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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/20/2005MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, December 20, 2005 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, December 20, 2005, at 9:30 a.m., at the Otter Tail County Government Services Center with Commissioners, Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, Syd Nelson, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of December 20, 2005, with the following addition: 1:30 p.m. -Proposed Ethanol Plant Discussion Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board minutes of December 13, 2005, as mailed. Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried to approve payment of the County Board bills per Attachment B of these minutes. Payable 2006 Otter Tail County Gross and Net Property Tax Levy Resolution Otter Tail County Resolution No. 2005 -73 The following resolution was offered by Commissioner Lee, who moved for the adoption of Otter Tail County's Payable 2006 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioner held the required public hearing on Thursday, December 1, 2005 at 5:30 p.m. in the Otter Tail County Commissioners' Room for the purpose of considering,. reviewing, discussing, and receiving public input regarding the proposed payable 2006 Gross and Net Property Tax Levy, which had been previously adopted on Tuesday, September 13, 2005, and WHEREAS, public discussion and comment regarding the proposed payable 2006 Gross and Net Property Tax Levy was requested and accepted prior to and on Tuesday, December 1, 2005, and WHEREAS, all interested individuals in attendance were encouraged and provided an opportunity to address the Otter Tail County Board of Commissioners with their concerns, comments, and suggestions, and WHEREAS, the Otter Tail County Board of Commissioners, after having received public discussion and input from all interested individuals in attendance, declared the public hearing adjourned and stated for the record that final action by the Board of Commissioners to adopt the Payable 2006 Gross and Net Property Tax Levy would take place on Tuesday, OTC Board of Commissioners' Minutes December 20, 2005 Page 2 December 20, 2005 at 9:30 a.m. in the Otter Tail County Commissioners' Room located in the Otter Tail County Government Services Center, Fergus Falls, MN, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County's final payable 2006 Gross and Net Property Tax Levy no later than Tuesday, December 27, 2005, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County's final payable 2006 Gross and Net Property Tax Levy to the County Auditor's office on or before Wednesday, December 28, 2005. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2006, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown Net Tax Ca12acity Based Levies Gross Levy CPA Net Levy General Revenue 13,084,873 (1,403,337) 11,681,536 Debt Service - Government Services Bldg Bonds 1,001,293 0 1,001,293 Veteran Nursing Home Bonds 133,700 0 133,700 Human Services - Social Services 5,157,292 (553,113) 4,604,179 Administration 1,320,051 (141,574) 1,178,477 Public Health 449,840 (48,244) 401,596 Court Services 458,546 (49,179) 409,367 Road and Bridge 1,443,700 (154,835) 1,288,865 Capital Improvement 1,859,484 (199,427) 1,660,057 Total County -Excluding Regional Library 24,908,779 (2,549,709) 22,359,070 Regional Library System 427,936 0 427,936 Total County -Including Regional Library 25,336,715 (2,549,709) 22,787,006 Lake Improvement Districts - Pelican Group of Lakes 100,000 0 100,000 Pine Lakes 9,950 0 9,950 McDonald, Kerbs & Paul 8,640 0 8,640 South Turtle 39,000 0 39,000 Total County -Including Lake Improvement Districts 25,494,305 (2,549,709) 22,944,596 Special Taxing District Tax - Otter Tail County HRA (See Following 204,000 0 204 000 Resolution) Grand Total -Otter Tail County 25,698,305 (2,549,709) 23,148,596 (Including Special Taxing District) OTC Board of Commissioners' Minutes December 20, 2005 Page 3 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor's office as Otter Tail County Final Gross/Net Property Tax levies for the payable year 2006, and directs the County Auditor's office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The resolution was seconded by Commissioner Mosher and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Sydney Nelson X Malcolm Lee X Dennis Mosher X Roger Froemming X Bob Block X Adopted at Fergus Falls, Minnesota this 20th day of December 2005. Dated: / :l -:J..7-.GlC<:> $ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: La~ ~ Larry K~oti: Cler By: W"',1 J} Q ~j Robert Block, County Board Chair Payable 2006 Otter Tail County Housing and Redevelopment Special Taxing District Gross and Net Property Tax Levy Resolution Otter Tail County Resolution No. 2005 -74 The following resolution