HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/15/2005MINUTES OF THE I
OTTER TAIL COUNTY BOARD OF COMMISSIONEI S
Government Services Center, 500 Fir Ave. W. I
Commissioners' Room I Tuesday, March 15, 2005 I
9:30 a.m. I
Call to Order !
The Otter Tail County Board of Commissioners convened Tuesday, Mat ,h 15, 2005, at
9:31 a.m. at the Otter Tail County Government Services Center with I Commissioners
Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and Syd elson present.
I Chairman Bob Block was absent. 1 I
Approval of Agenda ·
Motion by Lee, second by Nelson, and unanimously carried to approve th'.1~ County Board
agenda of March 15, 2005, as mailed.
Approval of Minutes · ,
Motion by Mosher, second by Froemming, and unanimously carried to appbve the County
Board minutes of March 8, 2005, as mailed. 1
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Approval to Pay Bills I Motion by Nelson, second by Lee, and unanimously carried to approve !llayment of the
County Board bills per Attachment A of the official minutes, which includ1 s the following
lodging payment as follows: '[
Sheraton Bloomington HHW Program Manager, David Stadum ,
Public Information & Education Officer, Elizabeth Bjerklie
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Emergency Operations Plan Update ;
Emergency Services Director, Tiny Holm, presented an updated Emergency C! perations Pl,:rn.
Updating the EOP is a requirement of the Emergency Management Grant Pibgram. Motion
by Lee, second by Mosher, and unanimously carried to authorize the Chairmah's signatur~ to
approve the revisions of the Otter Tail County-Wide Emergency Open tions Plan las
presented and to approve a resolution designating the NIMS. · ' \
I Resolution Designating the National Incident Management System (N, MS) as the
Basis for all Incident Management in . 1
Otter Tail County
Otter Tail County Resolution No. 2005 -16
Commissioner Lee offered the following and moved its adoption: !
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WHEREAS, the President of the United States, in Homeland Security Directive
(HSPD)-5, directed the Secretary of the Department of Homeland Security 'b develop ahd
administer a National Incident Management System (NIMS), which wduld provide I a
consistent nationwide approach for federal, · state, local and tribal govern),ents to work
together more effectively and efficiently to prevent, prepare for, respond to, and recover trdm
domestic incidents, regardless of cause, size or complexity; I
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Otter Tail County Board of Commissioners' Minutes
March 15, 2005
Page 2
WHEREAS, the collective input and. guidance from all federal, state, local, an·d tribal security
partners has been, and will continue.to be vital to the development, effective implementation.
and utilization of a comprehensive NIMS;
WHEREAS, it is nece_ssary and desirable that all federal, state, local and tribal emergency :
agencies· and · personnel coordinate· their efforts to effectively· a·nd efficiently provide the
highest levels of incident management;
. .
WHEREAS, to facilitate the most efficien~ and effective incid~nt management,• it is critjcal_that
federal, state, local, and tribal organizations u_tilize standardized terminology, standardized
organizational structures, interoperable communications, consolidated action plans, unified
command structures, uniform personnel qualification standards, uniform planning, training,
and exercising standards, comprehensive resource management, and designated incident
facilities during emergencies or disasters; ·
WHEREAS, the NIMS standardized procedures for managing personnel, communications,
facilities, and resources will improve the county's ability to utilize federal and state funding to
enhance ,local agency readiness, maintain first responder saf~ty, a_nd streamli_ne incide_nt
management processes;
WHEREAS, the Incident Command System components of NIMS are already an integral part
of various incident management activities throughout the Sta_te and Otter Tail Co1,-1nty
• including current emergency management.training programs;-,
WHEREAS, the National Commissi_on on Terrorist Attacks (9-11 Cornmi.ssio_n) _recommended
adoption of'a standardized Incident Command System;
WHEREAS, the Governor of the State of Minnesota ·by Executive Order 05-02, . .
February 9, 2005, has_ designated the NIMS as the-basis for. all incident management in the
State of Minnesota; ·
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NOW, THEREFORE, the Otter Tail County Board of Conimissioners does hereby establish
the National Incident Management System (NIMS) as the standard for incident-management
in Otter Tail County.
