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Home My WebLink AboutBoard of Commissioners - Minutes - 01/10/2006MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, January 10, 2006 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, January 10, 2006, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Roger Froemming, Dennis Mosher, Syd Nelson, and Malcolm Lee present. I CY2006 Human Services Board Chair County Coordinator, Larry Krohn, called for nominations for Chair of the Human Services Board for 2006. Motion by Mosher, second by Block, and unanimously carried to elect Commissioner Roger Froemming as the Human Services Board Chair for 2006. CY2006 Human Services Board Vice-Chair Chairman Froemming called for nominations for Vice-Chair of the Human Services Board for 2006. Motion by Nelson, second by Lee, and unanimously carried to elect Commissioner Dennis Mosher as the Human Services Board Vice-Chair for 2006. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the Human Services Board agenda of January 10, 2006, as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of December 27, 2005, as mailed. Secure Detention Budget Court Services Director, Chuck Kitzman, provided budgeted and actual dollars spent for Secure Detention for the past five years. The amount of dollars spent each year is very random and difficult to predict for budgeting purposes. Mr. Kitzman reported that the 2006 budget will be $54,000.00. The 2005 secure detention expenses were approximately $7,000.00 less than budgeted. He will provide additional statistics with the annual report. Human Services Contract Renewals Motion by Lee, second by Mosher, and unanimously carried to authorize the Chairman's signature to execute the following 2006 Purchase of Service Renewal Contracts: The Thomas House Lutheran Social Services Parenting Time Center (Someplace Safe) Residential Services/Assisted Living Residential Services/Assisted Living Supervised parent/child visitations for families State & Federal Waiver Funds State & Federal Waiver Funds County dollars OTC Board of Commissioners' Minutes January 10, 2006 Page 2 Motion by Mosher, second by Block, and unanimously carried to authorize the Chairman's signature to execute the following Cooperative Agreements: Cooperative Agreement under Title IV-D with the Otter Tail County Department of Social Services, Otter Tail County Sheriff, and Otter Tail County Attornev Cooperative Agreement for Welfare Fraud Investigation Services Administration of the Child Support Enforcement Program under Title IV-D of the Social Security Act Provides Legal and Investigative Services Human Services Department Human Services Director, John Dinsmore, introduced two new Human Services Supervisors, Kay Brown and Deb Sjostrom. Motion by Froemming, second by Mosher, and unanimously carried to authorize Commissioners Block and Nelson to attend a meeting with legislators at the Pioneer Nursing Facility on January 11, 2006. Motion by Nelson, second by Lee, and unanimously carried to authorize the Chairman's signature to execute a Purchase of Service Agreement between the County of Otter Tail and Lakeland Mental Health Center for CY2006 for psychiatric and psychological evaluations ordered by the Court. The renewal includes a 3% increase in rates for the service. Energy'Assistance Program Update Human Services Energy Assistance Program staff briefed the County Board on this year's program. They discussed households served and dollars spent. Recess & Reconvene At 10:19 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting. Chairman Froemming reconvened the Human Services meeting at 10:30 a.m. Public Health Staffing Approval Public Health Director, Diane Thorson, requested reinstatement of a Public Health Office Coordinator position, job #2126, to a full time position (40 hours per week) effective January 1, 2006. Motion by Nelson, second by Lee, and unanimously carried to authorize job #2126 as a full time, 40 hour per week position because of increased caseload for individuals with the MNSHO Program. Bills & Claims Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services bills and claims as presented. · Adjournment At 10:33 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, January 24, 2006. Dated: _ ...... Q"-'{4/=.2.