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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/09/2005" . MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday,August9,2005 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, August 9, 2005, at 9:32 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Chair; Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and Syd Nelson present. Approval of Agenda Motion by Froemming, second by Lee, and unanimously carried to approve the Human Services Board agenda of August 9, 2005, as mailed. Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board minutes of July 26, 2005, as mailed. Minnesota Senior Health Options Program Public Health Director, Diane Thorson, reported that Blue Cross Blue Shield has delivered packets to enroll individuals in the Minnesota Senior Health Options Program. Blue Cross Blue Shield has contracted with Otter Tail County for the case management services. Ms. Thorson requested approval to fill a Public Health Nurse position to assist with this program. Motion by Mosher, second by Lee, and unanimously carried to approve a Public Health Nurse position because of increased responsibilities with the Senior Health Options Program as contracted with Blue Cross Blue Shield of MN. The position will be funded by BCBS through the terms of the contract. Ms. Thorson reported that discussions are continuing with Medica to contract to provide case management services for their clients for the MNSHO Program similar to what the County is doing with Blue Cross and Blue Shield. The Human Services Director stated that these arrangements are joint ventures with three other counties. Out-of-Home Placement Court Services Director, Chuck Kitzman, provided handouts regarding out-of-home placement. He reported that the number of days used, and consequently the cost, for out-of-home placement has significantly dropped in the first half of 2005 compared to the past couple of years. Agency Staff Meeting with DHS Commissioner Human Services Director, John Dinsmore, briefed the County Board on an Agency meeting Thursday, August 11, 2005, with the State Departmerit of Human Services Commissioner Goodno. He invited the Commissioners to attend and provided advance questions for consideration. OTC Board of Commissioners' Minutes August9,2005 Page 2 Human Services Contracts Motion by Mosher, second by Froemming, and unanimously carried to approve the following Purchase of Service Agreements, from July 1, 2005, through June 30, 2006, to provide residential services for the elderly and disabled with funding from State and Federal sources: Rick & Diane Anmstrong Fergus Falls, MN Corey Synstelien Fergus Falls, MN Residential Service/Home Plus/Foster Care Services Residential Service/Home Plus/Foster Care Services Motion by Nelson, second by Mosher, and unanimously carried to approve an lnteragency Purchase of Service Agreement for the Special Education Program for children. This agreement is effective from July 1, 2005, through June 30, 2006, between Lakeland Mental Health Center, Inc., Fergus Falls Special Education Cooperative #935, and the County of Otter Tail. Amount of the contract is $133,433.00 with funding from Medical Assistance and Otter Tail County. Safety Net Redesign Discussion Human Services Director, John Dinsmore, provided a synopsis of chronological events regarding the development of a 16-Bed Psychiatric Inpatient Community Based Unit and 60- Bed Chemical Dependency Inpatient Program and opened discussion. He stated that the State Request for Proposal did not include Fergus Falls as a site for a 16-bed psychiatric unit because our community wanted more local control. One concern is the delay in the Fergus Falls project in comparison to where other communities are with their 16-Bed Psychiatric Services projects. Mr. Dinsmore provided cost figures at the Regional Treatment Center for inpatient psychiatric services, which have increased by 38% because there is a decrease in people using the inpatient services and increases in building maintenance costs. The County's hold-order costs have increased significantly. If a 16-Bed facility was available, County costs could be reduced. RTC Regional Administrator, Doug Seiler, stated that this process has not moved forward as planned. The initial target date to be out