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Home My WebLink AboutBoard of Commissioners - Minutes - 07/26/2005MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 Fir Avenue W., Fergus Falls, MN Tuesday, July 26, 2005 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, July 26, 2005, at 9:31 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Chair; Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and Syd Nelson present. Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board agenda of July 26, 2005, as mailed. Approval of Minutes Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services Board minutes of July 12, 2005, as mailed. Resolution Authorizing Execution of Grant Agreement Otter Tail County Resolution No. 2005 -46 Commissioner Lee offered the following and moved its adoption: Be It Resolved, that Otter Tail County Public Health enters into a grant agreement with the Division of Traffic Safety in the Minnesota Department of Public Safety for the project entitled "Safe Communities" during the period from October 1, 2005, through September 30, 2006. The Otter Tail County Public Health Director is hereby authorized to execute such grant agreements as are necessary to implement the project on behalf of Otter Tail County Public Health. Commissioner Mosher seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 26th day of July, 2005. Dated: __ Q-"+'/ 0'"""9LL/.,.,os..._ ___ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD 1!/J_ Attest: Jatu, Lar~n, lerk By: Cw4 f½J Robert Block, Human Services Board Chair . Job Description Ranking System Public Health Director, Diane Thorson, reported that she is Chairperson of the Southwest Immunization Registry Group. This system has grown over the years with twenty-nine counties currently entering data into the system which transfers into the State system. The person coordinating this project needs to develop an updated job description with a detail of OTC Board of Commissioners' Minutes July 26, 2005 Page 2 specific duties. Ms. Thorson asked the Board for perm1ss1on to use the County's job evaluation system to document job duties and determine a corresponding wage ranking. Motion by Mosher, second by Nelson, and unanimously carried to authorize the Public Health Director as Chairperson of the Registry Group to use Otter Tail County's job description system for the Registry Project Coordinator, contingent upon the Registry Project paying for all costs and being responsible for the position. Human Services Contracts Motion by Mosher, second by Nelson, and unanimously carried to authorize the Chairman's signature to execute the following Human Services Purchase of Service Agreements for Residential Services/Homes Plus/Foster Care Services for eligible persons receiving AC/EW, GAOi, or TBI: Provider Target Population Funding Source Term of Agreement Mary Soland Elderly/Disabled AC/EW/CADI or TBI July 1, 2005 through Elizabeth's Country Breeze Waiver Funds June 30, 2006 Elizabeth, MN Prairie Community Resources Adult Mental Health Funding shall not July 1, 2005 through Ironwood exceed the OTC June 30, 2006 Perham, MN aooroved rate REM Central Lakes, Inc. Persons with Mental State Waivered January 1, 2005 Edina, MN Retardation or Dollars & MA through Dec. 31, related conditions 2005 Detox Billing Sheriff, Brian Schlueter, and Human Services Director, John Dinsmore, presented some statistics regarding transportation for detoxification services currently provided by Productive Alternatives, Inc. Further discussion took place regarding transportation to detox vs. after detox services are completed, cost of detox and transport vs. the State rate, and responsibility for payment of transportation expenses. Motion by Mosher, second by Froemming, and unanimously carried to direct that detox transportation expenses be paid out of the Human Services Budget to facilitate an accurate cost analysis rather than payment being made out of more than one department's budget. Bills & Claims Motion by Nelson, second by Mosher, and unanimously carried to approve the Human Services bills & claims as presented. . Adjournment At 10:27 a.m., Chairman Block declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 9, 2005. Dated:_~Si>~/_o~-r~/_o=S" ___ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest ¼ fi--LarryKr hn,lerk By: ~~ Robert lock,Human Services Board Chair i Call to Order OTC Board of Commissioners' Minutes July 26, 2005 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, July 26, 2005, at 11 :02 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block, Chair; Roger Froemming, Vice-Chair; Dennis Mosher, Malcolm Lee, and Syd Nelson present. