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Home My WebLink AboutBoard of Commissioners - Minutes - 12/28/2004• MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center -500 Fir Ave W. Tuesday, December 28, 2004 9:30 a.m . i=-. ................................................................................................................................................ .. ' Call to Order The Otter Tail County Human Services Board convened Tuesday, December 28, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Lee; and unanimously carried to approve the Human Services Board agenda of December 28, 2004, as mailed. Approval of Minutes Motion by Mosher, second by Froemming, and unanimously carried to approve the Human Services Board minutes of December 14, 2004, as mailed. Court Services Department , Court Services Director, Chuck Kitzman, briefed the County Board two weeks ago regarding a projected deficit in the Juvenile Detention Budget for CY2004. Mr. Kitzman provided the final dollars needed for this budget at $78,140.00, which results in a deficit in the 2004 secure detention budget of $25,640.00. The budgeted amount for this period of time was • $52,500.00, which reflects the average cost of the program for the past five years. • Mr. Kitzman updated the Board regarding the Counties REAM (remote electronic alcohol monitoring) grant and how it is applied to individuals charged with non-felony DWI and on conditional release. Discussion took place regarding the conditional release of persons charged with DWI and the role of Otter Tail County in that process. Public Health Department Public Health Director, Diane Thorson, reported on a recent State Advisory Committee meeting. Ms. Thorson stated that Minnesota is in the top tier, scoring 8 out of 10, for emergency preparedness as reported by the National Trust for Americas Health. She reported the Commissioner of Health had accepted their Funding Formula recommendation to be implemented with a hold harmless clause and it would be applied to new monies that come in the future. The Committee also forwarded a resolution to the Commissioner regarding leading and assisting the Legislature to adopt a smokefree workplace law for the state. Human Services Contracts Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the following Human Services contracts: : OTC Board of Commissioners' Minutes December 28, 2004 Page 2 Agency Program Lutheran Social Residential Services Services/Assisted Living for the Elderly Lutheran Social In-Home Family , . Services -. Preservation Services for ' Families&. Children ., ' ·, ' New Horizons Waivered Services for Persons with MR or related conditions . . The Village Family Mental Health Services Service Center for Children ' West Central Area Over 60 Transportation Agency on Aging for the Elderly Prairie Community Waivered Services for Services Persons with·MR or related conditions Lutheran Social Waivered Services for Services Persons with MR or related conditions Prairie Community Residential ·services-Arlington Services/Assisted Living' . -Adult Mental Health . Lutheran Social Supervised ParenUChild .services Visitations for Children · Moorhead Public BCOW Bridges Program Housing & .BCOW Permanent Supported Housing Synstelien Waivered Services for Community Persons with MR or ;Services related conditions L?ke Region Chemical Dependen·cy Halfway Home; Treatment ' ·Inc. .. Lakeland MHC•, • · BCOW Permanent· .. Moorhead Supported Housing . '. ,: program~coordination ' Nutrition Services Home-delivered meals for the Elderly Gull Harbor Intensive Residential ,. Treatment & Crisis Program -' adult services Northern Safety Supplies and Equipment and Security for Senior Citizens A Place to Belong Social Club for Adult MH Contract Period Funding Source January 1, 2005 -AC/EW/CADl!TBI or December 31, 2005 CAC Waiver Funds 0 . January 1, 2005 -County Funds, December 31, 2005 · PMAP, CTSS, · CCSA ' January 1, 2005 -State Waivered December 31 , 2005 Dollars & MA