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Home My WebLink AboutBoard of Commissioners - Minutes - 01/24/2006---------- MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, January 24, 2006 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, January 24, 2006, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Malcolm Lee, and Bob Block present. Commissioner Syd Nelson was absent due to inclement weather. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the Human Services Board agenda of January 24, 2006, with the following change: Public Health Director Agenda Item -Canceled Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board minutes of January 10, 2006, as mailed. Court Services Department Court Services Director, Chuck Kitzman, presented statistics for Adult Pre-Trial Release Cases for 2005. These are people who have been charged with a DWI and have been placed on daily or weekly monitoring. These cases have been increasing and Mr. Kitzman reported that approximately one-fourth of these cases result in monitoring failures. Mr. Kitzman also reported that a Juvenile Justice Grant has been approved for $3,500 to be used to operate a Juvenile Restitution Program in Otter Tail County. The grant does not require a local match. Human Services Department Human Services Director, John Dinsmore, presented the Human Services CY2005 Budget Report showing total expenses of $715,331.24 and total revenues of $661,791.37. Discussion took place regarding expenses and revenues for 2005 that were not included in the Human Services budget. Mr. Dinsmore presented the American Public Human Services Association (APHSA) federal legislative update, dated December 19, 2005. Lengthy discussion took place regarding proposed legislation with the most concern expressed in the proposed reduction of targeted case management funding and Family Services Collaborative funding. Motion by Mosher, second by Block, and unanimously carried to authorize the Chairman's signature to execute a Host County Contract between Otter Tail County and The Social Connextion in Moorhead, MN, for the period of January 1, 2006 through December 31, 2006. This is part of the Mental Health Initiative with maximum funding of $20,000 being provided by the State of Minnesota. OTC Board of Commissioners' Minutes January 24, 2006 Page 2 Bills & Claims Motion by Block, second by Mosher, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment At 10:22 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, February 14, 2006. Dated: os?, / 14 /01,, r I Attest: kztu. " Larryl<fohn~ OTTER TAIL COUNTY HUMAN SERVICES BOARD Froemming, Human Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 24, 2006, at 10:34 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Malcolm Lee, and Bob Block present. Approval of Agenda Motion by Block, second by Lee, and unanimously carried to approve the County Board agenda of January 24, 2006, with the following change: Extension Educator Agenda Item -Canceled Approval of Minutes Motion by Mosher, second by Lee, and unanimously carried to approve the County Board minutes of January 17, 2006, as presented. Approval to Pay Bills Motion by Lee, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Letter Acknowledged County Attorney, David Hauser, provided a letter from Jim Erickson, Blue Heron Bay Land Company Owner. Mr. Hauser reviewed the letter and stated that, until the proposer is willing to pay for the services of the Consultant approved by the County Board, Wenck & Associates, the EIS cannot move forward. Resolution Accepting Responsibility as the Sponsoring Agency Otter Tail County Resolution No. 2006 -08 Commissioner Lee offered the following resolution and moved its adoption: WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way acquired without prior approval from the FHWA (useful life is typically 10 or more years for a trail and bridges and building facilities are typically 50 years); and OTC Board of Commissioners' Minutes January 24, 2006 Page 3 WHEREAS: Transportation enhancement projects receive federal fundin~ from the Surface Transportation Program (STP) of the Transportation