was offered by Commissioner Mosher, who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2006 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469, and WHEREAS, on June 16, 2005, the Otter Tail County Housing and Redevelopment Authority, had requested a Payable 2006 Gross and Net Property Tax Levy of $204,000, and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 13, 2005, adopted the Otter Tail County Housing and Redevelopment Authority's request of $204,000 as the proposed Gross/Net Property Tax Levy for Payable Year 2006, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district's Payable 2006 Gross and Net Property Tax Levy no later than Tuesday, December 27, 2005, and to certify the special taxing district's final payable OTC Board of Commissioners' Minutes December 20, 2005 Page 4 2006 Gross and Net Property Tax Levy to the County Auditor's office on or before Wednesday, December 28, 2005. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby adopts, on behalf of the Otter Tail County Housing and Redevelopment Authority, a final Payable 2006 Gross and Net property tax levy of $204,000 and hereby certifies the same to the County Auditor's office to be spread against the taxable property of the Otter Tail County Housing and Redevelopment Authority. The resolution was seconded by Commissioner Froemming and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner Sydney Nelson Malcolm Lee Dennis Mosher Roger Froemming Bob Block For X X X X X Against Adopted at Fergus Falls, Minnesota this 20th day of December 2005. , ' ' Dated: )-;J-:J.,J -~'; Attest: ~ dL Larry Kr~erk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:____.ut--"'--"..._,;[a,,.__~....:.._;___.:._ __ _ Robert Block, County Board Chair Resolution Adopting the Calendar Year 2006 Budget Otter Tail County Resolution No. 2005 -75 The following resolution was offered by Commissioner Nelson, who moved for the adoption of the calendar year 2006 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund. WHEREAS, the Otter Tail County Board of Commissioner held the required public hearing on Thursday, December 1, 2005 at 5:30 p.m. in the Otter Tail County Commissioners' Room for the purpose of considering, reviewing, discussing, and receiving public input regarding the proposed calendar year 2006 budget for the General Fund, for the Budgeted Special Revenue Funds and for the Debt Service Fund, which had been previously adopted on Tuesday, September 13, 2005, and WHEREAS, public discussion and comment regarding the proposed calendar year 2006 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund was requested and received on December 1, 2005, and OTC Board of Commissioners' Minutes December 20, 2005 Page 5 WHEREAS, all interested individuals in attendance were encouraged and provided an opportunity to address the Otter Tail County Board of Commissioners with their concerns, comments, and suggestions, and WHEREAS, the Otter Tail County Board of Commissioners, after having received public discussion and input from all interested individuals in attendance, declared the public hearing adjourned and stated for the record that final action by the Board of Commissioners to adopt the calendar year 2006 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund would take place on Tuesday, December 20, 2005, at 9:30 a.m. in the Otter Tail County Commissioners' Room located in the Otter Tail County Government Services Center, Fergus Falls, MN, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County's final calendar year 2006 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund no later than Tuesday, December 27, 2005, and also recognizes the requirement to adopt the final calendar year 2006 budget after the adoption of the final payable 2006 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $61,047,134 as the County's calendar year 2005 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, as summarized in Attachment A and as detailed in the budget documents filed with the County Auditor's office. The above resolution was seconded by Commissioner Mosher and carried with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Sydney Nelson X Malcolm Lee X Dennis Mosher X Roger Froemming X Bob Block X Adopted at Fergus Falls, Minnesota this 20th day of December 2005. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: /:}.. -~]-:LQOS Attest: k,µ11, ltL Larry Kroh~lerk By: QJ4J..