Commissioner Mosher seconded the motion arid .upon being put to vote, the resolution was
adopted as follows: '
County of Otter Tail YEA NAY Other
Board of Commissioners
.Syd Nelson x· C '·
Malcolm Lee X
Dennis Mosher X.:
Roger Froemming .... X -..
Bob Block .. ·:. r . ; } l .. . . ' _. Absent ..
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Adopted at Fergus Falls, MN, this 15th day of March, 2005.
Dated:. __ 3~/z~z~/o_S""-------
Attest: . La1;m ¢
Larry Kroh, Ciel<
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Otter Tail County Board of con\
OTTER TAIL COUNTY BOARD OF q
~: ~~ I
Robert Block, County Board Ch I
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. . 'M. I 1ss1oners mutes
March 15, 2005
Page 3
I MMISSIONERS
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Non-Union Post Employment Health Plan I
County Coordinator, Larry Krohn, presented a proposed Non-Union Post Em loyment He~lth
Plan. He stated that the Personnel Rules would need to be modified to c nform with the
' I language of the Post Employment Health Plan. Motion by Lee, second y Mosher, and
unanimously carried to approve the Otter Tail County Non-Union Post Em' loyment Health
Plan as follows: '
Otter Tail County
Non-Union Post Employment Health Plan
The County will allow full time and regular part time, non-union employees to articipate in a
Post Employment Health Plan administered by MIi Life. The County will mak · contributions
on behalf of eligible employees as follows: I \
A. Severance pay, as defined in Section 10 D. of the Personnel Rule will be applied
to the Post Employment Health Plan. \ I
B. All unused vacation leave upon termination of employment, not i' excess of the
provisions of Section 9.10 A. of the Personnel Rules: authorizing : ccrual of up to
192 hours (24 days) as of the employee's anniversary date, shc:1 I be applied to
Post Employment Health·Plan. \
C. All compensatory time accumulated prior to any wage rate i crease, as of
December 31 st of each year, or at the time of termination, will b~ applied to the
Post Employment Health Plan. Any compensatory time request'. d which wo~ld
exceed the forty (40) hour maximum authorized in section 4.10 D. of the
Personnel Rules will also be applied to the Post Employment Healt Plan. . I
D. An employee who has accumulated a total of 960 hours of sick ti e will receive
four (4) hours per month, for each month the 960 hours are maiA ained, to thkir
Post Employment Health Plan. This amount will be paid to the Pia once a year.
This benefit will be prorated for part-time employees. l I .
E. After the accumulation of 960 hours of sick time, four (4) hours wil be applied to
the "Catastrophic Sick Bank" authorized in section 9.15 D. of the P' rsonnel Rul~s.
until a total of 1200 hours of sick leave have been banked. This1 benefit will 6e
prorated for part-time employees.
Conditional Use Permit Discussion
Conditional Use Permit Applicant, Jim Morken, requested clarification of the C nditional Use
Permit submitted for Echo Bay. The request has not moved forward \ ecause of \ a
moratorium placed on new cluster developments in Otter Tail County. Lan & Resource ' Director, Bill Kalar, stated that procedurally, a recommendation was made by the Planni11g
Otter Tail County Board of Commissioners' Minutes
March 15, 2005
Page 4
Commission 'regarding implementation of the EAW process. The County Board agreed with
the Planning Commission recommendation by motion. Mr. Kalar's opinion is that the EAW
process would resume at the. end of· the moratorium in the same manner as if the moratorium
hadn't occurred. An EIS needs review would be the next step. \The,g:ounty Board's negative
declaration for an EIS in the Blue Heron Bay case. is currently being challenged in court.
Should the rules change based on what has been learned through the past year, those
changes could affect the Echo Bay project.
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· ' Application•for Exempt Permit . 1
Motion by l:ee, second by Mosher, and unanimously carried to approve, · with no waiting
period, the LG220 Application for Exempt Permit as submitted by the Pelican Rapids Ducks
·unlimited for an event scheduled for.·Friday, April 15, 2005, at The Club located at 44086
Highway 59, Pelican Rapids, MN.
