HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/26/2005,
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, 500 Fir Ave. W.
Commissioners' Room
Tuesday, April 26, 2005
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, April 26, 2005, at
9:31 a.m. at the Otter Tail County Government Services Center with Commissioners
Bob Block, Chair; Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and
Syd Nelson present.
Approval of Agenda
Motion by Mosher, second by Nelson, and unanimously carried to approve the Human
Services Board agenda of April 26, 2005, with the following changes:
Court Services Director -Contract Approvals
Public Health Department -Tobacco Survey
Human Services Department -Cancel -Mental Health Initiative Update
Human Services Department -Cancel -Mental Health Program Overview
Human Services Department-Add -Foster Care Proclamation, Adult Rehabilitative
Mental Health Services Update & CD Update
Approval of Minutes
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board minutes of April 12, 2005, as mailed.
Keys to lnnervision Program
Court Services Director, Chuck Kitzman, reported the supervision fees collected from
September of 2003 to-date at $10,652.45. He reported that the Keys to lnnervision Program
(handouts provided) was funded with caseload/workload reduction grant dollars. The grant
dollars were reduced last year, and consequently, the program usage was reduced because
of the cost to families. Mr. Kitzman requested that the supervision fee dollars be used to
supplement the cost to families. Motion by Nelson, second by Lee, and unanimously carried
to authorize the County to pay $225.00, from the Supervision Fees Program account and the
remainder ($50.00) to be paid by the juvenile, in order to facilitate usage of this important
program.
Legislative Update
Mr. Kitzman reported that the nickel per drink user tax bill would not pass through the
legislative committee process. He updated the Board on an alternate bill proposed as the
One Cent per Drink Tax.
MCCC Member Deposit
Mr. Kitzman reported that approximately $1,875.00 was being held in the MCCC account for
managing the Court Services computer software. He reported that the dollars will remain in
the fund to be applied towards user dues next year.
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 2
Contract Approvals
Motion by Nelson, second by Froemming, and unanimously carried to authorize the
Chairman's signature to execute an agreement between the State of Minnesota and Otter
Tail County for the Caseload/Workload and Remote Electronic Alcohol Monitoring programs
for July 1, 2005 through June 30, 2008. The grant dollars are $115,493, each year, for the
Caseload/Workload Agreement and $9,592, each year, for the REAM Agreement.
West Central Regional Juvenile Center
Motion by Nelson, second by Froemming, and unanimously carried to appoint Court Services
Director, Chuck Kitzman, to the WCR Juvenile Center Advisory Board.
Tobacco Survey
Public Health Nurse, Marion Kershner, updated the Board on a survey completed by the
Borders United for Smoke Free Air in an eight county area, including Otter Tail County.
There were 601 households sampled. The objective of the survey was to assess attitudes
relating to second-hand smoke and to form public policy. Survey statistics showed that
Government's role is to continue to work towards effective ways to deal with second-hand
smoke. The Public Health Department will begin by recognizing restaurants that have
voluntarily gone smoke free.
Foster Care Month
Human Services Foster Care Licensors, Michelle Ehlert and Deb Sjostrom, presented the
following Proclamation:
Foster Care Month
Otter Tail County Resolution No. 2005 -25
Commissioner Mosher offered the following and moved its adoption:
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and
support, is the very foundation of our communities, our state, and our County.
WHEREAS, in Otter Tail County licensed foster homes, there are over 50 children and youth
in foster care being provided with a safe, secure, and stable home along with the compassion
and nurture of a foster family, and
WHEREAS, Otter Tail County Human Services has licensed over 38 foster families, who
have opened their homes and hearts to children whose families are in crisis, play a vital role
helping children and families heal and reconnect and launching children into successful
adulthood, and
WHEREAS, there are over 75 adults in licensed adult family foster care homes, and
WHEREAS, there are over 44 licensed adult family foster care providers, who have opened
their homes to provide a family environment to individuals with developmental disabilities,
mental illness or who are elderly, and
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 3
WHEREAS, there are numerous individuals, public and private organizations who work to
increase public awareness of the needs of children and adults in foster care as well as the
enduring and valuable contribution of foster care providers.