-----i~j_ Robert Block, County Board Chair License Applications Motion by Mosher, second by Froemming, and unanimously carried to approve the following applications for license: OTC Board of Commissioners' Minutes December 20, 2005 Page 6 Battle Lake Cenex Battle Lake, MN Lakeland General Store, Inc. Pelican Rapids, MN Pelican Hills Park, Inc. Pelican Rapids, MN The Club Pelican Rapids, MN Tobacco Tobacco Tobacco Tobacco Credit Card Approval Motion by Nelson, second by Lee, and unanimously carried to approve the following application for an Otter Tail County Credit Card: Joseph Lee Axness $500.00 Limit County Ditch Expenditures Motion by Nelson, second by Froemming, and unanimously carried to approve the following County Ditch expenditures: Hess Excavating Ness Backhoe Service Richard Carlund Richard Carlund Corbin Pickar Excavating County Ditch No. 21 County Ditch No. 21 County Ditch No. 29 County Ditch No. 38 County Ditch No. 63 $ 150.00 270.00 150.00 50.00 13,991.39 ePayroll Web Services Discussion Bog Removal Cleaning Beaver Removal Beaver Removal Repairs County Auditor, Wayne Stein, opened discussion regarding an ePayroll Web Module available through the County's current payroll software vendor. This is a multi-module software package; however, Mr. Stein requested approval of the first module at this time, which would allow employees to access their County payroll information on-line. The software product is sponsored by the same company as the County's credit and debit card system so it is integrated and connected to the payroll software. Discussion took place regarding security and how the system would be accessed by employees and cost. Cost of the first module is $8,600 plus annual maintenance and support fees of $4,000. Motion by Mosher, second by Block, to approve the ePayroll Web Module for employees to view and print their basic data, i.e. check stubs, at a cost of $8,600 plus an annual maintenance fee of $4,000. Chairman Block called for a vote. Motion failed with Froemming, Nelson, and Lee opposed. Commissioners requested adcjitional information. ' Criminal Justice Planning Advisory Committee Andrew Klinnert, Chairman of the Criminal Justice Planning Advisory Committee, introduced himself to the Board and reported that the Jail Planning Committee has been meeting since last spring. Mr. Klinnert stated that the Committee had concerns of deficiencies in space for the jail, so they began the process of identifying space inadequacies and then other deficiencies as well. He referred to a handout detailing the current law enforcement inefficiencies. Sheriff Schlueter stated that the County has gone through the jail study process with the National Institute of Corrections Planning and the conclusion of the CJPAC OTC Board of Commissioners' Minutes December 20, 2005 Page 7 is that the County will need to do something in the near future. An analysis needs to be completed to determine if law enforcement needs can be met at the current Courthouse site. If not, can neighboring properties be used or property off premises. Sheriff Schluetter presented a proposal from Shultz Torgerson to lead the professional services for law enforcement space planning at a cost of $52,000. He stated that this would be a six month project and include a consortium of experts to assist with the planning including Steve Johnson, an architect involved with the jail population study; Alan Brinkman, a former Department of Corrections jail inspector and planner; and Don Hendricks of Acme Cost Management-Estimating to help provide project budgets. County Coordinator, Larry Krohn, requested that a proposed regional treatment facility for 60 beds also be considered during this planning process. Lengthy discussion followed. Motion by Nelson, second by Froemming, and unanimously carried to authorize the Sheriff to proceed with the Professional Planning Services for the Detention Facility and the Otter Tail County Courthouse Campus as proposed by Shultz Torgerson Architects at a cost of $52,000.00 as recommended. Purchase of Squad Cars Motion by Nelson, second by Froemming, and unanimously carried to approve the purchase of three (3) Ford Crown Victoria Squad Cars including all equipment at a cost of $79,778.00. Request for Forgiveness of Penalty and Interest Property Owner, Denise Mauer, requested forgiveness of penalty and interest in the amount of $59.71 for parcel number 28-000-310-243-000. She explained that on-line banking was used to pay the bill and it was sent May 6, 2005; however, the previous address for the Treasurer's Office was used. The payment was not forwarded to the Treasurer's Office. It was returned to their on-line bank account. She presented handouts showing the payment and the return. Ms. Mauer stated that if she was able to provide an envelope showing that the payment had been returned, the Treasurer's office would have reversed the penalty and interest accrued after the May 15th deadline date; however, with on-line banking, envelopes are not available. Discussion followed. Motion by Mosher, second by Nelson, to forgive the penalty and interest, in the amount of $59.71, as presented. Discussion followed. The motion and second were withdrawn to allow the Treasurer to provide input at the next Board of Commissioners' meeting. E-911 Signage