Sale of Tax-Forfeited Property
Motion by Lee, second by Nelson, and unanimously carried to offer at 9:00 a.m., on Friday,
April 29, 2005, at a tax forfeited private land sale, the following described· parcel of tax
forfeited property and to establish the opening/minimum bid price at $400:oo ..
Parcel 24-000-04-0035-000 • ·,. ·.
Section 4, Township 135, Range 43
West 70 rods of the South 1 rod .of the .
Southeast Quarter of the Southwest Quarter
Tax Forfeited 09/24/1964
· . Payment of Election Equipment .
Motion by Nelson, second' by. Me>sher, and. unanimously carried to approve payment to
Election Systems and Software, in the amount of $48,473.89 for final payment on the
purchase of 26 Model ES & S 100 Precinct Based Optical Scan Units and to approve
· payment to the Minnesota Department of Revenue, in the amount of $4,056.00. . . . . . '
. .Resolution in .,
Support for a Fee Increase for Deputy Registrars
Otter Tail County Resolution No: 2005 -17
Commissioner Lee offered the following and moved its adoption:
WHEREAS, The State of Minnesota established a public/private Depu.ty Registrar system to
provide citizen.s convenient locations to conduct title registration services for motor vehicles
and DNR recreational vehicles; and · ·
. WHEREAS, The State of Minnesota in 1949 established a user service fee on motor vehicle
transactions to be retained by the.Deputy Registrar-to defray the. cost .of providing the local
service; a_nd · ., , · ·, · _
WHEREAS, The Deputy Registrar administrative fee is a user fee that should fully support
the cost of providing motor vehicle transactions; and
WHEREAS, -The user. service fee no longer covers the operational costs to maintain most
.'Deputy Registrar offices. Public· Deputy Registrars must use the .property tax levy to
· subsidi~E: this service. Rural areas with,loV\/er volumes are in jeopardy of losing service. ·
Otter Tail County Board of Com issioners' Minutes
March 15, 2005
Page 5
NOW, THEREFORE,. BE IT RESOLVED, That Otter Tail County Board of Commissio~ers
supports and recommends a user service fee increase in the year 2005 to ni intain local title
registration service to the citizens of Minnesota. i
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Commissioner Nelson seconded the motion and upon being put to vote, the r' solution was
adopted as follows: . ·· I
Other!, County of Otter Tail YEA NAY
Board of Commissioners --i
Syd Nelson
Malcolm Lee
Dennis Mosher
Roger Froemming
Bob Block
X
X
X
X
Adopted at Fergus Falls, MN, this 15th day of March, 2005.
Dated:_~3~/_2_~~/~05~----
Attest: k~" Larry Krohn, Clerk
Bid Award -Snowplow Dump Truck
After previously advertising for bids, Assistant Highway Engineer, Chuck Gro, , opened bids
for four (4) tandem axle snowplow dump trucks at 1 :00 p.m., on March 9, 2005 as follows:
Vendor Bid Amount !
Twin City Mack Sales $230,124.00
Roseville, MN
Hall GMC, Inc.
Fargo, ND
Gair Volvo GMC
Sauk Rapids, MN
Twin City Volvo
Roseville, MN
Wallwork Truck Center
Fargo, ND
$231,865.04
$249,900.00
$255,108.00
$266,216.00
Nelson International $272,747.76
Fargo, ND
Motion by Nelson, second by Mostier, and unanimously carried to award the
tandem axle snowplow dump trucks, in the amount of $231,865.04, to Hall
lowest bidder who also complies with all specifications in the base bid. The lo,
City Mack Sales did not comply with the following specifications: Dealershi
id for four (4)
I MC Inc., t~e
bidder, Twin
must have la
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Otter Tail County Board of Commissioners' Minutes
March 15, 2005
Page 6
service center within 875 mile radius of Fergus Falls and the truck engine· is t? be a
Caterpiller C-13 or Volvci VE 012. .:,
Quotation Award -CSAH No. 61 Reconstruction
After· advertising for. quotations, the following quotes were received for the Phase
Archaeological Survey for the CSAH No. 61 Reconstruction Project:
Vendor Quotation
Tom Bailey $ 945.00
Minneapolis, MN
Soils Consulting
Longville, MN
University of North Dakota
Grand Forks, ND
$2,250.00
$1,250.00
Motion by Froemming, second by 'Mosher, and unanimously carried to award the Phase I
Archaeological Survey for the CSAH No. 61 Reconstruction Project,_ S.A.P. 56-661-05, to
Tom Bailey of Mpls, MN, in the amount of $945.00. ;-
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Quotation Award -Maine Township Bridge
After advertising for quotations, the following quotes were received. for a right of way survey
for the Maine Township Bridge (L0884), Water Street Road, S.A.P.,56-599-57 as follows: ·
Vendor Quotation
Anderson Land Surveying, Inc. $6,200.00
Minneapolis, MN
Interstate Engineering, Inc.