NOW, THEREFORE, we, the Otter Tail County Human Services Board, by virtue of the
authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim
May as FOSTER CARE MONTH in Otter Tail County and urge all citizens to volunteer their
talents and energies on behalf of children/adults in foster care, foster parents, and the
professional staff working with them during this month and throughout the year.
Commissioner Lee seconded the motion, and upon being put to a vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 26th day of April, 2005.
Dated:_...,,,5'--...... l..._(1'-'----<~=(9c...,0.,_,5 __ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD
By:------'-~--'--=="-'--t'U.c,J-=-=--=------
Robert Block, Human Services Board Chair
Attest: /~~ ~ La{ry Kr n,lerk
, Mental Health Month
Human Services Social Worker, Margaret Williams, presented the following Proclamation:
May is Mental Health Month
Otter Tail County Resolution No. 2005 -26
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, the U.S. Surgeon General states that mental health is fundamental to health and
indispensable to personal well-being, family and interpersonal relationships, and contributes
to community and society; and
WHEREAS, the U.S. Surgeon General confirms that mental illness affects one in five
Americans every year, regardless of age, gender, race ethnicity, religion or economic status;
and
WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most
mental disorders and the efficacy of mental health treatments are well documented; and
WHEREAS, Otter Tail County has made a commitment to community-based systems of
mental health care for all residents and has appointed Local Mental Health Advisory
Committee for Children and adults.
WHEREAS, the guiding principles of community mental health care have always been
comprehensiveness, cost-efficiency, effective management and high-quality and consumer-
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 4
responsive services, and these principles are now being adopted by private and public
healthcare payers; and
WHEREAS, the National Mental Health Association, the National Council for Community
Behavioral Healthcare and their national partners, the National Alliance for the Mentally Ill
and their local affiliates observe Mental Health Month every May to raise awareness and
understanding of mental health and illness;
THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority
vested in us as County Commissioners of Otter Tail County, do hereby proclaim May 2005
MENTAL HEALTH MONTH in Otter Tail County. As County Commissioners of Otter Tail
County, we call upon all citizens, government agencies, public and private institutions,
businesses and schools to recommit our community to increasing awareness and
understanding of mental illness and the need for appropriate and accessible services for all
people with mental illness.
Commissioner Mosher seconded the motion, and upon being put to a vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 26th day of April, 2005.
Dated: 5_ I 0-:4&0 S OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest: u/aui ~
Larry Krohn, lerk
By: ~1 ~
Robert Block, Human Services Board Chair
Adult Mental Health Local Advisory Committee
Motion by Froemming, second by Nelson, and unanimously carried to approve the Otter Tail
County Mental Health Advisory Council By-Laws as presented.
Motion by Mosher, second by Lee, and unanimously carried to approve Mike Voorhees and
Jeanne Jaros as consumer and family Adult Mental Health LAC Advisory Board appointees.
LuAnne Hanson, Co-Chair for the AMH Local Advisory Council, and Social Worker, Margaret
Williams briefed the County Board on the activities of the LAC during 2004.
Adult Rehabilitative Mental Health Services Update
LuAnne Hanson of Lakeland Mental Health Services provided an ARMHS Consumer
Satisfaction Survey and a brief description of services provided by this program. A total of
thirty-one individuals were served in 2004.
Detox Building
Human Services Supervisor, Brad Vold, updated the Board on Productive Alternative's
progress relative to building plans for the detox center. He also reported that Productive
Alternative, Inc. will provide transportation, until the new building is completed, to other detox
centers at a cost of $200 per ride.
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 5
Support for Perham Program
Motion by Nelson, second by Froemming, and unanimously carried to approve a letter of
support for development of a halfway house and treatment program in the Perham area.
Financial Worker Position
Motion by Mosher, second by Froemming, and unanimously carried to approve recruitment
for Financial Worker positions.
Bill & Claims
Motion by Mosher, second by Froemming, and unanimously carried to approve the Human
Services bills and claims as presented.
Adjournment
At 10:47 a.m., Chairman Block declared the meeting of the Otter Tail County Human
Services Board adjourned until 9:30 a.m. on Tuesday, May 10, 2005.
