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Home My WebLink AboutBoard of Commissioners - Minutes - 01/04/2005• • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, January 4, 2005 9:30 a.m. Statutory Meeting -Call to Order Pursuant to Minnesota Statute, the Otter Tail County Board of Commissioners convened Tuesday, January 4, 2005, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Bob Block, Roger Froemming, Dennis Mosher, and Malcolm Lee present. Oath of Office County Attorney, David Hauser, stated that three Commissioners had been re-elected and since this is the start of a new year, 2005, these officials needed to be sworn in. Commissioners Syd Nelson, Bob Block, and Dennis Mosher took the Oath of Office. Year 2005 Otter Tail County Board Chair County Attorney, David Hauser, requested nominations for the CY2005 Otter Tail County Board Chair. Motion by Mosher, second by Nelson, and unanimously carried to elect Commissioner Bob Block as the Otter Tail County Board Chair. Year 2005 Otter Tail County Board Vice-Chair Commissioner, Bob Block, assumed the chair and requested nominations for the CY2005 Otter Tail County Board Vice-Chair. Motion by Mosher, second by Lee, and unanimously carried to elect Commissioner Roger Froemming as the Otter Taii County Board Vice-Chair. Approval of Agenda Motion by Lee, second by Nelson, and unanimously carried to approve the County Board agenda of January 4, 2005, as presented. , Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board minutes of December 28, 2004, as mailed. Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried County Board bills per Attachment A of the official minutes. Hardship Discussion • l to approve payment of the Commissioner Mosher reported that he had received a phone call from an individual who has a business that does well if there is snow. The individual stated that there are programs to help the agricultural sector if there is a drought or flooding, but no programs available for businesses that rely on snow. Discussion followed, no action was taken. • Grant Funding for the Region Emergency Services Director, Tiny Holm, reported that Region IV is made up of 16 counties in the Emergency Management field. The Region has received 2005 grant dollars in the amount of $500,000. Region IV is asking County Boards in each of the 16 counties to OTC Board of Commissioners' Minutes January 4, 2005 , Page 2 cooperate with a spending plan for the $500,000 that it does have. Motion by Mosher, Q second by Froemming and unanimously carried to cooperate with the Region IV spending plan for the 2005 Grant program. Approval of Highway Agreement Highway Engineer, Rick West, reported that there are new federal regulations concerning demolition of asbestos and regulated waste for various bridges in Otter Tail County. Braun lntertec was contacted to present a proposal to provide an assessment and cost estimates. The estimated cost for each. bridge that will be demolished is $1,528.70. There are six bridges in Otter Tail.County that .will.be replaced: Motion. by. Mosher, second by Froemming, and unanimously carried to enter into an agreement with Braun lntertec of Fargo, ND,! ahd the County of Otter Tail, for providing services and cost estimates for pre-demolition asbestos and regulated waste assessments for various bridges in Otter Tail County, at an estimated cost per bridge of $1,528.70. · Payment Approval -MCIT Motion by Nelson, second by Mosher, and unanimously carried, to approve payment on an Auditor's Warrant, for the following invoices received from Minnesota Counties Insurance :Trust (MCIT):, · ... 1 , · Invoice 21864· BLK , 2,752.00 Credit ·· .. (Property and Casualty) Invoice 21861 BLK 376,089.00 (Pro'perty' arid 'Casu'~lty) Invoice 21437 JKL 261,972.00 (Wo.rkers Compensation) Total $635,309.00 ' ' ·,' l •, CY2005 Annual Appropriations Motion by Nelson, second by Froemming, and ur,animously carried, to authorize payment of the following CY2005 annu~I appropriations: West Central MN Initiative Fund West Otter Tail Fair Association· East Otter Tail Fair Association Otter Tail County Tourism Association The History Museum Rural Life Outreach License Application $15,212.00 $11,000.00 $11,000.00 '$ 6,250.00 $ 3,000.00 $ 2,000.00 ·t, . ,. Motion by Nelson, sec9nd _by application for license: Mosher, and unanimous]y c_arried to approve the following _Rocky's Reso.rt Dent, MN 5652?