Fergus Falls, MN
$5,600.00
Motion by Lee, second by Froemming, and unanimously carried to award the right of way
survey for the Maine Township Bridge (L0884), Water Street Road, S.A.P. 56-599-57, to
Interstate Engineering of Fergus Falls, MN, in the amount of $5,600.00. '
Approval of Final Plat
Motion by Froemming, second by Lee, and unanimously carried to approve the Final Plat of
Roger Luehning known as Elwill Beach Third Addition, a one lot subdivision, located in
Section 5 of Girard Township, Ethel Lake (56-193). :-
Resolution to Amend the Otter Tail County Personnel Rules
Otter Tail County Resolution No. 2005 -18
Commissioner Nelson offered the following and moved its adoption:
" '
WHEREAS, Otter Tail County has adopted a Non-Union Post Employment Health Plan
involving the·use of sick leave; and ,.• · ·
WHERAS, the Post Employment Health Plan must coordinate with· Article 9.15B of the
· Personnel Rules; and
Otter Tail County Board of Com issioners' Minutes
March 15, 2005 ' Page 7
THEREFORE,. IT IS HEREBY RESOLVED, that the Otter Tail County Pers
amended to read as follows: I
I
nnel Rules \are
Article 9 .15D is amended to read as follows:
An employee who has accumulated 960 hours of sick leave may bank a I additional
240 hours, at the rate of four hours per month, to be used only in the eve t that sick
leave accumulated under this section has been exhausted. Sick leave i'. this bank
cannot be used to replenish the maximum accumulation of 960 hours a, stated in
paragraph C. Sick leave in this bank may not be used for payment of insurance
premiums or severance under section 10.00. . \
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IT IS HEREBY FURTHER RESOLVED, that this action is taken to bring the fl rsonnel Rules
into conformance with the Non-Union Post Employment Health Plan. \I I
Commissioner Froemming seconded the motion and upon being put to· vot' , the resolution
was unanimously adopted: · . · l
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' i Adopted at Fergus Falls, MN, this 15th day of March, 2005.
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Dated:_~O~.3....,/,..__z.=z..c..,,,..__/oS"""'-___ _ OTTER TAIL COUNTY BOARD OF C MMISSIONERS
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Attest ~o/ ~ Larry Krohn Clek
' By: :
Robert Block, County Board Ch' ir
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Professional Consultation Services
Motion by Mosher, second by Lee, and unanimously carried to authorize le' al consultation
outside of Otter Tail County regarding personnel matters. '
Recess & Reconvene
At 11 :06 a.m., Vice-Chair Froemming declared the meeting of the Otter Tail C unty Board of
Commissioners recessed for committee meetings. Upon conclusion of ; he committee
meetings, at 11 :42 a.m., Vice-Chair Froemming reconvened the Board of ommissioners
meeting in open session.
