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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center -500 Fir Ave W .
Tuesday,October12,2004
9:30 a.m. ,
Call to Order
The Otter Tail County Human Services Board convened ·Tuesday, October 12, 2004, at
9:30 a.m. at the Otter Tail County Government Services Center with Commissioners
Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and
Malcolm Lee present.
Approval of Agenda
Motion by Froemming, second by Mosher, and ·unanimously carried to approve the Human
Services agenda of October 12, 2004, with the following changes:
9:35 a.m. Public Health Director, Diane Thorson
9:45 a.m. Court Services Director, Chuck Kitzman
Approval of Minutes
Motion by Froemming, second by Block, and unanimously carried to approve the Human
Services Board minutes of September 28, 2004, as mailed.
Flu Vaccine Update
Public Health Director, Diane Thorson, provided an update on the shortage of flu vaccine.
Ms. Thorson reported that staff had contacted all of the clinics, hospitals, home care
agencies, and nursing homes to determine which agencies had received vaccine and which
agencies would not be receiving the vaccine. They identified one clinic, one hospital, and 7
of 10 nursing homes that will not have a vaccine supply. Agencies that had ordered vaccine
to provide in worksites to healthy persons have cancelled those clinics and are working with
the State to identify areas that do not have vaccine. One of the agencies will be providing 2
clinics in Otter Tail County. The sites of the clinics are listed on the Minnesota Department of.
Health website so it is anticipated that persons from surrounding areas may come to those
sites. Public Health staff continue to work on identifying sources of vaccine for the nursing
homes in Otter Tail County.
At this time there have been no cases of flu reported in the state. The Public Health
Department is also preparing a. mailing with prevention education posters and
recommendations to all schools, child care providers, and worksites where flu clinics had
been scheduled. A supply of Kleenex and individual hand wipes will be made· available to
each County Department to place at their front counter with a "Cover Your Cough" poster.
The plan is to provide information to healthy persons about measures they can take to
decrease their risk of getting the flu.
Disease Outbreak
Ms. Thorson reported that her staff was involved in a disease outbreak last week which
involved several persons. The Commissioner from that district was apprised of the situation .
Public Health staff assisted the State Health Department with identifying persons exposed,
finding sources for the medications needed, arranging for reimbursement if a family could not
afford the drugs, notified clinics that persons would be calling for prescriptions, and
dispensed medications as needed. The situation is under control at this time.
OTCo. Board of Commissioners' Minutes
October 12, 2004
Page 2 . .
· · Court Services.Department Q
Court Services Director, Chuck Kitzman, provided a handout showing monthly caseloads for
years 1988 through September 2004. The average monthly caseload for CY2004 to date is
330 cases on probation compared to 339 in CY2003. The average monthly caseload for .
2002 was 378 cases.
Mr. Kitzman briefed the County ,Board _on the montt,ly Mon_itoring Caseloads and Random
Testing caseloads: He explained that three years ago they did not have this category served
by his office. This,category wi;is added because of the law change and the adult DWI
offenders who come into Court with certain levels of DWI offenses, and are placed on certain
types of supervision. Monitoring is electronic monitoring as a condition of their release from
jail. These offenders are placed on electronic monitoring in their home and tested three times
a day for al(?ohoj use. The random testing people are released-{rom jail with a condition. that
they submit to random testing. Many are tested weekly some-eyery two weeks. When the
monitoring started three years ago, there were only a dozen people monitored, compared to
54 in September. For CY2004 the monthly average caseload is 38, compared to 32 in
CY2003. The cost for this monitoring is $10 per day. Court Services does receive an
electronic monitoring grant, however, it is not enough to cover staff time and only enough to
. cover ab9ut 50_ percent 9f the cost of th_e !l)Onitors. , •·
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Waiver Determination Policy and Procedure
Human Services Director, John Dinsmore, stat~d that the Waiver Determination Policy and
Procedure draft policy ha~ been in\roduced at a previous Human Services Boa!d meeting. Q
Sue Ulschmid, _<;;ollection's Officer, proyided an overview of the proposed policy. At the ti.me
Otter Tail C~unty_.files an estate claim, pursuant to Minn!'lsota Statut!'l ,§256B.15,-.a Notice of
Claim for Medical.Assistance and Application for a Waiver of Claim shall be g/ven to all heirs
of the deceased client. Within 30 days after receiving ~n application, the County will send a
written determination to the -requesting party.· If-the party does pot agree with the
determinatior_i rT)ade by the County, an appeal may befiled with the Min_nesota Department of
Human -Services,_ Appeals Office. A hard!,)hip . waiver may be granted when,• certain
circumstances are present. . Motion_ by Lee, second by Block, and unanimously carrie_d to
approve t~e Otter Tail County Human Services.Waiver Determination Policy and Procedure ..
