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Home My WebLink AboutBoard of Commissioners - Minutes - 01/18/2005• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, Jan·uary 18, 2005 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 18, 2005, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Bob Block; Chair, Roger Froemming; Vice-Chair, Dennis Mosher, Malcolm Lee, and Syd Nelson present. Cavour Avenue Building County Coordinator, Larry Krohn, and Physical Plant Manager, Rick Sytsma, discussed space considerations for the Red Cross. The Red Cross currently occupies an office in the County-owned Cavour Avenue Building. Because the County will soon be proceeding with Request for Proposals for the sale of the building, an alternate location may be required. Space options were also discussed for the County Extension office. A recommendation will be presented in two weeks. Non-Union Post Employment Health Plan On behalf of the Otter Tail County Personnel Board, Mr. Krohn, presented a draft proposal for an Otter Tail County Non-Union Post Employment Health Plan as follows: ,, The County will allow full time, non-union employees to participate in a Post Employment Health Plan administered by MIi Life. The County will make contributions on behalf of eligible employees as follows: A. All unused sick leave upon termination of employment, not in excess of the • provisions of Section 10 D. of the Personnel Rules. B. All unused vacation leave upon termination of employment, not in excess of the provisions of Section 9.1 O A. of the Personnel Rules. Authorizing accrual of up to 192 hours as of the employee's anniversary date. C. All compensatory time in excess of 40 hours as authorized in Section 4.1 O D. of the Personnel Rules. D. Four hours of compensation for every month an employee's sick and catastrophic leave bank is at maximum of 1200 hours. This amount will be paid to the Plan once a year. Mr. Krohn stated that this draft proposal will be e-mailed to employees for comment. The County Board has authority to approve and/or modify the proposal. Approval of Agenda Motion by Lee, second by Mosher, and unanimously carried to approve the County Board agenda of January 18, 2005, with the following changes: · From 9:35 a.m. to 11 :45 a.m. -Auditor Postponed Agenda Items 9:35 a.m. -County Coordinator Discussion Items Discussion -Ethanol Plant OTC Board of Commissioners' Minutes January 18, 2005 Page 2 Approval of Minutes. Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board minutes of January 11, 2005, as mailed. . · . . . Approval to Pay Bills . . .. . . · Motiori by· Mosher, second by Froemming, and unanimously carried to··approve payment of the County Board bills per Attachment A of the_ official minutes. , . . •l •. · i '. j - . , , Ethanol Plant . , . Chairman Block reported on requests ·from people who are interested ,in1 discussion about building an Ethanol Plant in Otter Tail County. A meeting is scheduled on Wednesday, January 19th, to discuss the possibilities. Commissioner Froemming plans to attend. · Western Area Cities·Counties Organization (WACCO) . , Motion by Lee,. second by Block, and unanimously carried not to remain members of the Western Area Cities Counties .Organization. The annual membership dues were not included in the 2005Budget. .. 