<.J=-1-/---=o-'t,,"'---- Attest: ~ !{IL Lar~r n,Clerk OTC Board of Commissioners' Minutes January 10, 2006 Page 3 OTTER TAIL COUNTY HUMAN SERVICES BOARD Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 10, 2006, at 11 :00 a.m. at the Otter Tail County Government Services Center with Commissioners Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Syd Nelson, Malcolm Lee, and Bob Block present. Approval of Agenda Motion by Nelson, second by Mosher, and unanimously carried to approve the County Board agenda of January 10, 2006, as presented. Correction -December 27, 2005 County Board Minutes Motion by Nelson, second by Block, and unanimously carried to approve a correction to the December 27, 2005, Board of Commissioners Minutes, Page 9, Resolution No. 2005-80 as follows: References in the resolution to "Ditch Inspectors" should have read Ditch Viewer's". Clarification -December 20, 2005 County Board Minutes Motion by Nelson, second by Block, and unanimously carried to clarify the December 20, 2005, Board of Commissioners Minutes, Page 7, Under the Heading "Data Verification Contracts" to increase the part time Data Verification Contracts to $14.25 per hour effective January 1, 2006. Approval of Minutes Motion by Block, second by Lee, and unanimously carried to approve the County Board minutes of January 3, 2006, as mailed. Approval to Pay Bills Motion by Lee, second by Nelson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Planning Commission Recommendations Land & Resource Director, Bill Kalar, briefed the County Board regarding the Planning Commission meeting of January 4, 2006. The Preserve at Echo Bay was the only item on the Planning Commission agenda. The Planning Commission tabled a decision, at the applicant's request, for clarification of the plan and a new drawing of the revised Conditional Use Permit request. Alternative Shoreland Management Standards Discussion took place regarding Minnesota's Alternative Shoreland Management Standards relative to cluster developments and conservation plats/subdivisions. OTC Board of Commissioners' Minutes January 10, 2006 Page 4 Solid Waste Haulers' Applications Motion by Nelson, second by Mosher, and unanimously carried to approve the following Solid Waste Haulers' Applications for 2006: · Fuchs Sanitation Service, Inc. Glyndon, MN Waste Management of Detroit Lakes Detroit Lakes, MN Minnkota Recycling Fargo, ND Ken Saurer Garbage Service Clitherall, MN , Ballard Sanitation Pelican Rapids, MN The Peltz Group, Inc. Milwaukee, WI Corrie's Sanitation Carlos, MN Big Red Boxes Fergus Falls, MN Stockman Transfer, Inc. Glencoe, MN Denzel's Region Waste Dalton, MN Toutges Sanitation Henning, MN Steve's Sanitation Perham, MN City Dray, Inc. Wadena, MN Severence Enterprises Herman, MN Waste Management, Inc. Alexandria, MN West Central Roll-Off Vining, MN Wilkin County Environmental Services Breckenridge, MN Application for Exempt Permit Motion by Lee, second by Nelson, and unanimously carried to approve the LG220 Application for Exempt Permit as submitted by the Pelican Rapids Jaycees for an event scheduled for Saturday, January 28, 2006, on Lake Lida at the intersection of Highway 59 and County Highway No. 4. Land Surveyor's Certificate of Correction to Plat Motion by Lee, second by Nelson, and unanimously carried to approve the attached Land Surveyor's Certificate of Correction to the Plat of Pelican River Estates, which is part of these minutes as Attachment B. Tobacco License Applications Motion by Mosher, second by Block, and unanimously carried to approve the following applications for license: Koeps Clitherall Corner Clitherall, MN Playtime Sports Bar and Ballroom, Inc. Perham, MN Tobacco Tobacco OTC Board of Commissioners' Minutes January 10, 2006 Page 5 County Extension Committee Motion by Froemming, second by Lee, and unanimously carried to re-appoint Patty Van Santen and Julian Sjostrom to the Otter Tail County Extension