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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/23/2004• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center -500 Fir Ave W . Tuesday, November 23, 2004 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, November 23, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and Malcolm Lee present. Approval of Agenda Motion by Block, second by Mosher, and unanimously carried. to approve the Human Services Board agenda of November 23, 2004, as mailed. Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the Human Services Board minutes of November 9, 2004; as mailed. Court Services Court Services Director, Chuck Kitzman, reported a current deficit of $18,574.00 in the 2004 Secure Detention Budget due to increased secure detention placements. To date, there have been 51 juveniles placed in secure detention this year. These costs are paid out of the County's General Revenue Fund. Mr. Kitzman provided a handout entitled "Public Safety and Corrections". He briefed the Board on the position of the Minnesota Association of County Probation Officers as it relates to corrections funding and the position supported by the Association of Minnesota Counties. Public Health Public Health Director, Diane Thorson, stated that County funds available for the Association of Minnesota Counties Challenge Pool funding would be $15,000 to $20,000. These dollars are non-committed revenue in the Public Health budget. Motion by Block, second by Lee, and unanimously carried to authorize the Public Health Department to apply for federal funds to develop a support group for breast feeding pilot project. The application must be submitted by December 6, 2004. Human Services Contract Renewals Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's signature to execute the following Purchase of Service Agreements for assisted living services for persons eligible under the AC/EW, CAC/CADI, TBI-W or MR/RC waiver funds: Merit Care Home Care (Pelican Rapids Facility) July 1, 2003 to June 30, 2005 Willow Creek Senior Living October 1, 2004 to December 31, 2005 Pelican Valley Health Center-Riverfront Manor January 1, 2005 to December 31, 2005 The Thomas House January 1, 2005 to December 31, 2005 McCornell Court Assisted Living-St Wm's January 1, 2005 to December 31, 2005 OTCo. Board of Commissioners' Minutes November 23, 2004 Page2 Motion by Block, second by Mosher, and unanimously carried . to authorize the Chair's , Q signature to execute the following Purchase of Service Agreements for foster care services · · for persons eligible for AC/EW, CADI or T.BI waiver funds: • ~ r . • - Stan & Karen Synstelien, Fergus Falls, MN Mary Soland, Elizabeth, MN October 1, 2004 to Ju·ne 30, 2005 October 1, 2004 to June 30, 2005 Motion by Lee, second by ·Froemm_ing, _and· unaninio_usly. carried to· authorize the ··chair's signature .to execute the following Letter ()f ~gr~ement and Purchase of Service _.A.greem~nts: Pill-Alert-Distributor of Pill Alert/Supplies and January 1, 2005 to Compumed Automated Equipment considered for December31, 2005 .Me~_ication Dispenser individuals determined ,, ' eligible by Otter Tail County . . ~-., .. Human Services Spectrum Support Services, MN Medicaid Provider and January 1; 2005 to Inc., Fargo , ND, . approved for. no_n-medical · Dec.ember 31; 2005 Home Care Services for >\ , . person on AC/EW, CADI, TBI, or CAC programs Permanent Family Resq_urce Foster Care.maintenance January 1, 2005 to Center, Fergus Falls, MN services and activitie_s .. December 31; 2005 Regional Treatment Center Detox Program • · .;;· · •::, Human Services Director, John Dinsmore, discussed the current situation regardirig the local detoxification program that is operated by the State of Minnesota at the Regional Treatment Center.