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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/27/2005MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, December 27, 2005 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, December 27, 2005, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Chair; Roger Froemming; Vice-Chair, Dennis Mosher, Syd Nelson, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board agenda of December 27, 2005, with the following change: 9:35 a.m. -Cancel Agenda Item for Court Services Director Approval of Minutes Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services Board minutes of December 13, 2005, as mailed. Public Health Department Public Health Director, Diane Thorson, briefed the County Board on the following items: • Report on State CHS Advisory Committee Meeting Held on December 16, 2005 • Emergency Preparedness • SCHSAC Executive Committee • Pandemic Flu • Local Public Health Block Grant -Accountability Group • Potential Need to Redesign the Boundaries for Medica and BCBS Managed Care Human Services Labor Management Committee Human Services LMC Co-Chairs, Barb Dehrer and Tonya Bergren, reported that they attended training in St. Paul at the Minnesota Bureau of Mediation Services. A handout was provided and they briefed the County Board on goals and accomplishments of the Human Services LMC in 2005. The Hiring Process and Transfers & Promotions Process, were reported as the main accomplishments with Telecommuting identified as a future LMC topic. Approval -Human Services Positions Motion by Mosher, second by Lee, and unanimously carried to authorize the Human Services Director to proceed with hiring for the following new positions as requested: Full Time Adult Foster Care Social Worker Position Office Support Specialist -New York Mills Offices Human Services Contracts Motion by Lee, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the following Human Services Contract Renewals for CY2006: OTC Board of Commissioners' Minutes December 27, 2005 Page 2 Provider Program Lakeland Mental Children's Mental Health Center, Inc. Health Case Management Lakeland Mental Adult's Mental Health Health Center, Inc. Case Management Lakeland Mental Children's Health Center, Inc. Therapeutic Support Services Lakeland Mental Community Support Health Center, Inc. Program and Rehab Options Willow Creek Senior Residential Living Services/Assisted Livina Spectrum Support Homemaking Services Services Prairie Community Residential Services -Arlington Services/Assisted Livina Lake Region Halfway Chemical Home, Inc. Dependency Treatment Productive Sheltered Alternative, Inc. Employment Productive Day Training & Alternative, Inc. Habilitation Services Productive Supported Alternative, Inc. Employment Productive CD Transportation Alternative, Inc. Services Lakeland Mental Mental Health Health Center, Inc Services -Crisis Resoonder Proaram Midwest Community Waivered Services Residential Resources Pill -Alert Supplies & Equipment Taraet Population Fundina Children who have severe MA Rate -federal & emotional disturbance and state dollars are being served in the Non-MA Rate CMH Fergus Falls children's day block grant and local treatment sites dollars Adults with Serious and MA Rate -federal & Persistent Mental Illness State dollars Rule 78 -CSP Grant and County dollars Non-MA Rate -local dollars Children County and MA CSP -Adults with Serious Rule 78/CSP Grant and Persistent Mental and County dollars Illness and Adults with Serious Mental Illness Elderly AC/EW/CADI/TBI or CAC Waiver Funds Elderly AC/EW/CADI/TBI or CAC Waiver Funds Adult Mental Health Otter Tail County Approved Rate Eligible Individuals County of Responsibility- Consolidated CD Treatment Fund and MA Persons with Mental County of Retardation or Related Responsibility Conditions Persons with Mental Waivered Funding Retardation or Related Conditions Persons with Mental State Waiver Dollars Retardation