
PANELSON RECEIPTS AND DISBURSEMENI'S SYSTEM ! COUNTY 56 WARRANTS FOR PUBLICATION t PAGE
I WARRANTS APPROVED ON 3/07/2006 FOR PAYMENT 3/07/2006
VENDOR NAME
AGGREGATE INDUSTRIES INC BEYER BODY SHOP INC
BIG RED BOXES BETSY BJERKLIE BLUESTONE TECHNOLOGIES INC BRANDBORG LAW OFFICE HEATHER BRANDBORG BRANDON COMMUNICATIONS INC BRANDT & MAGNUS·P.A. WADE BUGBEE CARR'S LAKE COUNTRY SUPERMARKE CITIZENS ADVOCATE CLAY co.TREASURER CONVERGENT STORAGE SOLUTIONS COOPERS TECHNOLOGY GROUP CROW WING CO SHERIFF'S OFFICE
DACOTAH PAPER COMPANY DAKOTA FLUID POWER INC DAN'S TOWING & REPAIR DICTAPHONE ESRI INC FARGO GLASS AND PAINT CO
FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT FERGUS INTERNATIONAL INC FERGUS TIRE CENTER FERRELLGAS FOTH&. VAN DYKE GODFATHERS EXTERMINATING INC
GR GRAPHICS INC FARGO GR GRAPHICS INC ST LOUIS NICOLE HANSEN HENNEPIN CO SHERIFF HOLIDAY CREDIT OFFICE SANDY HOLO
INDEPENDENT EMERGENCY SERVICES INNOVATIVE OFFICE SOLUTIONS LL INSIGHT PUBLIC SECTOR
INTERSTATE INC
ERWIN JOHNSON KELLY SERVICES INC LAKES RADIO LARRY OTI' INC TRUCK SERVICE PAT LAAUM
MATHISON COMPANY
MCCC MI 33 MIDWESTERN MAT RENTAL & SUPPLY
MN CO ATTORNEYS ASSOCIATION
AMOUNT
2,201.50
90.53 230.40 43.16 461.47
363.75
339.35
8,305.15
110.00 360.41 434.70
162.00 856.25 90,013.03 213.75 400.00 571.07
127.80 10.00 193.00
5,470.20
713.55
1,032.64 8,798.00 4,774.01 21.14 143.34 134.17
15,531.02
119.28 26.63 405.70 35.00 54.20 19.50
33 8. 70
10,710.00
4,883.80 1,977.71 161. 56 250.00
2,338.56
99.00 830.00 106.65 Sl.63 3,031.10
60.75
47.93
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OTC Warrants
March 7, 2006
Page 1
OTC Warrants
March 7, 2006
Page 2
3/07/2006 12,26,41
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IFD66 COUNTY 56 OTIER TAIL COUNTY AUDITOR PANELSON RECEIPTS l\ND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2
WARRANTS APPROVED ON 3/07/2006 FOR PAYMENT 3/07/2006
VENDOR NAME
MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO NELSON BROS PRINTING NELSON INTERNATIONAL KEVIN NEWBORG NOVA FIRE PROTECTION OFFICE DEPOT OFFICEMAX CONTRACT INC OTTER TAIL CO TREASURER
PAMIDA INC 008 PERHAM AREA EMS PERHAM TRUCK SERVICE INC
PRODUCTIVE ALTERNATIVES INC
SERVICE FOOD SUPERVALU SIRCHIE .
SOUTH.MILL SERVICE
SPECIAL OPERATIONS TRAINING AS DAVID STA.OUM STEINS INC DAVID THOMPSON TNT REPAIR INC TRANQUILITY BUILDING SERVICES US BANK ULTEIG ENGINEERS UPPER MIDWEST COMMUNITY POLICI VICTOR LUNDEEN COMPANY
VIKING COCA-COLA VOSS LIGHTING
WEST PAYMENT CENTER XEROX CORPORATION ZEE SERVICE COMPANY
210 LUBE EXPRESS
3 D SPECIALTIES INC 3RD DISTRICT SHERIFF'S ASSOCIA
FINAL TOTAL ___ ....
AMOUNT
174.82 900.00 399.00 134 .11 393.85 374.00 102.73
107.19
20. 39. 12.64 300.00 93.54
103.97 78.52
76.63 51. 72 350.00
26.37
468.45 230.00
123.44 452.63 1,150.00 1,486.31 50.00 19.30 106.25 185.40 1,159.01 139.67 140.78
28.54 518.85 SO.DO
$177,661.20 ****
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