Rates Motion by Mosher, second by Lee, and unanimously carried to increase the E-911 Signage rates from $22.50 to $35.00 effective January 1, 2006. Data Verification Contracts Motion by Nelson, second by Lee, and unanimously carried to increase the Data Verification Contracts 3% effective January 1, 2006. RESOLUTION IN SUPPORT OF THE GRANT APPLICATION BY THE CITY OF PERHAM FROM THE MN DEPT OF EMPLOYEMENT AND ECONOMIC DEVELOPMENT FOR THE COUNTY HWY. 8/CONEY STREET IMPROVEMENTS Otter Tail County Resolution No. 2005 -76 Upon a motion by Nelson, seconded by Lee, and unanimously carried to adopt the following resolution: OTC Board of Commissioners' Minutes December 20, 2005 Page 8 Whereas, the City of Perham is making a grant application to the Minnesota Department of Employment and Economic Development under the Redevelopment Grant Program for the County Highway 8/Coney Street improvements, and Whereas, Otter Tail County concurs with the City of Perham with the need for these intersection improvements caused by increasing traffic volumes and the rapid commercial development in this area. Now be it resolved that Otter Tail County is in support of this project and in support of the grant application by the City of Perham. Adopted at Fergus Falls, Minnesota, this 20th day of December, 2005. Dated:_.,__./ :J...,__-..,.~~7.._--'~c....,..=C)-=0_5.___ Attest: ~ -t{L Larry K~lerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:____,Cif2'--"-"'u..t'""'~..,.__~~---- Robert Block, County Board Chair High Water Issues -North Turtle/South Turtle Lakes Highway Engineer, Rick West, opened discussion regarding North Turtle Lake and South Turtle Lake water elevations. He stated that Sverdrup and Everts Township are asking for guidance on the issue. At this time the high water is not affecting CR 133; therefore, the Highway Department has not become involved. Commissioner Mosher stated that there are people losing property and it appears that someone may have plugged a culvert/outlet out of North Turtle Lake, where the water would flow south. DNR Hydrologist, Terry Lejcher, drew a diagram of the situation. He explained that north of North Turtle Lake is a township road shared by two townships and south is an abandoned railroad trestle. A 36" pipe goes through the railroad trestle going south and south of that is CSAH 133 with an 18" pipe under it and then the water flows south to South Turtle Lake. The pipe going under the railroad is plugged. Mr. Lejcher stated that he has met with the townships with the idea of installing an 18" structure to the west of North Turtle Lake with a gate to monitor the flow of water. Mr. Lejcher requested that the County contribute to the cost of this project to assist the townships. A cost estimate will be obtained and Mr. West and Mr. Lejcher will return to the County Board. Quotation Summary -Right of Way Survey After previously advertising for quotations, Highway Engineer, Rick West, opened the following quotations for Right of Way Survey for CSAH 31 along Midland Beach Plat in Section 2 of Dunn Township: Heyer Land Surveying and Engineering, LLC $3,800.00 Detroit Lakes, MN Anderson Land Surveying, Inc. Fergus Falls, MN $7,900.00 OTC Board of Commissioners' Minutes December 20, 2005 Page 9 Meadowland Surveying, Inc. $9,500.00 Detroit Lakes, MN Motion by Lee, second by Mosher, and unanimously carried to award the Right of Way Survey Project for CSAH 31 along Midland Beach Plat to Heyer_ Land Surveying and Engineering, LLC of Detroit Lakes, MN, in the amount of $3,800.00. Recess & Reconvene At 11 :08 a.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :12 a.m. Planning Commission Recommendations Conditional Use Permit -Doug & Jeff VanderBerg: Land & Resource Director, Bill Kalar, stated that this CUP request is a grade and fill project on East Battle Lake. The Planning Commission recommended approval of the revised plan dated October 25, 2005. The floor was opened for public comment. Neighbor Verlin Lokken expressed concern regarding the effluent line that runs across the property to the south in relationship to the proposed location of the house and garage. Attorney for the Applicants, Robert Russell, stated that the applicants are aware of the effluent line and they have been advised that if they damage the line, they would be liable. He stated that they know the location and would avoid damage. Kathleen Lokken expressed concern regarding the location of the sewer system. Mr. Russell stated that his clients are aware of the limitations and the septic system would need to be filed by a licensed septic installer and would require a permit. Discussion continued. Motion by Froemming, second by Nelson, and carried with Lee opposed, to approve a Conditional Use Permit for the revised plan received on October 25, 2005, with conditions as recommended by the Planning