Human Services Quarterly Fiscal Report
Mr. Dinsmore provided a handout of the quarterly report for Human Services. Agency
expenses.are at 74% and revenue is at 7;0%. Mr._ [)insmore explained that their total for adult
services shows they are behind over $2(',000; however; total adult services s~ows they are
ahead by over $424,000. He explained that this is because of the.increase in waiver dollars.
If a client is on a waiver status, Medical Assistance dollars can pay for some of the services;
however, there is a delay in_ payment. . , . ·
Human Services Contract
Motion by Lee, second by Block, and unanimously carried to authorize the Chairman's
signature .. to execute a Purchase, of ·Service Agreement between Otter Tail County
Department of Human -Services ~nd Lutheran . _Social Services for .the _ period of
August 1,. 2004. to Decemb~r 31, 2005, in the amount of $50,481.45. !his agreement Q
provi_des guardianship services to elderly,~ developmentally: disabled, mentally ill_ o,r
handicapped residents who can. no longer. band le. their financial affairs or _mak~ sound
judgments about their living situation.
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OTCo. Board of Commissioners' Minutes
October 12, 2004
Page 3
• Approval of Human Services Bills & Claims
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Motion Mosher, second by Froemming, and unanimously carried to approve the Human
Services bill & claims as presented.
Adjournment
At 10:35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human
Services Board adjourned until 9:30 a.m. on Tuesday, October 26, 2004.
Dated :._--...1.f.::co.J-.f _.,2..,....1,LJ/uo"-'I-Cf----r I
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By: ~~~~ .
Sydne?elson, Human Services Board Chair
Call to Order -c·ounty Board
The Otter Tail County Board of Commissioners convened Tuesday, October 12, 2004, at
11 :00 a.m. at the Otter Tail County Government Services Center with Comr]1issioners
Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and
Malcolm Lee present.
Approval of Agenda
Motion by Mosher, second by Froemming, and unanimously carried to approve the County
Board agenda of October 12, 2004, with additional time. for Commissioner Mosher and
Commissioner Lee to ask questions when Highway Engineer, Rick West is present.
Approval of Minutes
Motion by Mosher, second by Lee, and unanimously carried to approve the County Board
minutes of October 5, 2004, as mailed.
Approval to Pay Bills .
Motion by Lee, second by Block, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Request for Payment
Motion by Lee, second by Block, and unanimously carried to approve payment to Egge
Construction, Inc., in the amount of $65,154.86, fo~ work on the Pelican Rapids Transfer
Station. Solid Waste Director, Mike Hanan, reported that the building should be completed
this week, but there is additional outside work to be done.
Request to Purchase
Mr. Hanan reported that he had received the quotes back from the state contract for a
backhoe loader. The bid was from RDO, Fargo, ND, which has the state contract for this
type of equipment, in the amount of $58,239 plus tax. Motion by Lee, second by Mosher, and
unanimously carried to approve the purchase of a backhoe loader from RDO, Fargo, ND, in
the amount of $58,239 plus tax.
OTCo. Board of Commissioners' Minutes
October 12, 2004
Page4
'Request for Approval to Fill Vacant Position Q
· Assistant County Engineer,· Chuck· Grotte; requested approval to fill the vacant Highway
Maintenance Worker position in the Vergas garage. The Highway Department currently has
a two-year roster and the position will be filled from that list. Motion by Lee, second by
Mosher, and unanimously carried to fill "the vacant Highway Maintenance Worker position
from the roster. · · • -• · · ·" ·
Request'for Approval of Final Payment ·. ' ·
Motion by Nelson, second by Lee,. and un'animously carried to approve payment to Central
Specialties, Inc., Alexandria,. MN:··in(the 1~riio'unt of $30,062.06, as final payment for S.A.P.
