HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/02/2005MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 Fir Ave W, Fergus Falls, MN
Tuesday,August2,2005
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 2, 2005, at
9:30 a.m., at the Otter Tail County Government Services Center with Commissioners,
Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, Syd Nelson, and
Malcolm Lee present.
Approval of Agenda
Motion by Nelson, second by Froemming, and unanimously carried to approve the County
Board agenda of August 2, 2005, with the following changes:
10:00 a.m. -Gerald Skolte, Canceled
10:40 a.m. -Land & Resource Director Agenda Items Moved From Afternoon to Morning
11 :00 a.m. -Personnel Committee Meeting Moved From Afternoon to Morning
Approval of Correction -July 12, 2005, Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve a correction to
the County Board minutes of July 12, 2005, as follows:
Page 4 of July 12, 2005, County Board Minutes currently reads:
Motion by Mosher, second by Lee, and unanimously carried to authorize the Chairman's signature to
execute a contract between Underwood, MN, Otter Tail County, and Ulteig Engineers, Inc. of Detroit
Lakes, MN for Street Reconstruction on CSAH 35 -Main Street, S.A.P. 56-635-30, as presented by
the Assistant Highway Engineer.
The above paragraph is corrected and replaced as follows:
Motion by Mosher, second by Lee, and unanimously carried to authorize the Chairman's signature to
execute a contract between the County of Otter Tail and Central Specialties, Inc., of Alexandria, MN,
for Street Reconstruction on CSAH #35, Main Street in Underwood, MN, S.A.P. 56-635-30.
Clarification -July 26, 2005, Minutes
Conditional Use Permit-"Pleasure Lake Estates"/Rick & Laura Heinle:
Motion by Froemming, second by Lee, and unanimously carried to change Condition #5 for
the Conditional Use Permit approval for "Pleasure Lake Estates" to read as follows: 5) This
CUP is effective for up to three (3) years. (this deletes the language "and for the summer
months of May through September only".
Approval of Minutes
Motion by Froemming, second by Lee, and unanimously carried to approve the County Board
minutes of July 26, 2005, as presented and with the CUP clarification described above.
Approval to Pay Bills
Motion by Mosher, second by Froemming, and unanimously carried to approve payment of
the County Board bills per Attachment A of these minutes.
OTC Board of Commissioners' Minutes
August2,2005
Page 2
Highway Contract -Oscar Lake Outlet Project
Motion by Lee, second by Mosher, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Delzer Construction,
Inc. of Fergus Falls, MN, for the Oscar Lake Outlet Project in Section 4 of Carlisle Township,
at a cost of $47,790.00. This approval is contingent upon the approval of the County
Attorney.
Bid Opening -S.A.P. 56-665-07, CSAH 65
After advertising for bids, Highway Engineer, Rick West, opened the following bids for the
CSAH 65, Rocky Ridge Rd and Henning Garage Lot project at 1 :00 p.m. on July 27, 2005:
Mark Sand & Gravel Co.
Fergus Falls, MN
$725,447.90
Central Specialties, Inc. $759,235.72
Alexandria, MN
Discussion took place regarding the project. Motion by Froemming, second by Mosher, and
unanimously carried to delay a decision regarding this project until after the Highway
Engineer discusses the bids with the Henning Town Board.
Highway Contract-S.A.P. 56-667-31
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Riley Bros.
Construction, Inc. for completion of 2005 Street & Utility Reconstruction in New York Mills,
MN, CSAH 67, contingent upon the approval of the County Attorney.
Motor Vehicle Licensing Training
Motion by Nelson, second by Lee, and unanimously carried to approve the closure of the
Otter Tail County Motor Vehicle Licensing Department on September 22, 2005, to allow the
employees to attend annual training.
Labor Agreement Approved -Social Workers
Motion by Mosher, second by Froemming, and unanimously carried to authorize the
Chairman's signature to execute the Labor Agreement between the County of Otter Tail and
Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320,
representing the Human Services Professional Unit. The Collective Bargaining Agreement is
effective from January 1, 2005, through December 31, 2007.
Closed to the Public
At 10:16 a.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners closed to the public to discuss pending litigation with the Barlow Project
relative to the Perham Resource Recovery Facility authorized by attorney-client privilege,
Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, the County Attorney,
County Coordinator, Solid Waste Director, and Board Secretary.