Commission. The property is described as Sunnyside 5th Addition Lot 10, Section 36 of Girard Township; East Battle Lake (56-138). Preliminary Plat-"Arvidson Addition to Lake Lida''/Douglas C. Arvidson.' Motion by Lee, second by Mosher, and unanimously carried to approve the Preliminary Plat known as "Arvidson Addition to Lake Lida" consisting of one lot for single family residential use with a condition as recommended by the Planning Commission. The property is described as Lot 1 ex platted 10.8 AC 9.7 AC platted Lida View Hills_& ex .70 AC platted Lida View Hills 2nd Addn & Vac Rd (10.10 AC) and Lot 2 & Vac Rd (16.85 AC) Section 23 of Lida Township; Lake Lida (56-747). Preliminary Plat "Eagle Oaks"/Thomas P. Bernardoni: Motion by Mosher, second by Froemming, and unanimously carried to approve the Preliminary Plat of "Eagle Oaks" consisting of three lots for single family residential use as shown in the revised map dated November 23, 2005, and with conditions as recommended by the Planning Commission. The property is described as N 9.85 acres of Lot 4, Section 15 of Eagle Lake Township; Eagle Lake (56-253). Preliminary Plat "Bev's Acres''/Gary Bergum: Motion by Nelson, second by Froemming, and unanimously carried to approve the Preliminary Plat known as "Bev's Acres" consisting offour lots for single family residential use as presented. The property is described as Pt of GL 1 ex platted & ex tracts, Section 1 of Dead Lake Township; Marion Lake (56-243). OTC Board of Commissioners' Minutes December 20, 2005 Page 10 Conditional Use Permit -Sunshine Villa (CIC #32)/Steve & Sheri Halstensgaard: Motion by Nelson, second by Mosher, and unanimously carried to approve a Conditional Use Permit to transfer a portion of the easterly property of this Common Interest Community to a neighbor as presented. The property is described as Common Interest Community Number 32, Sunshine Villa Units 1 -16 & Int in Outlet A, Section 23 of Pine Lake Township; Big Pine Lake (56-130). Conditional Use Permit -James & Linda Matter: Motion by Froemming, second by Mosher, and unanimously carried to deny an After-the Fact Conditional Use Permit to replace a retaining wall for the reason stated in the Planning Commission minutes of December 14, 2005. The property is described as Weston's 1st Addn Ferncliffe Lots 15, 16, & 17, Section 31 of Girard Township; West Battle Lake (56-239). Proposed Shoreland Rules Revision Discussion Mr. Kalar provided an email handout from Terry Lejcher of the DNR regarding the State Shoreland Development Process. The Chairman also acknowledged a letter received from Terry Sulli_van regarding consideration of potential Shoreland Management Ordinance changes that were previously presented to the Board by Stu Peterson. Mr. Kalar submitted an outline for potential revisions to the SMO and requested that the Board review each item conceptually so draft language can be written. The outline was developed by the Internal Committee and dated December 20, 2005. Motion by Lee, second by Nelson, and unanimously carried to approve Item No. 1. As the SMO is changed, definitions will need to be revised to match the changes. The items in No. 1 of the outline are examples. Motion by Mosher, second by Froemming, and unanimously carried to authorize the Land & Resource Department to begin the process of creating Districts as required by law. Motion by Nelson, second by Froemming, and unanimously carried to explore the possibility of adding a lake classification and/or separate district for sensitive areas. Corrections of misclassification of lakes should be completed in conjunction with the DNR. The potential of multiple classifications per lake should be considered. Commissioner Lee absent at 11 :47 a.m. Motion by Mosher, second by Nelson, and unanimously carried to approve No. 4 of the outline to prohibit towers in the Shoreland area. Motion by Mosher, second by Nelson, and unanimously carried to approve No. 5 of the outline to add a buildable area requirement and sewer system area requirement. With these changes, an increased lot size may not be necessary. Motion by Froemming, second by Nelson, and unanimously carried to approve No. 6 of the outline to increase lotline setback, add a wetland setback, and reduce residential building height to 30'. Discussion took place whether substandard lots should be included relative to the lotline setback or be phased-in to the regulation. OTC Board of Commissioners' Minutes December 20, 2005 Page 11 Motion by Mosher, second by Froemming, and unanimously carried to approve Item No. 7 to change the attached backlot language and require extended lotlines. Motion by Nelson, second by Mosher, and unanimously carried approve Item No. 8 to extend the dates to complete some topographical alteration projects and give the Administrator discretion to grant extensions of Conditional Use