56-667-28, Etc. -for Grading, Aggr. Base, Bit. Surface, Bit. Shoulders & Aggr. Shoulders, per
Estimate No. 10. -
Intersection of County Highway 35 and County Road 1
Commissioner Mosher reported that he had received a call from a gentleman that had been
!involved in an· accident at the intersection'ofCounty Highway 35 and Col.irity Road 1. There
are ·concerns with poor visibility at this location and the-gentleman would like to discuss his
•concerns with the County Board .. Commissioners request that Highway Engineer, Rick West,
be present for this discussion which is scheduled for the October 19, 2004,· County Board
meeting.
· ... . ,-· · . ,. · Labor Agreements
Motion : by Lee, second by Mosher; and unanimously carried to authorize the Chairman's Q
signature to execute the following· Labor Agreements for the period· of January ·1, 2004
through December 31, 2004, between Otter Tail County and Minnesota Teamsters Public
and Law Enforcement Employees' Union, Local #320:
'' Sheriffs Department Essential Non-Licensed Jailer/Dispatchers·-· ·
Sheriffs Department Essential Deputies Unit•
Sheriffs Department Essential Supervisory Unit
.. ::· ;• J . :i .
Approval of Payment
Motion by Froemming, second by Block, and unanimously carried,-to approve payment fo
Shaw Excavating, in the amount of $550.00 for the removal of-beaver dams and for the
cleaning of culverts on County Drainage System No. 68.
General Election Canvassing Board 1
Motion· by Mosher, second by Block, and unanimously carried, to appoint Commissioner
Froemming and Commissioner Lee to' the General Election Canvassing• Board which is
scheduled to meet on Monday, November 8, 2004, at 9:30 a.m.
· Payment Approval
Motion by Mosher, second by Lee, ana unanimously carried, to approve payment to Lake
Region Healthcare, in the amount of: $450.00 for services provided' under the provision of
Minnesota· Statute ·509.35. Commissioner Mosher •requested that a ·total number of how Q
many of these the County has paid be available by year end, as there seems to be an
increase this year.
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OTCo. Board of Commissioners' Minutes
October 12, 2004
Page 5
• Cluster Development Moratorium Committee
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Commissioner Block introduced discussion regarding the Cluster Development Moratorium
Committee. County Attorney, David Hauser; County Coordinator, Larry Krohn; Land and
Resource Director, Bill Kalar; and Commissioner Block had previously met to discuss how the
committee would operate. Mr. Hauser reported that an organizational meeting will be held in
approximately three weeks. Notices will be sent out to people who had volunteered for this
committee. There were 25 groups identified who had interests in the committee for different
reasons, such as resort owners, Lake Associations, developers, property rights people, etc.
There were a total of 45 volunteers who had signed up for the committee. The meetings will
be public meetings. Mr. Hauser stated that this will not be a voting group, only the County
Commissioners will be able to vote. The group is more for the rationale behind issues
brought up.
Volunteers will be provided with a list of written comments that were received, a list of issues
received from the public meetings and a copy of the current Shoreland Management
Ordinance. The committee will discuss what is required in a Shoreland Management
Ordinance, and ways to modify the Ordinance, in order to understand the process.
Recommendations will be discussed with the County Board after the meetings. There will be
eight or nine staff members who could be used as resource people, such as the Highway
Engineer, GIS Department, Auditor, and Recorder on an as needed basis.
The first meeting is scheduled for Wednesday, October 27, 2004, at 7:00 p.m. in the Otter
Tail Lake Room at the GSC. The group will decide at that meeting when additional meetings
will be scheduled.
Adjournment
At 11 :49 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, October 19, 2004.
