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Home My WebLink AboutBoard of Commissioners - Minutes - 03/08/2005.,., ljiii .................................................... -......................................................... '""" .................... ;;;;;;ii MINUTES OF THE I I OTTER TAIL COUNTY BOARD OF COMMISSIONERS I Government Services Center, 500 Fir Ave. W. Commissioners' Room ! Tuesday, March 8, 2005 9:30 a.m . , ·· · • Call to Order I . · I i The Otter Tail County Human Services Board convened JuJsday, Ma \ch• 8, 2005, at 9:30 a.m. at the Otter Tail County Government Services .C~nter with· Commissioners Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, 1and Syd elson present. Chairman Bob Block was absent. I ' I Approval of Agenda Motion by Nelson, second by Mosher, and unanimously Services Board agenda of March 8, 2005, as mailed. carri~d to appr • ve the Human Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board minutes of February 22, 2005, as mailed. Court Services Legislative Update Court Services Director, Chuck Kitzman, reported that the Minnesota Association of County Probation Officers (MACPO) is working on three items at the state legislative 1Jvel: 1) Consistent payment of secure detention bills when a juvenile comrhits an offense outside of their resident county, \ I 2) Promote passage of the nickel-a-drink tax proposal to off~et the Co~nty's share of consolidated funds and to fund some DWI offender programs, and 3) County Probation Officer reimbursement at 50%. Public Health Update , Public Health Director, Diane Thorson, briefed the Board on staffing, Met training, and program and budget recommendations for the Family Service Collaborative. I Detox and Holds Contract \ Human Services Supervisor, Brad Vold, stated that the Detox Contract wit the State of ' Minnesota ends on March 31, 2005, and requested an extension of that contraft until the end of July, 2005. Discussion followed. Motion by Nelson, second by Mosher, and unanimously carried to authorize the Vice-Chairman's signature to extend the i Host Cou~ty Detox and Holds Contract between the. County of Otter Tail and the State of Minnesota epartment of Human Services until August 31, 2005, at a cost of $511.00 per day.[ . I Human Service Handouts \ Human Services Director, John Dinsmore, provided a list of the MACSSA H man Services Legislative Bill log and a copy of a letter in 'response to proposed SF617/HF648 I I Bill & Claims 1 Motion by Lee, second by Mosher, and unanimously carried to approve the Human Services bills and claims as presented. I -· OTC Board of Commissioners' Minutes March 8, 2005 Page 2 Adjournment.. At 10:26 a.m., Vice-Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, March 22, 2005. Dated: 3 \ 2.z.. /o5 Attest: OTTER TAIL COUNTY HUMAN SERVICES BOARD By:.~•---1·· ~--=ad..l~'-------1,R-.O,uJ/J~--- Robert Block, Human Services Board Chair 'I Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 8, 2005, at , 11 :00 a.m. at the· Otter Tail County Government Ser:vices Center with ComlT)issioners Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and Syd Nelson present. Chairman Bob Block was absent. . . , Approval of Agenda . Motion by Mosher, second by Lee, and unanim.ously carried to approve t~e County Board agenda of March 8, 2005, with additions as follows: 11 :45 a.m. -Human _Resources Professional Services Contract '· ' . " . . Approval of Minutes . Motion by· Lee,. second by Nelson, and unanimously carried to approve the County Bpard minutes of March 1, 2005, as mailed. . . . Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried to approve payment of the County Board bills per Attachment A of the official minutes, which includes the following lodging payment: Grand View Lodge Veterans Service Department: . Jourdan Sullivan, Tom Figluizzi, Bernie Gamber & Syd Maclean Amendment to ICWC Contract Motion by Nelson, second by.Mosher, and unanimou~ly carried to approve Amendment No 2, for the County's current contract for the housing of Institution ·community '{Vork Crew (ICWC) members. The ICWC members work on the House Building Program. The amendment provides additional funding .of $10,500,.00 for the. period of July 1, 2003. through June 30, 2005 .. Viking Valley Hunt Club CUP Request Viking Valley Hunt Club Owners, Les & Bette Bensch, met with the County Board on . Tuesday, March 1, 2005, and requested removal of ·condition No. 4 on their existing Conditional Use Penmit. further research was requested and an additional meeting was scheduled on· the March 8,, 2005, agenda for further consideration.. County Attorney, David Hauser, reported on the research completed_regarding other commercial businesses in the_ area that have not obtained a CUP. H~ reported on case law relative to the situation and stated that g'enerally, a Conditional Use Permit stays with the land, not specific with individual owner(s). Mr. Hauser spoke to the importance of following notification procedures. I OT\ Board of Co I missioners' Minutes March 8, 2005 Page 3 Vice-Chairman Roger Froemming, read a letter, for the record from Chair an Bob Block. Chairman Block's letter was in favor of removing Condition No. 4 from the Vi~ing Valley Hunt Club CUP. Motion by Froemming, second by Mosher, to eliminate Condition\ No. 4 on Viking Valley Hunt Club Conditional Use Permit #6092, because cons~nsus of the County-Board was that the condition was applied by mistake. Motion carried unahimously.: · Human Resources Consulting Services Agrlement : Motion by Mosher, second by Lee, and unanimously carried to authorize the Vice-Chairman's signature to execute an Agreement to provide professional consJlting servides between the County of Otter Tail and Minnesota Counties Research Foundation'. I Motion by Mosher, second by Lee, and carried with Nelso~ oppoJed, to wiiharaw the freeze on re-evaluation of job descriptions for employees. Liquor License Applications Motion by Froemming, second by Mosher, and unanimously carried to approve the following applications for license: \ \ Peak Supper Club Consumption and Display Permit . Clitherall, MN 56524 I \ _The Lark Inn Consumption and Disblay Permit Henning, MN 56551 On-Sale Wine I \ On/Off-Sale 3.2 Malt Liquor I Ye Olde Schoolhouse Erhard, MN 56534 Consumption and Disblay Permit i I I Payment Approved ; Motion by Nelson, second by Mosher, and unanimously carried to approve ~ayment to the Office of Administrative Hearings, in the amount of $98. 79, for the !processing of an election complainant file in School District 2155. \ l Application for Exempt Permit 1 Motion by Nelson, second by Mosher, and unanimously carried to appro e the LG220 Application for Exempt Permit as submitted by the St. Lawrence Church1 for an event scheduled for Sunday, August 7, 2005, at the St. Lawrence Church. I I Classification of Tax Forfeited Land and Request for DNR Appr val Otter Tail County Board Resolution No. 2005 -15. \ Upon a motion by Lee, second by Nelson, and unanimously carried, the Ott r Tail County Board of Commissioners adopts the following resolution: l I • WHEREAS, The County Board of Commissioners of the County· of Otter Tail, State of Minnesota, desires to convey to the City of Pelican Rapids the following descri ed parcels of land that have forfeited to the State of Minnesota for non-payment of!taxes: Parcel 76-000-27-0056-000 Parcel 76-000-27-0057-000 Parcel 76-000-27-0058-000 OTC Board of Commissioners' Minutes March 8, 2005 Page4 Section 27, Township 136, Range 43 Sub Lot K Except the South 50', Sub Lot L of the ·Northeast Quarter of the Southwest Quarter and Sub Lot M of the Northeast Quarter of the Southwest Quarter · ' · Tax Forfeited July 2, 2002 · '! . WHEREAS, said parcels of land have been considered and viewed by the County Board of · Commissioners and has been classified as non-conservation