· He reported that the State of MN would like to be out of the current RTC building by June of 2005. Human Services Supervisor, Brad Vold, provided a handout entitled "Detoxification Program Request for Proposals Summary of Issues" dated 11-23-04. Lengthy discussion took place. . . Inpatient CD Contract Renewal Motion by Lee, second by Mosher, · and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Contract between the State of Minnesota Department of Human Ser:vices and Otter Tail County Human Services for inpatient chemical dependency s_ervices provided at the following sites with the rate remaining the same as CY2004: • · . Fergus Falls Crisis Home January 1, 2005 to December 31, 2005 Gustavus Crisis Home, _Fergus Falls,,MN ·· January 1, 2005 to December 31, 2005 Approval of Human Services Bills &·Claims Motion by Froemming, second by Lee: _and unanimously carried to approve the Human Services bills & claims as presented. ',. , . Adjournment At 10:40 a.m., Chairman Nelson declared· the meeting of, the Otter . .Tail Services Board adjourned until 9:30 a.m. on Tuesday, December 14, 2004. County ·Human 0 0 .. OTCo. Board of Commissioners' Minutes November 23, 2004 -:•·,.~.>·. · Page 3 • Dated:_~J'-~-'-/-'--;44/_,.,,{)__,t/~--- • • Attest: __ t:,.t,~"14--~~~:,__- Larry Kroh Call to Order -County Board The Otter Tail County Board of Commissioners convened Tuesday, November 23, 2004, at · 10:47 a.m. at the Otter Tail County Government Services Center with Commissioners Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Lee, and unanimously carried to approve the County Board agenda of November 23, 2004, as mailed: · Approval of Minutes Motion by Lee, second by Mosher, and unanimously carried to approve the County Board minutes of November 16, 2004, as mailed. Approval to Pay Bills Motion by Lee, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of the official minutes, which include the following lodging -payments: Breezy Point Four Points Sheraton Emergency Management & Safety Director, Sheldon Holm Sheriff Deputy, Keith VanDyke CSAH 1 & 35 Intersection Highway Engineer, Rick West, presented an aerial photo and statistics regarding the CSAH No. 1 & 35 Intersection. He stated that the problem identified was that the traffic is not pulling up far enough into the intersection before looking for oncoming vehicles. Motion by Mosher, second by Block, and unanimously carried to approve the following recommendations submitted by the Highway Engineer and to notify the individual who brought the concerns regarding this intersection to the County Board: 1. Move the Stop Signs closer to the desired decision points. 2. Paint Stop Bars on CSAH 35 at the desired decision points. 3. Trim or remove trees as needed to meet minimum sight distance requirements and to relocate Stop Sign. 4. Place Crossroad Sign (W2-1) with 50 MPH Advisory Speed Plate (W13-1) on CSAH No. 1. National Association of County Engineers Conference Motion by Lee, second by Mosher, and unanimously carried to authorize the Highway Engineer to attend the NACE conference scheduled for April, 2005, at Bismark ND. OTCci. Board of Commissioners' Minutes November 23, 2004 Page4 Bridge Emergency Response Plan Q Motion by Mosher, second by Lee, and unanimously carried to approve-the Otter_Tail'County Bridge Emergency Response Plan .dated _November 23, 2004, as recommended by the Highway Engineer and attach~dJQ .. !h·~ Clffi~i.cllminutes as Attachment B. ,.__:,. ,.,. . RESOLUTION TO PARTICIPATE AND DESIGNATE PROPERTY FOR TAX FREE ZONE DESIGNATION·· ·, , .1. OTTER TAIL COUNTY RESOLUTION NO. 2004-57 -.,. ' ; Commissioner Nelson introduced the following resolution and moved.its adoption: WHEREAS, the Perham Economic Development Authority has a desire to promote economic development within the city boundaries, and , • WHEREAS, the State of Minnesota through the Minnesota Department of Employment and :Economic Development has ,created the Job Opportunity. Building Zones to promote economic development in rural Minnesota, and , · , >..':: , WHEREAS, the Perham Economic D~velopment Authority has been authorized a total of 389.56 acres of.JOBZ designation,.and I . , : . · ' , ~; • WHEREAS, the State of Minnesota allows JOBZ designation to be transferred to undesignated parcels for qualified JOBZ projects,, and ... ' ·WHEREAS, the'·Perham·EDA has received letters of intent from Kit Masters, ·signifying their intent to establish a JOBZ project on the site listed below, . ' NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Otter Tail County, upon careful consideration and review, hereby approves transferring 16,000 square feet of JOBZ designation from JOBZ parcel #77000110000000, to the parcel listed below, .. .