Reconvened in Open Session
County Ditch No. 37
At 10:28 a.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners reconvened in Open Session. Ditch Inspector, Randy Wasvick, reported to
OTC Board of Commissioners' Minutes
August 2, 2005
Page 3
the Board regarding a culvert in County Ditch No. 37. This culvert on Elks Lake Road in
Dane Prairie Township was repaired at one time, is a deep system, and has a 36" culvert in
place. Kevin Brennan, of the U.S. Fish & Wildlife Service, stated that the Fish & Wildlife
Service recommends a 72" culvert be placed in the ditch, for safety reasons, at this time, as
other repair work is also needed. Motion by Mosher, second by Nelson, and unanimously
carried to approve that a 72" culvert on Elks Lake Road, Ditch 37, be installed for safety
reasons, and encourage the partnership between the U.S. Fish & Wildlife Service and Dane
Prairie Township with this repair project.
Friends of Phelps Mill Donation
The "Friends of Phelps Mill" donated a picture of the Mill which is hanging outside of the
Phelps Mill conference room at the Government Services Center. Commissioners and
members of Friends of Phelps Mill had a picture taken to recognize the donation.
Shoreland Rules Revision Internal Committee Update
Land & Resource Director, Bill Kalar, reported on the Shoreland Rules Revision Internal
Committee Meeting of July 28, 2005. Areas of discussion included; 1) reducing impervious
surface coverage, 2) consider existing resorts differently than clusters, 3) revise Cluster/PUD
Density Calculation, 4) increase water frontage requirements, 5) require density calculation to
be based on continuous land, 5) clarify open space use, 6) no change to current multipliers,
and, 7) no change to Tier System other than changing the language so if a portion of a
project is located in a Shoreland Area and a portion outside of the Shoreland Area, the Non-
Shoreland Area will be considered as if it is all within the SMO area.
Conditional Use Permit Extension
Motion by Lee, second by Mosher, and unanimously carried to extend Conditional Use Permit
#6159, to October 15, 2005, for Jay Samuelson, Pelican Lake, for an earthmoving project.
Recess
Reconvene -Closed to the Public
At 11 :12 a.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioner recessed for a Personnel Committee Meeting. At 11 :28 a.m., Chairman Block
declared the meeting of the Otter Tail County Board of Commissioners closed to the public
for the purpose of evaluating the performance of MIS Director, Tim Brand, pursuant to
M.S. Chapter 13D.05 Subd. 3. All five seated commissioners were present for the
evaluation. A summary of performance conclusions will be provided at the next regular
County Board meeting.
Recess & Reconvene
At 11 :55 a.m., Chairman Block recessed the County Board meeting for lunch break. At
1 :15 p.m., Vice-Chairman Froemming reconvened the Board of Commissioners meeting with
Commissioners Froemming, Mosher, Nelson, and Lee present.
City Watch Program 1
Emergency Services Director, Tiny Holm, explained that City Watch is a company functioning
similar to a Reverse 911 company, which deals with communications to the public. He stated
that the County has obtained a $31,000.00 grant to install an eight (8) port system, which
includes three (3) years of maintenance cost. Chief Deputy, Stacy Paulseth, stated that this
is a computer telephone-based program designed to notify large numbers of people in a short
OTC Board of Commissioners' Minutes
August2,2005
Page4
period of time for disaster situations. It can be activated from any phone in the County, a
message can be recorded and a dispatcher could highlight an area and deliver the pre-
recorded message. The system could be used for tornado warnings, hazardous spills, and
other emergency situations as well as for Missing Persons. Long distance charges would not
be paid from grant dollars. Motion by Mosher, second by Nelson, and unanimously carried to
authorize installation of the City Watch Program to be paid with grant dollars and authorize
the Sheriffs Department Budget to include long distance charges for the program and
maintenance fees after the first three years. Maintenance fees were estimated at $3,000.00
peryear.
Approval to Submit Reclassification
Motion by Lee, second by Mosher, and unanimously carried to authorize the Human Services
Director to submit a Position Description Questionnaire to the County's consultant for a
reclassification request for the Human Services Account Technician Position (Job Code
2415). An updated position description was previously submitted to the Merit System, State
Department of Human Services, and they determined that there was justification for
reclassification through the Merit System as a Fiscal Officer.
