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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/28/2006MINUTES OF THE I OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls; MN Tuesday, February 28, 20061 9:30 a.m. I I Call to Order I The Otter Tail County Human Services Board convened Tuesday, February 28, 2006, at 9:30 a.m. at the Otter Tail County Government Service's Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; M~lcolm Lee, Syd Nelson, and Bob Block present. Aooroval of Aaenda Motion by Nelson, second by Block, and unanimously carried to approve the Human Services Board agenda of February 28, 2006, with one addition as follows: 10:45 a.m. -Personnel Committee Meeting Aooroval of Minutes ! Motion by Froemming, second by Lee, and unanimously carried to approve the Human Services Board minutes of February 14, 2006, as mailed. I I Court Services Deoartment I Court Services Director, Chuck Kitzman, provided a listing of Adult and Juvenile Probation Supervision Fees dated February 23, 2006. A $50.00 fee tias been added for the Drivers License Reinstatement Program. Motion by Lee, second by Block, and unanimously carried to approve the Probation Supervision Fees dated February 23, 2006, as presented by the Court Services Director. I Motion by Mosher, second by Block, and unanimously carrild to authorize the appropriate County Officials signatures to execute Amendment No. 1 to the original agreement between Otter Tail County and the State of Minnesota Department of Corrections for the Remote ' Electronic Alcohol Monitoring Program. The amendment increases the funding for the REAM Program, in the amount of $5,500, for FY2005 [ . Mr. Kitzman provided copies of the Otter Tail County Court ,Services :-2006. Program Overview. He provided the Court Services Annual Report and reviewed the statistics. Mr. Kitzman reported that, from the data, it is clear that juvenile delinquent and petty offenses are trending downward. The number of juveniles placed on i probation in 2005 was 205 as compared to 258 in 2004. He reported that domestic abuse investigations are very time consuming and adult pre-trial release cases will be monitored more closely. Juvenile out-of- home placements are also trending downward. Public Health Deoartment Reclassification Reauest Public Health Director, Diane Thorson, reported that, as a result of several work load reassignments, a new job description will need to be developed for one secretary/receptionist position. Motion by Mosher, second by Block, and unanimously carried to approve the reclassification process to develop a new position description and ranking for the secretary/receptionist position as described by the Public Health Director. OTC Board of Commissioners' Minutes February 28, 2006 Page 2 Fraud & Collection Annual Reoorts Fraud Prevention Investigators, Sandy Holo and Sue Ulschmid, provided FPI statistics for 2005 with total FPI savings and overpayment for the year reported as $131,387.00. Collections Officer, Crystal Fabian, reported 2005 collections as $649,966.66 with the County retaining $204,475.40. The highest collections categories are MA Estate Claims, Voluntary Asset Recoveries, and Medical Assistance. Case Aide, LeeAnn Sudbeck, reported 2005 collections, which include detox, placements, and re-directed child income programs as $182,432.47. The total collections, for the past seven years, were reported as $4,149,882.98 with the County retaining $1,902,915.95. · Human Services Contract Renewals Motion by Nelson, second by Lee, and unanimously carried to authorize the Chairman's signature to execute the following Human Services Contracts: I Agency Providing Services I Services Provided I Term of Contract I Pauline & Charles Haugen I Residential Services /Home Plus/ · I 02/01/06 -06/30/06 Foster Care Services to eligible persons Mental Health Consumer/ Adult Mental Health Services Training 01/01/06-12/31/06 Survivor Network of MN and Education for the 4 County Mental Health