HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/15/2005MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday,November15,2005
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 15. 2005, at
9:30 a.m., at the Otter Tail County Government Services Center with Commissioners,
Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, and Syd Nelson present.
Commissioner Malcolm Lee was absent.
Approval of Agenda
Motion by Mosher, second by Froemming, and unanimously carried to approve the County
Board agenda of November 15, 2005, with the following changes:
9:35 a.m. -Cancel the MIS Director's Agenda Item
Cancel -Approval of Final Plat
Annual Membership Lakes Country Service Cooperative
Motion by Nelson, second by Mosher, and unanimously carried to authorize payment to
Lakes Country Service Cooperative, in the amount of $250.00, for Otter Tail County's annual
membership dues.
By consensus, the Board of Commissioners nominated Jim Fish for the CCOGA candidate to
fill one four-year term on the Lakes Country Service Cooperative Board of Directors.
Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the County
Board minutes of November 8, 2005, as mailed.
Approval to Pay Bills
Motion by Mosher, second by Froemming, and unanimously carried to approve payment of
the County Board bills per Attachment A of these minutes.
Personnel Board Recommendation
Because of levy limits, the non-union employees did not receive a COLA on January 1, 2004.
When the County Board took this action on December 23, 2003, it was their intent to give the
COLA back within three years. Motion by Block, second by Mosher, and unanimously carried
to approve a 3.1 % cost of living adjustment for non-union employees (does not include
County Commissioners or Attorneys) effective for the December, 2005, non-union payroll, as
recommended by the Personnel Board.
Minnesota State Transportation Fund Resolution
for Construction of County Bridge No. 56535
Project No. S.P. 56-599-53
Fed. Proj. No. BROS 5605(125)
Otter Tail County Resolution No. 2005-70
Commissioner Froemming offered the following and moved its adoption:
OTC Board of Commissioners' Minutes
November 15, 2005
Page 2
WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a Grant
from the Minnesota State Transportation Fund for the Construction of County Bridge No.
56535 (Project No. S.P. 56-599-53) on 245th Street over the Otter Tail River, and;
WHEREAS, The amount of the grant has been determined to be $193,138.53 by reason of
lowest responsible bid.
NOW, THEREFORE, BE IT RESOLVED, That the County of Otter Tail does hereby affirm
that any cost of the bridge in excess of the grant will be appropriated from the funds available
to the County of Otter Tail, and that any grant monies appropriated for the bridge but not
required, based on the final estimate, shall be returned to the Minnesota State Transportation
Fund.
Commissioner Mosher seconded the motion, and upon being put to a vote, was unanimously
carried.
Dated: _ __,_,r4/,.,,i}uznl."'l/'-'0,..._5;;).._ ___ _
Attest: !~ a
Larry Kr n, Clerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~~.:! ~
Robert Blocl<, Board of Commissioners Chair
Project Update
Highway Engineer, Rick West, briefed the County Board on several projects recently
completed. He stated that a quotation for leasing a temporary pumping system has been
received and delayed a recommendation for one week for further research.
Commissioner Mosher was absent at 10:06 a.m.
Reduction of Retainage
Motion by Nelson, second by Froemming, and unanimously carried to authorize reduction of
the retainage for Delzer Construction for the Lake Oscar Outlet Project to 1 %, as
recommended by the Highway Engineer.
Engineering Promotion
Motion by Nelson, second by Froemming, and unanimously carried to approve the promotion
of Sharon Wicklund from an Engineering Technician II to an Engineering Technician Ill,
based on her ability to perform engineering work at a higher level, effective November 1,
2005. This promotion meets with departmental standards for engineering staff.
Tobacco License Applications
Motion by Froemming, second by Nelson, and unanimously carried to approve the following
applications for tobacco license:
JC's General Store
Dalton, MN
Super H
Elizabeth, MN
Olson Tire & Oil, Inc.
Ottertail, MN
Zorbaz on Pelican Lake
Pelican Rapids, MN
OTC Board of Commissioners' Minutes
November 15, 2005
Page 3
Grant Agreement for Snowmobile Trail Program Funding
Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chair
and Clerk of the County Board to sign on behalf of Otter Tail County, the State of Minnesota,
Department of Natural Resources, Subgrant Agreement under the Federal Recreational Trail
Program (Project Agreement #0004-05-1 B).
2005 Highway Department Seasonal Asphalt
Jim Cooper, owner of Quality Asphalt Company, Inc.; Highway Engineer, Rick West; and the
County Board; discussed the bidding/quotation process typically followed regarding Seasonal
Supply of Asphalt. They also discussed the process for using asphalt for particular highway
projects throughout the County.
Veterans Service Office Commendation
Chairman Block acknowledged receipt of correspondence from the State Department of
Veterans Affairs commending Otter Tail County's Veterans Service Office for their excellent
job assisting Minnesota's veterans and their dependents with Veterans' benefit programs.