Permits. Motion by Mosher, second by Nelson, and unanimously carried to approve Item No. 9 to reduce impervious surface to 20% of the lot area unless a licensed engineer submits a Storm Water Management Plan. With a Storm Water Management Plan, the impervious surface rule would be 25%, which is the current standard in the SMO. This proposal would be for any development or change to a lot and this reduction is larger than the alternative statewide standards. Motion by Nelson, second by Froemming, and unanimously carried to approve Item No. 10 to clarify the need for Surveyor's Signature on Preliminary Plats. Motion by Mosher, second by Froemming, and unanimously carried to approve Item No. 11 to create a separate set of standards for resorts and remove non-residential land use from the residential calculation and clarify open space use. Commissioner Lee present at 12:09 p.m. Motion by Froemming, second by Mosher, and unanimously carried to approve No. 12 dealing with Grandfather dates, potentially having one SMO effective date. This could authorize lots that were legal when created to be a legal lot and not substandard. Also, hunting stands less than 36 sq. ft. would be exempt from the Ordinance requirement that requires a site permit; however, would need to meet all setback requirements from the lake, highway right of ways, etc. Language regarding these concepts will be drafted and reviewed by the original Shoreland Rules Revision Committee. Recess & Reconvene At 12:22 p.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :23 p.m. Wetland Easement US Fish & Wildlife Realty Specialist, Don Kleven, requested certification of a waterfowl management easement. Motion by Mosher, second by Lee, and unanimously carried to certify the following waterfowl management easement as requested by Mr. Kleven. Elder Alvin Merz: T. 133N. R. 43 W. 5th P.M. Section 3, W½NW¼SE¼, W½SE¼SE¼, SW¼SE¼, SE¼SW¼ except the west 10 acres. OTC Board of Commissioners' Minutes December 20, 2005 Page 12 Ethanol Plant Discussion Highway Engineer, Rick West, presented a map showing the location of one of the proposed sites for the Ethanol Plant. The proposed site is the Jonathan & Brenda Piekarski property off of CH 116. Lengthy discussion took place regarding a request from the Ethanol Committee requesting the cost for CH 116 to be brought into compliance with additional truck traffic to service the facility. Mr. West explained that the dollars will vary greatly depending on whether or not the road will need to be widened. Discussion continued about potential County support for the project. Storm Damage -June 20, 2005 Otter Tail County Resolution No. 2005 -77 Commissioner Nelson offered the following and moved its adoption: WHEREAS, Otter Tail County suffered damage from high winds the week of June 20, 2005; and WHEREAS, Individuals, townships, and cities incurred significant costs related to the high winds; and WHEREAS, The County established a tree disposal site for area businesses and individuals; and WHEREAS, The County received significant damage to highway signage. NOW, THEREFORE, BE IT RESOLVED, The Otter Tail County Board of Commissioners agrees to enter into an agreement with the State of Minnesota Department of Employment and Economic Development (DEED) to receive and administer $500,000 that was appropriated from the State of Minnesota general fund. Commissioner Froemming seconded the motion, and upon being put to a vote, was unanimously carried. Adopted at Fergus Falls, Minnesota, this 20th day of December, 2005. Dated: /?, -'J-7-:J..005 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest /,,"fl ¢ LarryKro n, Cerk By: Wu~ Robert Block~hair Human Services Management Team Motion by Lee, second by Block, and unanimously carried to clarify that the Human Services Management Supervisors are subject to the Otter Tail County Personnel Rules in the same manner as other non-union employees unless there is a rule that is superseded by the Merit System. If the Merit System is silent on an issue, the Personnel rules would apply. OTC Board of Commissioners' Minutes December 20, 2005 Page 13 Therefore, it is the opinion of the Personnel Board that the vacation schedule for non-union Human Services employees should follow the Personnel Rules. Adjournment At 2:00 p.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, December 27, 2005. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: ;(at~ di?_ Larry Kro , Clerk By: [lR .. ~~jl Robert Block, County Board Chair .. _,,.,, ... ROAD& HUMAN CAPITAL GENERAL BRIDGE SERVICES IMPROVEMENT FUND FUND ~ f:l!_ND ~ TOTAL TAX LEVY 13.446."63 1,443.700 7,J.85,729 1.e.5Sl.•&I TAXES (OTHER) 264.500 0 0 0 SPECIAL ASSESSMENTS 0 0 0 0 LICENSES & PERMITS 365.900 0 0 0 INTERGOVERNMENTAL FEDERAL 195.000 1,519,000 s.2n.m 2,000 STATE 7.0,946 12.6011,000 4,425,866 0 CHARGES FOR SERVICE 1,542,024 624',000 675,336 0 FINES AND FORFEITS 0 0 0 0 INTEREST ON INVESTMENTS 446,000 0 0 100,000 MISCELLANEOUS 1,693,210 1,1-48.