Initiative I Permanent Family Resource I Foster Care Maintenance Services and Center Activities I Minnesota Extended I Residential based habilitation services, Treatment Options (MSOCS) including specialized support services I Staples Home Care 12005 Provider Amendment for State mandated reimbursement of 2.2553% Bills & Claims I 01,01,06-12/31/06 I 01,01,06-12/31/06 I 10/01/05-12/31/06 Motion by Block, second by Nelson, and unanimously carried to approve the Human Services bills and claims as presented. Adiournment At 10:48 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday; March 14, 2006. Dated: OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest: L~ J),.<h.,, -;:/ ~ Rogetfroemmin'g, Human Services Board Chair By: Larry l(roHn'. Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 28, 2006, at 11 :00 a.m. at the· Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Malcolm Lee, Syd Nelson, and Bob Block present. I I I OTC Board of Commissioners' Minutes I February 28, 2006 Page 3 I Aooroval of Aaenda I Motion by Mosher, second by Block, and unanimously carried to approve the County Board agenda of February 28, 2006, with the following additions: I Bill Kalar Agenda Items -Add Walker Lake Prese7e EAW Request 2:20 p.m. -Add Auditor, Wayne Stein 3:00 p.m. -Closed Session for Highway Labor Negotiation Strategies I Aooroval to Pav Bills I Motion by Nelson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Aooroval of Minutes Motion by Mosher, second by Nelson, and unanimously carried to approve the County Board minutes of February 21, 2006, as mailed. Concerns expressed by Cheryl Harris regarding the SMO Discussion regarding the definition of Existing R1esorts and language allowing Existing Resorts to expand without a Conditional Use Pehnit will be addressed in the on-going Shoreland Rules Revision Process. I Letter of Credit-Olaf Lake Shores and Twin Lake Shores Secluded Land Company Production Coordinator, Mikel Pfister, provided copies of Irrevocable Standby Letters of Credit used in Douglas and Carlton Counties, and requested that Otter Tail County accept a similar document for Olaf Lake Shores and Twin Lake Shores subdivisions. This would allow recording of the Final Plat before completion of the road. Motion by Mosher, second by Lee, and unanimously carried to authorize an Irrevocable Letter of Credit for 125% of the estimated cost to complete the1 road for each subdivision. Blue Heron Bav Adeauacv DiscuJsion Land & Resource Director, Bill Kalar, provided several handouts and reported that the Environmental Quality Board (EQB) has received a petition fr.om the Dead Lake Association (DLA) requesting that the EQB assume responsibility for the decision on the adequacy of the ' final Environmental Impact Statement for the proposed BlueI Heron Bay project. Mr. Kalar stated that as the Responsible Government Unit, the adequacy determination is Otter Tail County's job; however, the EQB may take over that responsibility. Mr. Kalar reviewed the EQB's timeline to make a decision to take over the adequacy determination. He was not opposed to the EQB assuming responsibility. Discussion followed. Commissioners directed County Attorney, David Hauser, to write a letter to the EQB stating that Otter Tail County does not object to the EQB assuming responsibility for the adJquacy determination regarding the EIS for Blue Heron Bay as long as there is no financial responsibility to Otter Tail County to transfer this responsibility. I Final Plat -Arvidson Addition to Lake Lida Motion by Lee, second by Block, and unanimously carried_ to approve the Final Plat of Douglas C. Arvidson known as "Arvidson Addition to Lake Lida", part of GL 1 & 2, Section 23, Township 136, R. 42, Lida Township, Lake Lida (56-747). Walker Lake Preserve EAW Reauest Mr. Kalar reported that a citizen's petition requesting the preparation of an Environmental I Assessment Worksheet (EAW) for the proposed Walker Lake Preserve development located OTC Board of Commissioners' Minutes