Medical Flexible Spending Account
Motion by Nelson, second by Froemming, and unanimously carried to authorize the
maximum annual reimbursement amount of $3,500 that employees could put in a medical
flexible spending account for CY2006, as recommended by the Insurance Committee.
Recess & Reconvene
At 10:43 a.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 11 :00 a.m.
Planning Commission Recommendations
Conditional Use Permit -Gary Ruthelford:
Motion by Froemming, second by Nelson, and unanimously carried to approve a Conditional
Use Permit to remove the broken down terrace retaining walls and replace as requested,
without constructing a ramp or working in the mushy area, with no trees removed and the
maximum fill allowed of 75 cubic yards as recommended by the Planning Commission. This
approval is for #3 and #4 of the application only. The property is described as Lots 20 & 21,
Pelican Bay Shores, Section 16 of Dunn Township; Fish Lake (56-768).
Preliminary Plat -"Smith Acres'1/Harold Woods":
Motion by Nelson, second by Froemming, and unanimously carried to approve the
Preliminary Plat of Harold Woods known as "Smith Acres" consisting of 5 single family
residential lots, with conditions as recommended by the Planning Commission. The property
is described as NW¼ SE¼ ex tr, NE¼ NW¼ & Lots 2 & 3; & Sub Lot A of Lot 1 and Lot 6 ex
tr & SW¼ SE¼, Section 26 of Dora Township; Elbow Lake (56-514).
Preliminary Plat -"Turner Point 2"d Addition'1/0elbert Turner:
Motion by Froemming, second by Block, and unanimously carried to deny the proposed
Preliminary Plat of Delbert Turner known as 'Turner Point 2nd Addition" for the reasons as
stated in the Planning Commission minutes of November 9, 2005. The property is described
as Lot 4 Block 1, Turner Point, Section 8 of Everts Township; Otter Tail River (56-ORD).
OTC Board of Commissioners' Minutes
November 15, 2005
Page 4
Preliminary Plat & Conditional Use Permit-"Twin Lake Shores'1/Marvin & Margaret Skov:
Motion by Block, second by Nelson, and unanimously carried to approve the Preliminary Plat
entitled "Twin Lake Shores" consisting of 13 lots for singe family residential use and a
Conditional Use Permit to construct a road to service the proposed plat as presented. The
property is described as SE¼ SW¼ ex W 35 Rds of S 37 Rds and SW¼ SE¼ (71.91 AC)
and S 14 Rds of NW¼ SE¼ & S 14 Rds of E 45 Rds of NE¼ SW¼ (10.94 AC), Section 24 of
Eagle Lake Township; Unnamed Lake (56-267).
Conditional Use Permit-Secluded Land Co., LLC:
Motion by Froemming, second by Nelson, and unanimously carried to approve a Conditional
Use Permit to construct a gravel driveway with a condition as recommended by the Planning
Commission. The property is described as Pt of GL 3 known as Lots 14, 15, 16 & 17, Section
18 of Everts Township; Silver Lake (56-302).
Preliminary Plat-"Mags Subdivision'1/Donald R. & Robyn Ann Magnuson:
Motion by Froemming, second by Nelson, and unanimously carried to approve the
Preliminary Plat known as "Mags Subdivision" consisting of 3 lots for single family residential
use as presented. The property is described as Sub Lot B of Lot 1 ex part platted ex trs,
Section 28 of Girard Township; West Battle Lake (56-239).
Preliminary Plat-"Kvare's Beauty Bay South 2nd Addition"/Charles C. Kvare:
Motion by Nelson, second by Froemming, and unanimously carried to approve the
Preliminary Plat of Charles C. Kvare known as "Kvare's Beauty Bay South 2" Addition"
consisting of 8 lots for single family residential use with a condition as recommended by the
Planning Commission. The property is described as NE¼ ex trs & ex plat, Section 18 of
Dunn Township; Non-Shoreland.
Conditional Use Permit -Marin Bay Condominium Association:
Land & Resource Director, Bill Kalar, reported that this request was originally denied and
then, referred back to the Planning Commission on October 18, 2005. After further
consideration, the Planning Commission agreed that the additional information submitted at
the County Board meeting was not the reason for their recommended denial and reaffirmed
their original recommendation. Applicants Don Gronbeck and John Bunnell provided a letter
from Attorney Brant Beeson along with two dock configuration maps referred to as Exhibit 3A
and Exhibit 3B. Lengthy discussion took place including a history of the CUP requests
relative to the Marin Bay Condominiums. Motion by Block, second by Nelson, and
unanimously carried to approve a Conditional Use Permit for the Marin Bay Condominium
Association for their docking configuration as presented in Exhibit 3A and dated 11-9-05.