Bid Award -Solid Waste Offices
After previously advertising for bids, Architect David Shultz, opened the following bids for t~e
Otter Tail County Solid Waste Facility Expansion, Project No. 0202-8, at 1 :00 p.m. on
Wednesday, March 2, 2005: I
Vendor
All Building Corporation
Comstock Construction
D & W Construction of Alexandria
· RA. Bristlin Son Construction
Woessner Construction
Base Bid "G"
$419,400.00
$397,850.00
$486,000.00
$399,000.00
$390,000.00
Otter Tail County Board of Commissioners' Minutes
March 15, 2005
Page 8
Motion by Nelson, second by Lee,· and unanimously carried to award the Solid Waste Facility
Administrative Addition and Remodeling, Project 0202-08, to the low bidder, Woessner
Construction as follows:
Specifications and pricing for the exterior metal siding was reviewed as there were significant
discrepancies. noted by several Bidders. Based· on minor revisions -to the specifications, a
deduct is approved to become a negotiat~d change to the project award with Base· Bid at
$390,000.00, a Negotiated Deduct of $22,244.00, for a total-project award of $367,756.00
and subject to a computer/phone wiring closet as .requested by the MIS Director ..
Adjournment ·
At 12:05 p.m., Vice-Chairman Froemming declared the meeting
Board of Commissioners adjou~ned until.Tuesday, March 22, 2005.
of the Otter Tail County
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Dated:_-""0.3..,,/i:..,2,,_,,z.CJ..:/tt::'""'.__ __
Attest t.,,;;i, <12.
Larry Kr n, Clerk
CB/kd
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OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_f4.e'--"'·~u"""--~=,,,..j_"-'---·· ---
Robert Block, County Board Chair
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3/15/200S
11:13:57
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Otter Tail C6 nty Warrants
' arch 15, 2005
Page 1 ! Attachment A
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
56 I PAGE 1
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WARRANTS APPROVED ON 3/15/2005 FOR PAYMENT 3/15 2005
VENDOR NAME
A'VIANDS LLC
AGGREGArE TNOUSTRLE~ INC
ALAMO SALES CORP
ALL CREATURES VET HOSPITAL AMERICAN INSTITUTIONAL SUPPLY AMERICAN TOWER CORPORATION
APPLIED CONCEPTS INC
ARVIG COMMUNICATION SYSTEMS BACHMAN PRINTING COMPANIES BATTLE LAKE AUTO PARTS BERT'S TRUCK EQUIPMENT OF MHD
BOB'S STANDARD BULK SERVICE
ARDELL BOLLES _ .
BRANDON COMMUNICATIONS INC BRAUN INTERTEC CORPORATION BREMER FINANCIAL SERVICES 02
WADE BUGBEE
CITY BAKERY COMPANION ANIMAL HOSPITAL
COOPERS TECHNOLOGY GROUP COPY EQUIPMENT INC CULLIGAN WATER COND CUMMINS NPOWER LLC
DAKOTA FLUID POWER INC
JONATHAN DANNER
MICHELLE ELDIEN
ERHARD VILLAGE STORE
EVERGREEN EQUIPMENT INC
FARGO FORKS FREIGHTLINER
FARMERS CO OP OIL ASSN
FARNAM'S GENUINE PARTS INC . . . .. . ~ . .. ..
FERGU~ FALLS NEWSPAPEK~ lN~
FERGUS FALLS SMALL ENGINE & TR
FERGUS POWER PUMP INC FERGUS TIRE CENTER
FORCE AMERICA
FORTWENGLER ELECTRIC SHOP FOTH & VAN _DYKE
GALL'S INC GE CAPITAL GR GRAPHICS INC ST LOUIS -HALL GMC INC HENNEPIN CO SHERIFF INTERSTATE INC
J-CRAFT DIV OF CRYSTEEL MFG IN
JILL JACKSON
JJ'S GAS AND GROCERIES
AMOUNT
7,662.25
19.32
307.72
436. 62 319.79
81.12
299.02
200.00 312.79 187.31
188.70
65.18
9.16 2,100.00 2,159.90
28.00
221.20
45.90 55.21
229.18 96.24
80.36
2,104.06
147.46
9.00
39.69
1,160.73
6.79
157.07
1,683.01
l'.201.27
445.00
345.68
125.00
80.00 3 5 8. 95 6.39 9,769.92
53.14 233.65
522.29
1,069.60
34.80 2,677.78 117.24 17.85 119.00
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Otter Tail County Warrants
March 15, 2005
Page 2, Attachment A
3/15/200:,
11:13:57
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS.AND DISBURSEMENTS SYSTEM· COUNTY 56
WARRANTS FOR PUBLICATION PAGE 2
WARRANTS APPROVED ON 3/15/2005 FOR PAYMENT
VENDOR NAME
JOHN'S CAR CARE CENTER
C JOHN'S HEATING & A
KELLY SERVICES INC
KNUTSON ELECTRIC REBUILDING
KOEP'S CLITHERALL CORNER L & L SERVICE
L & 0 ACRES TRANSPORT _INC
LAKE REGION DENTAL CENTER LAKELAND MENTAL HEALTH CENTER LAKEWAY MARKET LLC
LAWSON PRODUCTS INC LITTLE FALLS MACHINE INC
M-R SIGN COMJ?ANY INC';
MCCC MI 33
MERICKEL LUMBER & ACE HARDWARE
MINN KOTA COMMUNICATIONS INC
MN MOTOR COM~ANY
. . MN P~STICIDE INFO & EDUCATION
MN SCIA
NATIONAL BUSHING & PARTS CO --:--........ -.• -.... ··-----.---..... ,.