Dated: 5 d O -c7.00 5 OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest: /4at~ ~
Larry Kron, Cl rk
By: ~ ~
Robert Block, Human Services Board Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, April 26, 2005, at
11 :03 a.m. at the Otter Tail County Government Services Center with Commissioners
Bob Block; Chair; Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and
Syd Nelson present.
Approval of Agenda
Motion by Froemming, second by Mosher, and unanimously carried to approve the County
Board agenda of April 26, 2005, with additions as follows:
11 :00 a.m. -Request for Approval of Final Plat
11 :45 a.m. -Legislative Update
Approval of Minutes
Motion by Nelson, second by Lee, and unanimously carried to approve the County Board
minutes of April 19, 2005, as mailed.
Approval of Special Meeting Minutes
Motion by Lee, second by Mosher, and unanimously carried to approve the County Board
Special Meeting Minutes of April 14, 2005.
Approval to Pay Bills
Motion by Lee, second by Mosher, and unanimously carried to approve payment of the
County Board bills per Attachment A of the official minutes.
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 6
Planning Commission Recommendations
Conditional Use Permit-Mark & Barb Lenius/ Edna Township:
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional
Use Permit to finish a proposed extension of an existing road with a condition as
recommended by the Planning Commission. The property is described as NE ¼ ex trs &
Lots 1 & 2 ex platted ex trs & dedicated rd bet Lots 4 Blk 1 & Lot 1 Blk 2 Little McDonald
North Shore Estates, Section 3 of Edna Township; Little McDonald Lake (56-328).
Conditional Use Permit-U.S. Fish & Wildlife Service:
Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use
Permit for development of a U.S. Fish & Wildlife Service Headquarters Site with conditions as
recommended by the Planning Commission. The property is described as N½ NE¼ Ex Tr,
Section 23 of Buse Township; Unnamed Lake (56-832). ·
Conditional Use Permit -Charlie Grunewald:
Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use
Permit to construct a road for-_ingress egress e<:1sement with conditions as recommended by
the Planning Commission.· The. property is described as S½ NW¼ Ex Tr, Part of N½
NW¼ ... (71.78 AC), Section 8 of Dane Prairie Township; Unnamed Lake (56-626), &
Unnamed Lake (56-623).
Conditional Use Permit-Naterra Land Inc. & Roderick & Genie Hendrick:
Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to construct a roadway to provide access to 8 parcels of land with the following
conditions: 1. The approach meets the approval of the Otter Tail County Highway Engineer.
(Mr. West stated that standard MnDOT requirements should be applied to the project as it
relates to approaches joining County roads.) 2. The driveway for the existing farmstead must
be eliminated from CSAH 3 and be relocated to connect to the proposed road.
Conditional Use Permit -Michael & Shannon Neustel:
Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit for shoreland restoration with conditions as recommended by the Planning
Commission. The property is described as Sunlight Beach Lot 3 Block 1, Section 3 of Dunn
Township; Pelican Lake (56-786).
Conditional Use Permit-Tom Gardner Et Al & Sverdrup Township:
Land & Resource Director, Bill Kalar, stated that the Planning Commission recommended
denial of this CUP request. Applicant, Tom Gardner, requested that the Board table this
request as there is a group of people working together to accomplish this road relocation
project. Mr. Gardner waived the 60 day rule. Motion by Mosher, second by Nelson, and
unanimously carried to refer this Conditional Use Permit request back to the Planning
Commission for further study, and will be reviewed at the June 8, 2005, Planning
Commission meeting. The property is described as Pt of GL 6 (Parcels A, B, C, D, E, F & G),
Lot 9 ex 4.63 Ac & portion of 273rd St., Section 1 of Sverdrup Township; East Lost Lake
(56-378).
OTCo. Board of Commissioners' Minutes
Apnl26, 2005
Page 7
Conditional Use Permit-Mike Haugrud:
Mr. Kalar stated that the Planning Commission recommended CUP approval to build up a
driveway as indicated on a map dated 3/22/05, marked in green; however did not approve the
build up in the area marked in yellow. Mr. Kalar provided a map showing these two areas.