-400 610.499 18,000 18,694.043 17,344,100 18,375.209 1,979.48' OTHER SOURCES BUDGETED USE OF AVAIi.ABLE FUNDS 0 400,000 0 1,258,895 SAl.E Of FIJ:EOASSET 0 0 0 0 TRANSFER IN CAPITAL IMPROVEMEP<T FUND 0 0 0 70 000 0 -100,000 0 0 1,328,895 TOTAi. REVENUES AND OTHER SOURCES 18,694,043 17,74'.100 ~37!1,2~ 3,308,379 12115,'200!, VIKING DEBT LIBRARY SERVICE ,... FUND ______B!ND •27.938 1,13,1,993 25,898,305 0 0 ,.., ... 0 0 0 0 0 365.900 0 0 8.993.779 0 0 17,775.812 0 0 2,841,360 0 0 0 0 0 ~.ODO 0 0 J.,170,109 4127.936 1.134.993 57,955,7&5 0 0 1.1S58,895 0 0 0 0 0 70.000 0 0 1,728.895 427,936 ~993 511.584.660 ""'' 23.636,w.l "417,188 0 334.JOO 6,828,388 16,501,598 2,027.832 ..... oll65,000 2,801,;o(I !)3,018,751 1,098,045 500,000 0 1,596.045 ~014 790 BUOGETOO 0 ci gi ., a. Q, () )> 0 ::0 3 o, D 3 g. ~ u;· 3 CD !!!. CD 3 0 ::, C" ::, -CD CD ::r> .., en -"' -"ti _o S: Q) -· (0 "' ::, CD O C o-"' m ►oo ;:; It> ---i ~go AnachrnentA :::,-3 CD 3 CT 0 It> It> Q) ~~a. ►oO COUNTY LAW ATTORNEY SHERIFF'S POST TOTAL TOTAL --- DITCH LIBRA.RV CRIMINAL CRIMINAL EMPLOVIIENT , .. , 2005 ilOOB 2005 lJ"' () FIJND FIJND FORFEITURE FORFEITURE OBUGATION ~ BUDGET BUDGET BUDGET BUDGET ll> 0 0 "' 0 3 REVENUES It>"' 3 TOTAL TAX LEVY 0 0 0 0 0 0 0 25.698,305 23,835.999 N --0 "' "' TAXES (OTHER) 0 0 0 0 0 0 0 0 .... 500 417,168 15" SPECIAL ASSESSMENTS 129.0IXI 0 0 0 0 0 129,000 136,000 129.000 136,000 :, It> LICENSES & PERMITS 0 0 0 0 0 0 0 0 365.900 33'.JOO iil_ INTERGOVERNMENTAL 0 FEDE~ 0 0 0 0 0 300,000 300,000 0 7.291.779 6.828.388 ;;:: STATE 0 0 0 0 0 0 0 0 17.nS,812 18.S0l.5518 CHARGES FOR SERVICE 0 52,000 0 0 0 0 52,000 58.000 2.893,360 2,085.832 :, C: FINES ANO FORFEITS 0 0 5,000 5.000 0 0 10,000 10,000 10,000 15,568 in INTEREST ON INVESTMENTS 0 0 0 0 0 0 0 0 5'5.000 '65,000 "' MISCELlANEOUS 0 0 0 0 0 0 0 1,000 3.-'70.Hl9 2,802,9(() 129,000 52,000 5,000 5,000 0 300.000 •91,000 205,000 58."'46,765 SJ.223,751 OTHER SOURCES BUDGETED USE OF AVAILABLE FUNDS 0 0 10,000 5.000 856,474 0 871,,474 U.000 2,530.369 1,110,045 SAl.E OF FIXED ASSET 0 0 0 0 0 0 0 0 500,000 TRANSFER.IN CAPITAL IMPROVEMENT FUND 0 0 0 0 0 0 0 0 70,000 0 0 0 10,000 5,000 i!!i6,474 ---, 871:47,4 U,000 2.600,369 1,610.045 TOTAL REVENUES AND OTHER SOURCES _1_2~.000 52,000 15000 10,000 856-474 ']00000 1,362,-47-4 219.000 61 047, 13"' 5-4 833,795 12115'2005 BUOGET06 Attachmerd A COUNTY LAW ATTORNEY SHERIFF'S POST DITCH LIBRARY CRIMINAL CRIMINAL EMPLOYMENT FUND FUND FORFEITlJRE FORFEITURE OBLIGATION EXPENDITURlo.S GENERAL GOVERNMENT 0 52,000 1!5,000 0 32ol.1!51 PUBLIC SAFETY 0 0 0 10,000 ,n.219 HIGHW'AYS 0 0 0 0 116,4~ HEAl TH 8 SANrTATION 0 0 0 0 !54,991 \r\'ELFARf 0 0 0 0 166,1118 CULTURE & RECREATION 0 0 0 0 0 CONSERVATION OF NATURAL RESOURCES 129,000 0 0 0 1a.m ECONOMIC DEVELOPMENT & ASSISTANCE 0 0 0 0 0 UNA1.UX.ATEO 0 0 0 0 0 DEBT SERVICE PRINCIPAL 0 0 0 0 0 INTEREST & FISCAL FEES 0 0 0 0 0 1:Z9,000 '"''' 15000 10.000 1!56,U-4 OTHER USES TRANSFER OUT CAPITAL IMPROVEMENT FlJNO 0 0 0 0 0 DESIGNATED FOR DEBT SERVICE Vcl'ERAN'S BONDS 0 0 0 0 0 GOVERNMENT SERVICES BLOG TOTAl On!ER USES 0 0 0 D 0 TOTAL EXPENDITURES AND OTHER USE:S 129,000 52.000 15,000 10,000 856.-47-4 12/1512005 , ... "" ~ BUDGET BUDGET 0 391,1!51 73,000 0 1117.27'9 10.000 0 116.-458 0 0 !54,991 0 0 166,1118 0 0 0 0 0 1•s.m 1311,000 300,000 300,000 0 0 0 0 0 0 0 0 0 0 300.000 I 362 -47-4 219.000 0 0 0 0 0 D 0 0 Joo1ooo 1,38247-4 219 000 TOTAL , ... BUDGET 10.718,2&1 8,879,858 18.987,058 1,836,442 16,121,577 718,956 812.809 520.212 '·"""7.165 625,000 455,891 50 923.032 70,000 6.-422 .. 7.680 12ol.102 61,Q.47, 134 TOTAL ,,., BUDGET 8,818.022 7.1125.468 15,;&2.200 1,620.-483 1!5.285.$129 562,962 687.-455 217.:Z12 1.286,060 990.000 506,l19 ~7_!2,!08_ 0 ..... "4,699 51,6118 5"18331796 BUDGET06 ~ CD 0 Ill a. Q, (") )> 0 @' 0 ~ om-· ~""' 3 CD ~- CD 3 0 :, O' :, -CD CD ► ..... en -"' --u _o S: Ill -· "' "' :, mo S. w O CD 01 "' ►oo :+ CD -I ~ ~ (") At!ICl'mlnl A ::,-3 CD 3 0-0 CD CD Ill ::, ~ ~ -"' a. ROAD& HUMAN CAPITAL VIKING DEBT ►oO GENERAL BRIDGE SERVICES IMPROVEMENT LIBRARY SERVICE , ... , ... . . - FUND FUND FUND FUND FUND FUND BUDGET BUDGET -0"' () EXPENPIJYBES o, 0 0 10 0 3 GENERAL GOVERNMENT 9.048,2T5 0 0 1,27tU37 0 0 10.327.113 9,745.021 CD en 3 ,. -· PUBLIC SAFETY 7.232,212 0 753.9~ 708,168 0 0 8,692,379 7,815.468 "' HIGHWAYS 0 17,7«,100 0 1,126,500 0 0 1U70,600 15.982,200 "' HEAL.Tl-I & SANITATION 0 0 1,731,451 50000 0 0 1,781,451 1,620,483 a· ::, WELFARE 0 0 15,889,759 65.000 0 0 15,95-&,759 15,285,929 CD CULTURE & RECREATION 268,020 0 0 23.000 427.936 0 718,956 562,982 ~ CONSERVATIOIII OF NATURAL "'· RESOURCES 408.1!18 0 0 58,874 0 0 487,032 551,455 ~ ECONOMIC DEVELOPMENT & ::, ASSISTANCE 220.212 0 0 0 0 0 220.212 217.212 C UNAl..lOCATED , ... ,.,ss 0 0 0 0 0 1.447.165 1.286.060 co DEBT SERVICE "' PRINCIPAL 0 0 0 0 0 625,000 825.000 990,000 INTEREST & FISCAL FEES 0 0 0 0 0 455 891 455 891 506,319 18,624,043 17,744 100 18,375,209 3,308.379 427,936 1.080,891 !19.560 sse 54,553,108 OTHER uses TRANSFER 00T CAPITAL IMPROVEMENT FUND 70.000 0 0 0 0 0 70.000 0 DESIGNATED FOR DEBT SERVICE VETERAN"S BONDS 0 0 0 0 0 s.