Liquor License Application
Motion by Lee, second by Mosher, and unanimously carried to approve the following
application for license:
Lida Greens On-Sale 3.2 Malt Liquor
Pelican Rapids, MN
Adjournment
At 1 :33 p.m., Vice-Chairman Froemming declared the meeting of the Otter Tail County Board
of Commissioners adjourned until Tuesday, August 9, 2005.
Dated: R / '1 /o5 --........ ,~....,,--=._. __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~
Robert Block, County Board Chair
CB/kd
•
6/02/2005 12,23,00
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
August 2. 2005
Page 1, Attachment A
IFD66 COUNTY 56 PAGE 1
WARRANTS APPROVED ON 6/02/2005 FOR PAYMENT 6/02/2005
VENDOR NAME
A&M ALL HOURS TOWING A'VIANDS LLC
CYNDI ABBOTT ANDERSON LAND SURVEYING INC AUTO VALUE FERGUS FALLS BATTLE LAKE AUTO PARTS BATTLE LAKE HARDWARE & RENTAL EDITH BLUHM BOB BARKER COMPANY INC BRANDON COMMUNICATIONS INC KENT BUESSELER CATCO CERTIFIED POWER INC CLEMENT COMMUNICATIONS INC COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CUTLER MAGNER COMPANY DAKOTA WOOD GRINDING INC
DIVERSIFIED PRODUCT DEVELOPMEN E & J PRESS FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS INTERNATIONAL INC FERRELLGAS.
FOTH & VAN DYKE GR GRAPHICS INC FARGO
HALL GMC INC HEDAHLS HEADQUARTERS SHELDON HOLM INDEPENDENT EMERGENCY SERVICES
INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS LL INSIGHT PUBLIC SECTOR INTERSTATE INC INTERTECHNOLOGIES GROUP JOHNSTON FARGO CULVERT INC KELLY SERVICES INC KRIDER EQUIPMENT
LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC.
MARK SAND & GRAVEL CO MID-CENTRAL EQUIPMENT INC MIDWESTERN MAT RENTAL & SUPPLY MOORE MEDICAL CORP NELSON DODGE GMC
AMOUNT
200.00 3,555.56 27.54 7,971.00 17.76 17.03 31. 50 4,081.00 65.36 983.50 363.75 452.05 60.83 305.81 26.42 20.00
13,115.42
49,159.00 516,84 404.70 309.63 72,240.58 6.21 56.71 6,792.20 654,79 175.19 28.30 89.31 385.00 595.00 2,785.46 2,407.97 181.39 900.00
1,207.71 433.50
134.79 400.00 94.32 885.00 77,87 74.54 3,2.23.54
55,162.62 50.35 33.07 154.89 22.30
Otter Tail County Warrants
August 2, 2005
Page 2, Attachment A
IFD66 COUNTY 56 8/02/2005 12,23,00
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2
****
WARRANTS APPROVED ON 8/02/2005 FOR PAYMENT 8/02/2005
VENDOR NAME
OFFICE DEPOT OTTER TAIL CO HUMANE SOCIETY OTTER TAIL CO TREASURER PAMIDA INC 008
CITY PARKERS PRAIRIE
PELICAN RAPIDS PRESS CITY PELICAN RAPIDS
CITY PERHAM
PETE ' S AMOCO PHELPS FAMILY FORD PRODUCTIVE ALTERNATIVES INC
RDO EQUIPMENT REED BUSINESS INFORMATION SCREENING AND SELECTION SERVIC
SEWER SERVICE SHULTZ TORGERSON ARCHITECTS LT SIGNWORKS SIGNS & BANNERS
SOUTH MILL SERVICE. STEVE'S SANITATION INC STREICHERS
THERMAL TECHNOLOGIES INC
TRI STAR RECYCLING VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS RANDY WASVICK
DAVID WEISS
WELDING SUPPLIES & FIRE EQUIPM 210 LUBE EXPRESS
FINAL TOTAL ...•...
AMOUNT
Bl. 94 342.20
203.65
8.51 500,00 103.00
500.00 500.00
118. 00
153.96 154.08 131.54
1,393.80 38.00 545.00 4,829.09
1,290.52 35.24 135.30 1,216.91
1,657.68 3,939.00 952.92
21.73
437.07 39.98 74.71
56.79
$250,402.19 ****