or Related Conditions CD Individuals County of Resoonsibilitv Adult Mental Health Adult Mental Health Initiative Funds Persons with Mental State Waivered Dollars Retardation or Related &MA Conditions Pill Alert/Supplies for AC/EW/CADI/TBI or eliaible individuals CAC Waiver Funds Lutheran Social Services Moorhead Public Housing Dancing Sky Area Aaencv on Aoina Alcott Manor Northern Safety & Securitv McCornell Court Assisted Living -St. Wm's St. Williams St. Williams Annex Lutheran Social Services Pioneer Home, Inc. (Pioneer Main) Lutheran Social Services Lakeland Mental Health Center, Inc. Outpatient Mental Health Services BCOW Bridges Program & BCOW Permanent Supported Housing Proaram Over 60 Transoortation Assisted Living Supplies and Eauioment Residential Services/Assisted Living Residential Services/Assisted Livina Community Support Program Services Senior Companion Services Housing with Services/Assisted Livina Guardianship Services Chemical Dependency Outpatient Services OTC Board of Commissioners' Minutes December 27, 2005 Page 3 Families and Children Determined by Eligibility Criteria of the Aaencv's CSSP Adult Mental Health BCOW Initiative Funds Elderly Federal Funding Elderly AC/EW or CADI Waiver Funds Eligible Individuals AC/EW/CAC/TBI/CADI/ MRRCWaiver Elderly AC/EW/CADI/TBI or CAC Waiver Funds Elderly AC/EW or CADI Funds (OTC approved rate) CSP -Adults with Serious Adult Mental Health and Persistent Mental Initiative and Current Illness CSP Proaram Funds Alternative Care and Otter Tail County, MA- Elderly Waivered eligibility criteria Individuals determined by Aaencv's CSSP Elderly AC/EW or CADI Waiver Funds Elderly, developmental Otter Tail County and disabled, Mentally ill or MSA handicapped County Residents who can no longer make sound iudaments Eligible Individuals County of Responsibility- Consolidated CD Treatment Fund & MA Bills & Claims Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services bills & claims as presented. Adjournment At 10:19 a.m., Chairman Block declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, January 10, 2006. OTC Board of Commissioners' Minutes December 27, 2005 Page4 Dated:_,_/ -__,/'--"D"--,..------"'-2/)Q-""'--"'--"'-=---OTTER TAIL COUNTY HUMAN SERVICES BOARD Call to Order The Otter Tail County Board of Commissioners convened Tuesday, December 27, 2005, at 10:30 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, Syd Nelson, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of December 27, 2005, as mailed. Approval of Minutes Motion by Nelson, second by Mosher, and unanimously carried to approve the County Board minutes of December 20, 2005, with the following correction: . Page 8 under the Heading "High Water Issues -North Turtle/South Turtle Lakes" the references to CH 133 should have stated CH 122. Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. State Shoreland Management Standards Land & Resource Director, Bill Kalar, provided copies of the "Minnesota's Alternative Shoreland Management Standards" dated December 12, 2005, which was developed through a Five County Pilot Project. Final Plat Motion by Lee, second by Mosher, and unanimously carried to approve the Final Plat of Bruce Qvammen known as "Puppy Point", GL 8, Section 27 and part of GL's 1, 2 and 3 in Section 34, Township 137N, Range 42W, Dunn Township; Franklin Lake (56-759). Blue Heron Bay Consultant Mr. Kalar referred to a handout dated November 21, 2005, with responses to the Blue Heron Bay Consultant Request for Proposal. Mr. Kalar stated that, after review of the proposals and quotations, he felt that Wenck Associates, Inc. would meet the County's needs for the following reasons: Wenck Associates indicated that they could meet the tentative timelines set forth in the scoping document, estimated hours to be spent on the project and cost seemed to fit, their procedure was reasonable and highly recommended by other Counties, and minimum work from the Land & Resource staff