lands as provided for in •Minnesota Statutes 282.01, and' , .. WHEREAS, the City of Pelican Rapids would like to acquire this property for use as storm water retention area, and · · NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby certifies that the above referenced parcels of land have been considered, visually viewed on a niap, and complies with the provisions of Minnesota Statutes 85.012, 92.461, 282.01 Subd. 8 and 282.018 and other statutes that require the withholding of tax-forfeited lands from sale. · · · · · BE FURTHER RESOLVED, That the Otter Tail County Board of Commissioners hereby ' . request approval from the Minnesota Department of Natural Resources for the conveyance to the City of Pelican Rapids for the above described property. . . . ' . The question was on the adoption of the resolution, and there were YEA~ and NAYS as fol~: . . County of Otter Tail Board of Commissioners Syd Nelson Malcolm Lee Dennis Mosher Roger Froemming •Bob.Block; X X X X I ~. • Adopted at Fergus Falls, MN, this 8th day of March, 2005. NAY Other Absent Dated:_....,,0=-3~/t'-'-"SJ+L...cq,,_S-.__ __ ,.__ OTTER TAIL COUNTY BOARD OF COMMISSIONERS .Attest ~·~ .LarryKr 11,Jerli; Payment Approved Motion by Nelson, second by Mosher, and unanimously carried to approve payment, in the amount of $7,662.27, to Pemberton Sorlie Rufer & Kershner Law Firm for legal services rendered in the matter of Dead Lake Association vs. Otter Tail County. I OTC Board of Co I ' ! Recess & Reconvene ! issioners' Minutes March 8, 2005 Page 5 At 12:01 p.m., Vice-Chairman Froemming declared the meeting of the o 1 er Tail County Board of Commissioners recessed for lunch break. At 1 :04 p.m., lthe Vice-C[air reconvened the meeting. . \ . i Years of Service Awards i Employees' Committee President, Scott Backstrom, and ot,her com~ittee members presented Years of Service Awards to employees and congratulated them f r their length of service with Otter Tail County. I Recess & Reconvene 1 At 1 :20 p.m., Board members took a short recess to congratulate employees nd returned to open session at 1 :30 p.m. . : l ' Staffing Request 1 Motion by Nelson, second by Mosher, and unanimously carrieid to auth, rize Assessor, Bob Moe, to proceed with the hiring process to replace an Appraiser position. i Shoreland Rules Revision Committee. Motion by Froemming, second by Mosher, and unanimously! carried to approve the attendance of Commissioners Nelson and Lee on the Shoreland Rules Revisidn Committee. I ' l Bid Award -Seasonal Materials 1 After previously advertising for bids, Highway Engineer, Rick West, opened th] following bids for 2005 Seasonal Highway Supplies at 1 :00 p.m., March 2, 2005: ; ' ' Supplies Vendor ; Bid Amo nt Bituminous Material Murphy Oil USA, Inc. : $1.044/gall Superior, WI ', \ EOT Hot Mix Bituminous WOT Hot Mix Bituminous NOT Hot Mix Bituminous Koch Materials Company '. $1.0852/gal. West Fargo, ND Northland Asphalt, LLC ' $1.105/gal Fargo, ND Central Specialties, Inc. Alexandria, MN Mark Sand & Gravel Co. Fergus Falls, MN Quality Asphalt Co., Inc. Deer Creek, MN Wadena Asphalt, Inc. Wadena, MN Central Specialties Alexandria, MN Mark Sand & Gravel Co. Fergus Falls, MN Mark Sand & Gravel Co. Fergus Falls, MN . $57,000.001 . $54,400.00 :$53,240.00 $53,240.00 $57,000.00 ' $54,400.00 ' $54,400.00 OTC Board of Commissioners' Minutes ·March 8, 2005 Page6 Signing Materials Lyle.Signs, Inc. Eden Prairie, MN . Newman Sighs, Inc. Jamestown, ND M-R Sign Company • Fergus Falls, ~N $101,600.68 $106,414.46 $107,536.35 · I• , ' ""', I · M9~ion by Nelson, second by Mosher, ·ancj unanimously c~rried to award the 2005 Highway Seasonal Supplies as follows and as recommended by the Highway Engineer:· , .