February 28, 2006 Page 4 in Amor Township has been received. He stated that today, February 28, 2006, is the start of the 30 day EAW needs determination timeline to decide whether or not an EAW should be prepared for this particular proposal. This is a proposed 34 unit cluster development which was tabled by the Planning Commission last December because of snow cover and is scheduled on the Planning Commission's agenda on April 12, 2006, which is outside the required deadline for the EAW determination. Commissioners requested that the Planning Commission meet March 15, 2006, to review this EAW request. Findings for the EAW determination would need to be completed by April 4, 2006, to allow time to provide the required notices to the EQB, proposer, and petitioner. Recess & Reconvene At 11 :45 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Building Committee Meeting. The meeting was reconvened at 11 :51 a.m. with Commissioner Mosher absent. Court Administration Remodelina Architect, David Shultz, and Physical Plant Manager, Rick Sytsma, presented bid proposals for remodeling of the Court Administration Department. Motion by Lee, second by Block, and unanimously carried to award the following bid and quotations: I ContractorNendor I Services Provided I Woessner Construction I Overland Mechanical I Electrical Construction I I I General Construction Mechanical Construction Fergus Electric Meetina Recessed Bid Award/Quotation Amount $66,900.00 $35,575.00 $26,200.00 At 11 :55 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. Reconvene -Closed to the Public At 1 :00 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Solid Waste Director, Mike Hanan, pursuant to M.S. Chapter 130.05 Subd. 3. All five seated commissioners were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. At 1 :37 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation relative to the Barlow Group lawsuit as authorized by attorney-client privilege, Chapter 130.05 Subd. 3b. Present were all five seated Commissioners, the County Attorney, Solid Waste Director, and Board Secretary. Reconvene in Ooen Session At 2:04 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners opened to the public. I I OTC Board of Commissioners' Minutes I . February 28, 2006 Page 5 I Household Hazardous Waste Mobile Collections Motion by Block, second by Mosher, arid unanimously carried to authorize the appropriate County official's signature to execute the 2006 HHW Mobile Cbllection contracts as follows: I I Collection Site I Date of Mobile Collection I City of Battle Lake I City of Deer Creek I City of Henning I City of New York Mills I City of Ottertail I City of Pelican Rapids I City of Perham I City of Underwood I Monday, June 26, 2006 I Tuesday, August 15, 2006 I Monday, June 19, 2006 I Monday, September 18, 2006 I Friday, June 9, 2006 I Wednesday, August 9, 2006 I Tuesday, August 1, 2006 I Tuesday, May 16, 2006 I Purchase of a Solid Waste Truck with Graoole Solid Waste Director, Mike Hanan, reported that the incinerator located at the Regional Treatment Center has been shut down and garbage is nbw being transferred to other disposal sites. He requested permission to purchase a grapple truck for loading solid waste for transportation of the waste. Motion by Lee, second by Nelson, and unanimously carried to authorize the Solid Waste Director to purchase a Caterpillar M315C Grapple Truck from the state contract in the amount of $133,622.00 with an additional cost of $3,100 to foam fill the tires. The estimated value of the equipment is $50,000 after five years of usage. Workina Out of Classificatioj • · Motion by Mosher, second by Lee, and unanimously carried fo app·roi.ie· a teinpcirary transfer from Highway Maintenance Worker to Highway Maintenande Group Leader and approve salary compensation to Group Leader, Step 6 ($19.81 I per hour) for the period of January 30, 2006 to February 27, 2006. j Driver's License Agent Appointment ' Otter Tail Countv Resolution No, 2006 -19 Commissioner Nelson offered the following and moved its adoption: WHEREAS, Kathryn Ouren, District Court Administrator; has !served as the Driver's License Agent for Otter Tail County since her appointment as Otter Tail County District Count Administrator; and WHEREAS, the Otter Tail County Board of Commissioners, as stated in letter from the Minnesota Department of Public Safety dated January 31, 2006 and as stated in Minnesota Rule 7404.0350, must either I 1. appoint an employee or equivalent officer of the bounty to operate the approved office location and serve as the agent; 1 2. appoint an employee or equivalent officer of a statutory or home rule charter city with the county to operate the approved office location and serve as agent: 3. appoint any other individual to operate the approved office location and serve as the agent (subject to the filing of a surety bond with the State !to cover the application receipts accepted on behalf of the commissioner and inventory provided and maintained by the1 commissioner); or 4. decline to appoint an agent. 1 OTC Board of Commissioners' Minutes February 28, 2006 Page6 WHEREAS, the position of District Court Administrator does not meet Item (1) or Item (2) above and to continue Kathy Ouren's appointment as the Driver's License Agent would require that she obtain at her own cost a surety bond; and WHEREAS, the day to day administration of the driver's licenses duties and responsibilities has been for many years conducted through the Otter Tail County Motor Vehicle, Game and Fish and Driver's Licenses office, which is a division of the Otter Tail County Auditor's office. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby appoints Wayne Stein, Otter Tail County Auditor as the Driver's License Agent for Otter Tail County and respectfully request approval of this appointment by the Commissioner of Public Safety. IT IS FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby appoints Cyndi Abbott, Deputy Driver's License Agent for Otter Tail County to serve as the Driver's License Agent during temporary absences of Wayne Stein, Otter Tail County Auditor and respectfully request approval of this appointment by the Commissioner of Public Safety. Commissioner Lee seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 28th day of February 2006. Dated: OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: lli,1,,/ -:f_ _.,~ • --, .ry Attest: J~~ Ro~ Froeroming, County Board Chair Larry Kr6hn, 'Clerk Recess & Reconvene At 2:23 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Capital Improvement Committee meeting. The County Board _meeting reconvened at 2:31 p.m. Prooosed Chemical Deoendencv Treatment Proaram Human Services Director, John Dinsmore, presented a letter of support for the development of Stepping Stones, a program for women and children in New York Mills, MN. Along with the proposed Letter of Support, he provided factual information regarding the success of this type of chemical dependency program. Bill Lopez, Executive Director of Sharehouse, briefed the County Board regarding the program and stated that Sharehouse has made a contingency offer to purchase the Hotel in New York Mills for this program. The following Community Leaders spoke in favor of the Sister's Path Program either in person or by correspondence submitted to the Board members: Rev. Steven C. Dahl West Fargo High School Asst. Principal, Greg Greeters NYM Mayor, Randy Clarksean Police Chief, Brian Nelson NYM City Council Member, Kirk Mann NYM City Council Member, Diana Wallgren NYM School System, Todd Cameron County Attorney, David Hauser Human Services Supervisor, Jodi Wentland OTC Board of Commissioners' Minutes February 28, 2006 Page 7 The following Community members spoke against the proposed location of the program and requested an additional Community meeting in New York Mills: Teresa Tyson Sherri Kawlew~ki Alice Martin Agnes Hofland Commissioner Block acknowledged some of the concerns elpressed; however, because