would be required. Developer, Jim Erickson, spoke in favor of an alternate proposal and submitted a proposed motion to the County Board. He spoke at length about the history of the EAW, Court decision OTC Board of Commissioners' Minutes December 27, 2005 Page 5 and other factors regarding Blue Heron Bay. He recommended that the County consider Decker Planning & Research as the Consultant for the EIS for Blue Heron Bay as the lowest responsible proposer and because of their expertise and ability to work with the information that has already been completed. Mr. Erickson requested that the County Board speak to the Decker Planning & Research consultants before a decision is made. Doug Martin, representing the Dead Lake Association, stated that the Decker Planning & Research proposal is to review the draft EIS that has been put together and assist in the EIS process, not to generate new information. He spoke in favor of the County hiring Wenck Associates, Inc. as the most responsible bidder because of their proposed process for completion of the EIS. County Attorney, David Hauser, spoke in favor of Wenck Associates, Inc. as the most responsible bidder, independent from the proposer. Because they are highly recommended by other counties, there may be more credibility to the public and he recommended Wenck Associates, Inc. as the most responsible bidder. Bob Deutschman, also representing the Dead Lake Association, encouraged the County Board to approve the proposal from Wenck Associates, Inc. as the consultant. Motion by Froemming, second by Mosher, and unanimously carried to accept the Request for Proposal of Wenck Associates, Inc. as the Consultant for the Blue Heron Bay EIS Project as recommended by the Land & Resource Director and the County Attorney. Districting for the County County Attorney, David Hauser, stated that the County Board has approved proceeding with Districting. This relates to the Supreme Court minority opinion that the County's Ordinance is not effective for clusters because the County did not set up districts in accordance with Minnesota Rules allowing for clusters in certain kinds of Districts. Otter Tail County previously created the entire County as a high density residential district, which was an affirmative decision that was made and the Ordinance was approved by the DNR. Mr. Hauser reiterated that the County Board has directed the Land & Resource Office to gather information to analyze the County and the Districting process is underway. Local Election Equipment Plan Public Hearing Auditor, Wayne Stein, opened the Public Hearing for the Otter Tail County Local Election Equipment Plan. No comment was offered by the public. Motion by Nelson, second by Lee, and unanimously carried to approve the Otter Tail County Local Election Equipment Plan as submitted on Monday, December 12, 2005, to the Office of the Secretary of State for review and comment as reviewed on Tuesday, December 27, 2005, at the Public Hearing held before the Otter Tail County Board of Commissioners. The motion included approval of the State of Minnesota's Assistive Voting System Grant Application and Agreement dated December 27, 2005, and authorization for the Chair of the County Board of Commissioners and the County Auditor to sign said agreement on behalf of Otter Tail County. OTC Board of Commissioners' Minutes December 27, 2005 Page 6 Tobacco License Applications Motion by Mosher, second by Nelson, and unanimously carried to approve the following applications for license: Bluffton Oil Company Bluffton, MN Dalton Bar & Grill . Dalton, MN Perham Oasis Perham, MN Underwood Quik-Stop Underwood, MN Tobacco Tobacco Tobacco · Tobacco Expenditures Approved Motion by Lee, second by Froemming, and unanimously carried to approve the following expenditures relating to the County's outstanding debt: Wells Fargo Bank Minnesota NA Paying Agent Fees Ehlers & Associates, Inc. Continuing Disclosure Report Transfer Approved $ 375.00 1,250.00 Motion by Lee, second by Mosher, and unanimously carried to approve a six percent inter- fund loan, in the amount of $5,389.13, from the General Revenue Fund as follows: Otter Tail County Drainage System No. 11 $8,389.87 Otter Tail County Drainage System No. 63 $9,486.56 County Ditch Annual Maintenance Assessments Motion by Froemming, second by Nelson, and unanimously carried to authorize the following annual County Drainage System repair/maintenance assessments for payable year 2006: County Drainage Ditch No. 04 $3,000.00 County Drainage Ditch No. 05 1,250.00 County Drainage Ditch No. 11 500.00 County Drainage Ditch No. 12 3,000.00 County Drainage Ditch No. 21 2,500.00 County Drainage Ditch No. 29 750.00 County Drainage Ditch No. 37 2,500.00 County Drainage Ditch No. 38 2,500.00 County Drainage Ditch No. 43 750.00 County Drainage Ditch No. 52 1,000.00 County Drainage Ditch No. 53 1,500.00 County Drainage Ditch No. 56 1,500.00 County Drainage Ditch No. 63 1,500.00 Otter Tail Wilkin Judicial Ditch No. 2 3,500.00 Resolution Adopting Assessment Order for County Drainage System No. 63 Otter Tail County Resolution No. 2005 -78 Upon a motion by Lee, seconded by Mosher, and unanimously carried. the Otter Tail County Board of Commissioners adopts the following resolution: OTC Board of Commissioners' Minutes December 27, 2005 Page 7 WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, had authorized repairs/maintenance to County Drainage System No. 63 in 2005, and WHEREAS, the Otter Tail County Board of Commissioners has approved expenditures in the amount of $13,991.39 for the repair/maintenance of County Drainage System No. 63 as follows: Corbin Pickar Excavating December 23, 2005 $13,991.39 Repairs NOW THEREFORE. BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $14,000, be levied against the benefited properties of Otter Tail County Drainage System No. 63, as listed in the Otter Tail County Ditch No. 63 Order Re-determining Benefits dated March 10, 1998, a copy of which is on file in the County Auditor's office is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the above repair/maintenance in the amount of the assessment levied against it as stated in the attached "SpAsmt/Ditch Benefit Modeler" report. BE IT FURTHER RESOLVED, that such assessments shall be payable in one installment. To this installment shall be added interest, at a rate of 6%, on the entire assessment from December 23, 2005 until December 31, 2006. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Tuesday, January 31, 2006 pay the entire assessment on such property to the County Auditor's office without interest. Adopted this 27th day of December, 2005. Dated: /-3-,;2, d()4::, OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: fc Ro ing, Board of Commissioners Chair Sale of County Property Motion by Nelson, second by Lee, and unanimously carried to authorize the County Auditor to proceed with the sale of the following County property: That part of Lot A of Rothpletz's Addition to the Village of Perham, said plat is on file and of record in the office of the Recorder in Otter Tail County, Minnesota, described as follows: Beginning at an iron monument which designates the most easterly corner of said Lot A; thence North 50 degrees 15 minutes 37 seconds West 6.16 feet on an assumed bearing along the northeasterly line of said Lot A to an iron monument; thence South 39 degrees 51 minutes 41 seconds West 75.38 feet to an iron monument on the northeasterly right of way line of County State Aid Highway No. 80; thence South 44 degrees 32 minutes 55 seconds East 6.18 feet along the northeasterly right of way line of said County State Aid Highway No. 80 to an iron monument on the southeasterly line of said Lot A; thence North 39 degrees 51 OTC Board of Commissioners' Minutes December 27, 2005 Page 8 minutes 41 seconds East 76.00 feet along the southeasterly line of said Lot A to the point of beginning. The above described tract contains 465 square feet. Sealed bids will be accepted at the Office of the Otter Tail County Auditor until 5:00 p.m. on Monday, February 6, 2006. The sealed bids will be publicly opened and· read aloud on Tuesday, February 7, 2006 at 9:30 a.m.