1 · Dead Lake Township Ordinance Enforcement 0 A brief discussion took place regarding the Dead Lake Township request to enter into an agreement whereby Otter Tail County woulq be responsible to enforce their, Township Interim Ordinance. Concern was expressed. regarding the potential for the County to enforce other Township ordinances as well. Motion by Froeryiming, second by Nelson, arid unanimously Q carried not.to support enforcing the Interim Ordinance of Dead Lake Township. Perham Resource Recovery Facility Solid Waste Director, Mike Hanan, continued discussion regarding the auxiliary boiler for the Perham Resource Recovery Facility. He reviewed Option 4 and Option 2a, which were presented to tl:Je _County Board on January, 11, 2005; in a document .entitled Auxiliary Boiler Repair or Replacement Study Final Report, Perham Resource Recovery i=acility, drafted by HDR Engineering, Inc. -dated .December 27, 2004. Mr. Hanan 11lso discussed financing option? with the Board. He reported that Otter Tail County's_ portion of the cost of a new boiler would be $412,000, or the boiler,9o_uld be_financed with an. increased tipping fee of $2.00 per ton over a perio.d of 17 years. · J Motion by Froemming, second_ by Nelson, and 9arri_e<;l,with Mosher opposed, to_ recommend to the Coordinating Committee Option 4, for ,the auxiliary boiler for the Perham Resource Recovery Facility, unless Option 2a includes a new boiler. with a new, warranty, then recommend Option 2a, as described in the Auxiliary Repair or Replacement Study Final Report. ' . ,, . -. . .... . Motion by Froemming, second by Lee, and unanimously carried to recommend to the Coordinating Committee that the Otter Tail County Board of Commissioners elects to pay the County's portion . of the expense. of purchasing and. irn,talling a new auxiliary. bpiler for the Perham Resource Recovery Facility from the Capital Expenditure Fund Enterprise Fund and Q save extra fees that would be incurred if the estimated amount of $412,000was financed. • • • OTC Board of Commissioners' Minutes January 18, 2005 Page 3 Motion by Lee, second by Mosher, and unanimously carried to review the language of the existing contract for the Perham Resource Recovery Facility because circumstances have changed relative to the Operator of the Facility. Quit-Claim Deed Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute a Quit-Claim Deed between the County of Otter Tail and John S. and Jill Lynn Walkup for transfer of ownership of Gravel Pit No. 76,. Parcel No. 61-000-28-0135-002. Recess & Reconvene At 10:22 a.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee Meeting. Chairman Block reconvened the meeting at 10:45 a.m. Bond Established Charles Kvare, Developer of Kvare's Beauty Bay South proposed plat, requested permission to post a bond in lieu of completion of the road to service this development. He stated that the road needs another load of gravel and stabilization on the slopes. Motion by Lee, second by Mosher, and unanimously carried to authorize Charles Kvare to post a bond with Otter Tail County, in the amount of $2,000, in lieu of completion of the road that services Kvare's Beauty Bay South Development. Final Plat Filing Extensions Motion by Nelson, second by Lee, and unanimously carried to approve an extension to June 15, 2005 for the filing of the proposed Final Plat of Scott Kirks known as Jamie Lind Shores on Big McDonald Lake (56-386). Motion by Mosher, second by Froemming, and unanimously carried to approve an extension, to September 1, 2005, on the Conditional Use Permit issued to complete the road, and October 1, 2005, for filing the Final Plat of Milt Smedsrud known as Stalker Lake Golf View Shores located in Section 34 of Tordenskjold Township, Stalker Lake (56-437). Planning Commission Recommendations Preliminary Plat & Conditional Use Permit-"North Turtle Lake Shores''/Bothun Prop. LLC: Land & Resource Director, Bill Kalar, stated that the Preliminary Plat and CUP request for "North Turtle Lake Shores" was recommended for approval by the Planning Commission with several conditions. Commissioner Mosher stated that he has been informed that there are numerous springs in this area and asked if springs would have an affect on the proposed development. Mr. Kalar responded that it could have an affect; however, this was not brought up for discussion at the Planning Commission meeting. Motion by Mosher, second by Lee, and carried with Nelson opposed, to approve