Equity Act for the 21• Century (TEA-21) of 1998; and WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with transportation enhancement funds, this requirement should be applied to the project sponsor; and WHEREAS: Otter Tail County is the project sponsor for the transportation enhancement project identified as Pelican Rapids River Park and Pathway. THEREFORE, BE IT RESOLVED that the Project Sponsor hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned transportation enhancement project. BE IT RESOLVED that Otter Tail County act as sponsoring agency for a "Transportation Enhancements" project identified as Pelican Rapids River Park and Pathway and acknowledges herewith that it is willing to be the project sponsor; knowing full well that such sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED that Richard K. West, P.E., County Engineer, is hereby authorized to act as agent on behalf of this applicant. Commissioner Mosher seconded the resolution, and upon being put to vote, it was unanimously adopted. Adopted this 24th day of January, 2006. Dated: _ _,_O""r?.~/ 6"-1...,),.,,0'-'lo"'------OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest lv:,; ~ Larry Kro , erk Resolution Accepting Responsibility as the Sponsoring Agency Otter Tail County Resolution No. 2006 -09 Commissioner Froemming offered the following resolution and moved its adoption: WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way acquired without prior approval from the FHWA (useful life is typically 10 or more years for a trail and bridges and building facilities are typically 50 years); and OTC Board of Commissioners' Minutes January 24, 2006 Page 4 WHEREAS: Transportation enhancement projects receive federal fundin~ from the Surface Transportation Program (STP) of the Transportation Equity Act for the 21~ Century (TEA-21) of1998;and WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with transportation enhancement funds, this requirement should be applied to the project sponsor; and WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with transportation enhancement funds, this requirement should be applied to the project sponsor; and WHEREAS: Otter Tail County is the project sponsor for the transportation enhancement project identified as Phelps Mill Bridge Restoration -Bridge No. L0885. THEREFORE BE IT RESOLVED that the Project Sponsor hereby agrees to assume full responsibility for the operation and maintenance of. property and facilities related to the aforementioned transportation enhancement project. BE IT RESOLVED that Otter Tail County act as sponsoring agency for a "Transportation Enhancements" project identified as Phelps Mill Bridge Restoration -Bridge No. L0885 and acknowledges herewith that it is willing to be the project sponsor; knowing full well that such sponsorship includes a willingness to secure and · guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED that Richard K. West, P. E., County Engineer, is hereby authorized to act as agent on behalf of this applicant. Commissioner Mosher seconded the resolution, and upon being put to vote, it was unanimously adopted. Adopted this 24th day of January, 2006. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest Lf11, ~ LarryKr n,lerk Highway Engineer Staff Promotion Motion by Lee, second by Mosher, and unanimously carried to approve the promotion of David Sillerud from an Engineering Technician II to an Engineering Technician 111, based on his ability to perform engineering work at a higher level, effective January 1, 2006. This promotion meets with departmental standards for engineering staff. Recess OTC Board of Commissioners' Minutes January 24, 2006 Page 5 At 11 :02 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. Reconvene -Closed to the Public At 11 :10 a.m., Chairman Froemming reconvened the meeting of the Otter Tail County Board of Commissioners and declared the meeting closed to the public to discuss pending litigation against the Barlow Projects relative to the Perham Resource Recovery Facility as authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were Commissioners Froemming, Mosher, Lee, and