August 1; 2004 -County of Financial December 31, 2005 Responsibility & MA January 1, 2005 -Federal Funding ·December 31, 2005 January 1, 2005 --State Waivered December 31, 2005 Dollars & MA . January 1, 2005 -State Waivered December 31, 2005 Dollars & MA : .. . ' Janua·ry 1, 2005 -AC/EW/CADl!TBl,or December 31, 2005 CAC Waiver Funes , - January 1, 2005 -County of Financial 0 December 31, 2005 Responsibility January 1·, 2005 -BCOW Initiative December 31, ·2005 Funds· . . January 1, 2005 -State Waivered · December 31, 2005 Dollars & MA . January 1, 2005 -County of Financial December 31, 2005 Responsibility & MA . ' January 1, 2005 ~ · BCOW Initiative December 31, 2005 Funds ; January 1, 2005 -State Funding December 31 , 2005 January 1, 2005 -County Funding & December 31 , 2005 MA . January 1, 2005 -Waivered Dollars for December 31, 2005 Elderly January 1, 2005 -Adult Mental Health December 31, 2005 Initiative (BCOW) 0 • • • OTC Board of Commissioners' Minutes December 28, 2004 ,'··? Page 3 Human Service Staffing Request Human Services Director, John Dinsmore, provided copies of a staffing plan and request Memorandum. Mr. Dinsmore reviewed the memorandum with the Personnel Committee and requested that the County Board approve three new positions, which are included in the 2005 Budget, as follows: Office Support-Child Support Child Support Case Aide L TC Elderly Program SW County Funding -34% of Salary County Funding -34% of Salary County Funding -90% of Salary (EW Waiver Income not included) Motion by Lee, second by Block, and unanimously carried to authorize the Human Services Director to proceed with the hiring process through the Coordinator's office to fill the three positions described above. Mr. Dinsmore explained a proposed reorganization staffing plan for the Human Services Department. Discussion followed regarding the proposal. Approval of Human Services Bills & Claims Motion by Mosher, second by Block, and unanimously carried to approve the Human Services bills & claims as presented. Adjournment Chairman Nelson adjourned the meeting of the Otter Tail County Human Services Board at . 10:30 a.m . Dated: · I-(/-1065 Attest J~(i_ Larry Krn,lerk Call to Order -County Board The Otter Tail County Board of Commissioners convened Tuesday, December 28, 2004, at 11 :00 a.m. at the Otter Tail County Government Services Center with Commissioners Sydney Nelson, Chair; Bob Biock, Vice-Chair; Dennis Mosher, Roger Froemming, and Malcolm Lee present. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the County Board agenda of December 28, 2004, with the following additions: · 11 :45 a.m. -Tax Penalty Forgiveness Issue 11 :55 a.m. -Closed Session for Labor Negotiations Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of December 21, 2004, as mailed. OTC Board of Commissioners' Minutes December 28, 2004 Page4 Approval to Pay Bills · Motion by Lee, secorid by Mosher, and unanimously carried to• approve· payment of the County Board bills per Attachment A of the official minutes. : ·r License Application Motion by Froemming, second by Block, and carried with Mosher abstaining, to approve the following application for license. . · . · · · · . . • ·· t · . ' Dalton Municipal Liquor Store Dalton, MN 56324 . . . Tobacco . Payment Approvals , . Motion by Lee, second by Blo"ck, and · unanimously carried t_O: approve payment to Underground Contracting Services, Wahpeton, North Dakota, in the amount of $25,000.00 as Final Payment for Electrical Service_s at)he Government_ Services Building (Project #0202, Bid Package 16A). ' ' ' Motion by Mosher, second by Lee, and unanimously carried to approve payment to Leitch Backhoe Service, _in the a_mount of $600.00, for the removal. of beaver dams from Cou.nty Ditch No. 21 and County Ditch No. 68. Request for Forgiveness of Tax Penalty Discussion took place regarding a request by Timothy & Lynnette Brennan for forgiveness of tax penalty. Commissioners discussed the situation in the purchase of a home that the 2nd half taxes due are generally taken care of in the purchase agreement and the County does Q not send notices for._2 nd half taxes. Motion btfroemming, second.py Block, f1nd,carried with Mosher opposed, to deny the request for forgiveness of penalty," in•the'"arrio'unfof $80.56, as requested by :nmothy & Lynnette Brennan . .'i ' Inter-fund Loan Motion by Lee, second by Block, and unanimously carried to approve a sili"p~rcent inter-fund loan, in the amount of $5,389.13, from the General Revenue Fund as follows: Otter Tail County Drainage System No. 12 $ 36.23 Otter Tail County Drainage System No. 38 . 