NELSON DODGE GMC
NELSON FORD LINCOLN MERCURY IN
NELSON INTERNATIONAL
JOYCE NERDAHL NEWMAN TRAFFIC SIGNS.INC
NORTHERN SAFETY TECHNOLOGY INC NORTHERN STATES SUPPLY INC OFFICE DEPOT OFFICEMAX A BOISE COMPANY
OK TIRE STORES
-. ~ OTTER TAIL TELCOM .. ·
PAMIDA INC 008 PARK REGION CO OP PELICAN RAPIDS BP PENROSE OIL COMPANY
PERHAM ACE HARDWARE
PERHAM CO OP CREAMERY CITY PERHAM .
PRO AG FARMERS co· OP -----··· " ..
QUAKl'~l<MASTER R..:,.N-SWANA RAY'S OIL COMPANY
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AMOUNT
'50.00
-735·.89 "462 .. 40"··
191. 24 214 .94.
405.23
6,567.17
988.00
279.00 _152.00
366.66
485.89
.····175.11. ·1, 140 .85
'939.49
201.52
. -144.14
2,070.00 so·. oo.
65.97
329.08 769.76 385.74
135·. 00
486.17
260.28 · 32. 70
163.71
9 .43
65.00
5BS.55
21.36
3.81
12.00
1,104.24
68.80 918.97" so, 088_. 05 583. 59·
·i;7;70
185.00 827.38
r·
3/15/2005
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Otter Tail Ci unty Warrants
arch 15, 2005
Page 3 Attachment A
3/15/200S 11:13:57
OTTER TAIL COUNTY AUDITOR P~.NELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
' COUNT IFD66
56 I
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PAGE 3
WARRANTS APPROVED ON 3/15/2005 FOR PAYMENT 3/15' 2005
VENDOR NAME
ROYAL TIRE INC SCHMITZ FORD INC
CHERI SCHULTZ
SCOTT HOFLAND CONSTRUCTION INC
.Si:.RVICE FuuD ::,JPi,;,c VALU
SEWER SERVICE
SHERATON BLOOMINGTON HOTEL
SHULTZ TORGERSON ARCHITECTS LT DENNIS SODERSTROM
STANDARD PARTS OF WADENA STEINS INC
STEVE'S SANITATION INC STOP-N-GO STORES INC STREICHERS THE SUPER SUCKER TOM'S BODY SHOP
UNITED BUILDING CENTERS .. -.
VARITECH INDu::;·ntIES
VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS WASTE MANAGEMENT
WELDING SUPPLIES & FIRE
WEST GROUP PAYMENT CTR JAMES WICK
WORTHINGTON DIRECT ZIEGLER INC
210 LUBE EXPRESS
3 D SPECIALTIES INC
FINAL TOTAL ...... .
AMOUNT
1,347.75
50.58
85.51 2,950.00
3.60 1,062.00
431.32
2,250.00
149.99
164.86 127.86
2,065.00
13.83
31.95 72.19 40.00
204.49
662.52
l.69 233.89 573. 43 66.94 472.00 124.99 737. 80 219.28 107.84 3,109.44
4).;i7,15'q,9 I ****