- , -. Supplies Vendor Bid Amount Bituminous Material Murphy Oil USA, Inc. $1.044/gal. Superior, WI *EOT Hot Mix Bituminous Central Specialties, Inc. $57,000.00 Alexandria, MN - Mark Sand & Gravel Co. $54,400.00 Fergus Falls, MN• Quality Asphalt Co., Inc. $53,240.00 ··· Deer Creek, MN · n-Wadena Asphalt, Inc. $53,240.00 . , , Wadena, MN .. ~ . . :"" (*Selection of vendor would be made based on the bid price and the haul distance from the vendor's plant to the work sites.) • . . , ,. . WOT Hot Mix Bituminous '. Central Specialties Alexandria, MN · Mark Sand & Gravel Co. Fergus Falls, MN · · . $57,000.00 . ' . $54,400.00 (*Selection of vendor would be made based on the bid price and the haul distance from the· vendor's plant to the work sites.) · NOT Hot Mix Bituminous Signing Materials Mark Sand & Gravel Co. Fergus Falls, MN !'. '·' ' Lyle Signs Eden Prairie, MN · $54,400.00 $101,600.68 Culverts Herbicides State· Bid -Contract Pending State Bid UAP Timberland, LLC Brooklyn Center, MN ·· State Bid-Contract #427847 Sept. 1, 2001 through Jan. 31, 2006 Bid Award -2005 County-Wide Traffic Marking After previously advertising for bids, Highway Engineer, Rick West, opened the following bids for 2005 County Wide Traffic Marking at 1 :00 p.m. on March 2, 2005: · · · · ' · Vendor AAA Striping Service Co. Rogers, MN Traffic Marking Services, Inc. Buffalo, MN Bid Amount $193,325.04 $196,463.65 Swanston Equipment Companies . Fargo, ND Tri-State Striping, Inc. Fargo, ND OTC Board of Co missioners' Minutes March 8, 2005 Page? $211,626.80 ' ' $233,672.44 Motion by Mosher, second by Lee, and unanimously carried to award C. . 05:TM, 2005 County Wide Traffic Marking, to the lciw bidder, AAA Striping Service Co. of Rogers, MN, in the amount of $193,325.04, as recommended by the Highway Engineer. ' Approval of Phelps Mill Caretaker Position Motion by Froemming, second by Lee, and unanimously carried to authori e the Highway Engineer to proceed with the hiring process for the Phelps Mill, Caretaker position. This position has been recently vacated and is a replacement. Contract Approval -Henning Garage Construction Motion by Froemming, second by Lee, and unanimously carried to authorize the Vice-Chair's ' ' signature to execute a contract between the Otter Tail County Highway Department and Lee's Construction, Inc. of Alexandria, MN, for construction of the Henning Hi hway Garage, Project #0343-R, contingent upon approval of the County Attorney. Reclassification Request Motion by Mosher, second by Lee, and unanimously carried to approve a reclassification request for the Highway Department's Secretary/Receptionist position, as re ommended by the Highway Engineer. ' Commissioner Malcolm Lee was absent at 2:00 p.m. Bid Opening -Solid Waste Facility Expansion Physical Plant Manager, Rick Sytsma, and Solid Waste Director, Mike Hana~, opened bids for the Otter Tail County Solid Waste Facility Expansion, Project No. 0202-8, at 1 :00 p.m. on March 2, 2005. Bid results were provided and discussion regarding the plan tobk place. Payment Approval , \ Motion by Nelson, second by Froemming, and unanimously carried to approve bhange Order No. A.01, Project No. 202-06, in the amount of $18,169.93, for interior furnibhings for the University of Minnesota Extension Service. Adjournment , At 2:38 p.m., Vice-Chairman Froemming declared the meeting of th~ Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 15, 2005. Attest: /✓,,,,'fro ~ Larry Koh;{ Clerk CB/kd OTTER TAIL COUNTY BOARD OF COMM SSIONERS 3/08/2005 12:14:51 ; Otter Tail Ctnty Warrants . March 8, 2005 ' Page 1 Attachment A · . I OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM· WARRANTS FOR PUBLICATION . WARRANTS APPROVED ON 3/08/2005 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY MARLYS ADAMS AL'S STOP & SHOP INC AMERICAN BALER CO J ANDERSON APPLE TIME INC LOWELL BJORGAARD JR BRANDON COMMUNICATIONS INC BRANDT LAW OFFICE BRAUN VENDING INC BRETZ HARDWARE DOMINICK BUDKE HENRY BUDKE BUY-MOR PARTS & SERVICE LLC CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMARKE CATCO CITIZENS ADVOCATE CLAY CO TREASURER CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CRANE