· in the Otter Tail County Commissioners' Room. Forgiveness of Penalty and Interest Motion by Nelson, second by Lee, and unanimously carried to approve forgiveness of interest and penalty, in the amount of $59.71, for Parcel No. R 28000310243000, as requested by the property owners. The payment had been mailed by an on-line service on May 6, 2005; however, it was returned by the Post Office and because of the on-line service, a physical envelope was not available. Proposed Ethanol Plant Discussion Highway Engineer, Rick West, presented a preliminary cost estimate of $630,989.20, for the required improvements to County Highway 116 for a proposed Ethanol Plant site. Motion by Nelson, second by Mosher, and unanimously carried to approve a County contribution of 50% of the cost of the project not to exceed a total County contribution of $300,000. Final Highway Payments Motion by Mosher, second by Nelson, and unanimously carried to approve Final Payment No. 6, in the amount of $25,376.88, payable to Mark Sand & Gravel Co. for S.A.P. 56-603-07 and S.A.P. 56-624-12 (CSAH No. 3 & 24) Motion by Mosher, second by Froemming, and unanimously carried to approve Final Payment No. 23, in the amount of $55,367.00, payable to Mark Sand & Gravel Co. for S.P. 56-624-10, Reconstruction ofCSAH 254. . · .. ' Out of State Travel Policy ·, Motion by Mosher, second by Froemming, and unanimously carried to approve the Out of State Travel Policy for Elected Officials as presented by the County Attorney and provided as Attachment B of these minutes. Website Posting Motion by Mosher, second by Lee, and carried with Nelson opposed, to approve posting the salaries of the three highest paid employees, not including elected officials, on the Otter Tail County website. Commissioners' Salary Resolution Otter Tail County Resolution No. 2005 79 Upon a motion by Nelson, seconded by Froemming, and carried with Mosher opposed, the following resolution was adopted: WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners shall receive compensation of annual salaries as set by resolution of the County Board; and OTC Board of Commissioners' Minutes December 27, 2005 Page 9 WHEREAS, the current annual salary for County Commissioners is $25,956.00; and WHEREAS, the non-union employees received a 3.1 % cost of living adjustment effective December 1, 2005, to replace a cost of living adjustment that was not given to non-union employees January 1, 2004, because of levy limits; and WHEREAS, the non-union employees will receive a 3% cost of living adjustment effective January 1, 2006. NOW, THEREFORE, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall also be increased by the same percentage as the non-union employees and shall be set at $27,539.00 annually, effective January 1, 2006. Dated:,_4/_-_3=-=-'-.2,=-=6da:::..,,.,:o...___ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest '4,:I, d Larry Kr n, Clerk ing, Board of Commissioners Chair Non Union Employees Salaries Motion by Nelson, seconded by Froemming, and unanimously carried to approve a 3% cost of living adjustment for non-union employees, excluding the County Attorneys, effective January 1, 2006. Mileage Reimbursement Rate Motion by Mosher, second by Froemming, and unanimously carried to approve mileage reimbursement, on a County-wide basis, at the new IRS rate of $0.44.5 per mile effective January 1, 2006. Commissioners and Committees Per Diem Resolution Otter Tail County Resolution No. 2005 -80 Upon a motion by Mosher, seconded by Froemming, and unanimously carried, the following resolution was adopted: WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in performance of the duties of the office, as set by resolution of the County Board; and WHEREAS, the current per diem rate for Commissioners is $47.50; and WHEREAS, the current per diem rate for County Committees, excluding the Ditch Inspectors, is $47.50. NOW, THEREFORE, BE IT RESOLVED, that the per diem rate for Commissioners and County Committees, excluding Ditch Inspectors, is established at $50.00 and necessary mileage reimbursement is set at $0.44.5 per mile effective January 1, 2006. OTC Board of Commissioners' Minutes December 27, 2005 Page 10 Dated:_,_/ --=:3"°----~;._-==(X):...