of the KirkBride building at the RTC grounds was January 1, 2005. There are complexities in terms of moving forward and working on details. There are ten (10) projects across the state from private hospitals acting as developers, new construction, and one remodel project. The Wadena project has broken ground and is currently doing site preparation. The Alexandria project is currently in the wall construction phase. Mr. Seiler reported that, in Fergus Falls, there was trouble securing property. Lakeland Mental Health Center also joined discussions part way through the process. Attorney, Kent Mattson, stated that an agreement in principal and terms of lease will be presented to the City of Fergus Falls Port Authority to acquire land and begin construction. The site is 3.2 acres "carved out" of existing farmland and is located at the intersection of Highway 15 and Highway 1. The Fergus Falls Port Authority will be responsible for building and the City will lease back to the State on a long term basis, with an aggressive amortization schedule. Target date for completion is May 1, 2006. The next project will be a 50-60 bed Chemical Dependency inpatient and outpatient treatment facility. One issue with the CD project is financing. City of Fergus Falls Administrator, Mark Sievert, reported that the City will also be bonding for the Catholic Charities project as well as the 16- Bed Ml facility, which pushes the City close to their debt limit. The possibility for the CD project to be funded through the HRA and County was discussed. LMHC Director, Clair Prody, reported that LMHC entered discussions regarding the possibility of owning and/or OTC Board of Commissioners' Minutes August 9, 2005 Page 3 managing the 16-Bed Ml facility to open the future to deliver inpatient services. The idea was not possible because of the lease process with the City. Mr. Prody stated that LMHC will continue to be involved with the project and will continue discussions. Commissioner Mosher questioned whether the State has adequately addressed the number of beds needed. Mr. Mattson stated that, in connection with what to do with the surplus campus at the RTC, discussion of the possibility of a Meth Treatment Plan at the Fergus Falls RTC location has occurred. A facilities analysis is being completed by West Central Initiative, with the Meth Treatment needs of ten (10) counties to be studied. This process will require cooperation between the State, City, County, & LMHC. Senator Larson stated that with the Meth problem, this study with ten counties is very important. If the study is complete by the next bonding session, this could be a major bonding issue. Representative Nornes talked about the clinical studies that link together use of alcohol and use of drugs; therefore, he questioned why a separation of psychiatric treatment and chemical dependency facilities is proposed. Mr. Dinsmore responded that the separation is because of the way the services are funded and whether or not there is eligibility for reimbursement through Medical Assistance. Chairman Block thanked everyone for their involvement with the discussion and requested that an update regarding the 16-Bed Ml facility be provided in 4 to 8 weeks. Child Support Program Update Human Services Supervisor, Brooks Andersen, provided a handout entitled "Child Support in Minnesota: facts and figures" and a year end 2004 handout with statistics specific to Otter Tail County. Bills & Claims Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services bills & claims as presented. Adjournment At 11 :00 a.m., Chairman Block declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 23, 2005. Dated : _ _,,1?4/-=2.."""3-+/_,,o,.,,s:..