Extension Requests
Motion by Nelson, second by Froemming, and unanimously carried to extend Conditional Use
Permit #6203, until July 1, 2006, for Richard E. Peterson, Peterson's Point, as presented.
Motion by Nelson, second by Froemming, and unanimously carried to extend Conditional Use
Permit #6330, until December 1, 2005, for a road project for Olaf Lake Shores with the
condition that appropriate temporary erosion control measures are applied. Fiber mat should
be placed over all disturbed areas. This approval is given because this particular project is
800' from the lake and impact to the wetland should be minimal because the terrain is fairly
level.
OTC Board of Commissioners' Minutes
November 15, 2005
Page S
Law Enforcement Facilities Discussion
Sheriff, Brian Schluetter, presented an expansion proposal entitled "Ottertail City Sheriffs
Patrol Station". He submitted data and briefed the County Board on law enforcement space
issues, demographic statistics, and community needs assessment. He spoke in favor of
centralizing some facets of the Sheriffs Department. Architect, David Shultz, referred to a
handout dated November 11, 2005, and explained four options that have been identified to
deal with short and long-term law enforcement space needs. Lengthy discussion took place.
Motion by Block, second by Froemming, and unanimously carried to authorize the Sheriff to
proceed with a site analysis to determine an appropriate location for an Ottertail City Patrol
Station.
Recess & Reconvene
At 12:14 p.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :06 p.m. with
Commissioners, Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, and
Syd Nelson present.
Blue Heron Bay EIS Scoping Decision
County Attorney, David Hauser, provided a draft EIS Scoping Decision for Blue Heron Bay
dated 11-8-05, which incorporated comments from both the Developer and the Dead Lake
Association. Attorney for the Developer, Bob Russell, and Dead Lake Association
representatives presented language that they agreed should be included in the scoping
decision. Don Fondrick of the DLA, spoke about the importance of a quality document for
use in future decisions. Doug Martin of the DLA, spoke in favor of extending the tentative
schedule for completion of the EIS. Discussion took place regarding boating studies. The
County Attorney reviewed changes to the draft document. Motion by Nelson, second by
Froemming, and unanimously carried to accept the "Scoping Decision For The EIS For Blue
Heron Bay" dated 11 /15/05.
Shoreland Ordinance Rules Revision Discussion
Land & Resource Director, Bill Kalar, began discussion regarding the Shoreland Ordinance
Rules Revision process. On October 1, 2005, the County Board received a series of
discussions and comments from the Shoreland Rules Revision Committee made up of 45
volunteers. Mr. Kalar stated that two questions need to be answered; 1) Does the County
Board wish to revise the SMO and 2) if yes, what changes does the County Board wish to
make? By general consensus, the County Board agreed that some changes to the
Shoreland Ordinance need to be made.
Stu Peterson, representing a smaller group of the Shoreland Rules Revision Committee,
presented a document regarding proposed changes to the Shoreland Management and
Subdivision Controls Ordinances. He stated that there were three criteria used to
recommend proposed changes in five distinct categories. Discussion followed regarding the
handout and an outline recently provided by Mr. Kalar. The County Board directed Mr. Kalar
to compare the outline with the proposed changes submitted by Mr. Peterson.
Adjournment
At 2:36 p.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, November 22, 2005.
OTC Board of Commissioners' Minutes
November 15, 2005
Page 6
Dated: _ __._, Jl.Ja /_,0,,.,.,-1-l_.!,C\!,._S:J.._ __ I I
Attest: ~~ ~ Larry roh,aerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: 00 ~,J?