=......:.../eo __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS , Board of Commissioners Chair Board of Commissioners' Meeting Dates Established for 2006 Motion by Nelson, second by Froemming, and unanimously carried to establish the following Board of Commissioners' Meeting Dates for Calendar Year 2006: Human Services Board and County Board of Commissioners Proposed CY2006 Meeting Dates., . ,;-· ( : · \ January February March April May June July August September October November December Full Day County Board 9:30 a.m. 3 & 17 7 & 21 7 & 21 4 & 18 2 & 16 6 & 20 *5 & 18 1 & 15 5 & 19 3 & 17 7 & 21 *19 Human Services Board Followed by County Board 9:30 a.m. 10 & 24 14 & 28 14 & 28 11 & 25 9 & 23 13 & 27 11 & 25 8 & 22 12 & 26 10 & 24 14 & 28 12 & 26 • Board of Commissioners Meetings are scheduled each Tuesday except the fifth Tuesday of a month, July 4th is a Tuesday, so the Board will meet Wednesday, July 5th , and the Board will not meet the first Tuesday in December because of the Annual AMC Meeting. Letter Received Commissioner Nelson submitted a letter from Terryll L. Sullivan that was also acknowledged at the Board of Commissioners' meeting of December 20, 2005. The letter is attached to these minutes as Attachment C. Adjournment At 12:31 p.m., Chairman' Block declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 3, 2006. Dated: /-,3 -;;)..CO~ Attest ~ ~ Larryl<Phn~lerk CB/kd OTC Board of Commissioners' Minutes December 27, 2005 Page 11 OTTER TAIL COUNTY BOARD OF COMMISSIONERS ing, Board of Commissioners Chair .;-,• .. _.,,_ 12/27/2005 12,06,52 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 OTC Warrants December 27, 2005 Attachment A, Page I IF066 PAGE l WARRANTS APPROVED ON 12/27/2005 FOR PAYMENT 12/27/2005 VENDOR NAME A'VlANDS LLC BARRETT EMS TRAINING BARRY EXCAVATING LLC BATTLE LAKE AUTO PARTS . BATTLE LAKE MOTOR PATROL ASSN BATTLE LAKE TOWING MARK BECKER BEYER BODY SHOP·INC BLIZZARD BLADE BLUESTONE TECHNOLOGIES INC BOUND TREE MEDICAL LLC DOUG CANNELL CITIZENS ADVOCATE CLINICAL & FORENSIC PSYCHOLOGY COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CUTLER MAGNER COMPANY DAKOTA WOOD GRINDING INC DENZEL'$ REGION WASTE INC DEX MEDIA EAST FARNAM'S GENUINE PARTS INC FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERRELLGAS GALL'S INC THE INDEPENDENT INDOFF INCORPORATED KELLY SERVICES INC ANDREW KLINNERT LAKE REGION DENTAL CENTER LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY TOWING LARRY OTI' INC TRUCK SERVICE LITTLE BEAR TOWING LOCATORS & SUPPLIES INC MCCOLLOUGH WELDING MERITCARE HOSPITAL MIDWESTERN MAT RENTAL & SUPPLY MINN KOTA COMMUNICATIONS INC NANCY MOEN MPH INDUSTRIES INC OFFICEKAX CONTRACT INC OLYMPIC SALES INC OTTER TAIL TELCOM OTTERTAIL AGGREGATE LANETI'E PRIEM PUBLIC SAFETY CENTER INC RELIABLE OFFICE SUPPLIES RICK LEITCH BACKHOE SRVC & PJ AMOUNT 4, B01.67 900.00 250.00 300.36 187.50 111.B3 50.97 165.53 178.35 177.51 54.84 68.37 72 .00 1,250.00 4,904.09 319.49 12,122.65 8,400.00 4,536.53 19.40 13.82 3,688.00 3,876.24 22.79 26.62 31.50 261.99 784.80 86.30 178.00 4,656.00 165.15 510.00 252. 