Block; Attorney, Steve Rufer; Solid Waste Director, Mike Hanan; the County Attorney, and Board Secretary. Reconvene in Open Session At 11 :37 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners reconvened in open session. Proposed Solid Waste Transfer Station Solid Waste Director, Mike Hanan, stated that an application relating to the proposed Transfer Station has been submitted to the Minnesota Pollution Control Agency (MPCA). A Special Use Application to the Fergus Falls Township is also required along with a $50 application fee. Motion by Mosher, second by Block, and unanimously carried to authorize payment of $50, payable to the Fergus Falls Township, for the proposed Transfer Station Special Use Application. Vending Machine Report Physical Plant Manager, Rick Sytsma, presented a 2005 year-end report for the Vending Machines located at the Government Services Center. Net income for the year was reported at $5,025.18, which reflects an approximate product markup of 11 %. With a ten year depreciation schedule included for the machines, the result is revenue neutral. Discussion followed regarding providing machines at the Courthouse and New York Mills locations. Recess & Reconvene At 12:10 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch. The meeting was reconvened at 12:59 p.m. Habitat Easement Acquisition Don Kleven of the U.S. Fish & Wildlife Service, requested certification of a Habitat Easement in Western Township. Motion by Mosher, second by Lee, and unanimously carried to certify the acquisition of the following Habitat Easement as presented: Patrick S. Douglass T. 131 N. R. 44 W. 5th PM Section 29, as outlined on the corresponding map. Recess & Reconvene At 1 :04 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Land & Resource Committee meeting and a Capital Improvement Committee meeting. The meeting was reconvened at 1 :39 p.m. OTC Board of Commissioners' Minutes January 24, 2006 Page 6 Red River Valley Development Association Board Appointments Motion by Froemming, second by Mosher, and unanimously carried to submit the name of Daniel Roehl for placement on the slate of candidates for consideration as a Director of the Minnesota Red River Valley Development Association Board at the annual meeting scheduled for Saturday, February 25, 2006. License Application Motion by Lee, second by Block, and unanimously carried to approve the following application for license: Keeper's Bar and Grill Tobacco 29961 415th St Vergas, MN 56587 Operating Budget Amendments for 2006 Motion by Mosher, second by Block, and unanimously carried to approve the following amendments to Otter Tail County's 2006 Operating Budget: Department -Original Budget Budget Change Revised Budget Veterans Services 326,749 3,619 330,368 Reason -Balance of unexpended 2005 Grant. GIS 453,604 35,000 488,604 Compliance Funds for parcel mapping. Revenue Account 01-5996 74,210 35,000 109,210 Storage Area Network MIS Director, Tim Brand, explained that Otter Tail County has file servers, which is a computer that a number of people use to share data and each server has memory, disc space, etc. A network shares a larger body of discs and is advantageous in case a current server fails for any reason, business can recommence much faster and prevent unproductive down time. A network is easier to manage because you don't have to physically go to each server. With a network, you can view all of them together and from a management standpoint, it is very desirable. Phase II of the Storage Area Network project would allow a disaster recovery option. Motion by Lee, second by Mosher, and unanimously carried to _approve the purchase of a Storage Area Computer Network from Convergent Technologies, Mpls, MN, as presented by the MIS Director at a cost of $65,000.00 for hardware and $10,000.00 for system design, installation, and customer training. The annual maintenance will be provided by Compellent at a cost of $10,000.00 per year. Adjournment At 2:14 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until g:30 a.m. on Tuesday, February 7, 2006. ··~· ~~ Larry roh cik CB/kd OTC Board of Commissioners' Minutes January 24, 2006 