Robert Block, County Board Chair
11/15/2005 12:33:22
OTIER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56
OTC Warrants
November 15, 2005
Attachment A, Page I
IFD66
PAGE 1
WARRANTS APPROVED ON 11/15/2005 FOR PAYMENT 11/15/2005
VENDOR NAME
A-l LOCK AND KEY A'VlANDS LLC
ACCESS TELEVISION
AGGREGATE INDUSTRIES INC
AMERICAN 1NSTITIJTIONAL SUPPLY
BATTLE LAKE AUTO PARTS BATTLE LAKB MOTOR PATROL ASSN
BEAR GRAPHICS INC
BRAUN VENDING INC
BROGARD PLUMBING CO
CENTRAL STATES WIRE PRODUCTS I
CO OP SERVICES INC COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CULLIGAN WATER COND DAKOTA WOOD GRINDING INC DALTON OUTDOORS DENZEL'S REGION WASTE INC EAST SIDE OIL COMPANIES ROBERT EHLERT HELEN ERKENBRACK FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC
FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS GE CAPITAL GR GRAPHICS INC ST LOUIS HALL GMC INC
HANSON'S PLUMBING & HEATING IN
HEALTHCARE ENVIRONMENTAL SERVI
HEDAHLS HEADQUARTERS HEISLERS COUNTRY OIL HENNING HARDWARE HOMESTEAD BUILDING SUPPLIES
INSIGHT PUBLIC SECTOR K-MART
KARVONEN FURNITURE
KELLY SERVICES INC
L & L SERVICE
LAKE REGION ELECTRIC CO OP LAKE REGION HEALTHCARE CORP
LAKELAND MENTAL HEALTH CENTER LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE
AMOUNT
76.58 4,669.09
100.00 12,031.16 58.59 145.88 37.50 37.59 27.44
900 .\OD 1,592.18 2,841.22 5,725.13 5,050.00
40.00
26.37
8,222.50
127.80
168.48
85.00 328.79
2S.22 1,121.13 692.83 97.53 6S8.00 348.3S 6,600.00
168.95 116 .49
233.6S 200.16
542.31 30.00
104.00 95.95
1,073.53
247.21
57.38
2,912.79
27.66
425.99
730.10
52.05
13,374.02
1,740.95
744.00
4,412.35
830.00
OTC Warrants
November 15, 2005
Attachment A, Page 2
11/15/2005 12,33,22
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66 COUNTY 56
PAGE 2
WARRANTS APPROVED ON 11/15/2005 FOR PAYMENT 11/15/2005
VENDOR NAME
LAWSON PRODUCTS INC
LOCATORS & SUPPLIES INC
LYLE SIGNS INC M-R SIGN COMPANY INC.
MATTHEW BENDER & COMPANY INC
MCCC MI 33
WENDY METCALF
MIDWEST TESTING LABORATORY MIDWESTERN MAT RENTAL & SUPPLY MN CO INSURANCE TRUST
MN DEPT 0~ LABOR AND INDUSTRY
MN MOTOR COMPANY
MN POLLUTION CONTROL AGENCY MN ST ATE AUDITOR
NAPA STANDARD PARTS OF WADENA
NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN
NEW YORK MILLS HERALD
NORTH UNION TEXACO NOVA FIRE PROTECTION OFFICEMAX CONTRACT INC
OLSON OIL CO INC
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL CO TREASURER
OTTERTAIL MINN-DAKOTA COACHES
PAM IDA PHARMACY PELICAN LAKE YACHT CLUB PENROSE OIL COMPANY
PERHAM ACE HARDWARE
PERHAM AREA EMS
PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN
CITY PERHAM
PETE'S AMOCO PHELPS FAMILY FORD PITNEY BOWES QUILL CORPORATION
RDO EQUIPMENT
REVIEW ENTERPRISES INC
ALLEN RICKS MATTHEW SAURER
CHERI SCHULTZ
SCOTI HOFLAND CONSTRUCTION INC
SEWER SERVICE STERLING SOLUTIONS INC SUPER SEPTIC INC OF PELICAN RA
SWANSTON EQUIPMENT CORP
TASER INTERNATIONAL
GARY TORGERSON
AMOUNT
24 2. 3 8
298.42
185.26
1,150.96
310.60 4,144.00
297.35 4,821.00
34.56
2,500.00
20.00 31. 65 850.00 1,165.00
368.77
748.54 770.80
212.60
117.15 290.00
105.56 2,841.19
118.00
254.07
402.59 10,228.98 2,056.00
2,672.78
44.70
939.11 3,915.91 228.55
76,671.09
2,497.97 255.43
314.96
350.30
65.41 203.88
178.48
29.05 4.7.78
6,430.00
420.00
667.00
77.19
2,236.50
80.00
129.99
11/15/2005 12:33:22
COUNTY 56
OTC Warrants
November 15, 2005
Attachment A, Page 3
IFD66 OTIER TAIL COUNTY AUDITOR PANELSON RECEIPTS A.ND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 11/15/2005 FOR PAYMENT 11/15/2005
VENDOR NAME
TOUTGES SANITATION
TRI STAR RECYCLING t.mIFORMS UNLIMITED
UNITED BUILDING CENTERS UNIVERSITY OF MN UNIVERSITY OF MN-EXTENSION SER
VALLEY SOFT WATER LTD
VERGAS ACE HARDWARE
VICTOR LUNDEEN COMPANY WADENA CO AUDITOR TREASURER
WARNER GARAGE DOOR
WASTE MANAGEMENT
WELDING SUPPLIES & FIRE EQUIPM
WEST PAYMENT CENTER
SHARON WICKLUND ZARBOK CONSTRUCTION_ TRUCKING
FINAL TOTAL ...... .
AMOUNT
49.14
2,065.10
119.65
50.41 15,856.59
112.00 28.76
25.94
128.52
394 .12
126.41 4B6.66
4.58 850.50 261.16 675.00
$234,209.95 ****