Dated: I()/ d:b, / 6 't ~Jl(RD OF COMMISSIONERS
•~t ~#! Larfy Kro , cirJ<
By:
aunty Board Chair
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Otter Tail County Warrants
October 12, 2004
Page 1, Attachment A
10/13/2004
7:57:36
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66 COUNTY 56
PAGE 1
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WARRANTS APPROVED ON 10/12/2004 FOR PAYMENT 10/12/2004
VENDOR NAME
A-1 LOCK AND KEY A'VIANDS LLC AGGREGATE INDUSTRIES INC
RICHARD AKERMAN
ALPHANATIONAL TECHNOLOGY AMERICAN LEGAL PUBLICATIONS ~.MERICAN TOWER CORPORATION
ARK & SPARK
BRIAN ARMSTRONG"
ARVIG COMMUNICATION SYSTEMS ATCO INTERNATIONAL
BAKKE ACOUSTICAL
BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD
BCA-BTS
MARK BECKER
ROBERT BLOCK
BLUFFTON OIL COMPANY
BOB'S NAPA AUTO PARTS
BOBCAT OF OTTER TAIL COUNTY
.BOUND TREE MEDICAL LLC BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
BREEZY POINT RESORT
BRETZ HARDWARE JAN BROOBERG CALL ONE INC CANADIAN PACIFIC RAILWAY COMPA
KAREN CANNELL
MARLENE CARLSON
CHECKERS CLAY CO TREASURER CO OP SERVICES INC COMMERS COOPERS TECHNOLOGY GROUP
CUTLER MAGNER COMPANY
DACOTAH PAPER COMPANY
DAN'S TOWING & REPAIR
JACK DAWKINS
DEANS COUNTRY MARKET
DELZER CONSTRUCTION INC
DEPT OF PUBLIC SAFETY
DITCH WITCH OF MINNESOTA INC.
DIVERSION AUTO
ERHARD VILLAGE STORE ERICKSON ELECTRONICS·
EVERGREEN EQUIPMENT INC
EVERTS LUMBER CO
FARGO GLASS AND PAINT CO
AMOUNT
505.73
3,693.65
8,972.72 11. 87
357.00
59.85 78.00 11.40
110.08
200.00
232.00
99.00
173.30
666.63
585.00
135.61 36.38 1,533.49
24.82
21.50
14.78 869.12 26.54 454.67
55.02
57.39
376.67 554.46 143.36 20.22
· 5 .31
811. 74
3,041.48 57.93 664.22
9,542.76
482.28
127.80
15.98
17.18
292.88
510.00
23.40
51. 98 1,262.03 84.44 168.49 4 .. 46
516.65
Otter Tail County Warrants
October 12, 2004
Page 2, Attachment A
10/13/2004
7:57:36
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66 COUNTY 56
PAGE 2
WARRANTS APPROVED ON 10/12/2004 FOR PAYMENT 10/12/2004
VENDOR NAME
FARNAM'S GENUINE PARTS INC
FARNAM' S GENUINE PARTS INC PR FASTENAL COMPANY
FERGUS ELECTRIC
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS NEWSPAPERS INC
FERGUS FALLS SMALL ENGINE & TR
CITY FERGUS FALLS FERGUS INTERNATIONAL INC FERGUS POWER PUMP INC
FERRELLGAS
FLOOR TO CEILING STORE
ROGER FROEMMING
GE CAPITAL
DAWN GODEL
GRAINGER INC
HEDAHLS HEADQUARTERS
HENNING HARDWARE
HILLTOP LUMBER INC HOLIDAY CREDIT OFFICE
THE INDEPENDENT
INFORMATION SYSTEMS CORP
INSIGHT PUBLIC SECTOR
INTERSTATE INC
KEEPRS KELLY SERVICES INC
KOCH MATERIALS COMPF.NY
L & L SERVICE
LAKE REGION HEALTHCARE CORP
LAKES 99 FIVE LAKEWAY MARKET LARRY OTT INC TRUCK SERVICE LAWRENCE METAL PRODUCTS INC LIGHT RETURNS RECYCLING
LOCATORS & SUPPLIES INC
MACPZA MAIN STREET GAS & GOODS
MARK SAND & GRAVEL CO
MATTHEW BENDER & COMPANY INC WENDY METCALF
THE MIDWEEK
MIDWEST PRINTING CO
.MIDWEST TESTING LF.BOR.~TORY
MN ASSOC OF DRAINAGE INSPECTOR
MN CO ATTORNEYS ASSOCIATION MN DARE OFFICERS ASSOC
MN MOTOR COMPANY MN STATE BAR ASSOCIATION
DENNIS MOSHER
AMOUNT
842.31
7.02
62.43 138.23
192.00
4,681.82
5.62 11,105.57
25.62
200.00 113.42 7,859.00
59.25
233.65
37.88
287.52
345.55 106.81
55.59
325.46
152.22
131.69
2,432.72 1,182.58
32.50
1,115.37
6,266.68 895.81 1,955.19 108.00 1,549.03 665.00 44.57
18.60
3 93. ]_4 60. oo·
·85.50
6,590.21
311.70 130.64
277.74
1,215.18
423.00
10.00
210.00
50.00
287.24 44.00
73.14
0
0
0
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Otter Tail County Warrant~
October 12, 2004
Page 3, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
l0/13/2004
7:57:36
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
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WARRANTS APPROVED ON l0/12/2004 FOR PAYMENT l0/12/2004
VENDOR NAME
MULTIBAND NATIONAL BUSHING & PARTS CO NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN SYDNEY NELSON .