5,352.90 ' -''' .. · Association of Minnesota Counties Ann"t1al Dues _ ' Motion by Froemming, second by Mosher, and unanimously carried to approve payment to the Association of Minnesota Counties (AMC), in the amount of $15,919.00, for the 2005 AMC annual dues. Ditch\iiewers"Per Diem · '. . Motion by Lee, second by Mosher, and un_anirn6usly carried fo clarify that the per diem for the Otter Tail County Ditch Vie_wers is $80.00. This per diem _is the same as last year. Highway Project Update Highway Engineer, Rick VIiest, briefed the, County Board regarding the status of highway construction and design projects: . . ' . . . . . . -' . _ . 0 • OTC Board of Commissioners' Minutes December. 28, 2004 Page 5 Landshark User Fees Recorder, Wendy Metcalf, and MIS Director, Tim Brand, requested permIssIon to begin charging for user internet access to the Recorder's Office Landshark program. Ms. Metcalf briefed the Board on user fees charged by other counties for access to this type of a program. They suggested a $100 set-up fee and $100 per month, with additional users in the same organization $10.00 per month, with a six month review of the fee schedule. Motion by Block, second by Mosher, and unanimously carried to approve the following Fee Schedule for access to the Recorder's Office Landshark program through the internet, with a six-month review of the schedule: All Users except Cities & Townships within Otter Tail County Monthly Fee Each Additional User within an Organization Cities & Townships Within Otter Tail County $100.00 Set-Up Fee $100.00 Per Month $ 10.00Per.M.onth: $100.00 Set-Up Fee $ 50.00 Per Month Request for Forgiveness of Tax Penalty Commissioner Mosher submitted a request for forgiveness of penalty for the Graystone Restaurant. The tax payment was issued; however, the check was apparently lost as it did not clear the bank. Motion by Froemming, second by Lee, and carried with Mosher abstaining, to deny the request for forgiveness of penalty for the Graystone Restaurant; however, if the original check is received by the Treasurer's office with a postal stamp on or before October 15, 2004, the penalty will be refunded. · • County Attorney Staffing Request • County Attorney, David Hauser, requested approval to hire an additional Assistant County Attorney, which was approved in 2003 and is included in the 2005 budget. Mr. Hauser reviewed an analysis of other counties and reported that the number of Assistant Attorneys is less in Otter Tail County than other counties that have a similar population base. Motion by.' Lee, second by Mosher, and unanimously carried to authorize the County Attorney to proceed with hiring an Assistant County Attorney. West Central Regional Juvenile Center Board Appointment Motion by Froemming, second by Lee, and unanimously carried to reappoint Commissioner Sydney Nelson to the West Central Regional Juvenile Center Board, effective January 1, 2005, for a two year term, with Commissioner Dennis Mosher as an alternate appointee. National Association of Counties Annual Membership Motion by Mosher, second by Block, and carried with Lee and Froemming opposed, to approve payment to the National Association of Counties (NACO), in the amount of $1,055.00 for 2005 annual membership dues. Per Diem Authorized Motion by Mosher, second by Lee, and carried with Block abstaining, to authorize a per diem for the Commissioner that participates in the weekly, local radio session to keep the public informed of County actions and issues . OTC Board of Commissioners' Minutes December 28, 2004 Page 6 .. Closed to the Public At 12:14 p.m., Chairman Nelson declared the meeting of the Otter Tail ·county Board of Commissioners closed to the public· for purposes of discussing labor negotiation strategies Q relative to the Collective Bargaining· Units in the Sheriffs Department, Human Services Department, and Public Health Department.