Committee effective January 1, 2006, for a three-year term ending December 31, 2008. I , .' Annual Appropriation -·· ' \ Motion by Nelson, second by Mosher, and unanimously carried to authorize payment of the CY2006 annual appropriation for West Central Minnesota Initiative Fund, in the amount of $15,212.00. Recess & Reconvene At 11 :49 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. Chairman Froemming reconvened the Board of Commissioners' meeting at 1 :00 p.m. Ethanol Plant Financing Discussion Discussion took place regarding potential abatement bonding for the proposed Ethanol Plant. County Coordinator, Larry Krohn, stated that Attorney, Kent Mattson, would be presenting an outline on the matter at an upcoming meeting. Recess & Reconvene At 1 :08 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting with the Sheriff. Chairman Froemming reconvened the Board of Commissioners' meeting at 1 :18 p.m. Sheriff Department Staffing Motion by Mosher, second by Lee, and unanimously carried to authorize the Sheriff to proceed with filling two new Deputy positions, one Dispatch Supervisor position and a replacement for the promoted Dispatch Supervisor. Employee of the Month Program Motion by Mosher, second by Block, and unanimously carried to authorize payment to the Employees Committee for the Employee of the Month Program and the frames for Years of Service Awards for employees, in the amount of $811.73, for 2006. Telecommunications Contract County Coordinator, Larry Krohn, reported that ERS Audits has provided consulting services and assistance in negotiating a Communication Services Agreement with Otter Tail Telcom. Motion by Lee, second by Block, and unanimously carried to authorize the County Coordinator's signature to execute a two-year Communication Services Agreement, effective August 15, 2005, between the County of Otter Tail and Otter Tail Telcom. The motion also included authorization of an Addendum, dated 12-14-2005, for PRI and DID Number Block Services. County Committee Appointments Commissioners reviewed and discussed proposed County Committee changes for 2006. OTC Board of Commissioners' Minutes January 10, 2006 Page6 Adjournment At 1 :45 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 17, 2006. Dated: /-/7,J..OOlo OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest J~ d LarryKohn, Clerk g, Board of Commissioners Chair CB/kd 1/10/2006 12:17:42 OTIER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM Wl\RRANTS FOR PUBLICATION COUNTY 56 OTC Warrants January 10, 2006 Attachment A, Page I IFD66 PAGE 1 WARRANTS APPROVED ON 1/10/2006 FOR PAYMENT 1/10/2006 VENDOR NAME A-1 LOCK AND KEY AMEM AMERICAN TOWER CORPORATION ARVIG COMMUNICATION SYSTEMS. RUDOLPH AUCH AUTO VALUE FERGUS FALLS BATTLE LAKE AUTO PARTS BCA ST OF MN BEYER BODY SHOP·INC BRANDON COMMUNICATIONS INC BRAUN VENDING INC JOHN BUSHMAN C G PROPERTIES CARR'S LAKE COUNTRY SUPERMARKE CITIZENS ADVOCATE CITY BAKERY CO OP SERVICES INC COMMISSIONER OF REVENUE COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DAN'S EXHAUST PROS DAN'S TOWING & REPAIR DEPT OF PUBLIC SAFETY ELECTRIC PLUS ENVIROTECH SERVICES INC MAYNARD FALK FARGO FREIGHTLINER FARMERS CO OP OIL ASSN FARNAM TIRE CENTER FARNAM'$ GENUINE PARTS INC FAR.NAM'S GENUINE PARTS INC PR FBI LEEDA FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT FERGUS TIRE CENTER FIRST LINE MEDICAL GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GR GRAPHICS INC FARGO GRAYARC HEISLER$ COUNTRY OIL HENRY 1 S FOODS INC HEPPNER CONSULTING INC HONEYWELL HOWIE'S CLOTHING INDEPENDENT EMERGENCY SERVICES THE INDEPENDENT INFORMATION SYSTEMS CORP AMOUNT 25.07 100.00 81.12 200.00 105,00 104.15 184.53 390.00 295.63 2,380.44 33.39 8.00 1,080.05 392.54 43,73 15.19 6,705.99 75.00 1,694.92 10,65 69.87 29.07 113.29 510.00 138.85 4,013.68 1,021.00 207.50 4,921.33 70.27 1,906.75 91. 25 35.00 4,845.84 1,656.40 386.11 2,192.14 119 .28 6.75 101. 63 71. 65 4,986.11 556.37 13,824.63 1,588.25 221. 