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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Avenue W., Fergus Falls, MN
Tuesday, October 4, 2005
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 4, 2005, at
9:30 a.m., at the Otter Tail County Government Services Center with Commissioners,
Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, Syd Nelson, and
Malcolm Lee present.
Approval of Agenda
Motion by Froemming, second by Mosher, and unanimously carried to approve the County
Board agenda of October 4, 2005, with the following additions:
9:50 a.m. -Kent Mattson, canceled
9:50 a.m. -Court Services Director, Chuck Kitzman
10:40 a.m. -Auditor, Wayne Stein
10:45 a.m. -Land & Resource Director, Bill Kalar
Approval of Minutes
Motion by Mosher, second by Nelson, and unanimously carried to approve the County Board
minutes of September 27, 2005, as presented.
Approval to Pay Bills
Motion by Lee, second by Nelson, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Lakes Testing Program for 2005
Carolyn Herron, Environmental Affairs Officer with the Otter Tail Coalition of Lakes
Associations, and President, Greg Hayes, presented a summary report . of the lakes
monitoring program. Ms. Herron stated that there are 57 lakes now in the testing program
and the annual report includes results from 1996 to the present. She explained the testing
process and the four areas of testing completed for each lake. Lengthy discussion took place
regarding the affect of water quality in the lakes from rivers and streams, shoreland rules,
lakescaping projects, and second tier development.
Reclassification Request
Court Services Director, Chuck Kitzman, indicated that a substantial change in job duties has
taken place in the Court Services Administrative Assistant's position and he requested
permission for reclassification. Motion by Mosher, second by Lee, and unanimously carried
to approve a reclassification request for the Court Services Administrative Assistant position
(job #1505) as requested by the Court Services Director.
Equitable Sharing Agreement
Motion by Nelson, second by Froemming, and unanimously carried to authorize the
Chairman's signature to execute an agreement between the County of Otter Tail and the
Federal Government entitled "Federal Equitable Sharing Agreement" valid through
September 30, 2008. The agreement regulates shared assets on forfeitures.
Recess & Reconvene
OTC Board"of Commissioners Minutes
October 4, 2005
Page 2
At 10:00 a.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. At 10:10 a.m., with Chairman Block absent,
Vice-Chair Froemming assumed the Chair and reconvened the Board of Commissioners'
meeting.
Bid Award -S.P. 56-599-53
After previously advertising for bids, Highway Engineer, Rick West, opened the following bids
for Grading, Surfacing, and Bridge Removal and Construction for a bridge on 245th Street at
1 :00 p.m. September 7, 2005:
Structural Specialties, Inc. $715,267.85
Hutchinson, MN
Redstone Construction Co., Inc.
Mora, MN
Robert R. Schroeder Construction, Inc.
Glenwood, MN
Korby Contracting Co, Inc.
Fergus Falls, MN
$734,168.93
$778,151.75
$834,843.00
Wanzek Construction, Inc. $930,133.1 O
Fargo, ND
Motion by Lee, second by Mosher, and unanimously carried to award this project
(S.P. 56-599-53) to the low bidder, Structural Specialties, Inc. of Hutchinson, MN in the
amount of $715,267.85, as recommended by the Highway Engineer.
Construction Update
Highway Engineer, Rick West, provided a construction update on projects being completed
this fall.
County Road No. 12
Mr. West reported that a draft engineering study on siphoning vs. pumping has been
completed by Ulteig Engineers in response to high water on County Road 12. The
preliminary recommendation is to set up a pump system that would drain off approximately 1
ft. per month, not including evaporation or in-flow. The water would be pumped to the north
and east eventually flowing into the Pomme de Terre River. Approximate cost of a leased
pump system was estimated at $60,000 to $80,000 for a 2-year lease arrangement. Motion
by Mosher, second by Nelson, and unanimously carried to authorize the Highway Engineer to
proceed with pumping Johnson Lake after research is finalized and landowners contacted.
Highway Maintenance Worker Position
Motion by Nelson, second by Mosher, and unanimously carried to replace a Highway
Maintenance Worker position because of a recent retirement.
,
OTC Board of Commissioners Minutes
October 4, 2005
Page 3
Request to Sell Sheriffs Department Vehicle
Motion by Nelson, second by Lee, and unanimously carried to authorize the Sheriff to sell a
salvaged 2003 Ford Crown Victoria squad car with an approximate value of $3,200.