the Preliminary Plat known as "North Turtle Lake Shores" consisting of 5 single family residential lots and approve a Conditional Use Permit to construct a road to service the plat with conditions as recommended by the Planning Commission. The property is described as Pt of GL 1, S ½NE¼ NE¼ ex S 165' & Pt of GL 2 (87.41 AC), Section 30 of Everts Township; North Turtle Lake (56-379). OTC Board of Commissioners' Minutes January 18, 2005 Page4 Conditional Use Permit-· Taylodnvestment Corp-oration: ,· Q Mr. Kalar reported that the original CUP request to relocate a driveway and construct a driveway of Taylor Investment Corporation was tabled, and at the Planning Commission meeting held on January 1ih, a revised plan was considered. The Planning Commission recommended approval of the revised plan; however, since that meeting, correspondence · from Friberg Township has been received. The correspondence was distributed to Board members. -Friberg Township-Board m~mbers ··expressed safety concerns regarding the proposed approach coming from the Township road. They stated that they· would prefer a road coming off of County Road 3. There was some question as to whether or not Taylor Investment owned the property necessary to build the road from CR 3. Motion by Lee, _ second by Nelson, and unanimously carried to deny the Conditional Use Permit request as · presented on the Revised Map (received by Land & Resource Management December 21, · 2004) because of safety concerns with the proposed approach from the Township road. The property is described as Lots 5 & 6 ex flowage, Section 28 of Friberg Township; West Red River Lake (56-711). Conditional Use Permit.:.. Jeff & Wendy Grabow: Motion by Froemming, second-by Nelson, and unanimously carried to approve a Conditional Use Permit to allow a one-operator beauty salon as presented.1 The property is described as · Pleasant Shores Lot 20 Blk 1 & 2 N of Sec Line,· Lot not to be split and Pleasant Shores Lot · "20·Blk 1 & 2 S of Sec Line, Section 5 & 8 of Girard Townshlp; Ethel Lake (56-193).'. State Shoreland Management Ordinance Update Q BWSR Block Grant Mr: Kalar provided a draft Shoreland Management Bill and briefed the Board on proposed ·changes. He ·also presented the 2005 Board of Water and Soil Resources Block Grant. Motion by Nelson, second by Mosher, and unanimously carried to authorize the Land & Resource Manager to proceed with application for the BWSR Block Grant for 2005. The County is eligible for-$102,700 with a match of $105,452. · ' . ' Fraud Investigator and· Fraud Prevention· Positions County Attorney, David Hause(, briefed the County Board regarding the position descriptions of the Fraud Prevention and Fraud Investigator positions. He noted that there is overlap in duties of the positions. Motion by Lee, second by Nelson, and unanimously carried to approve the concept of eliminating the Fraud Prevention position and replace it with a second Fraud Investigator position under the County Attorrieys' office. · ' . . . .. County Ditch Annual Maintenance Assessments Motion by Mosher, secona by Lee, and unanimously carried to authorize the following annual -County Drainage System repair/maintenance assessments for payable year 2005: • · County Drainage Ditcti No.:04 County Drainage Ditch No. 05 County Drainage Ditch No. 11 . County Drainage Ditch No. 12 • .County Drair,age Ditch No. 21 - County Drainage Ditch No. 29 County Drainage'Ditch No. 37 County Drainage Ditch No. 38 County Drainage Ditch No. 43 . ' . ' $2;oo·o.oo · $1,000.00 Project Assessment for 2005 · $3,000.00 $2,000.00. $750.00 $2,000.00 Project Assessment for 2005 $750.00 ·O • • • County Drainage Ditch No. 52 County Drainage Ditch No. 53 County Drainage Ditch No. 56 County Drainage Ditch No. 63 Otter Tail Wilkin Judicial Ditch No. 2 OTC Board of Commissioners' Minutes January 18, 2005 Page 5 $750.00 $1,000.00 $1,000.00 $1,000.00 $3,000.00 Resolution Adopting Assessment Order for County Drainage System No. 11 Otter Tail County Resolution No. 2005 -04 Commissioner Mosher offered the following and moved its adoption: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, had authorized minor repairs/maintenance to County Drainage System No. 11 in 2004, and WHEREAS, the Otter Tail County Board of Commissioners has approved expenditures in the amount of $9,106.00 for the repair/maintenance of County Drainage System No. 11 as follows: Delzer Construction, Inc. $9,106.00 (January 2005) NOW, THERFORE, BE IT RESOLVED BY THE OTTER TAIL .COUNTY BOARD OF COMMISSIONERS, that a spe~ial assessment, in the amount of $10,000, be levied against the benefited properties 6f County Drainage System No. 11, as-listed in the Auditor's Tabular Assessment dated September 14, 1905, a copy of which is on file in the County Auditor's office is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the repair/maintenance in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in annual installments extending over a period of three (3) years. To the first installment shall be added interest, at a rate of 6%, on the entire assessment from January 11, 2005 until December 31, 2006. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Thursday, June 30, 2005, pay the entire assessment on such property to the County Auditor's office without interest. Commissioner Lee seconded the motion, and upon being put to a vote, was unanimously carried. Adopted at Fergus Falls, MN, this 18th day of January, 2005. Dated: c;;,/01 Los I Attest ~ ~ Larry ~lerk OTTER T By: --::---,--=----,----,-------------Robe rt Block, County Board Chair • OTC Board of Commissioners' Minutes · January 18, 2005 Page 6 · · Application for Exempt Permit ' · · ~ Q Motion by Froemming, second by Lee, and unanimously carried to approve, with no' waiting period, the LG220 Application for Exempt Permit submitted by Dead Lake Association Inc. for an event scheduled for June 25, 2005, at the Dent School. · ' ' , . . . . Tobacco License Applications Motion by Mosher, second applications for license: by Lee, and unanimously carried to approve the following Koep's Clitherall. Corner. Clitherall, MN 56524 . Jerry's Village Inn . Ottertail, MN 56571 Tobacco Tobacco Adjournment At 12:05 p.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, February 1, 2005. I ' -OTTER TAIL COUNTY BOARD OF COMMISSIONERS 'By: ~ .·~ · Robert Block,' County Board Chair CB/kd --.,., 0 0 • 1/18/2005 12:13:48 • • · · Otter Tail County Warrant~ January 18, 2005 . Page 1, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE l WARRANTS APPROVED ON 1/18/2005 FOR PAYMENT. 1/18/2005 VENDOR NAME A & J AUTO A-1 LOCK AND KEY ACE'S NORTH UNION TOWING AL'S STOP & SHOP INC ANDERSON LAND SURVEYING INC APPLIED CONCEPTS INC ASSOCIATED BAG COMPANY AUTO GLASS SPECIALISTS INC BATTLE LAKE AUTO PARTS BATTLE LAKE MOTOR PATROL ASSN BATTLE LAKE STANDARD BEYER BODY SHOP INC BJORN'S HEATING & AIR CONDITIO BOTNER EXCAVATION SERVICES LLC BRANDON COMMUNICATIONS INC BRETZ HARDWARE CAROLINA SOFTWARE CARR'S LAKE COUNTRY SUPERMARKE CHECKERS CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND DEANS.COUNTRY MARKET DEER CREEK OIL & TIRE DEPT OF LABOR & INDUSTRY CAIS EAST OTTER TAIL 4 H FEDERATION ERHARD VILLAGE STORE EVERTS LUMBER CO FBI LEEDA FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERRELLGAS FLOOR TO CEILING STORE FOTH & VAN DYKE G & K SERVICES GE CAPITAL GERRY'S PARTS SUPPLY GOODIN COMPANY GOVERNMENT TRAINING SERVICE GR GRAPHICS INC ST LOUIS GRAINGER INC ERVIN HAGEN HANSON'S PLUMBING &.HEATING IN HEDAHLS HEADQUARTERS HEISLER'S COUNTRY OIL HENNING HARDWARE CITY HENNING AMOUNT 31.95 10.65 142.71 59.01 4,840.00 299.02 70.58 243.09 191.74 70.00 150.01 159.75 141.54 137.50 2,428.65 405.81 250;00 80.95 10.65 4,441.53 200.83 63.41 8.30 1,387.84 10.00 34·_ 26 2,065.65 26.06 35.00 1,163.39 246.40 684.09 8,592.65 56.71 840.00 6,688.93 1,981.08 233.65 . 