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the County Board agenda of July 26, 2005, with the following addition: West Central Initiative Jail and CD/Meth Treatment Space Needs Study Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board minutes of July 19, 2005, as presented. Approval to Pay Bills Motion by Nelson, second by Lee, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Planning Commission Recommendations Conditional Use Permit -Marin Bay Condominium Assn, Inc: The Conditional Use Permit Application for Marin Bay Condominium Assn. was recommended for withdrawal as requested by a letter received by the Planning Commission from John Bunnell, Treasurer of the Association. The Board of Commissioners accepted the withdrawal as requested. The property is described as Marin Bay Condominium, Community 30, Section 31 of Corliss Township; Big Pine Lake (56-130). Conditional Use Permit -Northern Lights Resort/Cheryl Harris: Motion by Froemming, second by Nelson, and unanimously carried to approve a Conditional Use Permit to replace cabin #10 and an addition, and replacement of three storage sheds as presented, with the reason for approval as documented in the July 20, 2005, Planning Commission minutes. The property is described as GL 9 Com S ¼ Cor Section 25 ... ,7.81 Acres, Section 25, Dead Lake Township; Dead Lake (56-383). Conditional Use Permit-Leon C. Boeh/and: Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional Use Permit for a topographical restoration project with conditions as recommended by the Planning Commission. The property is described as Pt of Lots 4, 5, 6 Camp Nirvana, Section 3, Nidaros Township & Lot 1 & Pt. of Lot 2, Thomas Addition, Section 34 in Girard Township; East Battle Lake (56-138). Conditional Use Permit -S. Harold & Marilyn R. Vorvick: Motion by Lee, second by Nelson, and unanimously carried to approve a Conditional Use Permit for a driveway relocation project as presented. The property is described as Pt of GL 6, Section 1, Norwegian Grove Township; Grove Lake (56-952). OTC Board of Commissioners' Minutes July 26, 2005 Page 4 Conditional Use Permit-David & Tammy Mortenson: Motion by Lee, second by Mosher, and unanimously carried approve a Conditional Use Permit to replace existing damaged drain tile (drawing on file with Land & Resource Management Office) with a condition as recommended by the Planning Commission. The property is described as Lot 18 & Pt of 19, Heilberger Lake Estates, Section 10, Friberg Township; Heilberger Lake (56-695). Conditional Use Permit -"Pleasure Lake Estates''/Rick & Laura Heinle: Land & Resource Director, Bill Kalar, stated that this request is a cluster development and a letter of opposition was received by his office on July 25, 2005, from Jeffery J. Carlson. The letter was provided to commissioners. Mr. Kalar showed the County Board a map and explained the location of the proposed buildings. Continued discussion took place. Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use Permit to allow for a twenty unit single family community with conditions as follows: 1) A Grade & Fill Permit is obtained from Land & Resource Management for earthmoving in the Shoreland Area. 2) There must not be any RV's onsite except one personal RV used only while development of the property takes place. 3) The use must be restricted to single family residential. 4) Appropriate erosion control measures must be implemented. 5) This CUP is effective for up to three (3) years and for the summer months of May through September only. The property is described as S12 Rods of SW¼ & N 221.8' of GL 3, Section 23 in Rush Lake Township; Rush Lake (56-141). Conditional Use Permit -Michael Vierzba: Motion by Nelson, second by Mosher, and unanimously carried to approve a Conditional Use Permit for a cluster development for five (5) campers as presented. The property is described as Pt Gov. Lots 1, 2 & 3 ... (42.6 AC), Section 32 in Rush Lake Township; Long Lake (56-210). Conditional Use Permit-Eriksson Properties: Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use Permit to replace failing drain tile as presented. The property is described as Pt GL 7, Pt GL 1 & Pt Lot 8, Section 24, Elizabeth Township; Jewett Lake (56-877). Preliminary Plat-"Bagley Bay First Addition''/Nancy Lynn Hanson & Marty A Hanson: Motion by Lee, second by Mosher, and unanimously carried to approve the Preliminary Plat of Nancy Lynn and Marty A. Hanson known as "Bagley Bay First Addition" consisting of three (3) single family residential lots as revised on the map dated July 19, 2005, with a condition as recommended by the Planning Commission. A Conditional Use Permit is not required because the revised proposal does not require the construction of a road. The property is described as Pt of GL 3 (5 AC) Section 27 of Lida Township; Lake Lida (56-747). Conditional Use Permit -Bothun Properties LLC: Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use Permit for boat access for Lots 1-5 as submitted on the revised proposal with a condition as recommended by the Planning Commission. The property is described as S½ of GL 1 and GL 2 except tracts, Section 30 of Everts Township; North Turtle Lake (56-379). • Approval of Final Plats OTC Board of Commissioners' Minutes July 26, 2005 Page 5 Motion by Mosher, second by Lee, and unanimously carried to approve the Final Plat of Bothun Properties, LLC known as "North Turtle Lake Shores", (5 lots) GL 1 & 2, Section 30, Township 133, Range 40, Everts Township; North Turtle Lake (56-379). Motion by Nelson, second by Lee, and unanimously carried to approve the Final Plat of Dennis & Maureen Richter known as "Quiet Creek Estates", (5 Lots) that part of GL 1 in Section 32 and that part of GL 1 in Section 33, Township 137N, Range 38W, Corliss Township; Big Pine Lake (56-130). Approval of CUP Extensions Motion by Froemming, second by Nelson, and unanimously carried to extend Conditional Use Permit #6150 until July 31, 2006, because the project start date has been delayed. The property is in Section 15 and 16 of Maine Township. Motion by Lee, second by Mosher, and unanimously carried to approve an extension for Conditional Use Permit #6188, until October 31, 2006, for a Bridge Replacement Project on the Otter Tail River, Section 19 of Aurdal Township. Shoreland Rules Revision Update Mr. Kalar reviewed potential recommendations of the Shoreland Rules Revision Internal Committee from the July 19, 2005, meeting. Items discussed were 1) continuous, buildable area in addition to lot area requirement, 2) reduction of impervious surface coverage, 3) additional road language, 4) vegetative buffer strip requirement, and 5) add language requiring appropriate engineer, surveyor, or architect signatures on Preliminary Plats. 4-H Update Regional Extension Educator, Donna Geiser, presented pictures of 4-H Summer Fun & Learning in Otter Tail County. She discussed project and public speaking opportunities, the county fairs, and a Minnesota Research Project to determine what makes children into healthy, happy adults. Recess & Reconvene Public Meeting -Trondhjem Dairy At noon, Chairman Block declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. At 1 :20 p.m., Vice-Chair Froemming reconvened the Board of Commissioners' meeting with Commissioner Bob Block absent. The Vice-Chair opened the Public Meeting for . pending issuance of a feedlot permit for Kelly Cardwell, Trondhjem Dairy, located in Section 12 of Trondhjem Township. No one from the public was present at this public meeting and there was no written comment received. At 1 :24 p.m., Chairman Block assumed the Chair and declared the Public Meeting closed. Storm Damage Update Solid Waste Director, Mike Hanan, reported that he has been touring damaged areas from the June 20th storm with the Federal Emergency Management Association (FEMA). Mr. Hanan reported that it is difficult to predict how much more debris will be coming in; however, he suggested that the two clean-up sites in Ottertail and Henning remain open past July 31, 2005, and until further notice. A News Release regarding $500,000 for disaster aid to be received from the State was presented. Motion by Froemming, second by Lee, and OTC Board of Commissioners' Minutes July 26, 2005 Page 6 unanimously carried to approve the News Release as presented and declare the debris sites open until further notice. Final Payment Approvals -505 S. Court Remodeling Project Motion by Nelson, second by Mosher, and unanimously carried to authorize Final Payment, in the amount of $46,050.77, payable to RA. Bristlin & Sons of Detroit Lakes, MN, for work completed relative to the 505 S. Court Building Project (0202-6). Motion by Lee, second by Mosher, and unanimously carried to authorize Final Payment, in the amount of $1,151.20, payable to Delzer Construction of Fergus Falls, MN, for water main work relative to the 505 S. Court Building Project (0202-6). Motion by Lee, second by Froemming, and unanimously carried to authorize Final Payment, in the amount of $630.19, payable to lnterium of Plymouth, MN, for furnishings