•22 8.•22 6.989 GOVERNMENT SERVICES BLDG '7,600 47 680 44.699 TOTA.L OTHER USES 70.000 0 0 0 0 !14102 12• 102 St,6B8 TOTAL EXPENDITURES ANO OTHER USES ~.69-1,043 17,744.100 18,375.209 3.308.379 427,936 1.134.9~3 !59.684 660 ~7~ '"'"""" BUDGET06 ~ • 12/20/2005 12,03,53 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION OTC Warrants December 20, 2005 . ---~ttachment B, Page I IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 12/20/2005 FOR PAYMENT 12/20/2005 VENDOR NAME A'VIANDS LLC ACS ALL-TEMP REFRIGERATION ARK & SPARK BRIAN ARMSTRONG JEFFREY ARNDT ASSOCIATION OF MN COUNTIES ATTACHMENTS INTERNATIONAL INC BATTLE LAKE STANDARD CITY BATTLE LAKE BEN FRANKL IN BLUFFTON OIL COMPANY CITY BLUFFTON BOTNER EXCAVATION SERVICES LLC CARR'S LAKE COUNTRY SUPERMARKE CHECKERS GORDON CLINE CITY CLITHERALL CO OP SERVICES INC COMPRENDIUM PROFESSIONAL DVLPM COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CULLIGAN WATER COND CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY CITY DALTON CITY DEER CREEK CITY DENT JAMES EASTMAN ELECTRIC MOTOR SERVICE CITY ELIZABETH ENVIROTECH SERVICES INC CITY ERHARD EVERTS LUMBER CO FARNAM'S GENUINE PARTS INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC FERRELLGAS FLOOR TO CEILING STORE BILL FOLGER FORCE AMERICA FOTH & VAN DYKE G & K SERVICES GATEWAY COMPANIES INC GE CAPITAL GEOCOMM GOPHER STATE ONE CALL GR GRAPHICS INC ST LOUIS AMOUNT 2,126-07 798.75 345-06 13_47 87-26 8,00 560.00 275.00 154.65 1,939.91 29.28 2,192.98 1,045.26 346.75 488.14 22.48 112. 75 197.65 4,756.03 417.00 1 71. 65 20.00 32.27 15,866.18 128.44 395.30 775.40 348.55 59.99 62.75 475.12 8,282.80 353. 62 58.38 553.31 9,031.42 143. 00 1,206.27 67.37 3,030.99 109.60 697.69 14,923.23 2,169.99 521.69 233.65 2,500.00 10.80 703.55 OTC Warrants December 20, 2005 Attachment B, Page 2 12/20/2005 12:03:53 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 12/20/2005 FOR PAYMENT 12/20/2005 VENOOR NAME HALL GMC INC ANNETTE HARRINGTON HEISLERS COUNTRY OIL HENNING AUTO PARTS INC HENNING HA!liJWAAE CITY HENNING HENRY'S FOODS INC HIGH PLAINS TECHNOLOGY HILLTOP LUMBER INC TERRY HOFF DAVID HOLMGREN HOMESTEAD BUILDING SUPPLIES HSBC CARD SERVICES INSIGHT PUBLIC SECTOR INTERSTATE INC JK SPORTS GARY JOHNSON KELLY SERVICES INC ANDREW KLINNERT KOEP'S CL!THERALL CORNER LARRY KROHN LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET PAT LARUM LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC MACO MAIN STREET GAS & GOODS MATTHEW BENDER & COMPANY INC MN ASSOC OF TOWNSHIPS MN CO INSURANCE TRUST NATIONAL BUSINESS SYSTEMS INC NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN NEW YORK MILLS HERALD CITY NEW YORK MILLS NORTHWEST IRON FIREMEN INC OFFICEMAX CONTRACT INC ONE CALL LOCATORS LTD OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL TELCOM PAMIDJI. INC 008 PA.MIDA PHARMACY PARK REGION CO OP CITY PARKERS PRAIRIE CITY PELICAN RAPIDS AMOUNT 512.18 352.90 1,858.38 724.45 327.34 1,463.37 554.91 115.02 37.80 26.09 321.92 446.88 13.75 712.43 3,982.80 191.10 157.75 1,525.18 86.30 415.45 196.91 493.41 744.00 1,024.00 535.00 43. 74 63.96 2,268.50 396.09 450.00 1,083.87 109.15 15.00 7,246.00 16,000.00 155.88 324.83 23,92 1,237.61 752.B6 202.47 95.52 BB.SO 120.00 10. 6J, 6,079.6a 4,098.98 991.64 2,142.14 , . 12/20/2005 12,03,53 •••• OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 OTC Warrants December 20, 2005 Attachment B, Page 3 IFD66 PAGE 3 WARRANTS APPROVED ON 12/20/2005 FOR PAYMENT 12/20/2005 VENDOR NAME AMOUNT PERHAM CO OP CREAME~Y 4,144.70 CITY PERHAM 3,425.14 PETE'S AMOCO 2,889.84 PREMIUM WATERS INC · 34 .46 PRO AG FARMERS CO OP 841. 94 REVIEW ENTERPRISES INC 18.06 CITY RICHVILLE 429.51 RINGDAHL AMBUI..JI.N_CE SERVICE 145.00 CITY ROTHSAY 421. 91 ROYAL TIRE INC 6,065.73 RUFFRIDGE JOHNSON EQUIP CO INC 4,191.30 CHERI SCHULTZ 46.90 JERRY SHULTZ 8.00 SIGELMAN STEEL, RECYCLING INC 13.42 SOUTH MILL SERVICE 33.84 DAVID STADUM 19.53 STEINS INC 908.82 STEVE'S SANITATION INC 42.12 STRAND ACE HARDWARE 34.05 STREICHER$ 394.00 THERM-AIR SALES CORPORATION 1,760.74 JOSLYN THOMPSON 129.99 CITY UNDERWOOD 444.72 UNIVERSITY OF MN 15,281.59 CITY URBANK 509.33 JOYCE VALLEY 228.36 VARITECH INDUSTRIES 569.76 CITY VERGAS 710.78 VICTOR LUNDEEN COMPANY 9. 48 VIKING OFFICE PRODUCTS 305. 66 VOSS LIGHTING 223.83 WADENA CO AUDITOR TREASURER 598.26 WADENA PIONEER JOURNAL 72.80 GARY WASKOSKY 4.7.50 WASTE MANAGEMENT 18,850.00 WEST PAYMENT CENTER 203.75 RICHARD WEST 136.08 WIDSETH SMITH NOLTING & ASSOC 1,758.00 ZIEGLER INC 445.71 FINAL TOTAL ....... $206,064.38 . ....