of strong feelings that Otter Tail County needs a Chemical !Dependency program like the Sister's Path Program, offered a motion to approve the proposed Letter of Support for the Sister's Path Program. The motion was seconded by Lee, and unanimously carried. Human Services Position Motion by Nelson, second by Block, and unanimously ca,rried to authorize the Human Services Director to proceed with filling a vacant Child Protection Social Worker position. Closed to the Public At 3:50 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the AFSCME Highway Maintenance Collective Bargaining Unit. Present were all five seated Commissioners, the County Attorney, and Board Secretary. Adiournment Upon conclusion of the closed session at 4:05 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 7, 2006. Dated: OTTER TAIL COUNTY B0ARD OF COMMISSIONERS Attest: ~kwL By: ~ 1/--u-L~ Ro~Froemmmg, Board of Commissioners Chair Larry K/ohn, 'Clerk OTC Warrants February 28, 2006 Attachment A, Page 1 2/28/2006 12,02,21 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION I WARRANTS APPROVED ON 2/28/2006 FOR PAYMENT VENDOR NAME AGGREGATE INDUSTRIES INC AMERICAN INSTI'IUTIONAL SUPPLY BEYER BODY SHOP INC BOB BARKER COMPANY INC BOB'S STANDARD BULK SSRVICE BOUND TREE MEDICAL LLC SANDRA BROWN KAREN CANNELL CITIZENS ADVOCATE CLIMB THEATRE COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP COUNTRY HEATING & AIR COND CUTLER MAGNER COMPANY DATABANK IMX FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC CITY FERGUS FALLS FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS G & K SERVICES GALL'S INC GEORGE'S BODY SHOP & OTTERTAIL GOLDEN RING TRUCKING INC H & T CORP OF MINNESOTA HALL GMC INC HENNING AMBULANCE HENRY'S FOODS INC HIGH PLAINS TECHNOLOGY DAVID HOLMGREN JON KARGER KELLY SERVICES INC ANDREW KLINNERT JILL KLUCK SCOTT KOENNI CKE KOEP' S SEPTIC LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKES AREA PEST CONTROL LLC LARRY OTT INC TRUCK SERVICE LIGHT RETURNS RECYCLING KAREN LUNDIN MARIN CONSULTING ASSOCIATES JACKIE MCGRAND THE MIDWEEK MN DEPT OF TRANSPORTATION AMOUNT 1,650.00 80.53 191. 71 129.81 172. 53 25.54 66.46 7.55 47.70 8,500.00 88.98 248.691 75.00 23,699.48 1,601.34 . 176.50 350.90 219.95 2,131.93 1,617.76 85.00 283.00 51.14 2,431.02 125.38 250.00 732.00 64 9. so 70.97 252.00 685.66 9,148.35 78.65 56.32 3,157.29 83.10 74.54 13. 73 45.00 1,422.73 384. 00 79.88 1,480.00 31.48 27.38 24 0. 00 30.00 68.32 436.02 IFD66 COUNTY 56 PAGE l 2/28/2006 2/28/2006 12:02:27 •••• COUNTY 56 OTC Warrants February 28, 2006 Attachment A, Page 2 IFD66 -OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON 2/28/2006 FOR PAYMENT 2/28/2006 VENOOR NAME MN MOTOR COMPANY MN WEIGHTS AND MEASURES MORTON TRAINING NELSON BROS PRINTING DEAN NELSON NEW YORK MILLS HERALD NORTH UNION TEXACO NORTHSTAR TECHNOLOGY GROUP INC NORTHWEST DIVERS OFFICEMAX CONTRACT INC OTIS ELEVATOR CO OVERLAND MECHANICAL SERVICES DONALD PEDERSON PERHAM CO OP CREAMERY PERHAM MEMORIAL HOSPITAL & HOM PERHAM SAND & GRAVEL PERHAM TRUCK SERVICE INC PETE'S AMOCO PITNEY BOWES PRODUCTIVE ALTERNATIVES INC QUILL CORPORATION RELIABLE OFFICE SUPPLIES REVIEW ENTERPRISES INC SERVICE FOOD SUPERVALU SHERATON BLOOMINGTON HOTEL SHERWIN WILLIAMS SIGNWORKS SIMPLEXGRINNELL LP SOUTHTOWN C-STORE SRF CONSULTING GROUP INC STEINS INC STREICHERS KRISTI nruNSELLE DAN TUCKER MELISSA ULSCHMID UNIVERSITY OF MN UNIVERSITY OF MN-EXTENSION SER UPPER MIDWEST COMMUNITY POLICI JOYCE VALLEY VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA CO AUDITOR TREASURER WALTERS PHOTOGRAPHY GARY WASKOSKY' WELDING SUPPLIES & FIRE EQUIPM WEST PAYMENT CENTER FINAL TOTAL •...... AMOUNT 29.25 375.00 215.00 191.97 4.15 30.30 2,309.99 1,531.50 4,190.56 158;43 90.48 2,288.18 6.87 362.88 15.00 30.00 61.93 223.65 1,462.25 255.81 101.51 146.29 16.60 9.25 539.15 12.25 181.05 3,008.13 165.01 406.98 5,188.08 210.66 104.37 6.34 100.08 16,100.00 21. so 35.00 13.16 3.06 131. 94 88.48 666.70 18.62 47;50 17.08 ~.138.43 $106,945.10 ****