at the 505 S. Court Building Project (0202-6). AMC District IV Jail and CD/Meth Steering Committee Motion by Mosher, second by Lee, and unanimously carried to approve $1,000.00, payable to West Central Initiative, for Otter Tail County's share of the cost of the AMC District IV study of needs for jail space and cd/meth treatment. Support in Acquisition of Land A letter of support to the Fergus Falls School District in acquiring State land was presented. Commissioners, by consensus, agreed to send a revised letter stating that the County is not interested in acquiring the former State of Minnesota Department of Natural Resources property; therefore, the County supports the School District in their efforts to acquire this land. Health Care Facilities Revenue Note Motion by Nelson, second by Lee, and unanimously carried to authorize the Chairman's signature to execute the closing documents and certificates for the Health Care Facilities Revenue Note (Productive Alternatives, Inc. Project) Series 2005. · Adjournment At 1 :47 p.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, August 2, 2005. Dated:_~g..,_,_'6~2."'-+-'/0S"==----OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: . Q..e.,~J Robert Block, County Board Chair CB/kd • Oner Tail County Warrants July 26, 2005 Attachment A 7/26/2005 12:37:43 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/26/2005 FOR PAYMENT VENDOR NAME A'VIANDS LLC ACS ADVANCED ENGRAVING INC BACHMAN PRINTING COMPANIES JOHN BARKER BATTLE LAKE HARDWARE & RENTAL BCA ST OF MN MYRON BERNU BOB THOMPSON MOTOR CO BRANDBORG LAW OFFICE BRANDT LAW OFFICE BRIGGS CORPORATION RUSSELL BUNTROCK CADD ENGINEERING SUPPLY INC KAREN CANNELL CARR'S TREE SERVICE CATCO CHERI CLARK COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY DENZEL'S REGION WASTE INC EAST SIDE OIL COMPANIES EMBASSY SUITES FARNAM' S GENUINE PARTS INC FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC FERGUS FALLS RENTAL ·cENTER FERRELLGAS THOMAS FIEDLER CHARLES FREDLEY G & K SERVICES GODFATHERS EXTERMINATING INC GR GRAPHICS INC ST LOUIS H & R CONSTRUCTION CO KEITH HAGEN HOLIDAY CREDIT OFFICE DAVID HOLMGREN CHERYL HUMBERT ID AMERICA INDEPENDENT SCHOOL DIST 553 THE INDEPENDENT KELLY SERVICES INC BRUCE KOLLE L & L SERVICE LAKELAND MENTAL HEALTH CENTER LAKES RADIO LARRY OTT INC TRUCK SERVICE AMOUNT 9,512.02 3,974.29 510.00 275.07 617.00 40.08 80.00 1,580.00 493.00 161.25 329.16 32.81 440.00 ll3.22 6.90 38.79 58.83 184.45 39.54 18,420.00 10,863.06 230.51 924.30 55.00 359.34 ll.27 9,103.00 1,372.81 21.30 37.81 324.59 499.00 2,025.52 119. 28 503.39 615.04 696.00 15.42 75.85 290.00 166.94 200.00 47.25 775.26 53.00 6.00 1,209.00 75.60 665.00 IFD66 COUNTY 56 PAGE l 7/26/2005 7/26/2005 12:37,43 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 7/26/2005 FOR PAYMENT 7/26/2005 VENDOR NAME PETER LEGUS LIFEGUARD SYSTEMS INC SALLY LINE M-R SIGN COMPANY INC. MAAO SCOTT MAKI KYLE MATTSON MCCC MI 33 DAVID MEYER MN CO INSURANCE TRUST MN ST BOARD OF ASSESSORS KURT MORTENSON MPH INDUSTRIES INC NATIONAL RIFLE ASSOCIATION NELSON BROS PRINTING NELSON DODGE GMC JOYCE NERDAHL NORTHERN IRRIGATION CONTRACTOR OFFICE DEPOT OFFICEMAX A BOISE COMPANY OLSON TIRE &.-OIL INC OTTER TAIL CO TREASURER OTTER TAIL TELCOM OVERHEAD DOOR COMPANY PERHAM AREA EMS PETE'S AMOCO GREGORY PETERSON PHELPS FAMILY FORD PITNEY BOWES DEBRA PORKKONEN REED BUSINESS INFORMATION REVIEW ENTERPRISES INC RICK LEITCH BACKHOE SRVC & PJ ROYAL TIRE INC DARRELL SAEWERT JACK SANDBERG RONALD SCHULZ LARRY SELANDER SHAW EXCAVATING TRACEY SHIELDS SHULTZ TORGERSON ARCHITECTS LT STANDARD PARTS OF WADENA MARGARET STEINBACH STEINS INC STREICHERS TNT REPAIR INC RICHARD TOUGAS TOUTGES SANITATION THOMAS TUMBERG AMOUNT 1,345.18 2,500.00 290.00 5.27 250.00 766.00 493.00 6,447.05 435.00 2,258.00 735.00 90. 83 60. 79 35.00 342.02 413.85 330.00 305.10 58.63 80.68 150.54 1,117.68 904.63 3,695.00 287.50 58.10 750.00 25.64 1,747.57 766.00 696.90 42.55 2,490.00 149.15 360. 00 396.00 290.00 290.00 400.00 383.00 1,499.40 317.34 1,156.00 49.23 16,095.46 171.83 522.00 46. 80 464. 00 7/26/2005 12:37:43 **** OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/26/2005 FOR PAYMENT VENDOR NAME UNIVERSITY OF MN UNIVERSITY OF MN PRINTING SERV JOYCE VALLEY KEITH VAN DYKE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA CO AUDITOR TREASURER ROGER WALVATNE WEST PAYMENT CENTER XEROX CORPORATION ZIEGLER INC DARLENE ZOSEL 3 D SPECIALTIES INC AMOUNT 15,281.59 56,05 71.40· 10.51 703. 77 83.33 370 .52 528.00 2,138.43 203.11 358.49 435.00 604.28 IFD66 COUNTY 56 PAGE 3. 7/26/2005 FINAL TOTAL ...... . $141,655.15 ••••