· Present were all five seated Commissioners, the County Attorney, County _Coordinator, and Board Secretary, · Adjournment • ·.: Upon conclusion of the closed session, at 12:54 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners· adjourned until 9:30 a.m. on Tuesday, January 4, 2005. . , Dated: /-4-2,$::0 S- Attest: J~ ¥ Larry Kr: hn;ferk ' · ' CB/kd . , • .., , j .. I • •• ' J ' • .. 0 0 • • Otter Tail County Warrants December 28, 2004 Page 1, Attachment A 12/28/2004 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 12:10:34 • • WARRANTS FOR PUBLICATION PAGE 1 WARRANTS APPROVED ON 12/28/2004 FOR PAYMENT 12/28/2004 VENDOR NAME , A'VIANDS LLC AL'S REFRIGERATION AMERICAN INSTITUTIONAL SUPPLY .BATTLE LAKE STANDARD PAUL BECKMAN BLIZZARD BLADE ROBERT BLOCK BRANDON COMMUNICATIONS INC CITIZENS ADVOCATE CIVIC RESEARCH INSTITUTE INC COOPERS TECHNOLOGY GROUP DALTON SPORTS AND REPAIR JAMES EASTMAN ERICKSON ELECTRONICS EVAVOLD-DELZER CONSTRUCTON CO FARNAM'S GENUINE PARTS INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS SMALL ENGINE & TR FERGUS POWER PUMP INC FERRELLGAS FIRE FIGHTER & DETECT.ALARM GODFATHERS EXTERMINATING INC GOODIN COMPANY GRAINGER INC GREAT PLAINS NATURAL.GAS LARRIS GREWE MARK HAUGE HENRY'S FOODS INC HOWIE'S CLOTHING INFORMATION TECHNOLOGY SOLUTIO INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTEREUM INC . INTERSTATE INC INTERTECHNOLOGIES GROUP JK SPORTS KELLY SERVICES INC LAKELAND MENTAL HEALTH CENTER LARRY OTT INC TRUCK SERVICE MALCOLM LEE LOCATORS & SUPPLIES INC MANNING MECHANICAL INC MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC STEWART MENSING ,MIDWESTERN MAT RENTAL & SUPPLY MINNESOTA LAW REVIEW MN CO INSURANCE TRUST AMOUNT 5,702.65 730.72 165.52 63.97 5.85 420.85 58.12 496.88 430.78 169.95 .6,775.38 176.67 143.05 23.47 1,050.00 11.27 1,569.89 2,340.00 613.05 3,130.00 56.71 510.75 611.32 347.42 177.17 236.46 58.50 155.18 1,301.33 52.42 1,885.42 1,088.54 4,490.44 2,727.38 878.63 1,394.40 l, 051.48 958.50 4,248.50 620.00 150.00 205.99 2,972.00 81,389.97 50.45 235.96 38.39 40.00 11,937.00 Otter Tail Counfy Warrants December 28, 2004 Page 2, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 IFD66 ' 12/28/2004 . 12:10:34 . WARRANTS FOR PUBLICATION PAGE 2 **** WARRANTS APPROVED ON 12/28/2004 FOR PAYMENT 12/28/2004 VENDOR NAME MN.COMMERCE DEPT MN STATE AUDITOR MN STATE BAR ASSOCIATION MOORE MEDICAL CORP MOUSER ELECTRONICS INC MULTIBAND ... NATIONAL BUSHING & PARTS CO NATIONAL BUSINESS SYSTEMS INC NELSON DODGE GMC NORDWALL MACHINE NORTH UNION TEXACO OFFICEMAX A BOISE COMPANY OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTER TAIL TELCOM PEPSIAMERICAS PERHAM MEMORIAL HOSPITAL' & HOM PHILLIPE LAW OFFICE PITNEY BOWES POSIE INN FLORAL PRODUCTIVE ALTERNATIVES INC SCHMITZ FORD INC . SHERWIN WILLIAMS SIMPLEXGRINNELL LP. TODD SMEDSTAD . SOFTWARE HOUSE INTERNATIONAL SRF CONSULTING GROUP .INC STEINS INC ·. . . TEEMARK CORPORATION .. KELLY THOMAS THYSSEN KRUPP ELEVATOR CORPORA TNT REPAIR INC TOOL CRIB OF THE NORTH LETHE TORGERSON . TRIMIN SYSTEMS INC UNIVERSITY OF MN-EXTENSION SER VICTOR LUNDEEN COMPANY VICTORY CORPS VIKING COCA-COLA VOSS LIGHTING WALTERS PHOTOGRAPHY-, FINAL TOTAL ....... . AMOUNT 40.00 -75. 00 472.00 · 109.11 131.46 20.00 · 2.07 . 15,000.00 105.60 20.00 14.08 188.22 344,00 ·512.78 490: 91 . 160. 00. .15.00 15.00 1,462,25 674.57 272.78 · 170. 74· 34.92 10,520.80 .. 100.00 33,439.52 519.24 1,823.69 117 .. 46 90.82 1,036.78 372.50 80.88 213.23 2,937.70 21.00 120.69 214.53 191.25 -~~t~~ $216,298.97 **** 0 0 0