__ __ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest b~ ~ L~ny Kohn,ie,-k By: Wa~ i Robert Block, Human Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 9, 2005, at 11 :03 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, Malcolm Lee, and Syd Nelson present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of August 9, 2005, with the following addition: 1:15 p.m. -Personnel Meeting OTC Board of Commissioners' Minutes August 9, 2005 Page 4 Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board minutes of August 2, 2005, as mailed. Approval to Pay Bills Motion by Nelson, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Highway Project Update Highway Engineer, Rick West, briefed the Board on current highway construction and design projects. CSAH 65, Rocky Ridge Rd, and Henning Garage Lot Project Motion by Nelson, second by Froemming, and unanimously carried to reject all bids previously documented in the August 2, 2005, minutes, pertaining to S.A.P. 56-667-07 & Etc. and to authorize the Highway Engineer to re-advertise this work at a future date. The low bid of $725,447.90 is 31.35% over the project cost estimate of $552,309.80. The Henning Township Board also passed a motion at their regular meeting rejecting their portion of the project. Railroad Signal Resolution Otter Tail County Resolution No. 2005 -47 Commissioner Nelson offered the following and moved its adoption: BE IT RESOLVED, that the County of Otter Tail enter into an agreement with the Soo Line Railroad Company (D/B/A/Canadian Pacific Railway Company) and the Commissioner of Transportation for the installation and maintenance of railroad flashing light signals with gates and constant warning circuitry at the intersection of 1st Street (CSAH 14) with the tracks of the Soo Line Railroad Company in Richville, Otter Tail County, Minnesota, and appointing the Commissioner of Transportation agent for the County to supervise said project and administer available Federal Funds in accordance with Minnesota Statute, Section 161.36. The County's share of the cost shall be 10 percent of the total cost. BE IT FURTHER RESOl.:.VED, that the County Board Chair and County Board Clerk be and they are hereby authorized to execute said agreement and any amendments thereto for and on behalf of the County. Commissioner Froemming seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 9th day of August, 2005. Dated: __ 8=-t-'j 1~1o._._j o=-$ ____ _ Attest: ~ " Larry Krohif. Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: RJ .. si ~~ Robert Block, County Board chali-" OTC Board of Commissioners' Minutes August 9, 2005 Page 5 Approval to Attend Seminar Motion by Nelson, second by Mosher, and unanimously carried to authorize the Highway Engineer to attend the National Association of State and Local Transportation Officials Conference in Nashville, TN, authorized by MnDOT for four local officials to attend from the State of Minnesota. This conference is paid for by MnDOT. Application for Exempt Permit Motion by Lee, second by Mosher, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit, as submitted by the Perham Ducks Unlimited #56, for an event scheduled for Thursday, September 8, 2005, at Playtime Sports Bar and Ballroom, Inc. Document Recording Fee Motion by Lee, second by Froemming, and unanimously carried to authorize the County Auditor and the County Recorder to convene a working group of the land records related departments to discuss the compliance/unallocated portion of the document recording fee, which became effective July 1, 2005, and to submit to the County Board of Commissioners, for their consideration, recommendations for the use of the compliance/unallocated fee. The motion further directed that Auditor, Wayne Stein, act as Chair of the committee. Post Employment Health Plans Motion by Nelson, second by Mosher, and unanimously carried to establish a Special Revenue Fund for post employment obligations. This fund is to be established by. Human Services, Road & Bridge, and the General Fund contributing cash in the amount equal to their 12-31-04 obligation for those employee's who are deemed most likely to require payouts in the next year by the County Auditor's Financial Division as listed below: Human Services Fund $221,809.00 Road & Bridge Fund $116,458.00 General Fund $518,207.00 Total $856,474.00 Once established, the Post Employment Obligation Fund will reimburse the pertinent fund for post employment sick leave payouts made for terminating employees. The Post Employment Obligation Fund will be reviewed on a yearly basis and will be funded either by levy or transfers from other Otter Tail County Governmental Funds. Recess & Reconvene At 11 :52 a.