88 1,025,00 5,904,38 845.00 OTC Warrants January 10, 2006 Attachment A, Page 2 1/10/2006 12,17,42 OTTER TAIL COUNT'l AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS.SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 1/10/2006 FOR PAYMENT 1/10/2006 VENDOR NAME INNOVATIVE OFFICE SOLUTIONS LL ERWIN JOHNSON JOHNSTONE SUPPLY KELLY SERVICES INC KRIDER EQUIPMENT L & L SERVICE LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE PAT LARUM LOCATORS & SUPPLIES INC MACAI MATTHEW BENDER & COMPANY INC MCAA MCCC MI 33 THE MIDWEEK MIDWEST PRINTING CO MIDWEST TESTING LABORATORY MINNESOTA LAW REVIEW MN MOTOR COMPANY MN RESOURCE RECOVERY ASSOCIATI MN SHERIFFS ASSOC MN STATE AUDITOR MN STATE BAR ASSOCIATION MOCIC NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON FORD LINCOLN MERCURY IN NENA NEW YORK MILLS HERALD NORTH UNION TEXACO NORTilWEST DIVERS OTTER TAIL CO HUMANE SOCIETY OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM OUTDOOR RENOVATIONS LANDSCAPE OVERHEAD DOOR COMPANY . OVERLAND MECHANICAL SERVICES PAMIDA INC 008 VIRGINIA PAULSON PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PENROSE OIL COMPANY .PEPSIAMERICAS PERHAM ACE HARDWARE PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY PHELPS FAMILY FORD AMOUNT 878.66 175.00 313.01, 1,590.88 2,460.15,, 52.37 1,028.00 515.00 67.93 118.07 75.00 528.45 3,296.00 7,352.00 29.28 69. 23 84.00 40.00 2,605.90 500.00 3,279,00 100.00 487.00 200.00 78.10 353.96 60.39 190.00 113. 74 24.98 55.00 144.00 494. 34 720. 00 1,161.01 12,465.00 165.57 457.29 57 .47 35.00 601. 73 66.95 2,847.79 233.75 51. 88 295.20 26.58 6. 82 465.63 1/10/2006 12,17,42 OTrER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 OTC Warrants January 10, 2006 Attachment A, Page 3 IFD66 . PAGE 3 WARRANTS APPROVED ON 1/10/2006 FOR PAYMENT 1/10/2006 VENDOR NAME PITNEY BOWES CREDIT CORP PRODUCTIVE ALTERNATIVES INC QUICK'S NAPA AUTO PARTS REVIEW ENTERPRISES INC SCHWAAB INC SEWER SERVICE SIGELMAN STEEL & RECYCLING INC SIMPLEXGRINNELL·LP SOUTH MILL SERVICE STEINS INC STENERSON LUMBER LAYNE STENSLIE STORAGE CONNECTION STRAND ACE HARDWARE GENEVIEVE STRANDE RICKY SWANBERG THERM-AIR SALES CORPORATION KELLY THOMAS DAVID THOMPSON US POSTAL SERVICE UGSTAD PLUMBING INC VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA HIDE & FUR COMPANY WALTERS PHOTOGRAPHY WEETOWN OUTPOST WEST CENTRAL LINEN SERVICE INC WEST PAYMENT CENTER WIDSETH SMITH NOLTING & ASSOC XEROX CORPORATION ZIEGLER INC FINAL TOTAL ...... . AMOUNT 1, 584·. 72 514. 70 108.37 5,920.88 24.02 240,00 63 .32 640.77 30.99 1,140.80 548.09 124.99 750.00 55.74 35,00 44.99 459.32 110. 35 50.00 2,000.00 18.79 88.84 27 .42 127.50 38.02 427.37 257.36 31.89 35.00 10.00 2,138.43 259.50 186.86 46.22 $130,122.04 **** OTC Board of Commissioner Minutes January 10, 2006 Attachment B, Page I LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of Pl:i.t: PELICAN RIVER ESTATES Pursuant 10 the provisions of Section 505.174, Minnesota. St.a1utcs. Rodney W. Boyer, 1hc undersigned, a Registered Land Surveyor in and for the S~tc of Minneso1:i. declares as follows: I. The pla.1 of PELICAN RIVER EST ATES da1cd December JO, 2005 and recorded in the office or lhc County Recorder for Oller Tail Coun1y in Boot Q of Plats. P:i.ge 920, Documcnl No. 990643 WllS prepared by the undersigned. 2. That S.1id plat contains errors. omissions. or defects in the following particul:i.rs. ro-wic: The land description for Blocks Three & Four as shown on Shee1 2 of said plot C'Onlai ns errors which have been corrected and arc shown underlined on the anachcd EXl-ilBIT A. Dared: January 4. 2006 STATEOFMINNESOTA) ) ss COUNTY OF OlTER T All.) {?~ffer Registered Und Surve:yor No. J 1560 Swe of MiMCSOta The foregoing instrumcni was acknowledged before me this ---1.!:!.. day of January, 2006 by Rodney W. Boyer. · :»NN'l'"'~....,.lNNN. ®litlCHA!:L L fLETCHAU. ~ -/ / / ~/ IIQTNIY i'IJILiC • l11Uti1UOTA / ~ ,Z • ~ 111y eonm. Exp, J.111, .s1, 20IO Notary Public The above Ccnific.:uc or Correction to 1hc Plat of PELICAN RIVER ESTATES has been approved by the Board of Commissioners of Oner Taal County. Minnesoto. :it a regular meeting held on 1hc ~ day of J.onuee'o,-2006. This ins1rumcn1 was dr.aftcd by: ln1ers1:11c Enginccnng. lnc. I 16 E. Washington Avenue Fergus Falls, MN 56537