94 213.97 6B. 71 61.55 42.81 100.B4 47.91 85.40 62.73 174.21 135 .4-4 29,000.00 57.49 223.25 30.65 214.00 OTC Warrants December 27, 2005 Attachment A, Page 2 COUNTY 56 IFO66 12/27/2005 12,06,52 OTTER TAIL COUNTY AUDITOR PMELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2 •••• WARRANTS APPROVED ON 12/27/2005 FOR PAYMENT 12/27/2005 VENDOR NAME SERVICE FOOD SUPERVALU SIGELMAN STEEL & RECYCLING INC SIMPLEX.GRINNELL LP GREGORY SMITH MD SOUTHERN FOLGER DETENTION STEVE'S SANITATION INC STREICHER$ SUMMIT ENVIROSOLUTIONS INC LETHE TORGERSON VALLEY SOFT WATER VIKING OFFICE PRODUCTS WALTERS PHOTOGRAPHY GARY WASKOSKY WASTE MANAG£MENT WEST PAYMENT CENTER ZARBOX CONSTRUCTION TRUCKING ZIEGLER INC PINAL TOTAL ...... . AMOUNT 7.50 41. 01 64.0.77 237.04 840.00 84.24 2,273.67 11,778.44 276.76 23.00 91.01 4.78 47.50 4,783.52 511.68 675.00 160.07 $106,420.19 •••• OUT Of STATE TRAVEL POLICY FOR ELECTED OFFICIALS Travel out of state by the county's elected officials may be undertaken in accordance with this policy. I. Out of stale conferences, seminars, or n:prcscntation on organization meetings, must be approved by the County Board in advance. The following criteria will be used: a. Topic has application lo the elected official's job. b. Anendance will allow for making essential contacts or obtaining infonnation important to the improved operations and functions of the county. c. Information needed to complele or meet chwiges in job responsibili1ies . because of slalutory changes. 2. Travel within JOO miles of Oner Tail County docs not require prior County Board approval. 3. Expenses will be limited lo actual costs incurred and subjecl to the same limiting provisions contained in the Oner Tail Coun()' Personnel Rules (Section 8.40). 4. Nothing in 1his policy shall prohibit or apply to out of slate travel by elec1ed officials using non-county funds and in conformity with Minnesota Statute 471.895. December 27, 2005 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Roben Block, Chain-nan Out of State Travel Policy December 27, 2005 Attachment B Page I 36357 County Highway 32 Richville, MN 56576 Otter Toil County Board ofCommissio°"'" 520 Yu Avenue Wesl Otter Tail County Govenunent Center FOQ11J1 Fallo, MN 56537 Door Gentlemen: Soon you will be fllcod with both the challenge and the opportunity to consider chaDges in the ""°rehmd ordinances fur Otter Tail County lakes. I ask thal you courageously Id aside political praaures and mako dcciaiooa that will affoct the £uture of our lakes in a positive naha"e. It bu been documented thal propaty values and local economics are dim:tly proportional to WIiia" quality. Studies in Maine, Wisoousin and Minnesota all a11es1 to this oon<lation. Should you wODI specific information from the lludy through Bemidji State Univenity. you may go to bnp·//tnfo bmnidHS!Mr -:du{newsfcurrentnews/labstudy. Given the ownber of lakes in Otter Tail County (more than in any other county in the United States) your decisions will affect property values and. hence, the tax base and local eamomics io our county. A commelll was made at the Dooember 13 ~ followed by a few clwctleo, that a comemua could DOI be reached on """"'1melldns for change. This may be true of the internal sroup offive. It may also be true of the sroup of 45 citi,.eos that met eight times during the mollllOrium period. This luge group, however, wu not Biven the direction to reach a <ODIOIIIUI but to explore possible ctw,p,. From the group of 45, twelve individuals, with diverse bacqrouDd and penonal and professional ~ -17 times. lbis group did reach a consensus. SbJ Pdcnon, as IIP0"-8<>0. praeoted their recommendations to the Boanl. locluded with their input was the rationale fur their recommendations. I ult that you not discount their many hours of raearch and comensu1 building when you make your dcci■ioo. I wu no& ooe of this group but know the quality 1111d oommitmont of these voluntesw. I ask that you keep in mind their reoommeadatiOOI and the reuonios behind them when you deliberate on the upcoming cbecllist. The fillure of one of Otter Tail County's most wluable resource ia in your hands. I ask that you read this at the next meeting and include it in the minutes. Thank you fi>r your consideration. Terryll Sullivan Letter December 27, 2005 Attachment C, Page I