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners recessed for a Building Committee meeting. The meeting was reconvened at 11:55 a.m. Final Payment Motion by Mosher, second by Nelson, and unanimously carried to authorize Final Payment, payable to Nova Fire Protection of Fargo, ND, in the amount of $2,711.60, for the 505 Court Street building, Project No. 0202-6. Architectural Agreement Motion by Lee, second by Block, and unanimously carried to authorize the Chairman's signature to execute an agreement between the County of Otter Tail and Shultz Torgerson OTC Board of Commissioners' Minutes August 9, 2005 Page 6 Architects, Ltd. for Sheriff Patrol Outpost and Courthouse Campus Planning and a Courthouse Facility Master Plan Update, in the amount of $25,000.00. Recess & Reconvene At 12:03 p.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m. Personnel Board of Appeals Motion by Froemming, second by Mosher, and unanimously carried to reappoint Chuck Davis of Parkers Prairie to the Otter Tail County Personnel Board of Appeals for a three year term effective January 1, 2005. RESOLUTION DECLARING A STATE OF EMERGENCY Otter Tail County Resolution No. 2005 -48 Commissioner Lee offered the following and moved its adoption: WHEREAS, the Wind Storm of June 20, 2005, impacted the population of Otter Tail County and its cities; and · WHEREAS, the Wind Storm of June 20, 2005, has caused a significant amount of public property damage; and there is a significant amount of debris, clean up and recovery still remaining, and WHEREAS, the Otter Tail County Department of Emergency Management requests that the Otter Tail County Board of Commissioners declares Otter Tail County in a "STATE OF EMERGENCY" as a result of the extensive damage from the Wind Storm of June 20, 2005. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners declares Otter Tail County in a "STATE OF EMERGENCY" due to damaging conditions resulting from the Wind Storm of June 20, 2005. Commissioner Nelson seconded the motion, and upon being put to a vote, was unanimously carried. Dated:_~'?."'-+! j..,.<c,'--tj-c,~S:-----OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: ~ ~ LarryKron, Clerk Approval of Reclassifications Motion by Lee, second by Mosher, and unanimously carried to approve the reclassifications of the Chief Deputy Treasurer, Administrative Deputy Treasurer, and Deputy Treasurer and the recommended grade increase from Grade 6 to Grade 8 for the Deputy Treasurer position (job #2505) effective March 1, 2005, as recommended by the Government Management Group. OTC Board of Commissioners' Minutes August 9, 2005 Page 7 Drug-Free Workplace Certification Motion by Nelson, second by Lee, and unanimously carried to approve the Chairman's signature to execute the Certification for a Drug-Free Workplace with the U.S. Department of Housing and Urban Development for the Otter Tail County Small Cities Development Grant and Lead Hazard Control Grant. Dividend Reported County Coordinator, Larry Krohn, reported that the County has received a dividend from Minnesota Counties Insurance Trust for Worker's Compensation, in the amount of $78,991.00, and Property/Casualty dividend, in the amount of $122,858.00. Labor Agreement Approved -Social Workers Motion by Mosher, second by Lee, and unanimously carried to authorize the Chairman's signature to execute the Labor Agreement between the County of Otter Tail and Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320, representing the Human Services Professional Unit. The Collective Bargaining Agreement is effective from January 1, 2005, through December 31, 2007. Memorandum of Understanding Motion by Nelson, second by Froemming, and unanimously carried to approve the Memorandum of Understanding to the Sheriffs Department contracts which authorizes the use of Holiday Pay, as referenced in Section 18.2 (C) during the year if approved by the employee's supervisor. Closed to the Public At 1:14 p.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation in a tax appeal matter with K-Mart as authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, the County Attorney, County Coordinator, County Assessor, and Board Secretary. Adjournment At 1 :37 p.m., upon completion of the closed session, Chairman Block declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, August 16, 2005. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: (1J .. 