• Owner/Developer Location -Parcel number · Current ··Size . .. ! . ' zoning Acre 1 Kit Masters 16,000 Square Feet, ' 77000990962000 Industrial 16,000 located on Lot 8, Block· ,, .. . SF 3, Industrial Park 3rd , . ' ' ". . Addition· ' .. ., . .,. ' Commissioner Lee seconded the motion, and upon being put to vote, was ADOPTED by the Otter.Tail County Board of Commissioners.this 23rd day of November, 2004, as follows·: Yea: 5 Nay: 0 .. •· ·Abstain: .. '· 0 ' .. Absent: 0 0 • • • Attest: /~~ ~ Lany Kro, Clerk OTCo. Board of Commissioners' Minutes November 23, 2004 Page 5 OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: q g.a..N !'-· . Sydey eson, County Board Chair Gravel Tax Discussion Scambler Township Supervisors, Wayne Johnson and Les Rotz, submitted a letter to the County Board members requesting that the County develop an ordinance to implement a gravel tax. Mr. Johnson reported that there is potential in Scambler Township for a significant amount of gravel mining to take place in the next few years and he expressed concern that the resources may be· mined, leave the County, and there may not be compensation to restore the area. ·Lengthy discussion followed. An Ordinance would need to be drafted and a public hearing would be required in order to impose a gravel tax in the County. A copy of Clay County's Gravel Tax Ordinance was provided. . Forgiveness of Penalty Request Motion by Froemming, second by Nelson, and unanimously carried to deny a request from Terry & Jan Elkins for forgiveness of penalty, in the amount of $100.62, for property located in Otter Tail City of Otter Tail Township . Treasurer's Office Salary Discussion Treasurer, Steve Andrews, provided a letter and salary and job 'duty comparisons to the County Board. Discussion followed regarding the County's current salary system. Liquor License Applications Motion by Lee, second by Mosher, and unanimously carried to approve the following applications for license: City of Elizabeth Tobacco Municipal Liquor Store Elizabeth, MN 56533 Playtime Sports Bar and Ballroom Perham, MN 56573 Tobacco Ten Mile Lake Resort, Inc. Dalton, MN 56324 Tobacco Fleet Services Fuel Cards Motion by Lee, second by Block, and unanimously carried to approve Wright Express for fleet gas credit cards for County Departments for gas purchases and to authorize the monthly bills to Wright Express to be paid under an Auditor's Warrant. Credit Card Request Motion by Lee, second by Froemming, and unanimously carried to approve the issuance of a credit card to Assessor, Robert E. Moe, with a maximum credit limit of $1,000.00. OTCo. Board of Commissioners' Minutes November23, 2004 Page 6 Variance Application Refund Q Motion· by Lee, second by Blcick, and unanimously carried to aLJthorize a ·refund of $170.00 from the Variance Application fee of $220.00 for Barringer Tanner of Richville; MN. Since the time of applying for the variance, _tvjr:\T~[ihe"i:.changed his building plans and no longer needs a variance. The Lana & Resource. Dep'artinent processed the application; however, the Auditor's office has not processed the application and Jhe Board of Adjustment has not viewed the property. , . , · Election Office Temporary Staff Motion .by Lee, second by Mosher, and unanimously carried to authorize the temporary voters registration employees to· be retained through December 17, 2004,. . , ' l i ·' Correction of Legal Description • . . Motion by Mosher, second. by Froemming, and unanimously carried to, correct the legal description contained in Otter-Tail-County BoardResolutiori No. 2004-49 as follows: . · ·· From:· ,., · Parcel 14-000-02-0022-000 ,. _ '. · . . Section 2, Township 135, Range 40 West 51.4' of E 994.1' (Along the South Line of Lot 4 and North Line pf RY) Part of Government·Lot 2 · ·, . To: ''i Parcel 14-000-02-0022-000 Section 2, Township 135, Range 40 · Q West .51.4' of E 994.1' (Along the South Line of Lot 4 and North Line of RY)-,Part of Governmen_t Lot 4 , . · · , ' Tax Forfeited Private Land Sale Motion by Mosher, second· by Froemming, and unanimously carried to approve the Tax Forfeited Private Land Sale scheduled at 9:00 