Attorney, Kris Svingen, stated that the Town Board passed a resolution approving the project
as a private road subject to the condition that the road be built so emergency vehicles can
travel over it. Moore Engineering representatives stated that the road would be built 16' wide,
which would accommodate emergency vehicles. Mike Haugrud provided pictures of the
areas. Planning Commission member, Joe Maske, explained that the area marked in green
was approved to provide Mr. Haugrud with a road to his home and the Commission felt that
the area marked in yellow needs to be dealt with in a separate application. Mr. Svingen
noted that his clients are building the road for Mr. Haugrud and themselves, as a joint project;
if only one area is approved, it is likely that the project would not be completed. Discussion
followed.
Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to build up an existing driveway and place rip rap in the area marked in green (map
dated 3/22/05) and the area marked in yellow, with the condition that the applicant must work
with the Land & Resource Management office. The property is described as Pt of GL 7 & pt
of GL 8 ... (9 AC), Section 1 of Norwegian Grove Township; Grove Lake (56-952).
Conditional Use Permit-Nidaros Township/East Battle Lake:
Motion by Froemming, second by Nelson, and unanimously carried to approve a Conditional
Use Permit to reshape a turn around and improve access to a lot with conditions as
recommended by the Planning Commission. The property is described as West 200 feet of
Bush Hill Road including easement over a portion of Lot 7 Bush Hill Country Bay, Section 2 of
Nidaros Township; East Battle Lake (56-138).
Conditional Use Permit-Nidaros Township/Clitherall Lake:
Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional
Use Permit to install a culvert and raise grade on an existing township road with a condition
as recommended by the Planning Commission. The property is described as Pt of GL 6,
Section 1 of Clitherall Township and Section 6 of Nidaros Township & west ¼ mile of
Erickson Road beginning at TH 210, Section 1 of Clitherall Township; extending north and
east into Section 6 of Nidaros Township; Clitherall Lake (56-238).
Potential Ordinance Changes
Mr. Kalar provided a handout entitled "Potential Changes to Otter Tail County's Shoreland
Management Ordinance" dated April 26, 2005.
Final Plat-"SunnyBend"
Motion by Froemming, second by Mosher, and unanimously carried to approve the Final Plat
known as "SunnyBend", a two lot subdivision located in Section 36 of Maine Township.
Proposed Transportation Legislation
Highway Engineer, Rick West, briefed the County Board on proposed transportation funding
legislation.
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 8
Recess & Reconvene
At 12:01 p.m., Chairman Block declared the meeting of the Otter Tail County Board of
Commissioners meeting recessed for lunch break and committee meetings. The meeting
was reconvened at 1 :35 p.m.
Steer Skid Operators
Motion by Lee, second by Nelson, and unanimously carried to advertise, for sale, two 1989
bobcats (643 and 773 models).
Approval of Settlement Agreement
Motion by Mosher, second by Froemming, and unanimously carried to enter into a settlement
agreement between Otter Tail County and Brian Fox resolving a veterans preference
challenge.
Boat & Water Patrol Position
Motion by Mosher, second by Lee, and unanimously carried to replace a temporary Boat and
Water Patrol position in the Sheriffs Department.
Dispatch Supervisor
Motion by Lee, second by Mosher, and unanimously carried to approve a Dispatch
Supervisor Position, to be filled by a current Dispatcher at a pay grade 15.
Credit Card Approved
Motion by Lee, second by Mosher, and unanimously carried to authorize issuance of an Otter
Tail County Credit Card with Express One Master Card to Ryan C. Cheshire in the County
Attorney's office, for a maximum amount of $1,000.00.
Payment Approval
Motion by Nelson, second by Lee, and unanimously carried to approve payment, to Lake
Region Healthcare, in the amount of $450.00, for services provided under the provisions of
Minnesota Statute 609.35 (Case No. 05004901).
Liquor License Applications
Motion by Froemming, second by Lee, and unanimously carried to approve the following
applications for license:
Playtime Sports Bar 2 AM License Fee
Perham, MN 56573
Ten Mile Lake Resort and Steakhouse, Inc.
Ten Mile Lake Resort
Dalton, MN 56324
Underwood. Oil Inc.
