HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/30/2004• • • MINUTES OF THE • OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, November 30, 2004 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 30, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Roger Froemming, Dennis Mosher, and Malcolm Lee present. · · Approval of Agenda' Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board agenda of November 30, 2004, with the following additions: 10:40 a.m. -Auditor, Wayne Stein 1 :30 p.m. -Closed Session for Discussion of Labor Negotiation Strategies Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the County-Soard minutes of November 23, 2004, with the following correction: On Page 5 under the heading "Forgiveness of Penalty Request" the motion reads "Motion by Froemming, second by Nelson, and unanimously carried to deny a request frqm Terry & Jan Elkins for forgiveness of penalty, in the amount of $100.62, for property located in Otter Tail City of Otter Tail Township". This motion is corrected to read "Motion by Froemming, second by Nelson, and carried with Mosher opposed, to deny a request from Terry & Jan Elkins for forgiveness of penalty, in the amount of $100.62, for property located in Otter Tail City of Otter Tail Township". · Approval to Pay Bills, Motion by Lee, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of the official minutes. Approval of Final Plats Motion by Nelson, second by Lee, and unanimously carried to approve the Final Plat of Johnson, Hopkins, & Canfield known as Big Sandy Beach located in Section 31 of Corliss Township; Big Pine Lake (56-130). Motion by Nelson, second by Lee, and unanimously carried to approve the Final Plat of Herbert & Arlene Wilschewski known as Herb's Ridge located in Section 29 of Hobart Township; Long Lake (56-388). Motion by Mosher, second by Froemming, and unanimously carried to approve the Final Plat of Donald Kersten and Taylor Investment Corporation known as Bailey's Beach located in Section 1 of Sverdrup Township; East Lost Lake (56-378) . Solid Waste Issues Solid Waste Director, Mike Hanan, reported that the Fergus Falls Resource Recovery Facility may close in the near future. He discussed several options including the possibility of OTCo. Board of Commissioners' Minutes· November 30, 2004 Page 2 ' ., . constructing a Solid Waste ,Transfer Facility in the -Fergus Falls area. Commissioner Mosher Q expressed the need to design a transfer ~acility with the potential for expansion as increases in population are increasing solid waste in the County. Chai_rman Nelson directed Mr. Hanan to meet with the Solid Waste Committee to identify a potential building site and return to the County Board with recommendations. · .. ~ . . - Reclassification Solid Waste Director, Mike Hanan, requested that two Solid. Waste Attendants working at the .Peiican .Rapids .facility be reclassifi~d as Certified SoHd Waste Attendants. . "fhey have completed the ,,certification training required b~cause t~e _Pelican Rapids, facility will be accepting a broader material base. Motion by Lee, second by Mosher, and unanimously carried to reclassify the two Pelican Rapids Solid Waste Attendants, John Good and Gordon Gugal, from Solid Waste Attendants (Grade 6) to Certified Solid Waste Attendants (Grade 8), effective January 1, 2005. ,-..•.. '\·I',:·., Request for Approval of Hig'tiway Agreement Motion by Lee, second· by Mosher, and unanimously c~rried .to autho_rize · the Highway Department to enter into an agreement with Braun lntertec of Fargo, ND, (Proposal FA-04- 07736) for the proposed overlay of CSAH No. 1 .. (S.A.P. 56-601-45) and the proposed replacement of the Bridge on 245th Street over the Otter Tail River (S.P. 56-599-53), in the amount of $6,835.00. ,, ·.' , Bid Award -Salvaged Bituminous.Mix,Material Crushing· : ·, After previously advertising· for bids, Highway Engineer, Rick West, opened the bids for Q crushing Salvaged Bituminous Mix Material at 1':00 p.m. on November 24, 2004 as follows: Mark Sand & · Central Northstar Kingsway Sibson Gravel ... Gravel Co., Specialties, Inc. Materials, Inc. Construction ' , .. ·Beardsley, MN Fergus Falls, Alexandria, MN Bemidji, MN . Little Falls, MN. •. MN Item Description ,Amount Amount Amount Amount Amount Item I: Pit #85 $2.04/Ton $1.97 /Ton $2.28/Ton $2.33/Ton $2.71/Ton Crushing $37,128.00 $35,926.80. $41,496.00 .·· '$42,406.00 .,· '$49,322.00 18,200 ton Item II: Pit #86 $2.04/Ton $1.97/Ton $2.36/Ton . $2.37/Ton $2.71/Ton Crushing $27,744.00 $26,846.40 $32,096.00 $32,232.00 ... $36,856.00 ' 13,600 Ton, • . • .. .