a.m. on Friday, January 7, 2005, in the Otter Tail County Auditor's Office;Government Services Center, 510 W. Fir Ave, Fergus Falls, MN, 56537, for the following property: , , , · · Parcel No. 14-000-02-0022-000 . , West 51.4' East 994.1' (Along the South Line of Government Lot 4 and North Line of RY), Part of Government Lot-4, Section 2, Township 135, Range 40 Temporary, On-call Status Motion by Lee, second by Block, and unanimously carried to .authorize .an additional 6 month temporary, on-call hiring for a matron position. · Meeting Continued in Joint-Session At 12:15 p.m., ·chairman Nelson. declared the meeting .of the Otter Tail County Board of Commissioners recessed until 12:35 p.m., ·at which time the County Board continued. their meeting in a joint session with officials of the City of Fergus, Falls. Discussion at the joint meeting included a need for local government to present a collaborative proposal to the State Q of Minnesota for facilities to house an Ml and CD pro·gram. The State of Minnesota has communicated that they will be moving out of their current location at the-Regional Treatment Center. Solid Waste issues relative· to .the future of the incinerator located .at the Regional Treatment Center grounds were also discussed. OTCo. Board of Commissioners' Minutes November 23, 2004 . "J!>·:c · Page 7 • Adjournment • • Upon conclusion of the joint session, at 1 :35 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 30, 2004. Dated: __ /1-1/=·B.,_,o~,f-'/o"'-'-/...,__ __ Attest: JtJ'&14. / ;'/ _L_a_r~ry~K=r~oo'""'l'l'rn,_,-~---'---F-er~k~- cstkd _ C UNTY 71~MMISSIONERS elson, c9un Board Chair 0 ' 0 0 11/23/2004 12:14:47 • • Otter Tail County Warrants November 23, 2004 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE 1 WARRANTS APPROVED ON 11/23/2004 FOR PAYMENT 11/23/2004 VENDOR NAME A-1 LOCK AND KEY A'VIANDS LLC AMERICAN INSTITUTIONAL SUPPLY AT&T CORP ATCO INTERNATIONAL ATOM BAKKE ACOUSTICAL BARRY EXCAVATING LLC BCA TRAINING & DEVELOPMENT BEST ACCESS SYSTEMS BEYER BODY SHOP INC BETSY BJERKLIE BLUFFTON HARDWARE BOB'S STANDARD BULK SERVICE BOUND TREE MEDICAL LLC BREEZY POINT RESORT WARREN BURRIS CAMBRO CENTRAL DOOR & HARDWARE INC CHECKERS COMMISSIONER OF TRANSPORTATION CON WAY TRANSPORTATION SERVICE COOPERS TECHNOLOGY GROUP CREATIVE FORMS & CONCEPTS CUSTOM BUSINESS FORMS DAN'S TOWING & REPAIR CHUCK EHRENBERG ELECTION SYSTEMS & SOFTWARE IN ERHARD VILLAGE STORE FARNAM'S GENUINE PARTS INC CITY FERGUS FALLS FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE BILL FOLGER FOTH & VAN DYKE FOUR POINTS SHERATON GENERAL PARTS & SUPPLY CO GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GR GRAPHICS INC ST LOUIS ERVIN HAGEN . HARMS TOWING & SERVICE HEDAHLS HEADQUARTERS HERZOG ROOFING INC TERRY HOFF . HONEYWELL INSIGHT PUBLIC SECTOR JJ'S GAS AND GROCERIES AMOUNT 54.79 7,734.60 235.49 150.00 170.00 900.00 377.00 375.00 120.00 .380.28 239.63 46.68 10,100.00 111.57 74.83 480.00 246.46 61. 97 442.99 106.19 7,020.14 69.38 3,209.35 349.39 76.46 120.00 29.08 10,889.75 1,224.15 60.64 90,653.36 363.73 113.42 710.00 125.64 8,906.73 77.97 12 .. so 119.28 18.40 217.64 20.58 . 281. 85 78.29 330.00 36.57 1,534.00 2,217.37 18.00 ·, Otter Tail County Warrants· November 23, 2004 · Page 2, Attachment A 11/23/2004 12:14:47 . :r ' PANELSON OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS.FOR PUBLICATION -• . : • ' 1 . WARRANTS APPROVED ON 11/23/2004 FOR PAYMENT VENDOR NAME . DEAN JOHNSON KELLY SERVICES INC' . KOEP' s CLITHERALL. ·coRNER LAB SAFETY SUPPLY INC, LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC VIOLA MANDERUD .. MATTHEW BENDER & COMPANY INC MCMASTER-CARR SUPPLY COMPANY .WENDY METCALF MID-CENTRAL EQUIPMENT INC MIDRANGE PERFORMANCE GROUP INC MIDWESTERN Ml'\.T RENTAL·.& SUPPLY MN ASSOC OF CO OFFICERS MN ASSOC OF CVSO MN CHAPTER OF APCO · ·: MN CO ATTORNEYS ASSOCIATION MN SHERIFFS ASSOC· NELSON DODGE GMC NEWMAN TRAFFIC SIGNS. INC NIEMELA REPAIR NOVA FIRE PROTECTION OLSON OIL CO INC ONE CALL LOCATORS. LTD OTTER TAIL CO TREASURER PAMIDA INC 00B PELICAN RAPIDS PRESS PERHAM CONOCO _ PETE'S BODY SHOP & TOWING GREGORY PETERSON . PITNEY BOWES PLATINUM ELECTRIC POLK CITY DIRECTORIES . PRODUCTIVE ALTERNATIVES INC PUBLIC SAFETY CENTER INC QUILL CORPORATION . RAM-SWANA · REED BUSINESS INFORMATION . ALLEN RICKS RINGDAHL AMBULANCE SERVICE ROYAL TIRE INC RAYMOND SAXTON SCHMITZ FORD INC SHERWIN WILLIAMS . SHULTZ TORGERSON ARCHITECTS LT SPAN PUBLISHING INC DAVID STADUM STEINS INC AMOUNT 144.98 1,679.61 166.00 240.46 400.00 1,285.00 47.87-67 .04 77.35 ·. 