-· (Stephen G. Kunz) •Tobacco 0 0 • • • OTC Board of Commissioners' Minutes January 4, 2005 Page 3 Payable 2005 Special Assessment Motion by Nelson, second by Mosher, and unanimously carried to certify the following Payable 2005 special assessment per the provision of Minnesota Statute 145A.08: Parcel 14-000-03-0028-001 Property Address -37551 395th St. Property Owner -Lois Erickson Abatement Cost Detail - West Central Environmental Consultants Otter Tail Public Health 3 hours@ $50.00 Mileage Total To be levied as follows: $1,482.00 150.00 25.00 $1,657.00 Pay 2005 Principal $1,000.00 plus 10% Interest $165. 70 for a total of $1,165.70 and Pay 2006 Principal $657.00 plus 10% Interest $65.70 for a total of $722.70. 2005 Printing and Publishing Bids After previously advertising for bids to be received for printing and publishing of the County Board minutes, legal notices, delinquent tax list, and County's annual financial statement, the County Auditor opened the following bids: Legal Notices, Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement Independent Battle Lake Review Delinquent Tax List Perham Enterprise Bulletin Perham Enterprise Bulletin First Publication Second Publication First Publication Second Publication $11.75perS.A.U. $11.75 perS.A.U. $11.75 per S.A.U. $11.75 perS.A.U. $ 7.15 perS.A.U. After consideration, motion was made by Lee, second by Froemming, and unanimously carried, to designate the following papers for Otter Tail County's 2005 publishing and printing requirements with the exception of the official publication for 1tiighway project advertisements for bids, which will be posted to the Otter Tail County website as authorized by Minnesota Statute 331A.12 Subdivision 2.: . OTC Board of Commissioners' Minutes January 4, 2005 · Page 4 Legal Notices, Publications and Commissioners' Minutes: · ·. ~ . ' ' Daily Journal Annual Financial Statement Independent Battle Lake Review Delinquent Tax List Perham Enterprise Bulletin Perham Enterprise· Bulletin First Publication Second Publication First Publication Second Publication $11.75 per S.A.U. $11.75 perS.A.U. $11.75 per S,A.U.:. $11.75 per S.A.'u. $ 7.15 per S.A.U. Motion by Lee, second by Froemmirig, and unanimously carried to designate the Otter Tail County website as the official publication for highway project· advertisements for bids as authorized by Minnesota Statute 331A.12 Subdivision 2. . ' Calendar Year 2005 Pocket Gopher Bounty ·(M.S. 348.12 and 348.13) . . Otter Tail County Resolution No. 2005-01 Commissioner Nelson offered the following and moved its adoption: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of.thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2004 in cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County, Auditor upon certificates executed by the Chairman and/or Clerk of the Town,Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($.70) for each pocket gopher so killed. · · Commissioner Mosher seconded the motion, and upon being put to a vote, was unanimously carried. ',. ' · · ,· · ' · Adopted at Fergus Falls, .MN. this 4th day of January 2005. .. ' . . OTTER TAIL COUNTY BOARD OF COMMISSIONERS . ~y: Rob~rt ~t~air~ . 0 0 0 • • • OTC Board of Commissioners' Minutes January 4, 2005 Page 5 Calendar Year 2005 Tax Forfeited Land Sale Apportionment Resolution Otter Tail County Resolution No. 2005-02 Commissioner Lee offered the following and moved its adoption: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail ~aunty has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retain 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Commissioner Mosher seconded the motion, and upon being put to vote, was unanimously carried. Adopted at Fergus Falls, MN this 4th day of January 2005. Dated :, _ _./_-_IL.Jlc=------""l....,,,e:>"---'O"'-$..._ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:,---=---c-----=-,-----G-U.:..__::__:=-..-,,---(lk,g-J.3-"--"'~-- Robert Block, County Board Chair ' Calendar Year 2005 Delinquent Publication Fee Motion by Mosher, second by Lee, and unanimously carried to set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax list, at $33.00, based on the following table and recommendation of the County Auditor: Per Parcel Rates Year Costs Parcels Cost Inches First Second 1999 17,924.28 720 24.89 1,223.5 2000 12,306.50 646 19.05 815.0 9.50 5.60 .. OTC Board of Commissioners' Minutes January 4, 2005 Page 6 ... . 2001 16,357.20 630 25.96 1,032.0 ·9_95 5:90 2002 21,233.65 660 32.17 1,283.0 10.30 6.25 2003 15,713.64 -539 29.15 927.0 10.66 6.47 2004 16,695.00 554 30.14 927.5 11.20 6.80 Total 100,230.27 3,749.00 161.37 6,208.00 . ' :t ., Average 16,705.05 624.83 26.89 1,034.67 . I 2005 • 19,561.50 625 31.30 1,035:0 '•1l.75 7.15 2005 •• 17,52_9.75 554 31.64 927.5 11.75 7.15 .. ' ' . ' ,·. *Based on a six year average. *.