44.91 851.37 945.00 '200.16 749.46 90.97 242.54 416.06 2,065.96 92.09 900.00 . Otte~ Tail. County'Warrants • · January 18, '2005 Page 2, Attachme·ntA 1/18/2005 12:13:48 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 1/18/2005 FOR PAYMENT 1/18/2005 VENDOR NAME HOLIDAY CREDIT OFFICE SHELDON HOLM HOMESTEAD BUILDING SUPPLIES INTERSTATE ENGINEERING INC JC ELECTRIC INC JJ'S GAS AND GROCERIES JOHNSON NELSON MASONRY INC JUERS' REPAIR IijC KELLY SERVICES INC KNUTSON ELECTRIC ·REBUILDING KOEP'S CLITHERALL CORNER L & L SERVICE · LAKE REGION ELECTRIC CO OP LAKE REGION HEALTHCARE CORP LAKES COUNTRY. SERVICE CO OP LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC MACAI MAIN STREET EXPRESS MAIN STREET GAS & GOODS MATTHEW BENDER & COMPANY INC MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MIKE'S LOCK & KEY SERVICE MILLER & HOLMES INC · MN ASSOC OF CO ADMINISTRATORS MN DEPT OF AGRICULTURE . MN DEPT OF LABOR AND INDUSTRY MN MOTOR COMPANY MN POLLUTION CONTROL AGENCY MN SHERIFFS ASSOC . MOCIC MODERN INFORMATION'SYSTEMS INC MOORE ENGINEERING INC-NATIONAL BUSHING & PARTS CO NELSON BROS PRINTING . NELSON DODGE GMC . NELSON FORD LINCOLN MERCURY IN NENA ,JOYCE NERDAHL NORTH UNION TEXACO' NORTHWEST IRON FIREMEN INC NOVA FIRE PROTECTION OFFICE DEPOT ' OLSON OIL CO INC ONE CALL LOCATORS LTD OTIS ELEVATOR CO OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF ·, . AMOUNT 67;17 160.24 ·;29,49· 1,932.50 ·, ·6·.58 121.15. ·, .838.32· ··105.23 1,711.25 12.00 294.00;.' 159.32· 6,948 .99.· 1,367.66 . 5. 59 480.00 370.15 75 .00· 125.00 16.65 62. 05. 8.52 ,' .· 29.13 145.00 827.74 · 210 .oo· 10. 00 . 20.00 40.00 450.00 3,184.00 200.00 642.79·. 826.80 44.20 110.76 49.42 240.93 190.00 240.00 · 128 .02 · 386 .43 481.00 . 40 .,79 ·-347.50 15.02 84.71 200.00 138.00 0 0 0 • l/18/2005 12:13:48 • • .. · _.Otter Tail County Warrants January 18, 2005: OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Page 3, Attachment A IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON l/18/2005 FOR PAYMENT l/18/2005 VENDOR NAME OTTER TAIL CO TREASURER OTTER TAIL TELCOM OUTDOOR RENOVATIONS LANDSCAPE PAMIDA PHARMACY PARK REGION CO OP PELICAN CASH & DASH PENROSE OIL COMPANY PEPSIAMERICAS PERHAM CO OP CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY PERHAM SAND & GRAVEL PETE'S AMOCO PETE'S BODY SHOP & TOWING ~6~~~~~~ TV APPLIANCE &.CAMP PREMIUM WATERS INC PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC QUILL CORPORATION RAY'S OIL COMPANY ROYAL TIRE INC CHERI·SCHULTZ VICKI SCHWANKE CHRIS SECC SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS SIGELMAN STEEL & SALVAGE CO IN SCHAN SORKNESS SOUTH MILL SERVICE SOUTHTOWN C-STORE STEINS INC STENERSON LUMBER STEVE'S SANITATION INC STEVENS COUNTY SHERIFF DEPT STORAGE CONNECTION STREICHERS THYSSEN KRUPP ELEVATOR CORPORA TRI STAR RECYCLING UNIFORMS UNLIMITED UNIVERSITY OF MN PRINTING SERV VALLEY SOFT WATER VERGAS 66 VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIKING OFFICE PRODUCTS VOSS LIGHTING AMOUNT · 295,391.00 359.57 6,307 .so 5,764.63 1,908.64 158.50 1,353.05 180.00 5,581.81 87.00 35.42 1.07 107.50 1,775.46 85.20 140.54 24.00 3.27 1,712.18 147.76 28.42 1,429.46 · 28.00 25.00 41.06 10.00 5.55 240.00 . 126 .so 38.96 33.00 197.53 640.88 3,145.13 4.26 2,347.12 50.00 800.00 52.13 1,036.78 5,174.00 142.40 143.24 36.56 178.01 15.81 127.50 115.Sl 109.40 Otter Tail County Warrants January 18, 2005· · Page'4, Attachment A COUNTY 56 IFD66 1/18/2005 12:13:48 OTTER TAIL. COUNTY AUDITOR· PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 4 **** WARRANTS APPROVED ON 1/18/2005 FOR·PAYMENT 1/18/2005 VENDOR NAME AMOUNT WASTE MANAGEMENT RANDY WASVICK WEST CENTRAL JAIL ADMIN ASSOC WEST GROUP PAYMENT CTR ZIEGLER INC . 4-H PLAT BOOK PROJECT· FINAL TOTAL ...... . 4,347.22 · 198.11 ·1,120;00 1,978.63 128.59 837.50 $415,317.37 ****· 0 0 0