NORTH UNION TEXACO NORTHERN WATER WORKS.· NORTHWEST DIVERS .
NORTHWEST IRON FIREMEN INC
OFFICE DEPOT
OK TIRE STORES
ONE CALL LOCATORS LTD
OTTER TAIL TELCOM
.OVERHEAD DOOR COMPANY
PAMIDA INC 008
PARK REGION CO OP
PELICAN CASH & DASH
PELICAN RAPIDS PRESS PEPSIAMERICAS PERHAM ACE HARDWARE PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY
CITY PERHAM PETE'S AMOCO PINE PLAZA TV APPLIANCE & CAMP PRO AG FARMERS CO OP QUILL CORPORATION R & R READY MIX INC REAL VISION SOFTWARE INC
REVIEW ENTERPRISES INC
ROTHSAY TRUCK STOP & CAFE INC SCHMITZ FORD INC
CHERI SCHULTZ
SCOTT HOFLAND CONSTRUCTION INC
SEWER SERVICE
SIGNWORKS SIGNS & BANNERS
SOUTH MILL SERVICE STANDARD PARTS OF WADENA
STEINS INC
STENERSON LUMBER STEVE'S SANITATION INC
STOP-N-GO STORES INC
STRAND ACE HARDWARE
SUPER H THE SUPER SUCKER
SWEDBERG NURSERY
TIRES PLUS TOOL CRIB OF THE NORTH UNIFORMS UNLIMITED
AMOUNT
20.00 63.31 ll0.93 973.78
l0l.25
535.97 748 .33 74.00
423.35
26.09
97.50 213.l0
l,354.36
136.50
78.62 634.l0
599.89
56.65 170.40 9.46 442.42 27.69
77,392.69
489.21
175.67 491.61 38 .32 3,130.27
9,500.00
133.82
44.50
382.56
41.05
3,250.00
2,275.QO
428.37
2,174.61 266.18
l,300.66
l81.l5
174.33
13. 83
42.96 183.00 72.19
572.25
17.77
293.88 37.22
Otter Tail County Warrants
October 12, 2004
Page 4, Attachment A
IFD66
COUNTY 56 10/13/2004
7:57:36
OTTER TAIL COUNTY AUDITOR
PA.c'IELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION PAGE 4
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W.ZI.RP-l\NTS APPROVED ON 10/12/2004 FOR PAYMENT 10/12/2004
VENDOR NAME
UNIVERSITY OF MN
VALLEY SOFT WATER LTD
VERGAS ACE HARDWARE
VERGAS 66
VICTOR LUNDEEN COMPANY
VIKING COCA-COL.".
VIKING OFFICE PRODUCTS
VOSS LIGHTING
WADENA ASPHALT COMPANY INC
WASTE MANAGEMENT
WELLER OIL CO
WEST GROUP PAYMENT CTR
WESTSIDE CONOCO
WIDSETH SMITH NOLTING & ASSOC
XEROX CORPORATION ZIEGLER INC .
FINAL TOTAL ...... .
AMOUNT
195.00
27. so
27. 95
4.25
687.44
192.00
95.35
294. 03
985.14
541.74
109.50
96.25
15.70
3,039.75
276.19
. 115 .39
$207,861.45 ****
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0
0