JOHNSON LUMBER CO CRONATRON WELDING SYSTEMS INC CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY JENNIE DAHL DAN'S TOWING & REPAIR MAYNARD FALK FARMERS STATE BANK FARNAM' S GENUINE PARTS INC PR . . FERGUS FALLS NEWSPAPERS INC FERGUS FALLS SMALL ENGINE & TR FERRELLGAS JENNY FIELD FLOOR TO CEILING STORE FRANKLIN FENCE CO INC G & R CONTROLS GERRY'S PARTS SUPPLY GR GRAPHICS INC FARGO GRAINGER INC . GRAND VIEW LODGE HEDAHLS HEADQUARTERS HEISLER'S COUNTRY OIL HENNING HARDWARE HENRY'S. FOODS INC HITESMAN & ASSOCIATES PA HOLIDAY CREDIT OFFICE THE HOME SHOP INDIGO SIGNWORKS INC AMOUNT 91.27 8.15 88.41 136.59 105.30 590.86 3,734.00 45.00 I 60.00 27.44 19.56 13,599.00 400.00 71.99 12.40 156.31 48.95 5.00 1,703.16 3,326.33 493.44 113.58 l40.8Q :LO ,:65 .. ,9.15·_ 36 • 5;-1f ~: ~~ 404.00 30.00 109.34 5,534.25 48.58 94.52 200.00 213.53 74.55 596.45 23.64 29.63 3,317.46 200.00 303.22 1,033.00 135.05 230.35 390.00 63.85 8.72 1,281.50 IFD66 COUNTY 56 PAGE l 3/08 2005 ' Otter Tail County Warrants March 8, 2005 . . . . Page 2, Attachment A- 3/08/2005 12:14:51 OTTER TAIL COUNTY AUDITOR .. PANELSON RECEIPTS.AND DISBURSEMENTS SYSTEM WARRANTS-FOR PUBLICATION · WARRANTS APPROVED ON . 3/08/2005 'FOR PAYMENT VENDOR NAME . ' INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS IN INSIGHT PUBLIC SECTOR INTERTECHNOLOGIES GROUP GEORGE IVERSON . , J EGGUM METALS & RECYCLING ERWIN JOHNSON PATRICIA JOHNSON · . KELLY SERVICES INC L & L SERVICE L & 0 ACRES TRANSPORT INC . LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE CO OP LAKEWAY MARKET LLC. · ' . LARRY OTT INC TRUCK SERVICE PAT LARUM LITTLE FALLS MACHINE INC LOCATORS . & SUPPLIES INC .. MATTHEW BENDER & COMPANY INC MCCC MI 33 MCHRMA WILLIAM MEEK MIDWEST PRINTING CO STEVEN MILETTO MN ASSOC OF DRAINAGE INSPECTOR MN LEGAL REGISTER MN MOTOR COMPANY ·' MN STATE AUDITOR NELSON DODGE GMC NETWORK CENTER COMMUNICATIONS NEW YORK MILLS HERALD NOREX NORTH UNION TEXACO . . OFFICEMAX A BOISE COMPANY OTTER TAIL CO RECORDER OTTER TAIL CO RECYCLING OTTER TAIL TELCOM PAMIDA INC 008 PARK REGION CO OP VIRGINIA PAULSON PELICAN CASH & DASH PERHAM AREA EMS . PERHAM MEMORIAL HOSPITAL & HOM PERHAM PRINTING & SUPPLY PERHAM STEEL & WELDING PETE'S AMOCO. . DUANE POCTA PRODUCTIVE ALTERNATIVES INC AMOUNT 26.60 763.12 575.48 900. oo· 21,598.00 4,012.73 ·255.oo 4·, 071.00 ·1,388.40 107.19 1,153.32 960 .oo. 2,741.50 2.6 .. '20 2,516.83 ·7_75. 00 56.46 411.16 77.21 382.75 2,164.00 . 80. 00 400.oo· .. 64. 97 200.00 75.00 55,. 00 ii2.59 2,257.00 20.67 4,'562 .so . 16 .25 2,000.00 426.93 20. 83 . 200.00 170.32 756.85 121. 74, 1,337.98 35.00 219 .. 46 505.55 15.00 53.26 132.15,. 1,060.09 1,421.00 255 .. 20 IFD66 .COUNTY 56 PAGE ' 2 3/08/2005 . . .. 3/08/2005 12:14:51 **** Otter Tail Oounty Warrants March 8, 2005 Page , Attachment A I OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM Wl\RRANTS FOR PUBLICATION I IFD66 PAGE 3 WARRANTS APPROVED ON 3/08/2005 FOR PAYMENT co I 56 3/08 2005 VENDOR NAME QUICK'S NAPA AUTO PARTS QUILL CORPORATION REED BUSINESS INFORMATION RELIABLE OFFICE SUPPLIES LORIN REMMICK JOHN ROBERTS ROGNESS TRUSTEES, GLENN D AND GLENN ROGNESS VICKI SCHWANKE SCREENING AND SELECTION SERVIC SERVICE FOOD SUPERVALU SHERWIN WILLIAMS SIGELMAN STEEL & SALVAGE CO IN SOUTH MILL SERVICE SPILL 911 INC ST JAMES CATHOLIC CHURCH ST JOSEPH EQUIPMENT INC STEINS INC STRAND ACE HARDWARE STREICHERS RICK SYTSMA DAVID THOMPSON HAROLD THORSON THYSSEN KRUPP ELEVATOR CORPORA DARYL TOPLE U.S. BANK MARIAN VELEK VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA CO SOCIAL SERVICES WALLWORK TRUCK CENTER WEST GROUP PAYMENT CTR XEROX CORPORATION FINAL TOTAL ...... . I AMOUNT, 50.14 61.18 .618 .12 437. 36 709. 85· 2,355.00 473.00 200.00 123.83 228.00 4.78 250.49 93.33 165.44 608.06 1,104.00 93.49 2,345.99 358.38 271.52 378.09 255.00 915.00 1,107.29 242.00 1,150.00 4,496', 00 230.67 4.85 17.07 400.00 457.55 2,088.82 139.67 $130,794.22 **** I ! ' ,