*Number of Parcels and inches assumed to be the same as 2004. There is statutory authority for the County Board to establis~'the fee at the greater ·of $10:00 or a reasonable fee to recover all the cost incurred against each pa~cel included in the Delinquent Tax List (Minn. Stat. 279.092). · · · -J' --', County Board'of Appeal and.Equalization Dates _, . \'•·1 0 Motion by Froemming, second by Lee, and unanimously carried, to convene the County Board of Appeal and Equalization. on Wedn·esday, June _.15, 2005, at 9,0Q a.m .. and to reconvene the County Board.of Equalization for final action ori Tuesday, June 28, 2005, (Minn. Stat. 274.14). . . . . , 0 _ . County Board & Human Services Meeting Dates for CY2005 Motion' by Froemming, second by Lee, and unanimously ·carried ·to set the dates, or the County Board and Hu.man Services Board as follows: · ' I 1 ;. • -• '. Full Day · · Human Services Board County Board -. Fo}lowe_d1by C~unty Board ,·. 9:30 a.m. -' -9:30 a.m. · January _ ,'. 4 & 18 '11 & 25 February 1 & 15 · 8 & 22 ' March 1 & 15 -8 & 22 April 5 & 19 ---12 & 26. May 3 & 17 .10 & 24 June 7 & 21 14 & 28 July, 5 & 19 12 & 26 August •. , 2 & ·16' '' .. 9 & 23 September · · 6 & 20 1'3 & 27 October ,,i,: 4 & '18 '-,, ·-11 & · 25 November 1, 15, & 29 8 & 22 December 20 : 13 & 27 **Please note: December 6, 2005, no meeting scheduled. as this usually is when the AMC meeting is held. Since there· is no meeting on December 6th , November 29, 2005 will be scheduled as a full day County Board meeting. , .·.• · ' ' 0 OTC Board of Commissioners' Minutes January 4, 2005 Page 7 • Agriculture Advisory Meeting • • Commissioner Froemming requested approval to attend the Agriculture Advisory Meeting held in Stearns County. Motion by Lee, second by Nelson, and unanimously carried to approve the attendance of Commissioner Froemming at the Agriculture Advisory Meeting held in Stearns County on January 10, 2005. Closed to the Public At 10:27 a.m. Chairman Block declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Collective Bargaining Units in the Sheriffs Department. Present were all five seated Commissioners, the County Attorney, County Coordinator, and Board Secretary. Adjournment Upon conclusion of the closed session, at 10:37 a.m., Chairman Block declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 11, 2005. Dated: /-} I~ ;l.DO 5 OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ~ ~ ---=--:---=:-~=--'~---~~----,---------Robe rt Block, County Board Chair CB/ab C 0 -I " 0 0 • Otter Tail County Warrants January 4, 2005 Page 1, Attachment A 1/04/2005 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 12:14:05 • WARRANTS APPROVED ON 1/04/2005 FOR PAYMENT VENDOR NAME A'VIANDS LLC ACS AGGREGATE INDUSTRIES INC AMEM CHERI ANDERSON ARVIG COMMUNICATION SYSTEMS AT&T BATTLE LAKE HARDWARE & RENTAL CHRISTINA BLOWERS BRETZ HARDWARE COOPERS TECHNOLOGY GROUP ENVIROTECH SERVICES INC FARNAM'S GENUINE.PARTS INC FERGUS FALLS POLICE DEPT TROY HAARSTICK . NICOLE HANSEN ANNETTE HARRINGTON HEPPNER CONSULTING HOLIDAY CREDIT OFFICE INNOVATIVE OFFICE SOLUTIONS IN INSIGHT PUBLIC SECTOR KELLY SERVICES INC -KOEP'S CLITHERALL CORNER LARRY OTT INC TRUCK SERVICE PAT LARUM LEITCH BACKHOE SERVICE MCCC MI 33 MIDWEST PRINTING CO MN ASSOC OF CO OFFICERS MN DEPT OF AGRICULTURE ELDON MOREY PHD KURT MORTENSON MULTIBAND NELSON DODGE GMC OTTER TAIL CO TREASURER OTTER TAIL TELCOM. DONALD PEDERSON PERHAM CO OP CREAMERY PITNEY BOWES CREDIT CORP QUICK'S NAPA AUTO PARTS RAYMOND LEE SAND GRAVEL & EXCA SCHMITZ FORD INC SCHWAAB INC STADUM PLUMBING & GRAVEL LLP STRAND ACE HARDWARE TRI STATE XEROGRAPHICS TRIMIN SYSTEMS INC US POSTMASTER UNITED STATES POSTAGE SERVICE AMOUNT • 36. 50 4,753.50 11,714.02 100.00 133.00 30.00 8.60 67.40 14.00 11. 87. 608.81 3,496.54 72.53 1,893.64 207.50 37.50 109.34 14,573.24 388.70 1,673.06 21.92 1,095.16 619.50 480.00 53.22 700.00 22,297.81 180.53 2,150.00 180.00 350.00 207.55 _40. 00 66.15 275.00-. 90. 00 134.99 606.47 1,584.72 144.29 1,466.51 27.05 114.06 1,263.62 17.02 258.75 5,511.06 74.00 20,000.00 PAGE l 1/04/2005 Otter Jail County Warrants January 4, 2005 Page 2, Attachment A 1/04/:i°oos 12:14:05 ' . OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON' ·1/04/2005.FOR PAYMENT VENDOR NAME UNIVERSITY OF MN WAGNER CONSTRUCTION , , ROGER WALVATNE . WEST GROUP PAYMENT CTR ,. · AMOUNT 105.00 12.50 131.31 368.00 IFD66 COUNTY 56 PAGE 2 1/04/2005 **** FINAL TOTAL . . . . . . . $100,555.94 **** -. _. _, '. ._'t, . ' 0 0 0