• '. ' ' '. :, ' TOTAL BID $64,872.00 . $62,773.20 $73,592.00 $74,638.00 $86,178.00 Highway Engineer,. Rick West, explained_ that the recommendation for award is by unit bid and the bid of Mark Sand & Gravel is $1.915fTon if the MN sales tax is factored out of the bid .. Because of a verbal miscommunication, Mark Sand & Gravel added ttie MN sales tax to their bid while the other vendors did not based on the bid documents/specification·s. Motion by-Lee, second by Block,, and unanimously carried to award the bid for crushing Salvaged Bituminous Mix Material to Mark Sand a'nd Gravel Comp?ny, in· the unit bid of, $1.915/Ton, which does not include MN sales fax, as recommende_d by the. l;lighway Engineer. · · · Lake Improvement District Annual Report 0 C9urty .Coordinator, Larry .Kn;>hn, presented, for the record, the Little McDonald, f<erbs an~ Paul Lakes Improvement DistrictAnnual Report for 2003a2004, dated November,12, 2004. . . . . . . . . • • • OTCo. Board of Commissioners' Minutes November 30, 2004 Page 3 LCSC Annual Membership Dues Motion by Lee, second by Block, and unanimously carried to approve the CY2005 Lakes Country Service Cooperative membership dues in the amount of $250.00. License Applications Motion by Mosher, second by Froemming, and unanimously carried to approve the following license applications: Big Chief Inc. Tobacco Fergus Falls, MN City of Erhard Erhard Municipal Liquor Store Erhard, MN Heisler's Country Store, Inc. Vergas, MN Main Street Gas & Goods Dalton, MN Pelican Hills Park, Inc. Pelican'Rapids, MN Approval of Final Payment Tobacco Tobacco Tobacco Tobacco Motion by Lee, second by Mosher, and unanimously carried to approve Final Payment, in the amount of $1,045.00, payable to Herzog Roofing, Inc. of Detroit Lakes, MN, for completion of Project #0202, Bid Package 7A, roofing at the Government Services Building. Annual Performance Evaluation At 10:46 a.m., Chairman Nelson, asked Jourdan Sullivan, Veterans Service Director, if he wanted the meeting closed for the purpose of his Annual Performance Evaluation pursuant to M.S. Chapter 13D.05 Subd. 3. Mr. Sullivan requested an open meeting. All five seated Commissioners were present for the evaluation. A summary of performance conclusions will be provided at the next County Board meeting on December 14, 2004. Recess & Reconvene At 11 :01 a.m., upon the conclusion of the performance evaluation, Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 12:31 p.m. Detoxification Program Discussion Human Services Director, John Dinsmore, presented a handout with historical statistics and data regarding the Detoxification Treatment rates and total costs. He reported that Otter Tail County Human Services posted a Request for Proposal (RFP) for the program. One response was submitted by the current provider, the Fergus Falls Regional Treatment Center. Their proposal, effective January 1, 2005, includes a 49% rate increase. Lengthy discussion took place regarding options to use other vendors and related transportation issues. The County Board requested that the Human Services Director negotiate an extended contract for 180 days with the FFRTC to allow for continued research of the issues and options. •, OTCo. •Board of Commis"sioners'"Minutes November 30, 2004 Page 4 Closed to the Public - At 1 :30 p.m., Chairman Nelson declared the meeting of thEf Otter Tail County Board of Commissioners closedi"to the public for purposes of discussing labor negotiation strategies relative to the Public Health Nursing Unit and Human Services Units. Present were the five seated commissioners, the County Attorney, County Coordinator, Board Secretary, Public Health Director; Public Health Financial Manager, Human Services Director, and the Human Services Business Manager. .' Adjournment At 3:10 p.m., upon completion of the closed session, Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, December 14, 2004. ' Dated: Jc?,/tt..( /ot.f---~ ... , ~,+-+-----F C MMISSIONERS . . .. Attest: /4 ~ _L_a_r_ry~~-ro~n~.~C~l .... e-rk~--- oard Chair- CB/kd . I ' . -' ., ,, 0 0 0 , • ll/30/2004 11:21:51 Otter Tail County Warrants November 30, 2004 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE 1 WARRANTS APPROVED ON 11/30/2004 FOR PAYMENT 11/30/2004 VENDOR NAME CITY BATTLE LAKE CITY BLUFFTON BRANDON COMMUNICATIONS INC CITY CLITHERALL COOPERS TECHNOLOGY GROUP CITY DALTON CITY DEER CREEK CITY DENT CITY ELIZABETH CITY ERHARD FERGUS FALLS MEDICAL GROUP DIANE HANSON CITY HENNING INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR J.C.'S GENERAL STORE KELLY SERVICES INC PAT LARUM AMOUNT 1,731.65 981.49 2,520.00 185.59 106.49 371.18 728.09 331.17 446.14 324.95 .MALCOLM LEE JERRY LOKEN 4,015.00 175.15 1,374.10 674.46 38 .34 16.67 475.53 129.60 126.00 23.79 71.95 34.00 66.39 • MATTHEW BENDER & COMPANY INC MN STATE HORTICULTURAL SOCIETY DENNIS MOSHER NELSON BROS PRINTING CITY NEW YORK MILLS OFFICEMAX A BOISE COMPANY OTTER TAIL CO TREASURER CITY PARKERS PRAIRIE PELICAN, RAPIDS PRESS CITY PELICAN RAPIDS CITY PERHAM REED BUSINESS INFORMATION CITY RICHVILLE CITY ROTHSAY SCREENING AND SELECTION SERVIC SEWER SERVICE DAVID SILLERUD SOUTH MILL SERVICE STRINGER BUSINESS SYSTEMS INC RICKY SWANBERG CITY UNDERWOOD UNIVERSITY OF MN UNIVERSITY OF MN-EXTENSION SER CITY URBANK CITY VERGAS VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WALTERS PHOTOGRAPHY ROGER WALVATNE 482.72 1,154.06 5.97 12.00 917.03 343.00 1,953.95 3,172.47 114.60 403.30 396.16 114.00 90.00 8.40 354.07 47.89 44.99 417.59 13,422.00 49.00 478.25 667.41 27.58 18.06 28.76 120.00 Otter Tail County Warrants November 30, 2004 Page 2, Attachment A 11/30/2004 11:21:51 . OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION . PAGE 2 **** WARRANTS APPROVED .ON 11/30/2004 FOR PAYMENT 11/30/2.004 VENDOR NAME WEST GROUP PAYMENT CTR FINAL TOTAL ...... . ' , AMOUNT 149.64 $39,940.63 ·**** J y ~ 0 0 0