Governor's Banquet
Motion by Mosher, second by Froemming, and unanimously carried to appoint Commissioner
Nelson to attend the Governor's Big Buck Banquet at Playtime Sports near Perham, MN, on
Friday, November 4, 2005.
Premise Permit
Otter Tail County Resolution No. 2005 -62
Commissioner Lee offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of
licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling
Control Board; and
WHEREAS, the Elizabeth Fireman Relief Association, Elizabeth, MN, has made an
application to the Gambling Control Board for the purpose of conducting lawful gambling at
Ye Olde School House, located at 24028 Emery Drive in Friberg Township of Otter Tail
County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not
issue a premise permit unless they receive a resolution from the Otter Tail County Board of
Commissioners approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose
the conduct of lawful gambling by the Elizabeth Fireman Relief Association, Elizabeth, MN, at
Ye Olde School House, located at 24028 Emery Drive in Friberg Township of Otter Tail
County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby approves the conduct of lawful gambling by the Elizabeth Fireman Relief Association,
Elizabeth, MN, at Ye Olde School House, located at 24028 Emery Drive in Friberg Township
of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses
and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to
the Township of Friberg by sending them a copy of this resolution.
Commissioner Mosher seconded the motion, and upon being put to a vote, was unanimously
carried.
OTC Board of Commissioners Minutes
October 4, 2005
Page 4
Adopted this 4th day of October, 2005.
Dated:_~l~o'""'/ ..... 1....,1 (~a....._s:.__ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~ ~
Robert Block, County Board Chair
Liquor License Application
Motion by Froemming, second by Lee, and unanimously carried to approve the following
application for license:
Henning Rod and Gun Club
Henning, MN
Temporary On-Sale Liquor
Conditional Use Permit Extension Request
Motion by Mosher, second by Lee, and unanimously carried to authorize the extension of
Conditional Use Permit #6217 (Johnson Lake/CSAH #12 Project) until October 22, 2005, as
requested by the Otter Tail County Highway Department.
Adjournment
At 11 :16 a.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, October 11, 2005.
Dated : _ _._I ""Ot..wl ,41 .... o ..... s:.__ __
I
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~
Robert Block, County Board Chair
Attest:
CB/kd
OTC Warrants
October 4, 2005
Page I
10/04/2005 l.2;00;55
OTTER TAIL COUNTY' AUDITOR PANELSON REC~IPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLl:CA.Tl:ON
IFD66 COUNTY 56 PAGE 1
WARRANTS APPROVED ON 10/04/2005 FOR PAYMENT l.0/04/2005
VENDOR NAMB