430.29· 77.50 175 .43 •. , 450.00· 38.39 175.00 410.00 200.00 465 .oo ·· 250.00 452.01 559.77 c 201. 00 150 .oo·. 432·.84. 252;52 329.39, 5 .85. .. 25 .oo 160.00 143.78.· 40.00 1,462.25. 744.29 372.59 160.41 .113. 90 111.44 · 155.00' 114.60 65.97 1,469.50 7,923;12 244.95 27.58 20.96 207.00 129.00. 201.93 2,737.55 0 IFD66 COUNTY 56 PAGE 2 11/23/2004 0 l .. . . _, 0 .,. • 11/23/2004 12:14:47 • **** • · Otter Tail County Warrants November 23, 2004 Page 3, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 3 WARRANTS. APPROVED ON 11/23/2004 FOR PAYMENT 11/23/2004 VENDOR NAME JAMES STEWART STREICHERS SUPERIOR LAKESIDE INC SPENCER THOMAS TOM'S BODY SHOP TOOL CRIB OF THE NORTH TRI STAR RECYCLING UGSTAD PLUMBING INC UNIFORMS UNLIMITED VALLEY SOFT WATER LTD KEITH VAN DYKE VICTOR LUNDEEN COMPANY VIKING ·COCA-COLA VIKING OFFICE PRODUCTS VOSS LIGHTING WALTERS PHOTOGRAPHY WASTE MANAGEMENT WELDING SUPPLIES & FIRE WEST GROUP PAYMENT CTR WEST OTTER TAIL TOWNSHIP ASSOC WIDSETH SMITH NOLTING & ASSOC WRECK A MENDED ZEE SERVICE COMPANY FINAL TOTAL ...... . AMOUNT 16.70 1,777.80 2,662.00 86.80 213.00 3,887.22 3,.458.00 137.73 . 37 .. 90 80.00 18 .60 16.26 148.75 96.67 296.07 17.33 7,256.75 29.08 368.00 97.50 1,668.00 149.10 . 81. 79 $199,696.42 **** 0 .,.._. 0 • • • OTCo. Board of Commissioners' Minutes November 23, 2004 Page 1, Attachment B BRIDGE EMERGENCY RESPONSE PLAN OTTERTAIL COUNTY November 23, 2004 Purpose This plan has been developed to provide safety of the traveling public and the sequence of providing this should be: • Secure all the information available from the caller. This includes; name of caller, County road or Township road location, Bridge number, nature of problem, what has been observed and any action presently underway. Depending on the circumstances, the caller may be requested to assist until Otter Tail County can respond. • Provide traffic control As soon as possible after the proper traffic control has been established, notification of the following should be done in order as they appear . • Otter Tail County Engineer • Otter Tail County Assistant Engineer • Otter Tail County Maintenance Supervisor • Otter Tail County Safety Inspector • Otter Tail County Sheriffs Office • The owner of the structure if other than Otter Tail County The actual repair of modification of any structure should be coordinated with the County Engineer and engineering staff as well as with the owner of the structure if other than Otter Tail County. This plan is intended for the first response to a Bridge Emergency. The County Engineer would be expected to handle notification to all other personnel if the Engineer is the first contact. If the Engineer is not available, than the order listed above would be followed until someone is contacted. The first contact person is then required to handle the notification process. Please make sure that notification is made if damage to a structure is observed even though the emergency plan was not followed due to minor damage. Names and phone numbers of contact personnel is listed as follows: Page I of2 ,. J . .. • . , OTCo. Board of Commissioners' Minutes November 23, 2004 Page 2, Attachment B • • • County Engineer Assistant County Engineer Maintenance Supervisor Bridge Safety Inspector Sheriffs Office Richard West Charles Grotte Dallas Grewe Todd Smedstad Dispatch Work -218-998-84 70 Home -218-739-3017 Cell -218-770-8948 or 218-205-6963 Work -218-998-8475 Home -218-998-3677 Cell -218-770-8943 Work -218-998-8471 Home -218-864-5126 Cell -218770-8944 Work -218-998-84 79 Home -218-739-2357 Cell -218-770-8945 218-998-8543 or 911 This policy supersedes all previous Otter Tail County written documents and unwritten policies on the subject of Bridge Emergency Plan. This policy is effective as of 1,;i. / 6 J / o ~ by action of the Otter Tail County Board of Commissioners at their regular Board Meeting on // / 2.,) /o ,J ( I . Page 2 of2 0 ,I 0 ' 0