Page 7 OTTER TAIL COUNTY BOARD OF COMMISSIONERS ' ing, Board of Commissioners Chair 1/24/2006 12,os,06 OlTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 1/24/2006 FOR PAYMENT VENDOR NAME ADVANCED SYSTEMS CONCEPTS ALL BUILDING CORPORATION. ALL CREATURES VET HOSPITAL ANDERSON LAND SURVEYING INC GARY ANDERSON ASSOCIATED BAG COMPANY AUTO GLASS SPECIALISTS INC JANE BAUMGARTNER BLESI-EVANS COMPANY BLUESTONE TECHNOLOGIES INC BOB'S STANDARD BULK SERVICE SUSAN BOLSTAD BRAUN INTERTEC CORPORATION BRETZ HARDWARE BROGARO PLUMBING CO KAREN CANNELL CAROLINA SOFTWARE CHECKERS CO OP SERVICES INC CONSTRUCTION BULLETIN COOPERS TECHNOLOGY GROUP CULLEN'S HOME CENTER CUTLER MAGNER COMPANY DATABANK IMX DELZER CONSTRUCTION INC DENZEL'$ REGION WASTE INC EAGLE POINT ECONO SALES AND SERVICE EGGE CONSTRUCTION INC CHUCK EHRENBERG SCOTT ELLINGSON ENVIROTECH SERVICES INC FARGO HOSE CO FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS INTSRNATIONAL INC FERRELLGAS THOMAS FIGLIUZZI FRANKLIN FENCE CO INC G & R CONTROLS GODFATHERS EXTERMINATING INC GOODIN COMPANY GR GRAPHICS INC FARGO GR GRAPHICS INC ST LOUIS HALL GMC INC MIKE HAN.AN DAVID HOLMGREN IMAGE TECH SERVICES AMOUNT 250.00 165.00 294.54 4,356.00 40.00 100.75 241.97 21.19 98.17 236.68 84.33 B3.26 5,470.00 10.94 8,810.00 7. 97 250.00 38.48 54.79 209.00 99.91 372. 03 72,291.61 2,680.82 2,847.00 1,298.35 2,583.15 14 9. 74 75.00 53.98 73.78 12,431.54 107.40 332.48 157 .25 18,856.49 32.50 l ?2 .18 93.69 317 .10 747.85 317.88 377.JB 719.23 285.75 94.38 209.40 78.65 168.47 COUNTY 56 OTC Warrants January 24, 2006 Attachment A, Page 1 IFD66 PAGE l 1/24/2006 OTC Warrants January 24, 2006 Attachment A, Page 2 1/24/2006 12,00,06 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 1/24/2006 FOR PAYMENT 1/24/2006 VENDOR NAME INPRO CORPORATION INSIGHT PUBLIC SECTOR ISANTI COUNTY SHERIFF JJ'S GAS AND GROCERIES JK SPORTS KELLY SERVICES INC KRIS ENGINEERING INC LAKELAND MENTAL.HEALTH CENTER LARRY BENNETT CONSTRUCTION LARRY OTT INC TRUCK SERVICE LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC MATTHEW BENDER & COMPANY INC MCCC MI 33 . DARRAN ME:YER MIDWESTERN MAT RENTAL & SUPPLY MILLER'S PRECISION ENTERPRISES MINN KOTA COMMUNICATIONS INC MN DEPT OF AGRICULTURE MN DEPT OF NATURAL' RESOURCES 0 MN DNR WATERS MN OFFICE OF ENTERPRISE TECHNO OFFICE DEPOT OFFICEMAX CONTRACT INC OTIS ELEVATOR CO OTTER TAIL CO HUMANE SOCIETY OTTER TAIL CO RECYCLING O'ITER TAIL CO TREASURER OITER TAIL TELCOM OVERLAND MECHANICAL SERVICES PAMIDA INC 008 . PAMIDA PHARMACY PERHAM ENTERPRISE BULLETIN PERHAM SAND & GRAVEL PINE PLA2A TV APPLIANCE & CAMP POSTMASTER HENRY PRICE PRO TAINER PRODUCTIVE ALTERNATIVES INC RAY'S OIL COMPANY RELIABLE: OFFICE SUPPLIES RICK LEITCH BACKHOE SRVC & PJ RICHARD SCHUETZE AND CHERI SCHULTZ SERVICE FOOD SUPERVALU SHESHUNOFF INFORMATION SERVICE SIMPLEXGRINNELL LP STADUM PLUMBING & GRAVEL LLP STEINS INC AMOUNT 336.19 700,95 200.00 59.01 82.50 2,960.95 5,328.58 1,112.50 210.00 515.00 394.09 42.00 183.60 206,81 121.99 87.65 83.61 211, 73 170.00 281.25 101.00 900.00 65.06 193.10 90.48 167.60 200.00 1,158.40 261,09 471.02 22.28 5,678.88 63.78 144.90 255.55 26.00 3,904.50 17,238.00 123.51 2,637.83 77.00 488.00 490.00 29.64 8.90 300.95 766.80 59,50 1,439.43 l/24/2006 12,08,06 •••• OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON l/24/2006 FOR PAYMENT VENDOR NAME STEVE'S SANITATION INC STRAND ACE HARDWARE LARRY STRANDE TRUST ARVID STRANDE STRATEGIC EQUIPMENT SVERDRUP TOWNSHIP LANE SWENSON . TEAM LABORATORY CHEMICAL CORP TNT REPAIR INC TOUTGES SANITATION TRI STAR RECYCLING UNIVERSITY OF MN-EXTENSION SER VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA CO AUDITOR TREASURER GARY WASKOSKY WASTE MANAGEMENT WELDING SUPPLIES & FIRE EQUIPM WEST CENTRAL COMMUNICATIONS IN WEST CENTRAL JAIL ADMIN ASSOC WEST PAYMENT CENTER SHARON WICKLUND ZIEGLER INC ZITZOW ELECTRIC AMOUNT 156.78 18.23 2,595.00 2,025.00 720.63 500.00 190.00 l 77. 06 290.54 46.80 9,314.40 33.50 32.21 160.54 383.31 512.12 47.50 22,560.28 4.58 453.69 1,720.00 1,442.10 655.23 46.22 79.46 OTC Warrants January 24, 2006 Attachment A, Page 3 IFD66 COUNTY 56 PAGE 3 l/24/2006 FINAL TOTAL •.....• $233,664.85 ••••