A-1. LOCK .AND KEY A'VIANDS LLC CYNDI ABBOTT RICHARD AKERMAN AMEM AMERICAN INSTITUTIONAL SUPPLY ASSOCIATION OF MN' COUNTIES AUTO VALUE FBRGUS FALLS TOM BAILEY JANE BAUMGARTNER BEN FRANKLIN BEYER BODY SHOP INC BLUESTONE TECHNOLOOIBS INC ARDELL BOLLES SUSl\N BOLSTAD BOUND TREE MEDICAL LLC BRANDON COMMUNICATIONS INC BRETZ HARDWARE CHECKERS COMMISSIONER OF TRANSPORTATION -COOPERS TECHNOLOGY GROUP CRS INC DETENTION REPORTER CULLIGAN WATER CONDITIONING DAKOTA WOOD GRINDING INC JACK DAWKINS DEANS COUNTRY MARKET NANCY DEN' BOER OENZEL'S RBGION WASTE INC KATHY DOMHOLT ELECTRIC PLUS ERICKSON ELECTRONICS FERGUS FALLS MEDICAL OROUP FBRGUS FALLS NEWSPAPERS INC FERRELLGAS FLOOR TO CEILrNG STORE FREMONT INDUSTRIES INC GALL'S INC GODFATHERS EXTERMINATING INC GOODIN COMPANY GR GRAPHICS INC FARGO GREENMAN TECHNOLOGI.BS OF MN IN HAMMERS CONSTRUCTION INC KAR.MS TOWINO & SERVI.CE HEI.SLERS COUNTRY OIL HILLTOP LUMBER INC SHELDON HOLM THE HOME SHOP INDOFF INCORPORATED . INNOVATIVE OFFICE SOLUTIONS LL
N'IOUNT
76.S7 7,736.65 8. Bl. 6.28 J.50.00
369.39 J.00.00 l.4.l.6 945.00 213.22 12.S3 420.69 177.51 l.S.B3
40.18 l.42.64 817.l.2 181.04 27.43 J.,878.40 J.79.24· 48.00 l.0.65 29,915.60 l.9.15 187.98 7.00 3,497.54 389.74 2,988.24 19.25 2,693.23 2B7.40 l.13 .43 l.,955.00 53.37
l.l.0.80 l.19.2B 97.57 53.94 l.,499.02 4,908.00 202.35 656.31 l.5.73 J.75.5B 126.28 138.45 796.78
10/04/2005 12,00,55
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PIJBLICATIOH
COUNTY 56
OTC Warrants
October 4, 2005
Page 2
IFD66
PAGE 2
WARRANTS APPROVED ON 10/04/2005 FOR PAYMENT 10/04/2005
VENDOR NAME
INSIGHT PUBLIC SECTOR INTERSTATE INC J J KELLER & ASSOCIATES INC
JOHNSON CONSTRUCTION KELLY SERVICES INC EILEEN KIRKWOOD LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE
MALCOLM LEE LITTLE BEAR SERVICES MACO STEWART MENS ING WENDY METCALF
METRO SALES INC
MID-CENTRAL EQUIPMENT INC THE MIDWEEK MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY
MINN KOTA COMMUNICATIONS INC
MN CO ATTORNEYS ASSOCIATION MN DEPT OF LABOR AND INDUSTRY MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MN POLLUTION CONTROL AGENCY MN STATE AUDITOR· MN STATE BAR ASSOCIATION
MOORE MEDICAL CORP CHERYL MUCHOW
SYDNEY NELSON TAMMY NORDICK
NTOA OTIS ELEVATOR CO
OTTER TAIL CO TREASURER
OTTERTAIL GLASS INC PARK REGION CO OP PELICAN RAPIDS PRESS PITNEY BOWES PITNEY BOWES CREDIT CORP
PMR 2000 PREMIER RESTAURANT EQUIPMENT C
HENRY PRICE PRODUCTIVE ALTERNATIVES INC RELIABLE OFFICE SUPPLIES REVIEW ENTERPRISES INC
ROYAL TIRE INC
CHERI SCHULTZ SHERWIN WILLIAMS
HEIDI SHJERVE
SOlITH MILL SERVICE
AMOUNT
1,990.43
124.48 261. 94
2,340.00
1,166.15
82.00
150.00 805.00 155.98 135.79 120.00 123.00
182.85
304.30 2,029.45
54. 72
11. 72 34.56 13.65 159.22 240.00
1,087.12 900.00 400.00
14,633.31 209.00
238.19 31. 84 137.44
8.88
40.00 90.48 1,179.27 43 .97 37.27 221.05
3,932.50
1,584.72 22.37 394.34 156.00 165.75
56.85
28.00 33.62 207.58 65.03 11.88 331.66
,
OTC Warrants
October 4, 2005
Page 3
l0.'04/2005 12,00,ss
.....
O'ITER TAIL COUNT¥ AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
NARRAHTS FOR PUBLICATION
IFD66
COUNTY 56 PAGB 3
WARRANTS APPROVED ON 10/04/2005 FOR PAYMENT 10/04/2005
VENDOR NAME AMOUNT
STADUM PLUMBING & GRAVEL LLP 342.61 STEINS INC 1,774.52
STENERSON LID!BER 79.18 STRAND ACE HARDWARE 8.24 STREICHERS 212.95 LllSLIB SWARTZ 6.29 SWBDBBRG NURSERY 305.19
DEB TABBtJT 10.01
KRISTI THUNSBLLE 61. so
THYSSEN KRUPP ELEVATOR CORPORA 631. 00 TRI STAR RECYCLING 5,054.40
UGSTAD PLUMBING INC 1.57 ULTEIG ENGINEERS 30,825.88 UNITED BUILDING CENTERS 434.82 VALLEY SOFT WATER LTD 55.00 VIKING OFFICE PRODUCTS 5.27 WELDING SUPPLIES & FIRE EQUIPM 4.58 WEST PAYMENT CENTER 2,362.68 WHBELCKAIRS UNLIMITED 3,235.00 TRACY WILLI.AMS 8 .39
FINAL TOTAL ....... $146, 1•0·.eo .. ....
..