1 SUhQ Robert Block, County Board Chair CB/kd . ' OTC Board of Commissioners' Minutes August9,2005 Page 1, Attachment A 8/09/2005 12:11:48 OTTER TAIL COUNTY AUOITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM tlARRAHTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 8/09/2005 FOR PAYMENT B/09/2005 VENDOR NAME A-1 LOCK AND KEY A'VIANDS LLC ADELSM.AN COMPANY AGGREGATE lNDUSTRIES INC AMBRICAN INSTITUTIONAL SUPPLY AMERICAN TOWER CORPORATION ART N SIGN INC ARVIG COMMUNICATION SYSTEMS BA'ITLE LAKE AUTO PARTS BATTLB LAKE HARDWARE & RENTAL BATTLE LAKE STANDARD BLESI-EVANS COMPANY BLUFFTON OIL COMPANY BOUND TREE MEDICAL LLC BRAUN VENDING INC BUSETH TUSOW AMERICAN LEGION BUY-MOR PARTS & SERVICE LLC CARQUEST AUTO PARTS CARR'S TREE SERVICE CMT WIRELESS CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CRANE JOHNSON LUMBER CO CULLIGAN WATER CONDITIONING DAJ{OTA WOOD GRINDING INC DAN'S TOWING & REPAIR DETROIT LAKES OVERHEAD DOOR SE DICK'S STANDARD SERVICE ERHARD VILLAGE STORE FARGO FORKS FREIGHTLINER FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC CITY FERGUS FALLS FERGUS TIRE CENTER GOODIN COMPANY GREAT PLAINS NA'I1.JR.AL OAS ERVIN HAGEN NEILL HARDINA. HEDAHLS HEADQUARTERS HENRY'S FOODS INC SANDY HOLO THE INDEPENDENT INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOL1.1I'IONS LL JJ1S COMPANY EXCAVATING LLC ERWIN JOHNSON JUERS' REPAIR INC LES KELI,OG AMOUNT 866.65 3,557.95 363.02 172.53 7B.30 81.12 168.00 275.00 121. B7 99.52 37.51 3,101.00 2,140.6S 53.60 51.24 100.00 31.33 20.05 23,403.38 45.10 1,002.91 813.58 163.38 10.65 28,242.50 157.62 93.00 170.00 746.SS 832.0l S,423.07 1,632.00 5,021.89 3,294.80 415.08 246. so 50.00 6.17 175.00 191.95 611.73 68.55 129.26 772.49 67 .10 2,277.50 155.00 422.00 165.00 8/09/2005 12:11:48 OTC Board of Commissioners' Minutes August 9, 2005 Page 2, Attachment A OTrER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY S6 WARRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON B/09/200S FOR PAYMENT B/09/200S VENDOR NAME KELLY SERVICES INC L & L SERVICE LAB SAFETY SUPPLY INC LAKE REGION HEALTHCARE CORP LAKES 99 FIVE LAKEWAY MARKET LLC LARRY BENNETT CONSTRUCTION LARRY OTT INC TRUCK SERVICE LIGHT RETURNS RECYCLING LITI'LE BEAR SERVICES LOCATORS & SUPPLIES INC LOFFLER COMPANIES INC LOREN 1S SATELLITE MARK SAND & GRAVEL CO TIIE MIDWEEK MIDWEST PRINTING CO MIDWEST TESTINO uABORATORY MIKE'S LOCK & KEY SERVICE MN METALWORKS INC· MN MOTOR COMPANY MN STATE AUDITOR MN .STATE BAR ASSOCIATION NANIK'S ELECTRIC NELSON BROS PRINTING NELSON DOOOE GNC NELSON FORD LINCOLN MERCURY IN NEW YORK MILLS HERALD NORTH UNION TEXACO NORTI-fWEST IRON FIREMEN INC OFFICEMAX A BOISE COMPANY OTIS ELEVATOR CO OTTER TAIL TELCOM PAMIDA INC 008 PELICAN RAPIDS PRESS PERHAM ACE HARDWARE PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY CITY PERHAM PETE'S AMOCO PETE 1S BODY SHOP & TOWING PHELPS FAMILY FORD QUILL CORPORATION REVIEW ENTERPRISES INC RICK LEITCH BACKHOE SRVC & PJ ROADSIDE SALVAGE ROYAL TIRE INC RUND BROS AA TIRE CO JACK SANDBERG RAYMOND SAXTON AMOUNT 739.66 147.95 39.63 2,072.48 37.80 3,272.72 165.00 295.00 78. 31 271. SB 740.12 414.00 204.00 456.93 930.24 64.97 799.00 94.00 800.00 79.84 10,084.21 2,279.50 1,014.68 22 .so 909.64 267.98 306.57 63.65 49.91 73.92 90.48 255.SS 98.S5 123.20 2.lS 138.19 130.89 84,060.80 615.41 338 .14 1,6S3.2S 152.42 127.51 345.00 100.00 1,634.63 12.50 324.00 56.97 OTC Board of Commissioners' Minutes August 9, 2005 Page 3, Attachment A IFD66 COUNTY 56 8/09/2005 12:11:48 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 3 WARRANTS APPROVED ON 8/09/2005 FOR PAYMENT 8/09/2005 VENDOR NAME CHERI SCHULTZ SCO'IT HOFLAND CONSTRUCTION INC SEWER SERVICE SHERWIN WILLIAMS BRENDA SHOEMAKER SHULTZ TORGERSON ARCHITECTS LT SIMPL&XGRINNSLL LP SKIBNESS STRIPING SOt.rnl MILL SERVICE ST JOSEPH EQUIPMENT INC STEINS INC STENERSON LUMBER GENEVIEVE STRANDE STRINGER BUSINESS SYSTEMS INC SUPER SEPTIC INC OF PELICAN RA SWAA DAVID THOMPSON TIRES PLUS TRI STAR RECYCLING SUSAN ULSCHMID VERGAS ACE' HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA ASPHALT COMPANY INC WALLWORK TRUCK CENTER WALTERS PHOTOGRAPHY ROGER WALVATNE WASTE MANAGEMENT WEST PAYMENT CENTER WESTBY LAWN CARE JACK WILDE WOESSNER CONSTRUCTION INC XEROX CORPORATION FINAL TOTAL ...... . AMOUNT 44. 73 5,890.00 240.00 28.59 88.29 2,772.90 270. 04 275.00 302.64 460.66 5,403.05 24.22 35.00 63.91 77.19 50.00 120.00 18.77 6,006.00 24.00 15.79 479.27 75.35 100,376.25 28.52 13.58 444.00 486.66 1,289.05 45.00 194.98 55,666.<5 139. 67 $386,610.10 •••• ' ' . '