Underwood Quik-Stop
Underwood, MN 56586
Zorbaz on Pelican Lake
Pelican Rapids, MN 56572-7200
On Sale Wine
On/Off-Sale 3.2 Malt Liquor
Off-Sale 3.2 Malt Liquor
Tobacco
Adjournment
OTCo. Board of Commissioners' Minutes
April 26, 2005
Page 9
At 2:22 p.m., Chair Block declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, May 3, 2005.
Dated: 5-?) -~005 OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest .1/@1, ~ t!arry Kr hn, 'c( rk
By: [4.e .• ~,,,_J
Robert Block, County Board Chair
CB/kd
4/26/2005
12:00:21
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County W.irrants
April 26, 2005
Page 1, Attachment A
IFD66
COUNTY 56
PAGE 1
WARRANTS APPROVED ON 4/26/2005 FOR PAYMENT 4/26/2005
VENDOR NAME
AMERICAN INSTITUTIONAL SUPPLY
JOHN BARTHEL
BOB BARKER COMPANY INC
ARDELL BOLLES
BRANDBORG LAW OFFICE
BRANDON COMMUNICATIONS INC
BREEZY POINT RESORT
BR31 US BEARINGS & DRIVES
CATCO CENTRAL STATES WIRE PRODUCTS I
CHECKERS COMMISSIONER OF TRANSPORTATION
COOPERS TECHNOLOGY GROUP
DIV OF ALAMO SALES CORP
ECONO SALES AND SERVICE FERGUS FALLS MEDICAL GROUP
CITY FERGUS FALLS
FOTH & VAN DYKE
FRONTIER PRECISION INC
GOVERNMENT MANAGEMENT GROUP
GR GRAPHICS INC ST LOUIS
GREGORY GRABOW
HIGH PLAINS TECHNOLOGY
H20 INC
INSIGHT PUBLIC SECTOR
JK SPORTS KEEPRS KELLY SERVICES INC
LAKELAND MENTAL HEALTH CENTER
LYLE SIGNS INC MATTHEW BENDER & COMPANY INC MID-CENTRAL EQUIPMENT INC
CHERYL MUCHOW
NORTHERN DIGITAL SECURITY SYST
OLSON OIL CO INC EVAN OSCARSON
OTTER TAIL CO TREASURER
PAMIDA INC 008
PARK REGION CO OP PELICAN RAPIDS PRESS PERHAM CO OP CREAMERY PERHAM JEWELRY & REPAIR
PITNEY BOWES PLASTOCON INC RDO EQUIPMENT ROYAL TIRE INC SCHMITZ FORD INC SCHWAAB INC BRENDA SHOEMAKER
AMOUNT
45.77
23.30
1,403.51
5.33
63.00
445.51
280.00
160.30
137.93 2,600.73
7.20
165.56
5.31
141.48
220.46 4,668.00
5,975.16
8,313.43
301.77 215.00 467.01 44.99 191.70 110.74
1,106.59
237.50
828.82
520.20
2,854.00 3,400.00
49. 55
10.54
54.03
1,224.75
1,869.20 2,220.00
99.72
6.49
1,544.02 27.00
238.76
121.41
1,462.25
516.54
560.70 166.71
60.47 134.62 199.23
Otter TairCounty Warrants
April 26, 2005
Page 2, Attachment A
IFD66 COUNTY 56 4/26/2005 12:00:21
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2
****
WARRANTS APPROVED ON 4/26/2005 FOR PAYMENT 4/26/2005
VENDOR NAME
SCHAN SORKNESS
ST LOUIS CO SHERIFF
STEINS INC
LAYNE STENSLIE
STREICHERS
STRINGER BUSINESS SYSTEMS INC
KELLY THOMAS
TRI STAR RECYCLING
VIKING OFFICE PRODUCTS
WALTERS PHOTOGRAPHY
WELDING SUPPLIES & FIRE
FINAL TOTAL ...... .
AMOUNT
1,110.00
550.00
148.43
8.99
5,623.20
14.77 134.55
4,329.00
146.15 19.13 199.38
$57,789.89 ........